BID 2021-07 New 2020 or 2021 Ford F59 Foundation Truck and Food Truck Fabrication.pdf

ESSEX NORTH SHORE AGRICULTURAL & TECHNICAL SCHOOL DISTRICT

562 MAPLE STREET, P.O. BOX 346

HATHORNE, MASSACHUSETTS 01937

DATE: March 29, 2021

BID #:

BID 2021-07

BID NAME: New 2020 or 2021 Ford F59 Foundation Truck and Food Truck

Fabrication

BID OPENING DATE:

Monday, April 12, 2021

TIME:

QUESTIONS:

10:00 A.M.

Questions regarding this project may be submitted no later than

Friday, April 2, 2021 at 12:00 PM via email only to Stephanie

Poska – sposka@essextech.net.

INSTRUCTIONS TO BIDDERS

GENERAL CONDITIONS

All invitations to bid issued by the Essex North Shore Agricultural & Technical School District will bind bidders and successful bidders to the conditions and requirements set forth in these general conditions, and such conditions shall form an integral part of each purchase contract awarded by the

Essex North Shore Agricultural & Technical School District School Committee.

DEFINITIONS

"District" The Essex North Shore Agricultural & Technical School District

"Bid" an offer to furnish materials, supplies, and/or equipment in accordance with the invitation to bid, the general conditions, and the specifications

"Bid Offer" the form on which the bidder submits his bid

"Bidder" any individual, company, corporation submitting a bid

"Successful Bidder" any individual to whom an award is made by the District

"Specification" description of materials, supplies, and/or equipment and the conditions for purchase mailto:sposka@essextech.net

BIDS

1. Sealed bids may be submitted to:

Essex North Shore Agricultural & Technical School District

Attn: Marie Znamierowski – Director of Business Operations

Smith Hall, 562 Maple Street, P.O. Box 346

Hathorne (Danvers), MA 01937

*Bids mailed via USPS should use P.O. Box 346

2. All bids must be submitted on and in accordance with forms provided by the District and included in this document.

3. All bids received after the time stated may not be considered.

4. All information required by Notice to Bidders, Specifications, and Bid Offer in connection with each item against which a bid is submitted, must be provided to constitute a regular bid.

5. The submission of a bid will be construed to mean that the bidder is fully informed as to the extent and character of the supplies, materials, or equipment required and a representation that the bidder can furnish the supplies, materials, or equipment satisfactorily in complete compliance with the specifications.

6. No alteration, erasure, or addition is to be made in the typewritten or printed matter. Deviations from the specifications must be set forth in the space provided for this purpose, immediately below the item specified, and must be preceded by the word "substitute".

7. Prices and information required, except signature of bidder, should be written legibility. Illegible or value bids may be rejected. All documents within the Bid Packet must be signed and submitted to the Essex North Shore Agricultural & Technical School District Business Office.

Unsigned bids or bids with missing documentation will be rejected upon bid opening.

8. Sales to School Districts are not affected by any fair trade agreements.

9. No charge will be allowed for federal, state, or municipal sales and excise taxes since the District is exempt from such taxes. The price bid shall be net and shall not include the amount of any such tax. Exemption certificates, if required, will be furnished on forms provided by the bidder.

10. In all specifications, the words "or equal" are understood after each article given manufacturer's name and catalog reference, or on any patented article. The decision of the District as to whether an alternate or substitute is, in fact, "equal" shall be final. If bidding on items other than those specified, bidder must in every instance give the trade designation of the article, manufacturer's name, and detailed specification of item they proposes to furnish. Otherwise, bid will be construed as submitted on the identical item as specified.

11. Bids on equipment must be on standard new equipment of latest model, and in current production, unless otherwise specified. No "seconds", "rejects", or otherwise imperfect or sub-standard quality material will be acceptable.

12. All regularly manufactured stock electrical items must bear the label of the Underwriters

Laboratories, Inc.

