Bid_#2025-31_Street_Sweeping_Debris_Disposal_Specifications.pdf
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- Attached to
- Street Sweeping Debris Disposal
- Solicitation number
- Bid #2025-31
- Issued by
- Mclean County, Illinois
About this file
This document is a Scope of Work specification for Street Sweeping Debris Disposal from the City of Bloomington, Illinois, requesting bids from vendors to take delivery and disposal of street sweeping debris. The contract is scheduled to begin May 1, 2025, and will run for one year until April 30, 2026, with the potential for up to four automatic one-year renewals. Based on two-year historical data, the estimated street sweeping debris disposal is approximately 700 tons per fiscal year, though this quantity is not guaranteed. The disposal site must be located within a 5-mile radius of Main and Locust Streets in Bloomington and be open Monday through Friday from 6:30 AM to 3:30 PM Central Time.
The vendor will be paid a contracted price per ton of street sweeping debris delivered, with the option to increase pricing by 3% annually if the contract term is extended. The street sweeping debris may contain various materials including aggregate, litter, dirt, vegetation, plastics, broken glass, metals, and potential pollutants like oil, grease, and automobile fluids. The vendor is responsible for obtaining and maintaining all necessary environmental permits from the EPA and IEPA, and must submit copies of these permits with their bid submission. The City will not be responsible for removing foreign materials from the debris and transfers full ownership to the vendor upon delivery, with the vendor agreeing to indemnify the City against any claims related to the debris.
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| File | Type | Posted |
|---|---|---|
| Street_Sweeping_Debris_Disposal.pdf |
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Text version
SOLID WASTE STREET SWEEPING DEBRIS DISPOSAL SPECIFICATION
SCOPE OF WORK
The City of Bloomington requests bids from vendors to take delivery of the City’s Street Sweeping
Debris for disposal as defined in this document.
BACKGROUND
Based on two-year’s available data, Street Sweeping Debris disposal amount is estimated at 700 tons per fiscal year. This estimate in no way guarantees or limits the tonnage of the disposals under this contract.
SPECIFICATIONS
1. Street Sweeping Debris Definition
Street Sweeping debris commonly includes aggregate, litter, dirt, grass, leaves, other vegetative matter and may contain plastics, broken glass, small pieces of metal and debris.
The sweeping debris may also contain pollutants including oil and grease, metals, sediment, paint, solvents and automobile fluids, as well as phosphorus and nitrogen from vegetation, lawn fertilizer, and animal waste. During the winter, street sweeping debris may also contain snow and ice abrasives, such as salt, sand, steel mill slag, coal combustion slag and/or ash.
2. Disposal Site
The disposal site shall be located within a 5-mile radius of the intersection of Main and Locust
Streets, Bloomington, Illinois. Disposal site must be open Monday through Friday 6:30 AM until 3:30 PM Central Time.
3. Delivery
The City shall have no responsibility for removing foreign materials from Street Sweepings
Debris, all incidents of ownership related to the City shall pass directly to the vendor.
4. Condition of Street Sweeping Debris
The City shall have no responsibility for removing foreign materials from Street Sweeping
Debris prior to delivery but does have the choice to remove materials from the Street
Sweeping Debris. The City shall have no liability whatsoever of the presence of foreign materials in the Street Sweeping debris delivers. The vendor hereby releases the City and agrees to indemnify and hold the City harmless from any claim of damage or injury to persons or property related to or arising from the presence of any foreign material in the Street
Sweeping Debris delivered.
5. Method of Measurement
Vendor shall provide a method of measuring the Street Sweeping Debris per ton on the vendor’s site upon each delivery.
6. Price
The City shall pay the vendor the contracted price for Street Sweeping Debris delivered. If the term of the Agreement is extended as provided under Section 8, the vendor may increase the price by 3% per year.
7. Payment
The vendor shall submit a detail invoice to the City each month for the payment of Street
Sweeping Debris delivered to its site. Each invoice shall list the date of each delivery, total tonnage of each delivery, truck number and City Division Name. The City shall pay only the amount billed and shall not guarantee a minimum monthly payment.
8. Term
This agreement shall remain in full force beginning on May 1, 2025 and in effect for one (1) year until April 30, 2026, unless terminated earlier as provided herein. At the expiration of the initial term, The Agreement shall automatically renew for successive one-year periods (but no more than four (4) renewal periods total), unless a party provides the other party with notice of its intent not to renew the Agreement at least thirty (30) days prior to the expiration of the then current term.
9. Default
Either party shall be in default if it fails to perform all or any part of this Agreement.
Specifically, the vendor shall be in default if it refuses to accept delivery of the Street
Sweeping Debris at any time and/or it does not have the delivery site open during normal business hours for any reason other than those beyond its control, including, but not limited to, acts of God. For purposes of this Agreement, any disruption in service caused or created by the vendor’s failure to obtain proper permits or financial difficulties, including insolvency, reorganization and/or voluntary and involuntary bankruptcy, shall be deemed to be within the vendor’s control and shall constitute an event of default hereunder. If either party is in default, the other party may terminate the Agreement upon giving written notice of such termination to the party in default. Such notice shall be in writing and provided thirty (30) days prior to termination.
10. Subcontracting
The vendor may not, without the prior written consent of the City, delegate or subcontract the performance of the work to be provided under the Agreement to be executed by the successful vendor, or any portion thereof, which is to be undertaken by the vendor solely.
11. Permits
Vendor is responsible for abiding by all Environmental Protection Agency (EPA) and Illinois
Environmental Protection Agency (IEPA) regulations and requirements for acceptance, use, and disposal of the material defined within this bid and maintaining all necessary permits.
Vendor must submit copies of all permits relative to this bid with their bid submission.
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