Bid _ 19_23_24 Boom Mower Hydrostatic.docx

PURCHASING DEPARTMENT

P. O. BOX 1125

216 E. CENTRAL AVENUE

SECOND FLOOR

VALDOSTA, GEORGIA 31601

BID # 19-23-24

FOR: 143 HP Self Propelled Hydrostatic Boom Mower

OPENING DATE: February 27, 2024

TIME: 11:00 AM EST

TEFFANY EDWARDS

PURCHASING AGENT

(229) 259-3525 • Fax (229) 259-5460

NOTICE TO DEALERS/VENDORS

1. Any prices bid by dealer/vendor on any items offered to the City of Valdosta shall be the price effective at the date of delivery.

2. No delivery date of “ASAP” (As Soon As Possible) shall be considered acceptable on items that have a maximum delivery date listed in the specifications.

3. The City of Valdosta reserves the right to accept alternate bids on any or all items where maximum delivery date, as listed in the specifications is not met by dealer/vendor.

4. Signature below of authorized agent for dealer/vendor shall constitute recognition and acceptance of all conditions of the sale as listed above.

5. All shipping is to be FOB Valdosta, GA 31601 and included in total price unless otherwise stated in the bid document.

Dealer/Vendor

Authorized Agent

GENERAL SPECIFICATIONS

It is the intent of these specifications to furnish the City of Valdosta with the following requisitioned equipment, according to the attached. It is clearly understood that the following are minimum specifications and are made in order to show the exact quality through specifications of the equipment proposed.

The City of Valdosta reserves the right to accept any or all bids or to choose the bid considered to be in their best interest.

The final decision of purchase will be made upon the award of the City of Valdosta Mayor and Council if the item or items total are greater than $25,000.

NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED.

Be sure to put the Bid Number on the outside of your return envelope.

Please be aware that private and public mail carriers are not always reliable on next day delivery in our area. Please assure your response is sent in plenty of time to reach us. As you know, late responses are not acceptable. If you utilize the US Postal Service and mail your response you must mail them to our PO Box 1125 Valdosta, GA 31603. Or hand deliver to our physical address at 216 E. Central Ave.Valdosta, GA 31601 “Purchasing, 2nd Floor”.

Please visit www.valdostacity.com for current or future bid opportunities.

INSTRUCTIONS TO BIDDERS

1. Proposals must be made upon the form of the proposal attached hereto. They must be enclosed in a sealed plain envelope, with the bid number written on the outside and endorsed with the title of the proposal, and must be filed with the Purchasing Agent of the City of Valdosta, located at 216 E. Central Ave 2nd floor. In the event you choose to mail your proposal, it should be mailed to Teffany Edwards, P.A., P.O. Box 1125, Valdosta, Ga. 31603.

2. No bidder will be allowed to withdraw his proposal for any reason whatsoever after the bids have been opened.

3. The specifications represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if possible, that all bids submitted shall not be subject to correction or alteration after the bid has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered. The City of Valdosta reserves the right to evaluate any or all bids, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service.

4. Federal or State taxes are not applicable to Georgia Municipalities under the United States Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.

5. It is expressly understood by the bidder that written notice of the award or purchase order by the City of Valdosta will constitute an agreement and consummate the transaction and will serve together with the proposal, the advertisement, these instructions and the detailed specifications, as the entire form of contract between the parties.

6. The bidder agrees that the City of Valdosta reserves the right to reject any or all proposals, or to accept the part of the bid considered to be in the best interest of the City.

7. Specifications referred to minimum, therefore unless otherwise indicated by the bidder, the City will assume proposals meet or exceed all specifications.

8. The names of a certain brand, make or definite specifications are to demote quality standard of the article desired, but do not restrict bidders to be specific brand, make or manufacturer named; it is to set forth and convey to prospective bidders the general style, type, character and quality of the article desired.

1. The award of the contract will be made to the lowest responsible bidder taking into consideration quality performance and the time specified in the proposals for the performance of the contract. The City of Valdosta reserves the right to reject all bids as appears in its own best interest and to waive technicalities. In cases of a tie, the bid in the best interest of the City will be awarded.

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

Owner, Partner or Officer of Firm Company Name, Address, City and State Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding. Affiant also states as bidder, that they have not been a party to any collusion with any officer of the City of Valdosta or any of their employees as to quantity, quality or price in the prospective contract; and that discussions have not taken place between bidders and any office of the City of Valdosta or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

Subscribed and sworn to before me this ______ day of _____________________, 20____.

____________________________________Notary Public

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contract No. and Name:

Contractor’s Name:

City of Valdosta Georgia Contractor Affidavit

(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

____DAY OF _______________, 201__

_______________________________ [NOTARY SEAL]

Notary Public My Commission Expires:______________ *any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United Sates Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Contract Act of 1986 (IRCA), P. L. 99-603

SPECIFICATIONS

It is the intent of these specification to furnish the City of Valdosta with (1) One, Brand New Minimum 143 HP Self Propelled Hydrostatic Boom Mower. These are minimum specifications, and all deviations should be marked. You shall include with your package a complete build sheet and any deviations shall be referenced by the section and line-item specification on company letterhead with a detailed description to the deviation on the Self-Propelled Hydrostatic Boom Mower Machine.

