BID 2023-06 Addendum 1.pdf

Bid 2023-06 Addendum 1 Page 1

INVITATION TO BID #2023-06

Canby (M.J. Lee) Ferry ITS Project

ADDENDUM NUMBER 1

February 21, 2023

On January 25, 2023, Clackamas County (“County”) published Invitation to Bid #2023-06 (“BID”). The County has found that it is in its interest to amend the BID through the issuance of this Addendum #1. Except as expressly amended below, all other terms and conditions of the original BID and subsequent Addenda shall remain unchanged.

The following changes are made to the General Conditions for Construction for Clackamas County:

1. Subsection 00120.00 Prequalification of Bidders: - Replace the bulleted sections with the following:

If hand delivered, the application shall be date stamped with the provided date stamping device and the application and fee shall be placed in the ODOT Procurement Office Bid Box located in the lobby of:

Oregon Department of Transportation 355 Capitol Street NE Salem, OR 97301.

If delivered by mail or parcel delivery service, the application and fee shall be sent to:

ODOT Procurement Office - Construction Contracts Unit, MS# 2-2 355 Capitol Street NE Salem, OR 97301.

2. Subsection 00150.50(c) Contractor’s Responsibilities - Replace the 5th, 7th, and 10th bulleted sections, with the following:

• Protect from damage or disturbance any Utility that remains within the area in which Work is being performed. Maintain and re-establish location marks according to OAR 952-001-0090(3)(a). Coordinate re-establishment of the location marks with the associated Utility;

• Determine the exact location before excavating within the tolerance zone according to OAR 952-001-0090(3)(c);

• In addition to the notification required in OAR 952-001-0090(6), notify the Engineer and the Utility as soon as the Contractor discovers any previously unknown Utility conflicts or issues. Contrary to the OAR, stop excavating until directed by the Engineer and allow the Utility a minimum of two weeks to relocate or resolve the previously unknown Utility issues; and

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3. Subsection 00170.00 General – Replace the first sentence in the first paragraph with the

The Contractor shall comply with all laws, ordinances, codes, regulations, executive orders, and administrative rules (collectively referred to as "Laws" in this Section) that relate to the Work or to those engaged in the Work.

4. Subsection 00170.65(b)(4) Owner/Operator Date – Replace the bulleted sections with the

• Driver's name;

• Present driver license upon request;

• Vehicle identification number;

• Present vehicle registration upon request;

• Motor vehicle license plate number;

• Motor Carrier account number;

• Present ODOT Motor Carrier 1A Permit upon request; and

• Name of owner/operator from the side of the truck.

5. Subsection 00170.70(d) Additional Insured – Add the following sentence to the beginning of the first paragraph:

The liability insurance coverages of 00170.70(a) shall include the Agency, the Agency's governing body, board, or Commission and its members, and their respective officers, agents, and employees as Additional Insureds, but only with respect to the Contractor's activities to be performed under the Contract.

6. Subsection 00170.70(h) Agency Acceptance – Replace the paragraph in this subsection with the following:

All insurance and insurance providers are subject to Agency acceptance. In addition, all of the following are subject to Agency acceptance and, if requested by Agency, the Contractor shall provide complete copies of the following to Agency’s representatives responsible for verification of the insurance coverages required by the Contract:

insurance policies, endorsements, self-insurance documents and related insurance documents.

7. Subsection 00170.70(j) Builders’ Risk – Delete the last sentence in the paragraph and replace with the following:

The policy shall include the Agency, State of Oregon, and building or structure owner as loss payees.

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8. Subsection 00170.70(j) Builders’ Risk Installation Floater – Replace the paragraph in this subsection with the following:

If specified by Special Provision, the Contractor shall obtain, at its expense, and keep in effect during the term of the Contract, Builder’s Risk Installation Floater Insurance covering the Contractor's Materials and Equipment to be used for completion of the Work performed under the Contract. The minimum amount of coverage to be carried shall be equal to the full amount of the Contractor´s Equipment, Materials, or fixtures to be installed, in-transit, or stored off-site during the performance of the Contract. This insurance shall include as loss payees the Agency, State of Oregon, the building or structure owner, the Contractor and Subcontractors as their interests may appear.

