Bid # 16515 Interior Doors for 2 Schools (Grant) 12-20-23 with attachments.pdf

AMHERST COUNTY

REQUEST FOR BID

NUMBER 16515

FOR

INTERIOR DOORS AND HARDWARE REPLACEMENT

AT TWO (2) SCHOOL BUILDINGS

PREPARED BY:

AMHERST COUNTY PURCHASING OFFICE

BID ISSUING DATE: NOVEMBER 30, 2023

BID CLOSING DATE: 2:00 P.M., DECEMBER 20, 2023

INDEX

SECTION PAGE

1.0 GENERAL INFORMATION

2.0 BID SPECIFICATIONS

3.0 PRE-BID MEETING

4.0 PAYMENT

5.0 BID AWARD/CONTRACT FORM

6.0 BOND REQUIREMENTS

7.0 BID ISSUING AND CLOSING DATES

8.0 CONTACT PERSON

9.0 BID SUBMISSION

10.0 INSURANCE REQUIREMENTS

11.0 GENERAL CONDITIONS

12.0 BID EVALUATION

13.0 NEGOTATION WITH LOWEST RESPONSIBLE BIDDER

14.0 BID FORM

The Amherst County Public Schools will accept sealed bid until, but no later than 2:00 p.m.

December 20, 2023 for interior door and hardware replacement at two (2) of its school buildings.

1.0 GENERAL INFORMATION

Base Bid:

1.1 As part of its maintenance and general security program, Amherst County desires to replace a total of approximately 172 doors and 280 door hardware in (2) of its school buildings.

1.2 The two (2) schools in which doors are to be replaced include:

A. Monelison Middle School; 257 Trojan Road, Madison Heights, VA 24572

• 172 Doors (Doors and Hardware)

B. Madison Heights Elementary School; 287 Learning Lane, Madison Heights, VA 24572

• 108 Doors (Hardware only)

Alternate Bid:

1.3 As part of its maintenance and general security program, Amherst County desires to replace a total of 51 full height sidelites at Monelison Middle School. This will be an alternate bid and depending on available funding the owner shall determine if the sidelites will be included as part of the project.

2.0 BID SPECIFICATIONS

2.1 Bid prices shall include all labor, materials, equipment and services necessary for removal and proper disposal of old doors and replacement with: doors and hardware that meet specification that will be given out at the pre-bid meeting.

2.2 Specifications for this project are located on Attachment A and B.

2.3 Doors, hardware sets, and sidelites are identified by specific manufacturer name and model numbers. Bids for comparable manufacturer brands may be submitted, however it will be the bidder’s responsibility to provide detailed specifications as proof for comparison. If it is deemed by the Schools that the doors and hardware sets do not meet the minimum quality specified, that bid item will be rejected.

2.4 All work for this project shall be accomplished during non-school hours including nights, weekend, holidays or designated school breaks. Any work required for project completion that is incomplete and not accepted by the school’s Chief Operations Officer shall be subject to a liquidated damages penalty of $500.00 per day, commencing on June 30, 2024.

2.5 It is the intent of the Amherst County Public Schools to replace all interior doors and hardware at Monelison Middle School and all interior door hardware at Madison Heights Elementary School. If the cumulative cost exceeds available funds, which doors are to be replaced will be selected on a priority basis.

2.6 All work shall be performed in a clean and neat manner.

2.7 The successful bidder shall provide evidence of a minimum, current Class “A”

Virginia Contractor’s License.

2.8 The successful bidder shall provide all work activities in conformance with

“OSHA” regulations.

2.9 The successful bidder shall be responsible for obtaining and paying for any required building permits.

2.10 There shall be a minimum, one year warranty for all materials and workmanship provided for this project.

3.0 PRE-BID MEETING

There is a mandatory pre-bid meeting scheduled for December 6, 2023 at the 8:30am starting at Monelison Middle School; 257 Trojan Road, Madison Heights, VA 24572.

There will be a site visit at the second school afterwards.

Bids will only be accepted from firms represented at the pre-bid meeting.

4.0 PAYMENT

4.1 All work for this project shall be accomplished in a period of less than six months, however a monthly progress payment schedule may be agreed upon between the successful bidder and the Amherst County Public Schools. Payment will be based upon materials delivered and satisfactory work performed.

4.2 Payment shall be initiated by the contractor by submission of an invoice to the

Amherst County School Board, P O Box 1257, Amherst, VA 24521, Attn: Tim Hoden.

Payment will be made within 30 days subject to satisfactory job performance and agreement of materials delivered.

5.0 BID AWARD/CONTRACT FORM

It is the intent of Amherst County to make bid award to the lowest responsive and responsible bidder for a bid within available funds. The contract form shall include a purchase order that incorporates the invitation to bid, bid form submitted and any subsequent addendum information.