13. When bids are requested on a lump sum basis, bidder must bid on each item in the lump sum group.

A bidder desiring to bid "no charge” on an item in a group must so indicate. Otherwise, bid for the group may be rejected.

14. All prices quoted must be "per unit" as specified, e.g., do not quote '"per case: when "per dozen" is requested. Otherwise, bid may be rejected.

15. Bidder must insert the price per unit and the extensions against each item in his bid. In the event of a discrepancy between the unit price and the extension, the unit price will govern. Prices shall be extended in decimals, not fractions.

16. Prices shall be net, including transportation and delivery charges fully prepaid by the successful bidder to destination indicated in the proposal. In any case, title shall not pass until items have been delivered and accepted. All equipment having a unit value of $500 or more must be delivered, leveled, set in place and adjusted. No drop shipments from a common carrier vehicle will be accepted. Electrical and plumbing connections to be made by others, except where noted on the bid specification.

17. A Certificate of Non-Collusion must be signed and submitted with your bid. Under penalty of perjury the bidder certifies that

(a) The bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor or materials, supplies, or equipment of the type described in the invitation for bids, and

(b) The contents of the bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid.

18. All bids must be sealed and will be opened publically on the bid expiration date. Telephoned or emailed bids will not be accepted at any time.

19. Should any merchandise not be available for delivery within the specified dates, the delivery date for such items shall be clearly stated on the bid form below the item specified. By so stating, the bidder thereby guarantees delivery on or before such date.

20. No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the District upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to said District, or had failed to perform faithfully any previous contract with the District.

21. If materials in this bid and contract are on a requirement basis, then the quantities may be increased or decreased, as the needs of the District shall require.

22. Firm price bids shall be given first consideration. Firm prices shall mean a guarantee against price increases during the period of the contract. All bid prices will be considered firm, unless specifically noted on the submitted bid.

23. All specifications are minimum standards; and accepted bid samples do not supersede specification for quality unless bid sample is superior, in which case deliveries must be the same identity and quality as accepted bid sample.

24. The District reserves the rights to request a representative sample of the item quoted upon either prior to the award or before shipments are made. If the sample is not in accordance with the requirements of the specification, the District may reject the bid or, if award has been made, cancel the contract at the expense of the successful bidder.

25. Samples, when required, must be submitted strictly in accordance with instructions; otherwise, bid may not be considered. If samples are requested subsequent to bid opening, they shall be delivered within ten (10) days of the request, or as directed for bid to have consideration.

Samples must be furnished free of charge and must be accompanied by descriptive memorandum invoices indicating if the bidder desires their return and specifying the address to which they are to be returned provided they have not been used or made useless by tests. Award samples may be held for comparison with deliveries. The District will not be responsible for any samples destroyed or mutilated by examination or testing. Samples shall be removed by the bidder at his expense. Samples not removed within fifteen (15) days after written notification to the bidder will be regarded as abandoned and the District shall have the right to dispose of them as its own property.

26. The successful bidder must now submit weekly payroll records to the warding authority for all employees who have worked on the project. The awarding authority must preserve these records for three years. Employers must also continue to preserve these records for three years.

AWARD

1. Awards will be made to the lowest responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery. The District may make such investigations, as it deems necessary to determine the ability of the bidder to perform the work and to deliver the merchandise. The bidder shall furnish the District all such information and data for this purpose upon the request of the District, including, but not limited to, the name and address of the manufacturer of the article quoted, the equipment and facilities available to said manufacturer, and a list of similar installations performed by the bidder.

2. The District reserves the right to reject any and all bids. Also reserved is the right to reject, for cause, any bid in whole or in part, to waive technical defects, qualifications, irregularities, and omissions if in its judgment the best interests of the District will be served. Also reserved is the right to reject bids and to purchase items on State contract or G.S.A. contract if such items can be obtained on the same terms, conditions, specifications, and at a lower price.