9. Subsection 00190.20(a) General – Delete the 3rd paragraph and replace with the

Unless otherwise provided in the Contract, Pay Items to be measured by weight shall include all Contractor costs for providing, maintaining, inspecting, and testing scales; for furnishing appropriate weigh tickets; for self-printing scales; for electronic weigh memo system(s); and for transporting Materials to the scales or to check weighing.

10. Subsection 00190.20(f)(1) Scale with Automatic Printer – Replace the 1st sentence in the

1st paragraph with the following:

If the scales have an automatic weigh memo printer or an approved electronic weigh memo system that does not require manual entry of gross weight information, the Agency may periodically have a representative at the scales to observe the weighing procedures.

11. Subsection 00190.20(f)(3) Duties of Weigh Technician – Delete the last paragraph in the bulleted section and replace with the following:

• Furnish a legible, serially numbered weigh memo for each load of Materials to the Agency's Materials receiver at the point of delivery, or as directed by the Engineer. The memo shall identify the Project, the Materials, the date, net weight (gross and tare as appropriate), and identification of the vehicle and weigh technician. If approved by the Engineer an electronic weigh memo system may be used. Requests to use an electronic weigh memo system shall be submitted to the Engineer according to 00150.37, providing sufficient detail for the Engineer to perform an evaluation. If approved, the Contractor shall provide training, technical support, reports, and weigh memo information to the Engineer at no additional cost to the Agency. The electronic weigh memo system shall be:

• Capable of recording and securely retaining the same required “weigh memo” information identified above. For retention see 00170.07(c).

• Fully integrated with the provided weigh scale system.

• Designed in such a way that the data electronically read from scales cannot be altered by the Contractor, Subcontractor, Supplier, Engineer, or other system users.

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• Designed to allow the Engineer remote access to all the weigh memo data in real-time and allow the Engineer to add comments to the individual weigh memo regarding waste, temperature, stations, yield or other information. The system shall identify the system user or individual that adds comments to the electronic weigh memo or otherwise access the system. The Contractor shall provide the Engineer a means to access the data if the Engineer cannot use an Agency provided hand held device for access.

• Capable of providing all the weigh memo information, including any added comments, in an electronic data file the Engineer can easily access without proprietary software.

12. Subsection 00190.30 Plant Scales – Add the following sentence after the bulleted section:

If approved by the Engineer an electronic weigh memo system may be used in place of a printer system. See 00190.20(f)(3).

13. Subsection 00195.50(a) Progress Payments – Replace the last sentence in the first paragraph with the following:

If the Contractor uses these estimates as a basis for making payments to Subcontractors and Suppliers, the Contractor assumes all risk and bears any losses that result.

The following changes are made to the Project Special Provisions:

14. Subsection 00150.50(g)(2) Utility Information (Anticipated Relocations): - Replace the Portland General Electric contact information in the table with the following:

Portland General Electric DJ Heyman

121 SW Salmon St Portland, OR 97204 Office: (503) 463-4318 Cell: 503-933-7249 daniel.heyman@pgn.com

15. Subsection 00165.35(d) Certificate of Origin of Steel Materials - Replace this subsection, except for the subsection number and title, with the following:

When a certificate of material origin for steel or iron Materials is specified, complete ODOT Form 734-2126 as required by 00160.20(a) for Federal-aid projects.

16. Subsection 00165.35(e) Certificate of Origin of Construction Materials – This subsection is added after subsection 00165.35(d):

When a certificate of material origin for construction materials is specified, complete ODOT Form 734-5378 as required by 00160.20(d) for Federal-aid projects.