6.0 BID REQUIREMENTS

6.1 Bid Bond

Each bid submitted shall be accompanied by a bid bond in the amount of five percent (5%) of the total bid amount, from a surety company selected by the bidder that is authorized to do business in Virginia, as a guarantee that if the contract is awarded to the bidder, the bidder/contractor will enter into the contract for the work mentioned in the bid.

6.2 Performance Bond

The successful bidder shall provide Amherst County with a performance bond in the sum of the contract amount conditioned upon the faithful performance of the contract, in strict conformity with the plans, specifications and conditions of the contract.

6.3 Payment Bond

The successful bidder shall provide Amherst County with a payment bond in the sum of the contract amount. The bond shall be for the protection of claimants who have and fulfill contracts to supply labor or materials to the prime contractor to whom the contract was awarded, or to any subcontractors, in furtherance of the work provided for in the contract, and shall be conditioned upon the prompt payment for all materials furnished or labor supplied or performed in the furtherance of the work.

7.0 BID ISSUING AND CLOSING DATES

7.1 Bid Issuing Date: November 30, 2023

7.2 Bid Closing Date: 2:00 p.m. December 20, 2023

8.0 CONTACT PERSON

8.1 For questions concerning buildings or work to be performed, contact:

Tim Hoden Chief Operations Officer

Telephone: 434-946-9343 E-mail: thoden@amherst.k12.va.us

8.2 For questions related to the procurement process, contact:

Melissa Woodard Amherst County Purchasing Office P O Box 390 Amherst, VA 24521 Telephone: 434-946-9308

9.0 BID SUBMISSION

9.1 Each bid must be submitted to the Amherst County Purchasing Office, 153

Washington Street, P O Box 390, Amherst VA 24521 in a sealed envelope or package and marked: SEALED BID NUMBER 16515, DO NOT OPEN, no later than 2:00 PM, December 20, 2023.

9.2 No bids will be accepted after the bid closing date. The date of postmark will not be considered.

9.3 Bids may be withdrawn by written request from the bidder to the County

Purchasing Agent prior to the bid closing date.

9.4 The successful bidder shall provide evidence of a minimum, current Class “A”

Virginia Contractor’s License.

9.5 The successful bidder shall provide a bid bond as referenced in section 6.1 of this document.

9.6 The Bid Form Section 14.0 of this document has spaces to provide cost breakdowns, project completion time, warranty information, reference information, addendum acknowledgement and signature section. If all of the requested information is not provided, your bid may be deemed non-responsive.

10.0 INSURANCE REQUIREMENTS

The contractor shall procure, maintain, and provide proof of insurance coverages for injuries to persons and/or property damage as may arise from or in connection with the work performed on behalf of Amherst County by the contractor, his agents, representatives, employees, or sub-contractors. Such coverages shall be maintained by the contractor for the duration of the contract period.

10.1 Minimum Coverage and Limits:

1. General Liability: $1,000,000 combined single limits per occurrence.

2. Workman's Compensation: As required by the Worker's Compensation Act of Virginia.

3. Automobile Liability: $1,000,000 per occurrence.

10.2 All Coverage

1. The insurer shall agree to waive all rights of subrogation against Amherst

County, its' officers/officials, agents, employees, and volunteers for losses arising from work performed by the contractor.

2. The insurer shall provide 30 days written notice to Amherst County before any cancellation, suspension, or void of any coverage in whole or in part where such provision is reasonable.

10.3 Verification of Coverage

The contractor shall furnish Amherst County certificates of insurance with endorsements affecting coverage. The certificates and endorsements are to be signed by a person authorized by the insurance company to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the County before commencement of work by the contractor.

10.4 Sub-Contractors

All coverages for sub-contractors of the contractor shall be subject to all of the requirements stated herein.

11.0 GENERAL CONDITIONS

11.1 It is the responsibility of the bidder to inquire about and clarify any requirements of this request for bids that is not understood.

11.2 Any information relative to interpretation of these specifications shall be requested in writing to the Amherst County Purchasing Office within five (5) working days of the date set for the opening of bids.

11.3 Any interpretation made to a prospective bidder will be expressed in the form of an addendum to the specifications which will be sent to all prospective bidders no later than three (3) working days before the date set for bid opening. Oral answers will not be authoritative.

11.4 No protests regarding the validity or appropriateness of the specifications or of the request for bids will be considered, unless the protest is filed in writing with the County Purchasing Agent prior to the closing date for bids.

11.5 Each Service Company, by the submission of a bid, agrees to each term and condition herein set forth and certifies that it meets each criteria in the Invitation package and agrees to be bound thereby.

11.6 Any bid which is incomplete, conditional or obscure, or which contains irregularities of any kind, may be cause for rejection.

11.7 For the protection of the Amherst County Schools, the right is reserved to accept or reject any or all bids, to consider the competency and responsiveness of all Service Companies, and to use any information deemed necessary to establish the ability of any Service Company to satisfactorily perform all conditions of the agreement.