3. The District reserves the right to make awards within thirty (30) days after the date of the bid opening during which period bids may not be withdrawn unless the bidder distinctly states in his bid that acceptance thereof must be made within a shorter specified time.

4. Where a bidder is requested to submit a bid on individual items and also on a total sum or sums, the right is reserved to award bids on individual items or on total sums.

5. If identical bids are received and these bids are or become the low bids, the District reserves the right to award the contract on the basis of the relative quality of the product or products as shown by samples submitted to the District, and tested by them, and it is mutually agreed that the

District's judgment in this contingency shall be final.

CONTRACT

1. Each bid will be received with the understanding that the acceptance thereof by the District, to furnish any or all of the items described therein shall constitute a contract between the successful bidder and the District. Contract shall bind the successful bidder on his part to furnish and deliver at the prices and in accordance with the conditions of his bid. Contract shall bind the

District on its part to order from such successful bidder (except in the case of emergency) and to pay for, at the contract prices, all items ordered and delivered.

2. The placing in the mail of a notice of award or purchase order to a successful bidder, to the address given in his bid, will be considered sufficient notice of acceptance of contract.

3. Equipment, supplies or services that may fail to comply with the specifications herein as regards design, material or workmanship, are subject to rejection and may, at the option of the Director of Business Operations, be rejected.

4. If the successful bidder fails to deliver within the time specified, or within reasonable time, as interpreted by the District, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the District, the District may purchase from other sources to take the place of the item rejected or not delivered. The District reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary. On all such purchases, the successful bidder agrees to reimburse the District promptly for excess costs occasioned by such purchases. Should the cost be less, the successful bidder shall have no claims to the difference. Such purchases will be deducted from contract quantity.

4. A contract may be canceled at the successful bidder's expense upon nonperformance of contract.

6. If the successful bidder fails to deliver as ordered, the District reserves the right to cancel the contract and purchase the balance from other sources at the successful bidder's expense.

7. Cancellation of contract for any reason may result in removal of the successful bidder's name from mailing list for future proposals for an indeterminate period.

8. When materials, equipment, or supplies are rejected, they must be removed by the successful bidder from the premises of the District within five (5) days of notification. Rejected items left longer than five (5) days will be regarded as abandoned, and the District shall have the right to dispose of them as its own property.

9. No items are to be shipped or delivered until receipt of an official order from the District or its purchasing agent.

10. It is mutually understood and agreed that the successful bidder shall not assign, transfer convey, sublet, or otherwise dispose of the contract or his right, title, or interest therein, or his power to execute such contract, or any part thereof to any person, company, or corporation, without the previous written consent of the District.

11. The General Conditions, Specifications, Notice to Bidders, and Addenda shall form a part of this contract and the provisions thereof shall be binding upon the parties hereto. The term "contract documents" shall include all of the aforesaid together with the contract itself.

12. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to be inserted herein and the Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, the Contract shall forthwith be physically amended to make such insertion.

INSTALLATION OF EQUIPMENT

1. The successful bidder shall clean up and remove all debris and rubbish resulting from his work from time to time as required or directed. Upon completion of the work the premises shall be left in a neat, unobstructed condition, and the buildings broom-cleaned, and everything in perfect repair and order. Old materials are the property of the successful bidder unless otherwise specified.

2. Equipment, supplies, and materials shall be stored at the site only on the approval of the District and at the successful bidder's risk. In general, such on-site storage should be avoided to prevent possible damage or loss of the material.

3. Work shall be progressed so as to cause the least inconvenience to the District and with proper consideration for the rights of other successful bidders or workmen. The successful bidder shall keep in touch with the entire operation and install his work promptly.

4. Bidders shall acquaint themselves with conditions to be found at the site and shall assume all responsibility for placing and installing the equipment in the locations required.

5. Wherever installation of equipment in the building is a part of the Equipment Order, there shall be paid each employee engaged in the work of installation not less than the minimum wage rate established by the Commonwealth of Massachusetts.