17. Subsection 00280 Scope - Replace the paragraph that begins "This Work also consists of providing temporary …" with the following paragraph:

mailto:daniel.heyman@pgn.com

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This Work also consists of providing temporary erosion and sediment control (ESC) measures and furnishing, installing, moving, operating, maintaining, inspecting, and removing ESC throughout the Project area according to the Standard Drawings, the erosion and sediment control plan (ESCP) with an environmental management plan (EMP), when required for the Project, the Specifications, or as directed, until the site is permanently stabilized. Included also is the monitoring of weather, of stormwater and receiving waters, the reporting of monitoring observations, the reporting of corrective actions (when necessary) and the updates and revisions of the ESCP, including ESCP cover sheet, necessary to keep it representative of current site conditions and compliant with the 1200-CA Permit.

18. Subsection 00280.02 Definitions - Replace the sentence that begins “Temporary

Stabilization” with the following sentence:

Temporary Stabilization - Measures or methods necessary to prevent erosion until permanent stabilization measures are in place and established.

19. Subsection 00280.04 Erosion and Sediment Control Plan on Agency Controlled

Lands - Replace the bullets with the following bullets:

When using the Agency’s ESCP with only modifications required to keep the ESCP current during construction, submit a written notification indicating the Agency’s ESCP is used without modifications prior to construction.

1) Prior to beginning construction, edit the ESCP to provide a list of all contractors working on the site.

2) Prior to beginning construction, edit the ESCP cover sheet to list all personnel by name and position who are responsible for the installation and maintenance of stormwater control measures including their individual responsibilities and certifications. Keep list current for the duration of the project.

When using a Contractor modified version of the Agency’s ESCP, include the following:

3) Proposed ESCP showing all ESC Work, and quantities of Work.

4) An EMP that addresses pollution prevention and control of potentially contaminated sites or Materials.

5) Implementation schedules for the ESCP

6) Plans for each phase of Contractor’s Work

7) Names and positions of all personnel engaged in construction activities.

8) Names and positions of all personnel responsible for the installation and maintenance of stormwater control measures.

9) Information required under 1200-CA permit.

When using a Contractor developed ESCP, develop and stamp the ESCP by a professional with one of the following credentials. Include their name and credentials in the ESCP.

The ESCP preparer shall be one of the following:

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10) Oregon Registered Professional Engineer,

11) Oregon Registered Landscape Architect; or

12) Oregon Certified Engineering Geologist

When using a Contractor developed ESCP where engineered facilities such as sedimentation basins or diversion structures for erosion and sediment control are required, prepare and stamp the ESCP by one of the following:

13) Oregon Registered Professional Engineer; or

14) Oregon Registered Landscape Architect.

When using a Contractor developed ESCP, provide plans for each phase of Contractor’s work implementation schedule and information required under the 1200-CA permit and as directed in ODOT’s Erosion Control Manual.

20. Subsection 00280.16(i) Concrete Washout – Replace this subsection, except subsection number and title, with the following:

Furnish impermeable, spill resistant, leak proof concrete washout basin of sufficient size and quantity to retain all concrete wash water and concrete waste developed during construction, meeting the following requirements:

(1) Field fabricated washout basin as shown and consisting of the following:

15) Straw Bales - Standard rectangular straw bales, with straw Material according to 01030.15, except no certification is required.

16) Plastic Sheeting - Minimum 10-mil thick polyethylene plastic sheeting.

17) Staples - 1/8-inch diameter steel wire staples. 2-inch "U" width with a length of 6 inches minimum

(2) Manufactured basins sufficiently durable to be removed intact, or cleaned of content without releasing concrete material or concrete washout water.

21. Subsection 00280.30 Erosion and Sediment Control Manager - Replace this subsection, except for the subsection number and title, with the following:

If the Agency's NPDES 1200-CA Permit is applicable to the Project, designate and provide an ESCM who possesses a valid ODOT ESCM certificate or who has successfully completed an erosion control training that is acceptable to the Engineer.

The ESCM duties include:

Manage and ensure proper implementation of the ESCP.

Accompany the Engineer during field review of the ESCP prior to construction activities.

Monitor rainfall, snow melt and runoff on and in the vicinity of the Project Site.

Monitor water quality in receiving streams in the vicinity of the Project Site.

Monitor water in sediment traps receiving runoff from soils amended with cementitious material for acidity or alkalinity.