11.8 The service provider shall provide evidence of a current business license, as required.

11.9 During the performance of this contract, the contractor agrees as follows:

A. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, age, disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

B. The contractor in all solicitations or advertisements for employees placed by or on behalf of the contractor will state that such contractor is an equal opportunity employer.

C. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

D. The Contractor will include the provisions of the foregoing paragraphs A, B, and C in every sub-contract or purchase order over $10,000 so that the provisions will be binding upon each sub-contractor or vendor.

11.10 Drug-Free Workplace

During the performance of this contract, the contractor agrees to:

A. Provide a drug-free workplace for the contractor’s employees.

B. Post in conspicuous places available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession or use of a controlled substance or marijuana is prohibited in the contractor’s workplace, and specifying the actions that will be taken against employees for violations of such prohibitions.

C. State in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace.

D. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

E. For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of this contract.

11.11 Payment and Interest

A. Contractor shall take one of the two following actions within seven days after receipt of amounts paid to him by the County for work performed by a subcontractor under the Agreement:

1. Pay the subcontractor for the proportionate share of the total payment received from the County attributable to the work performed by the subcontractor under the Agreement; or

2. Notify the County and subcontractor, in writing, of his intention to withhold all or a part of the subcontractor’s payment and the reason for nonpayment.

B. Contractor shall pay interest to the subcontractor on all amounts owed by

Contractor that remain unpaid after seven days following receipt by Contractor of payment from the Schools for work performed by the subcontractor under the Agreement, except for amounts withheld as allowed in subsection A.

C. Unless otherwise provided under the terms of this Agreement, interest shall accrue at the rate of one percent per month.

D. Contractor shall include in each of its subcontracts a provision requiring each subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier subcontractor.

E. Contractor’s obligation to pay an interest charge to a subcontractor pursuant to the payment clause in this section shall not be construed to be an obligation of the state agency or agency of local government. No modification to this Agreement shall be made for the purpose of providing reimbursement for the interest charge. A cost reimbursement claim shall not include any amount for reimbursement for the interest charge.

F. Contractor shall provide its federal employer identification number if a proprietorship, partnership, or corporation.

11.12 Standards of Contract

The Owner reserves the right to cancel and terminate a contract at any time, without penalty, for unsatisfactory product quality and/or service on the part of the contract holder, in the sole judgment of the Owner, or when Owner determines the cancellation to be in the best interest of the Owner. Repeated delayed or partial deliveries and returns for inadequate, damaged, or spoiled products shall be interpreted as failure to meet contractual obligations and may cause cancellation of the contract. Upon receipt of notice of termination, the Contractor shall cease all deliveries or services unless advised by the Owner to do otherwise. In the event of termination, the contractor shall be compensated for those deliveries or services provided to the satisfaction of the Owner as of the date of termination.

11.13 By submission of a bid, contractor acknowledges it has had the opportunity to raise any questions which they might have had about the solicitation.

11.14 Non-discrimination Statement

In accordance with the Code of Virginia §2.2-4310 and §2.2-4343.1, this public body does not discriminate against faith-based organizations or against a bidder or offeror because of race, religion, color, sex, national origin, age disability, or any other basis prohibited by state law relating to discrimination in employment.

11.15 Modification

Any term or provision submitted as part of your response that in any way attempts to change or modify the term of the contract documents or these contract terms, conditions, and instructions shall be ineffectual, null and void. In addition, Amherst County Schools may declare a bid that attempts to do so unresponsive and disqualified, in its sole discretion. In lieu of declaring the bid or response disqualified, the Schools shall consider the modifications null and of no effect.

11.16 Assignment

The contractor shall not assign this agreement without the prior written consent of the Amherst County Schools.

11.17 Applicable Laws and Venue

Any contract resulting from any solicitation shall be governed by the laws of the Commonwealth of Virginia. Venue for any litigation arising from a solicitation or resulting contract shall be proper only in Amherst County General District Court or Amherst County Circuit Court. The Schools do not agree to arbitration.

11.18 Warranties

All goods and services must be warranted to be Merchantable, fit for usual and ordinary purposes, and to meet usual, ordinary and expected standards.

11.19 Taxes

Amherst County is tax exempt and will not contract to pay taxes. Any such provision is void and not accepted.

11.20 Compliance With Laws

The Contractor shall comply with all applicable federal, state and local laws.

11.21 Availability of Funds

Award and contract are conditioned upon appropriation and availability of funds from year to year. If sufficient appropriation and funding is not available, in the sole judgment of the Schools, the Schools may terminate the contract without penalty, cost, or damage payment.

11.22 License

If in a business or profession required to be licensed by the Commonwealth of Virginia, you must provide your state contractor’s or professional certificate number.