GUARANTEES BY THE SUCCESSFUL BIDDER

1. The successful bidder guarantees

(a) Products against defective material or workmanship and to repair or replace any damages or marring occasioned in transit.

(b) That he is financially solvent and that he is experienced in a competent to perform the type of work or to furnish the materials, supplies, or equipment, to be performed or furnished by him.

(c) That he has good title to all equipment, materials, and supplies furnished by him and that no interest in same is retained by any other party by agreement of any sort.

(d) That where installation of any equipment is required by the terms of the Contract he shall procure and maintain Workers' Compensation Insurance for all of his employees engaged in the installation.

(e) To carry adequate casualty and liability insurance to protect the District from loss in case of fire, accident, theft, or from loss occasioned by personal injury or property damage to others.

(f) To comply with minimum wage standards set by law as to all of his employees while same are engaged in work under any contract between contractor and the District.

(g) That all deliveries will be equal to the accepted bid sample.

(h) Brand names and numbers, when used, are for reference to indicate the character or quality desired. Equal items will be considered, provided the offer clearly describes the article. Offers for equal items shall state the brand and number, or level of quality. The determination of the district as to what items are equal shall be final and conclusive. When brand, number, or level of quality is not stated by the bidder, it is understood the offer is exactly as specified.

(i) That the equipment or furniture offered is standard, new, latest model of regular stock product or as required by the specifications, with parts regularly used for the type of equipment or furniture offered, also that no attachment or part has been substituted or applied contrary to manufacturer's recommendations and standard practice. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year, unless noted differently on the project specifications, from date of delivery. If, during this period, such faults develop, the successful bidder agrees to replace the unit or the part affected without cost to the District.

Any merchandise provided under the contract which is or becomes defective during the guarantee period shall be replaced by the successful bidder free of charge with the specific understanding that all replacements shall carry the same guarantee as the original equipment (one year, unless otherwise noted, from the date of acceptance of the replacement). The successful bidder shall make any such replacement immediately upon receiving notice from the District.

The bidder shall attach to his bid the written guarantee pertaining to each article of equipment he proposes to furnish under this bid.

DELIVERY

1. Delivery must be made as ordered and in accordance with the proposal and specification. The decision of the District as to reasonable compliance with delivery terms shall be final. Burden of proof of delay in receipt of order shall rest with the successful bidder. Failure to deliver because of delayed payments, or for any other reason, will be cause for open market purchase at the expense of the successful bidder.

2. The District will not schedule any deliveries for Saturdays, Sundays, or legal holidays, except where the delivery is an emergency, a replacement, or is overdue, in which event the convenience of the District shall govern.

3. Items shall be securely and properly packed for shipment, storage, and stocking in new shipping containers and according to accepted commercial practice, without extra charge for packing cases, baling, or sacks.

4. Unless otherwise stated in the specifications, all items must be delivered into and placed at a point within the building as directed by the shipping instructions or the agent for the District.

The successful bidder will be required to furnish proof of delivery in every instance.

5. Unloading and placing of the equipment and furniture is the responsibility of the successful bidder, and the District accepts no responsibility for unloading and placing of equipment. Any costs incurred due to the failure of the successful bidder to comply with this requirement will be charge to him. No help for unloading will be provided by the District and suppliers should notify their truckers accordingly.

6. All deliveries shall be accompanied by delivery tickets or packing slips. Ticket shall contain the following information for each item delivered:

Contract Number and/or Purchase Order Number

Name of Article

Item Number

Quantity

Name of the successful bidder

Carton shall be labeled with the purchase order or contract number, successful bidder's name and general statement of contents. Failure to comply with this condition shall be considered sufficient reason for refusals to accept the goods.

PAYMENTS

1. Within thirty (30) business days after the filing of a certificate of completion by the Contractor, the Owner shall pay to the Contractor the contract price plus compensation for approved extra work, less any credits, but payment shall be subject to the Owner's right to withhold payment as herein after set forth.

