Bid_ 18_23_24 Cutting Trees at Cemetery 2024.docx

QUOTE # 18-23-24

Cutting Trees, Stump Grinding, and Pruning Dead Tree Branches at Sunset Hill Cemetery QUOTES DUE BACK BY FEBRUARY 29, 2024, by 2:10PM EST The City of Valdosta has approximately 3 trees at Sunset Hill Cemetery that they would like taken down, the stumps grinded below ground level, and pruning dead tree branches. Although we would like every tree on the list done, funding may not allow for the entire list. The city plans to work through the list starting at #1 until all are done or we have depleted all current funding for this project. The City reserves the right to select certain trees out of order if funding does not allow for all trees to be cut. The cemetery is located at 1100 N. Oak Street, Valdosta, GA. You must schedule an appointment and go to the location to physically look at the work to be done and meet with Mark Coppage, Cemetery Supervisor. He can be reached at 229-333-1815 to schedule an appointment to view the work areas at work site (shown each tree) to be done. Failure to visit the site can result in your quote being disqualified. The city requires each tree cut down to 6” above ground level and cut into 5’ sections for handling purposes. Stumps must be ground below ground level. The city will be responsible for removing the debris at our own expense but would like each tree piled together and not strewn all over. The utmost of care must be taken in the work area to protect the buildings, monuments, fencing, other vegetative growth, and any other items that are in close proximity to each work area. Some of the monuments are very old and irreplaceable. All cost associated with any damage will be at contractor’s expense. Award will be made to the vendor quoting the best price or the vendor that includes the most trees for the best value. The City reserves the right to refuse all bids or award the bid in the City’s opinion to be in our best interest.

You must provide copies of the following documents with your quote to be considered:

Quote package must be completely filled out. Return this entire quote package with all required documentation as explained.

Quote # 18-23-24, Cemetery Tree Cutting

Return you quotes and required information by the date and time required to be considered:

City of Valdosta Mark Coppage Supervisor 229-333-1815 1100 North Oak Street, Valdosta, GA 31601

RESPONSE METHOD:

1st choice email to: mcoppage@valdostacity.com 2nd choice Hand Deliver, Sunset Hill Cemetery 1100 North Oak Street, Valdosta, GA 31601

The list of trees, stump grinding, and pruning dead tree branches is as follows with individual pricing for each line and you must perform a site visit to be considered before providing quote:

Price Each

TOTAL FOR ALL 8 $

We would like the quote package back in as quick of time as possible but no later than February 29, 2024, at 2:10 PM EST. Mr. Coppage is available Monday through Friday from 8 – 3 to show the trees to be cut down at the sites.

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

Owner, Partner or Officer of Firm Company Name, Address, City and State Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding. Affiant also states as bidder, that they have not been a party to any collusion with any officer of the City of Valdosta or any of their employees as to quantity, quality or price in the prospective contract; and that discussions have not taken place between bidders and any office of the City of Valdosta or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

Subscribed and sworn to before me this ______ day of _____________________, 20____.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contract No. and Name:

Contractor’s Name:

City of Valdosta Georgia Contractor Affidavit

(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

____DAY OF _______________, 202__

_______________________________ [NOTARY SEAL]

Notary Public My Commission Expires:______________ *any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United Sates Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Contract Act of 1986 (IRCA), P. L. 99-603

PROPOSAL

We/I have examined the specifications and agree to furnish the City of Valdosta with the equipment/services accordingly.

We request that each line item on the list has a price provided beside it and a total provided at the bottom. Also, all requested documents must be provided as well to be considered.

TOTAL FOR ALL 8 LINES $

Start Date if Awarded:

Estimated Completion Date:

Date:

Company Name:

Address:

Remit:

Phone Number: Cell:

Fax:

Signature: Title:

Printed Name:

Email:

Is your company currently on any State or Federal Debarment list? Yes____ No ____ Will your company accept a credit card for payment? Yes____ No____ E-Verify Number: Include a copy in package Include a W-9 in package.

Payment is made approximately 30 days after receipt of goods unless paid by credit card.

VENDORS

Bennett Tree Service Bennett5390@bellsouth.net 229-241-0146

Cunningham Tree Service cunninghantree@bellsouth.net 229-259-0070

Denzer Tree Surgeons denzertree@bellsouth.net 229-242-3405 image1.png