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Monitor locations identified in Section 00294 for compliance.

Inspect ESC and monitor receiving waters on active construction site on initial date and every 14 Days for effective functioning.

Inspect ESC on inactive sites every 14 Days for effective functioning.

Inspect ESC for effective functioning and monitor receiving waters, on all active and inactive sites at least within 24 hours of rainfall events sufficient to result in runoff from the Project Site.

Ensure that ESC are regularly cleaned and maintained.

Mobilize crews to make immediate repairs to ESC or install additional ESC during working and non-working hours when ESC is not effectively functioning.

Record actions taken to clean up discharged sediment.

Report potential permit violations to the Agency immediately upon discovery.

Repair conditions that caused permit violations and prepare submittals for corrective actions that document repairs for Agency review and submittal to regulatory agencies.

Update the ESCP monthly and within 7 Days after changes or major ESC modifications are implemented in the field.

Submit ESCP revisions in electronic format, to Engineer within 30 Days after making revisions.

Prepare a contingency plan in preparation for emergencies and for the periods between October 1 and May 31.

Accompany the Engineer on inspections and, if required, on inspections by representatives of regulating agencies. If any of the following occur, revise the ESCP to reflect the change(s) within 7 Days.

Changes to the construction plans that impact erosion and sediment control measures;

Changes to the stormwater control BMPs, their location, maintenance required, and any other revisions necessary to prevent erosion and control sediment runoff;

An increase in the area impacted by construction activities;

Other activities at the site that are no longer accurately reflected in the ESCP. This includes changes made in response to corrective actions triggered;

To reflect areas on the site map where operational control has been transferred (and the date of transfer) since initiating permit coverage;

If inspections by DEQ determine that ESCP revisions are necessary for compliance with the 1200-CA permit;

Where DEQ determines it is necessary to install or implement additional controls at the site in order to meet the requirements of the 1200-CA permit. Include the following in the ESCP:

A copy of any correspondence describing such measures and requirements; and A description of the controls to be used to meet such requirements.

Change of Subcontractors that engage in construction activities on site, and the areas of the site where the Subcontractor(s) engage in construction activities;

Change of any personnel (by name and position) that are responsible for the design, installation and maintenance of stormwater control measures;

Change of the certified erosion and sediment control inspector, or of their contact information and any applicable certification and training experience;

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To reflect any revisions to applicable federal, state, tribal, or local requirements that affect the stormwater controls implemented at the site; and

If a change in chemical treatment systems or chemically enhanced stormwater control is made, including use of a different treatment chemical, different dosage rate, or different area of application as applicable. Furnish temporary sediment trap as shown on drawings, stamped and signed by licensed engineer.

Submit revised ESCP to Engineer for signature by licensed professional (see 00280.04) and submission to DEQ when changes are made for the following reasons:

Part of a corrective action requirement;

An increase or decrease in project size;

An increase or decrease in size or location of disturbed areas;

Changes to BMPs, such as type, design or location;

Change of the ESCM.

22. Subsection 00280.41(e) Buffers – This Section is added after Section 00280.41(d)

Disturbance Restrictions.

Retain and preserve buffer zones of natural, undisturbed vegetation, 50 feet in width between Work and Waters of the State. Where 50 foot buffers are not attainable, provide erosion, runoff and sediment control BMPs with effectiveness equivalent to a 50 foot buffer. Identify and mark buffer zones with flagging, construction fencing or other readily identifiable means.

The following changes are made to the Project Plans:

1. Replace Plan sheet ITS-12 with the attached plan sheet.

2. Plan sheets ITS-09, replace the last sentence in General Note 1 with the following:

Coordinate with DJ Heyman at 503-933-7249, work order number M3227721.

3. Plan sheets ITS-10, replace the last sentence in General Note 1 with the following:

Coordinate with DJ Heyman at 503-933-7249, work order number M3195295.

These changes will be included in the Contract for this Project. It is understood that your Bid will be submitted accordingly.

Attachment: Revised Plan Sheet ITS-12

End of Addendum #1