2. Payments of any claim shall not preclude the District from making claim for adjustment on any item found not to have been in accordance with general conditions and specifications.

3. Payment in full will be made within thirty (30) business days of receipt of the entire list of goods on a given purchase order. No partial payments will be made. This section may be waived based on project type and/or agreement.

4. The District reserves the right to award to the higher bidder in order to effect or maintain prevailing uniformity particularly, but not limited to, case goods and upholstered furniture.

5. Vendor must sign the bid form in the space indicated for that purpose. His signature thereon indicates his willingness to comply with these "INSTRUCTIONS TO BIDDERS".

6. In case of duplicate (tie) low bids, the District will endeavor to share the purchasing between the vendors involved, by dividing the desired quantity by the number of duplicate bidders. In the case of unit items (one), the District may arbitrarily make the selection utilizing a device equitable to all.

SAVINGS CLAUSE

The successful bidder shall not be held responsible for any losses resulting if the fulfillment of the terms of the contract shall be delayed or prevented by wars, acts of public enemies, strikes, fires, floods, acts of

God, or for any other acts not within the control of the successful bidder and which, by the exercise of reasonable diligence, he is unable to prevent.

REQUIRED BID DOCUMENTS

1. BID Form

2. Certificate of Non-Collusion

3. Tax Compliance Certification

4. Detailed Specification Sheets

BID SPECIFICATIONS

BID# 2021-07

NEW 2020 or 2021 F59 Foundation Truck and Food Truck Fabrication *All equipment installed as per Bid Specifications

Delivery: Delivery of the final product shall be made to Essex North Shore Agricultural and

Technical School District, 562 Maple Street, Hathorne, MA 01937. Bidder is responsible for notifying the district of the time and date of delivery so that a District representative may be present to examine and accept the items delivered. Delivery of final product must be made by eight (8) weeks after the bid opening or agreed upon date.

STANDARD EQUIPMENT & SPECIFICATIONS

*Minimum 3 year warranty on vehicle and installed equipment unless otherwise noted

Truck Specifications:

One (1) New 2020 or 2021 Ford F59 Stepvan – Morgan Olson Food Truck Foundation

96” Wide x 85” High

18 ft. Body Size

7.3L V8

Automatic Transmission

Swing Rear Door

AM/FM Stereo Radio

Back-up Camera and Alarm

Sliding Pocket Door

Aluminum Diamond Plate Flooring

Concession Window and Glass with Screen Insert 72” x 36”

Roof Mount 15,000 BTU AC w/Heat Pump – Coleman Mach 8 or Equal

Stud out Body of Truck to 16” on Center

Insulate all Walls with 1” Insulation

Install Cement Board Behind Cook Line

Stainless Steel Fabrication and Install

Vinyl Wrap:

Outside Full Vinyl Wrap with Design

5 year Warranty

Electrical System:

60 AMP Load Center with 18 dedicated 20 AMP Circuits and Breakers

60 AMP Transfer Switch

30 AMP Shore Connection Outdoor Outlet

2 Exterior 110V Plugs

59 AMP 110V Unleaded Gas Generator / 7000 Watts / Fuel Injected – Onan Generator or Equal

Under mount Generator Kit and Exhaust

Remote Control Unit in Cab

12 Volt Interior Ceiling Mount Cargo Light

Outside Up and Down Lighting

Three (3) 48” Stainless Flush Mount High Output Led Lights

Fourteen (14) Dedicated 20 AMP TR/WR Plugs

Dedicated Light Switch

Electrical System and EMT Fittings

Plumbing System:

28 Gallon Fresh Water Tank Polyethylene Approved Material / Tank wrapped with 22G

Stainless Sheet Metal / Frame and Support

Street Fill Station for Water System

36 Gallon Grey Water Tank NSF Approved Material / Tank wrapped with 22G Stainless Sheet

Metal / Frame and Support

1.5” RV Bayonet Dump Valve

On Demand LP Hot Water

High Flow Water Pump – Shurflo 4048 or Equal

Type 304 Stainless Steel 20 Gauge 3 Compartment Sink

Hand Sink 9” x 9” x 5”