The specifications below describe a Self-Propelled Hydrostatic Boom Mower Machine with the following minimum specifications considered necessary to perform the work assigned. The Boom Mower Machine shall be capable of maintaining municipal Right of Ways on local and state roads. Capable of navigating steep embankments and soft ground surfaces while mowing the roadsides and brush cut-back. Boom Mower Machine capable of interchanging attachments. All equipment furnished under this bid shall be new, unused, and the same as the manufacturers current production model. Machine Manufacturer must have been in production for at least 10 years. A users list with a minimum of five current users with contact information including entity, contact name, phone, and email is to be included in bid package. Accessories not specifically mentioned, but necessary to furnish a complete unit ready for use shall also be included. The equipment furnished shall conform to all ANSI Safety Standards Z245.1-2008.

CAB

ENGINE AND EQUIPMENT

1) Four-Cylinder 143 HP diesel engine

2) EPA Tier 4 emissions

3) Automatic safety shutdown for low oil pressure & low coolant

4) Spin on type filters

5) Battery disconnect switch

TRANSMISSION AND DRIVE TRAIN

1) Hydrostatic two speed

2) Four-wheel drive

3) Maximum on road speed to be no less than 24 MPH

WHEELS AND STEERING

1) Selectable steering

2) Two-wheel steering

3) Four-wheel steering

4) Crab steering

5) Alliance 600/50 R22.5 331 tires

HYDRAULICS

1) Two individual hydraulic pumps, one for drive train and one for end of boom attachment functions

2) Piston hydraulic pumps

3) 38 GPM at 4500 PSI system pressure per each hydraulic pump

4) Minimum 65-gallon hydraulic tank capacity

5) Conventional hydraulic fluid

6) Cooling fan to be reversable

BOOM

1) Telescopic 24-foot boom

2) Boom to be front mounted

3) Outfitted for interchangeable attachment options

4) Joystick controlled

5) In cab control for changing direction and speed of attachments

6) Hanger assembly for transport

7) Rotator unit for 180-degree attachment rotation

ATTACHMENTS

1) 59” Flail head with float function to be included

2) FORC-ONE Grass Fork equipped with rotator

3) Ditch Bucket (150 cm)

LIGHTS

1) All DOT regulations to be met or exceeded

2) Surround LED safety lights

FUEL TANKS

1) Minimum 45-gallon fuel tank

2) Minimum 5 Gallon DEF tank

3) Standard DEF to fuel ratio 2:1 or greater

PAINT

1) Forestry Equipment Orange

WARRANTIES

1) Machine extended coverage 2 year/2000 hour

2) Telescopic boom 5 year/unlimited hour

Year, Make and Model you are Bidding:

PLEASE CONTACT MR. JOHN BURTON AT THE CITY OF VALDOSTA MAINTENANCE CENTER AT 229-259-3580 FOR TECHNICAL QUESTIONS ABOUT THE TRUCKS AND BODIES.

PRICING PROPOSAL

We/I have examined the specifications and agree to furnish the City of Valdosta with the equipment/services accordingly. Any deviations from the specifications will be addressed as requested on page 6 under the specification heading. We/I propose to furnish the City of Valdosta with said equipment/ service for:

Boom Mower Price $ EA

59” Flail head with float function price $ EA

FORC-ONE Grass Fork equipped with rotator price $ EA

Ditch Bucket (150 cm) price $ EA

Extended two-year warranty price $ EA

Drop ship charges $ EA

Complete Unit Delivery to Valdosta with training fees $ EA

TOTAL $ EA

The City would like the successful vendor to agree to lock the price in for additional units ordered before March 31, 2025. There might be plans to fund additional unit(s) next fiscal year which begins July 1, 2024 but are not guaranteed until the budget is formally approved. There is no guarantee.

Does vendor agree to lock the price in for the time requested? YES_____ NO_____

Estimated time after receive order to completion on this bid:

SEND BUILD SHEETS AND LITERATURE FOR THE ITEM YOU ARE BIDDING

COMPANY INFORMATION SHEET

Date:

Company Name:

Address:

Phone Number:

Fax:

Signature: Title:

Printed Name:

Email:

Cell Phone:

Is your company currently on any State or Federal Debarment list? Yes____ No ____

Will your company accept a credit card for payment? Yes____ No____

E-Verify Number: Include a copy in package

Include a W-9 in package.

VENDORS

ATMAX Equipment Company 6902 East 7th Avenue Tampa, FL. 33619

Reynolds-Warren Equipment Company Inc.

180 Thunderbird Drive Richmond Hill, GA. 31324

Dixon Tractor Company

3294 US-84

Blackshear, GA. 31516

Container Systems & Equipment Company INC.

Att: William Young 506 Bellevue Avenue Daytona Beach, Florida 32114

Wastebuilt Atlanta 1875 Mitchell Road Mableton, GA 30126

Municipal Equipment Sales PO Box 1233 Woodstock Ga. 30188

Solid Waste Applied Technologies Inc Att: JC Gillenwater 207 Hal Averitt Blvd Statesboro, GA 30458

Carolina Environmental Systems 500 Lee Industrial Blvd.

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