11.23 Indemnity

The contractor shall indemnify and hold harmless the Amherst County School Board, its officers, boards, commissions, agents and employees against any and all claims, demands, causes of action, suits, proceedings, damages, costs or liabilities (including costs or liabilities of the Amherst County School Board with respect to its employees), of every kind and nature whatsoever, including, but not limited to, damages for injury or death or damages to person or property, regardless of the merit of any of the same, including any attorney fees, accountant fees, expert witness or consultant fees, court costs, per diem, expense traveling and transportation expense, or other costs or expense arising out of or pertaining to the performance of the Agreement by contractor unless resulting from the sole negligence of the Amherst County School Board or its officers, boards, commissions, agents or employees.

In any litigation between the parties the contractor shall be responsible for and pay any and all expenses, including reasonable attorney fees, incurred by the Amherst County School Board if the outcome of the litigation is not favorable to the Amherst County School Board.

11.24 Payment Terms

Unless otherwise provided in the solicitation, payment will be made thirty (30) days after receipt of a proper invoice, or thirty (30) days after receipt of all goods or acceptance of work, whichever is later. No interest, late charges, or attorney fees will be paid under any circumstances by the School Board.

11.25 Claim of Breach

In the event Contractor alleges or claims that Owner is in breach of any provision of the contract the Contractor shall first give notice of the claimed breach to Amherst County Schools in writing with all details. Copy of the claim shall be sent to the law offices of Overbey, Hawkins, Selz & Wright, P O 38 Rustburg, VA 24588, Attention: A. David Hawkins. The Schools shall have 30 days to correct any non-performance without penalty. If no agreement is reached or non-performance/breach continues after 30 days from receipt of the written notice the Claim Procedure set out herein shall be followed. Failure to follow the terms hereof shall result in waiver and release of the claim by contractor.

11.26 Claims Procedure

Contractual claims must be submitted to the Amherst County School Board in writing no later than ten (10) days after the time of occurrence of events upon which the claim is based. The claim shall state that it is a formal claim and provide all facts or justifications with supporting documentation. The Board will consider all facts provided to it in a format established by the Board and render a decision within sixty (60) days of receipt of the claim. Failure to act by the Board shall operate to relieve the contractor from the claims procedure and allow the contractor to file suit for relief.

11.27 Severability

In the event that any provision of this document shall be adjudged or decreed to be invalid, such ruling shall not invalidate the entire contract but shall pertain only to the provision in question and the remaining provisions shall continue to be valid, binding, and in full force and effect.

11.28 Required Terms

The terms herein are required to be a part of any contract with the Amherst County Schools, any school, division, or contract relating to Amherst County Schools. Any contractor who receives this document and chooses to offer goods or services agrees to be bound by these terms. Any term of any contract that attempts to in any way modify any term hereof is void and of no effect unless approved by the school board attorney.

11.29 It is a policy of the Amherst County School Board that tobacco and/or vaping products will not be used on School Board Property. By submission of a bid the bidder certifies their agreement to comply with this policy.

11.30 It is a policy of the Amherst County School Board that guns are not allowed on School Property. By submission of a bid the bidder certifies that no employee will bring a gun or guns onto Amherst County School Property.

11.31 By submission and signing the bid document the bidder certifies:

A. That neither he or any employee to be assigned to this project has been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child.

B. That neither he or any employee to be assigned to this project has been convicted of a crime of moral turpitude.

11.32 See attachment. Each employee who will be performing work on Amherst County School property by the successful bidder shall first complete and submit this form to the Amherst County Purchasing Office.

11.33 This procurement is performed in compliance with the Virginia Public Procurement Act and the Amherst County Purchasing Manual, adopted January 5, 2021.

11.34 The successful bidder shall be required to include as an integral part of the written contract for this project the Required Conditions for Contracts with Amherst County Schools, a copy of which is attached hereto as Exhibit A. Such written contract shall contain no provisions inconsistent with the Required Conditions, and shall further provide that, to the extent the written contract contains conditions that are inconsistent with the Required Conditions, the Required Conditions shall control and prevail.

12.0 BID EVALUATION

12.1 Bids will be evaluated considering bidder responsiveness and responsibility, cost, project completion time, warranty, addendum acknowledgement, references and experience.

12.2 Notice of the County’s intent or decision to make bid award for this project will be posted on the County Administration Building bulletin board for 10 days.

13.0 NEGOTATION WITH LOWEST RESPONSIBLE BIDDER

13.1 Unless cancelled or rejected, a responsive bid from the lowest responsible bidder shall be accepted as submitted, except that, if the bid from the lowest responsible bidder exceeds available funds, the Schools may negotiate with the apparent low bidder to obtain a contract price within available funds. If the Schools wish to negotiate with the apparent low bidder to obtain a contract price within available funds, negotiations shall be conducted in accordance with the following procedures:

A. The using agency shall provide the Procurement and Contracts Division

Manager with a written determination that the apparent low bid exceeds available funds. Such determination shall be confirmed in writing by the Chief Financial Officer or their designee. The using agency shall also provide the Procurement and Contracts Division Manager with a suggested reduction in scope for the proposed purchase.