Pex Plumbing with Filter and Back Utility Water Hook-up Bypass

Propane System:

One (1) 100 lb Under Mounted LP Tank

¾” Black Iron Pipe System ½” at Appliance with Shutoff Valve

Five (5) ½” Shutoff Valves at Appliances

Regulator

Fire System:

12’ Stainless Steel Hood with Aluminum Filters

One (1) CFM Fan

NFPA 96 and NFPA 17A Compliant Fire System with 3 Year Warranty Tagged for Fire Marshal

Inspection

3A:40B:C 5lb UL Listed Extinguisher K Class

2A:CK 6 Liter Extinguisher

Cooking Equipment:

Undercounter Freezer – Beverage-Air UCF27AH or Equal

Sandwich Prep Table – Beverage-Air SPE27HC-B or Equal

Undercounter Refrigerator – Beverage-Air UCR36AHC or Equal

Reach-In Refrigerator – Beverage-Air RB19HC or Equal

Bar Back Refrigerator – Beverage-Air BB48HC or Equal

Hot Food Table with Undershelf – Advance Tabco HF or Equal

Oven with Griddle Top – Migali CRO 36 or Equal

Stainless Steel Floor Fryer – Pitco 40D or Equal

Convection Oven with Stand and Rack Shelf Under Unit – Moffat US632D5 or Equal

Panini Grill Press – Eurodib SFE02365 or Equal

Commercial Blender with Toggle Control and Two (2) Containers – Avamix BX2000T or Equal

Hand Free Soap and Towel Dispenser

Delivery & Training:

Delivery to Essex North Shore Agricultural & Technical School District

Delivery of final product must be made by eight (8) weeks after the bid opening or agreed upon date.

1 Day Onsite Training

Warranties:

Minimum 3-year Warranty for Cooking/Refrigerator/Freezer Units

Minimum 3-year Warranty on Generator

Minimum 5-year Warranty on Vinyl Wrap with Design

Minimum 3-year Warranty on Fire System

BID FORM

In response to a request for bids from Essex North Shore Agricultural & Technical School District, the undersigned proposed to furnish the following.

BID #: 2021-07

BID NAME: New 2020 or 2021 Ford F59 Foundation Truck and Food Truck Fabrication

BID OPENING DATE: Monday, April 12, 2021 TIME: 10:00 A.M.

Delivery of final product must be made by eight (8) weeks after the bid opening or agreed upon date.

Name of Bidder_____________________________________________

By (signature) _____________________________________________

Printed Name _____________________________________________

Address _____________________________________________

City, State, Zip _____________________________________________

Telephone _____________________________________________

Email Address _____________________________________________

Bid Price Including all Costs: $ ___________________________________________

Bid Price Including all Costs: ___________________________________________

(written in words)

Estimated Date of Delivery: ____________________________________________

All Bids MUST Include the Following:

Attach a breakdown of vehicle pricing, including all charges and total price.

Attach a breakdown of food truck equipment and specifications, highlighting equivalents where applicable.

ESSEX NORTH SHORE AGRICULTURAL & TECHNICAL SCHOOL DISTRICT

562 Maple Street, Hathorne, MA 01937

CERTIFICATE OF NON-COLLUSION

The undersigned certifies of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the work “person” shall mean any natural person, business, partnership, corporation, union District, club or other organization, entity or group of individuals.

Signature of person signing bid or proposal Date

Title Social Security Number or

Federal Identification Number

Name of Business

TAX COMPLIANCE CERTIFICATION

Pursuant to M.G.L. Ch. 62C, Sec. 49A, I certify under the penalty of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth of Massachusetts relating to taxes.

Signature of person signing bid or proposal Date

Title Social Security Number or

Federal Identification Number

Name of Business