B. The Procurement and Contracts Division Manager shall advise the lowest responsible bidder, in writing, that the proposed purchase exceeds available funds. The Procurement and Contracts Division Manager shall further suggest a reduction in scope for the proposed purchase and invite the lowest responsible bidder to amend its bid proposal based upon the proposed reduction in scope.

C. Repetitive informal discussions with the lowest responsible bidder for purposes of obtaining a contract within available funds shall be permissible.

D. The lowest responsible bidder shall submit an addendum to its bid, which addendum shall include the change in scope for the proposed purchase, the reduction in price and the new contract value.

E. If the proposed addendum is acceptable to the Schools, the Schools may award a contract within funds available to the lowest responsible bidder based upon the amended bid proposal.

F. If the Schools and the lowest responsible bidder cannot negotiate a contract within available funds, all bids shall be rejected.

14.0 BID FORM

14.1 Please state your total bid price including all labor, materials, equipment and services specified in this Bid Request for each of the following schools:

A. Monelison Middle School: $_________________

(172 Doors- Doors and Hardware)

B. Madison Heights Elem School: $_________________ (108 Doors- Hardware Only)

Total Amount for A + B (Base Bid): $_________________

Alternate Bid- Full Height Sidelites for 51 interior doors at Monelison Middle School: $__________________

14.2 Please state your project completion time from date of notice to proceed for:

A. Monelison Middle School:

B. Madison Heights Elementary School:

C. Alternate Bid- Full Height Sidelites for 51 interior doors at Monelison Middle School:

14.3 Please provide manufacturer name, model, style, etc. of doors bid:

14.4 Please describe your warranty for all materials and labor provided for in this bid request:

14.5 Please list at least three (3) references with contact names and phone numbers for which you have provided similar services as specified in this bid request:

14.6 Please acknowledge receipt of Addendum notices that may be issued as a result of this bid request:

Addendum # 1 ______ Addendum # 2 ______ Addendum # 3 ______

My signature below certifies that I agree to abide by all conditions of this bid and that I am authorized to sign this quotation for the proposing company.

BID BY: _______________________________________________________________________________________(Signature)

BID BY: _______________________________________________________________________________________(Print)

TITLE: _______________________________________________________________________________________

COMPANY: _______________________________________________________________________________________

MAILING ADDRESS: _______________________________________________________________________________________

CITY, STATE, ZIP:

TELEPHONE: _______________________________________________________________________________________

EMAIL: _______________________________________________________________________________________

Attachment - Section 11.32 File: KN-F

CERTIFICATION OF CONTRACTOR/EMPLOYEE

Full Name of Contractor: ___________________________________________

Full Name of Employee: ___________________________________________

As required by Section 22.1- 296.1 of the Code of Virginia, the undersigned hereby certifies as follows:

(i) ____ that I have not been convicted of a felony or any offense involving the sexual molestation, physical or sexual abuse or rape of a child.

____ that I have been convicted of a felony or any offense involving the sexual molestation, physical or sexual abuse or rape of a child.

and

(ii) ____ that I have not been convicted of a crime of moral turpitude.

____ that I have been convicted of a crime of moral turpitude.

I further understand that if I make a materially false statement regarding any of the above offenses, I will be guilty of a Class 1 misdemeanor.

If you checked the box indicating that you have been convicted of a crime of moral turpitude, list the nature of the crime and the date and court of conviction below:

Nature of Crime Date Court of Conviction

Date: ____________________ ____________________________________________ Name of Employee

Signature of Employee

Date: ____________________ ____________________________________________ Name of Contractor

Signature of Contractor

Return completed document to: Melissa Woodard

Amherst County Purchasing Office P.O. Box 390 Amherst, VA 24521

© VSBA

Exhibit A – Required Conditions for All Contracts – Amherst County Public Schools

As used herein, the term “contractor” shall apply to the ________________, a _____________ operating in the Commonwealth of Virginia, and the term “Schools” shall apply to the Amherst County Public Schools.

1. AVAILABILITY OF FUNDS: This contract is conditioned upon appropriation and availability of funds from year to year. If sufficient appropriation and funding is not available, in the sole judgment of the Schools, the Schools may terminate the contract without penalty, cost, or damage payment.

2. INSURANCE: The contractor shall secure and provide insurance in at least the following amounts:

a. General Liability Insurance: $1,000,000 occurrence limit, $2,000,000 general aggregate,

b. Professional Liability (if appropriate): $1,000,000 occurrence limit, $2,000,000 aggregate, and The contractor shall have the the Schools added as an additional insured.

3. EMPLOYMENT DISCRIMINATION: During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations place in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

d. The contractor will include the provisions of the foregoing paragraphs a, b and c in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

4. DRUG-FREE WORKPLACE: During the performance of this contract, the contractor agrees to provide a drug-free workplace for the contractor’s employees.

5. NONDISCRIMINATION STATEMENT: In accordance with the Code of Virginia §2.2-4310 and §2.2-4343.1, this public body does not discriminate against faith-based organizations or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

6. LICENSE: If contractor is a business or profession required to be licensed by the Commonwealth of Virginia, you must provide your state contractor’s or professional certificate number.

7. STANDARDS OF CONTRACT: The Schools reserve the right to cancel and terminate a contract at any time, without penalty, for unsatisfactory product quality and/or service on the part of the contract holder, in the sole judgment of the Schools, or when the Schools determine the cancellation to be in the best interests of the Schools. Repeated delayed or partial deliveries and returns for inadequate, damaged, or spoiled products shall be interpreted as failure to meet contractual obligations and may cause cancellation of the contract. Upon receipt of notice of termination, the contractor shall cease all deliveries or services unless advised by the Schools to do otherwise. In the event of termination, the contractor shall be compensated for those deliveries or services provided to the satisfaction of the Schools as of the date of termination.

8. APPLICABLE LAWS AND VENUE: Any contract resulting from any solicitation shall be governed by the laws of the Commonwealth of Virginia. Venue for any litigation arising from a solicitation or resulting contract shall be proper only in Amherst County General District Court or Amherst County Circuit Court, both located in Amherst, Virginia. The Schools do not agree to arbitration.

9. TAXES: The Schools are tax exempt and will not contract to pay taxes. Any such provision is void and not accepted.

10. COMPLIANCE WITH LAWS: The contractor shall comply with all applicable federal, state and local laws.

11. CLAIM OF BREACH: In the event contractor alleges or claims that the Schools are in breach of any provision of the contract the contractor shall first give notice of the claimed breach to the Schools in writing with all details. Copy of the claim shall be sent to the law offices of Overbey, Hawkins & Wright, PLLC, P. O. 38, Rustburg, Virginia 24588, attention Frank A. Wright, Jr. The Schools shall have thirty (30) days to correct any non-performance without penalty.

If no agreement is reached or non- performance/breach continues after 30 days from receipt of the written notice the Claim Procedure set out herein shall be followed. Failure to follow the terms hereof shall result in waiver and release of the claim by contractor.

12. CLAIMS PROCEDURE: Contractual claims must be submitted to the Schools in writing no later than ten (10) days after the time of occurrence of events upon which the claim is based. The claim shall state that it is a formal claim and provide all facts or justifications with supporting documentation. The Schools will consider all facts provided to it in a format established by the Schools and render a decision within sixty (60) days of receipt of the claim. Failure to act by the Schools shall operate to relieve the contractor from the claims procedure and allow the contractor to file suit for relief.

13. SEVERABILITY: In the event that any provision of this document shall be adjudged or decreed to be invalid, such ruling shall not invalidate the entire contract but shall pertain only to the provision in question and the remaining provisions shall continue to be valid, binding, and in full force and effect.

14. REQUIRED TERMS: The terms herein are required to be a part of any contract with the Schools. Any contractor who receives this document and chooses to offer goods or services agrees to be bound by these terms. Any term of any contract that attempts to in any way modify any term hereof is void and of no effect unless approved by the School’s attorney.

15. ILLEGAL ALIEN EMPLOYMENT: In accepting this order or entering into this contract, the contractor certifies that it does not and will not during the performance of this contract violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens.

16. INTERPRETATION: Where the terms of this Attachment A conflict with the terms of the underlying contract, contractor and the Schools agree that the terms of this Attachment A shall control.

17. NO INDEMNIFICATION: The Schools do not have the authority under Virginia law to enter into any indemnification or hold harmless agreement or provision, and any provision or term in any contract that provides for the Schools’ indemnification or holding harmless of contractor or any other entity is void and of no effect.

18. PAYMENT TERMS: Unless otherwise provided in the solicitation, payment will be made thirty (30) days after receipt of a proper invoice, or thirty (30) days after receipt of all goods or acceptance or work, whichever is later. No interest, late charges, or attorney fees will be paid under any circumstances by the Schools.

19. CHANGES TO THE CONTRACT:

a. During performance of the contract, the parties may agree to modify the scope of the contract. Any increase or decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract.

b. The Schools may order changes within the general scope of the contract at any time by written notice to the Contractor. Changes within the scope of the contract may include, but are not limited to, services to be performed, the method of packing or shipment, and the place of delivery or installation. The Contractor shall comply with the notice upon receipt. The Contractor shall be compensated for any additional costs incurred as the result of such order and shall give the Schools a credit for any savings. Said compensation shall be determined by written mutual agreement between the parties.

c. No modification for a fixed price contract may be increased without the advance written approval of the Schools.

20. RULES OF CONDUCT FOR OUTSIDE CONTRACTORS:

a. Use of Schools Premises: The following rules and regulations apply to Contractors’ use of Schools premises:

i. Alcoholic beverages are not permitted on Schools property.

ii. Smoking and other use of tobacco are not permitted on Schools property.

iii. Gambling is not permitted on Schools property.

iv. Offensive or inappropriate clothing is prohibited.

v. All inappropriate behavior is prohibited.

vi. Prior approval must be given by the Schools for signs, banners or pennants to be erected on Schools property, however the Contractor shall be permitted customary construction signage at the construction site.

vii. All applicable local, state and federal laws, regulations and licensing requirements must be followed.

b. Sex Offender Registry Notification: The Contractor shall not send any employee or agent who is a registered sex offender to any Schools building or Schools property. The Contractor shall be responsible for screening employees with the Virginia State Police registry or any other Virginia state law enforcement authorities necessary to comply with this provision.

21. COMMONWEALTH OF VIRGINIA BUSINESS TRANSACTIONS: All Contractors organized, licensed or authorized to transact business or perform the contract contemplated in the Commonwealth of Virginia pursuant to Title

13.1 or Title 50 of the Virginia Code, or any other provision of the Code, must include in their proposals the identification number issued to it by the State Corporation Commission and a copy of any license. Any Contractor that is not required to be authorized or licensed to transact business or perform this contract in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its proposal a statement describing why the Contractor is not required to be so authorized or licensed.

22. CONTRACT FORMATION: The Contractor or successful bidder or offeror agrees to sign a contract drafted or approved by the Schools Attorney. In the event no such contract is signed, the terms and conditions of all specifications, plans, and documents of the Request for Proposal or Bid and all terms herein, shall constitute the terms of the contract and no provision of any response, proposal, or other agreement may vary or alter the same unless agreed in writing and approved by the Schools Attorney. No provision of any other contract document may waive this provision unless expressly so stated and signed by the parties.

23. MODIFICATION: Any term or provision submitted as part of your response that in any way attempts to change or modify the term of the contract documents or these contract terms, conditions, and instructions shall be ineffectual, null and void. In addition, the Schools may declare a proposal that attempts to do so unresponsive and disqualified, in its sole discretion. In lieu of declaring the proposal or response disqualified, the Schools shall consider the modifications null and of no effect.

24. ASSIGNMENT: The Contractor shall not assign this contract without the prior written consent of the Schools.

25. COSTS AND FEES: In the event of any breach of contract, negligence, or other claim or cause of action that may arise against the Contractor, said Contractor shall be responsible for all attorney fees, accountant fees, expert witness or consultant fees, court costs, per diem, expense, traveling and transportation expense, or other costs or expense arising out of or pertaining to the performance of the work, contract, or agreement, by Contractor and any resulting claim, suit, arbitration, mediation, investigation, testing, preparation, or action.

26. TERMINATION FOR CONVENIENCE: The Schools reserve the right to terminate this Contract for convenience, with or without cause, by giving 30 days’ written notice to Contractor. Such decision to terminate shall be in the sole discretion of the Schools.

ATTACHMENT A

AMHERST COUNTY

INTERIOR DOORS AND HARDWARE REPLACEMENT AT TWO

SCHOOL BUILDINGS

SPECIFICATIONS

BASE BID: #1-10

1. The overall scope of the project is to replace the doors at one Amherst County School and door hardware at two Amherst County Schools.

2. Acquire all required building permits.

3. Replace all doors and hardware at Monelison Middle School. (172 Doors and Hardware)

4. Replace all hardware on all interior doors at Madison Heights Elementary School. (108 Hardware Only)

5. Interior Doors: Lambton Doors, Particleboard Core Door, 20-minute fire rating, EnviroDesign Series PC5, FE Edge Fender. See Attachment B for additional specifications.

6. Access to Overtur will be given to bidders that attend the pre-bid meeting. This system will give specifications of each door hardware set.

7. Interior Locks:

a. L9453BD 17N x 17/LLL - Mortise Lockset, Entrance Security Lock w/

Deadbolt, Less SFIC Core, Less Interior N Escutcheon, 17 Lever Design, Finish to match existing.

b. L283-437 L583-363 - Indicator, L Series, N Escutcheon, ADA Thumbturn, Lockdown (RED)/Latch Only (White) Indicator. Finish to match existing.

8. Existing Access Control Doors with Electric Strikes: Electric strike to be removed if necessary for new Rim Panic Device to be installed. New Panic Device to include electrified latch retraction and request to exit switch in the device. Where feasible, electrified butt hinge or continuous hinge to be installed for concealed wire transfer.

9. Each individual door opening to be identified and measured with the corresponding doors ordered accordingly to ensure proper fit and function.

ATTACHMENT A

10. The contractor shall include in their bid, repair or replacement of unusable door frames. Additional door cords, wire molding, junction boxes, and conduit may be needed to install new doors and should be factored into bidding price.

11. Color samples shall be provided for selection by the successful bidder. Owner’s choice of color.

ALTERNATE BID: #11

1. The overall scope of the project is to replace 51 full height sidelites at Monelison Middle School.

2. Remove existing glass, weld in place hollow metal mullion to match existing frame.

3. Install (Glass Type A) 9/16” LAMINATED – 1/4” Heat Strengthened Glass– 0.090” SAFLEX IIIG BY ‘SOLUTIA’, 1/4” Heat Strengthened Glass (Trulite Glass Basis of Design) at top and bottom panels using new glazing bead. Bottom panel to also be Opaque. Top light to have the option of using a visibility screen to deny viewing into the classroom when school is in Lockdown.

4. New mullion to be painted. Owner’s choice of color.

END

The FSC logo identifies products which contain wood from well-managed forests certified in accordance with the rules of the

Forest Stewardship Council.

US

C y e s r e

H k c o n r a

W

K

E

TR

E

T

N

I

CM

CE

ME

BE

Type D - AWI

Type A - AWI

PE

FE

Type C - AWI

HPDL Edges (PE)

EDGEFENDER (FE)

Stile and rail dimensions shown are rough sizes, before trimming.

Wood louvers not permitted in 20 minutes labeled doors.

Cut-out must not exceed 40% of door area (LD-1).

All models: Minimum 5" (127 mm) from stiles or rails.

Non-Rated: Minimum 1-1/2" (38 mm) from cut-out to cut-out.

20 Minutes: Minimum 2-3/4" (70 mm) from cut-out to cut-out.

Particleboard core with a density of 28-32 PCF

(449-513 kg/m³ ) LD-1 bonded to the stiles and rails.

LD-2 core, FSC and ULEF.

15/16" (24 mm) wood (mill option) or hardwood laminated to

1" (25 mm) Structural Composite Lumber (SCL).

Non-Rated: 48" x 120" (1 219 mm x 3 048 mm).

Neutral Pressure: 48" x 120" (1 219 mm x 3 048 mm).

Positive Pressure: 48" x 108" (1 219 mm x 2 743 mm).

Maximum Sizes

Life of original installation.

CE (Compatible Edge): 7/16" (11 mm) wood (mill option).

ME (Matching Edge): 7/16" (11 mm) hardwood.

BE (Blind Edge): 7/16" (11 mm) hardwood.

Laminated to 1" (25 mm) Structural Composite Lumber (SCL).

Lite and Louver

Openings

Warranty

Notes

Options

Core

Stiles

Non-Rated: 1-3/8" (35 mm).

20 Minutes: 1-3/4" (44 mm) to 2-1/4" (57 mm).

Particleboard core (interior use).

In Conformity with

Industry Standards

Thicknesses

Type

1-7/16" (36 mm) Structural Composite Lumber (SCL).Rails

Adhesive

Face Wood veneer, MDO or HPDL laminated to a HDF.

Type I (waterproof); PVA (UF-Free).

UV Finishing System 9 by AWI. Stain, clearcoat, opaque and primed finish available. Custom color matching available.

Sealed top and bottom standard.

Lambton Doors' ASEPTI: Antimicrobial coated surface in option.

Factory Finish

Printed in Canada 2017/05

COMMERCIAL AND ARCHITECTURAL DOORS

ARCHITECTURAL WOODWORK STANDARDS-ED.2

WDMA Series I.S.1-A-2013

ASTM D5456-09

ANSI A208.1

Recycled content. All Series.

Regional Materials. According to job site location.

FSC Certified Wood. Specify 5-FSPC.

Low Emitting Materials, NAF/ULEF. Specify 5-UFPC.

Fire Rating Details 20 minutes neutral or positive pressure

Refer to Fire-Rated Options of our Architectural Catalog (e-version)

CAN/ULC-S104

NFPA 252

UL 10B neutral pressure

UL 10C positive pressure category B

UL 10C positive pressure category A in option

Particleboard Core Door (PC)

Standard Series

EnviroDesign™ Series

T:\_LISTE DE PRIX_\DESSINS TECHNIQUE\master\XREF\ANGLAIS\EnviroDesign series AN_2009.JPG

5-UFPC-ECE/EME/EBE

5-FSPC-ECE/EME/EBE

T:\_LISTE DE PRIX_\DESSINS TECHNIQUE\master\XREF\ANGLAIS\EnviroDesign series AN_2009.JPG

Can. : 1 800 463.3124

U.S.A. : 1 800 363.2248 info@lambtondoors.com www.lambtondoors.com

PE (Plastic Edge): HPDL edges.

FE: Lambton Doors' EDGEFENDER: High impact resistant edges.

Environnemental

Benefits

Thickness 1-3/4" (44mm) : LD-1= 5,2 lbs/ft

LD-2= 5,6 lbs/ft

Door weight

EPD - Environmental Product Declaration available.

HPD - Health Product Declaration available.

5-PC-CE/ME/BE

Attachment B tarduini Rectangle tarduini Arrow