BID #15-26 SUMMARY

This is an Invitation to Bid issued by the City of Valdosta Purchasing Department for the procurement of five (5) ½ ton crew cab pick-up trucks with XL package specifications. The vehicles must be brand new 2026 or newer models with four full-size doors and fleet-side beds measuring 5.5 feet. The bid opening is scheduled for Tuesday, December 2, 2025, at 9:10 A.M. EST at the Purchasing Department located at 216 E. Central Avenue, Second Floor, Valdosta, Georgia 31601. Sealed proposals must be submitted with the bid number written on the outside of the envelope. All specifications provided are minimum requirements, and bidders must submit complete build sheets and manufacturer literature with their proposals. The trucks must include specific features including an 8-cylinder gasoline engine (5.0L minimum to 5.7L maximum), heavy-duty six-speed automatic transmission, factory-installed air conditioning and heater/defroster, power windows and locks, cruise control, factory-installed wig wag lighting, 17-inch minimum chrome or silver wheels, full power steering, four-wheel anti-lock brakes, bright white exterior color, heavy-duty shock absorbers, chrome bumpers acceptable for towing over 5,000 pounds, diamond plated tool box with one-piece lockable lid, Line X spray-in bed liner with UV protectant, CLASS IV trailer hitch receiver with 7-pin wiring harness rated for 5,000 pounds minimum, and trailer brake controller. Standard bumper-to-bumper coverage warranty of 3 years/36,000 miles and engine and transmission warranty of 5 years/60,000 miles are required.

Pricing must be submitted per unit with separate line items for drop ship charges and complete unit delivery to Valdosta, with a total price multiplied by five units. All shipping is FOB Valdosta, Georgia 31601 and must be included in the total price unless otherwise stated in the bid document. The City requests that the successful vendor agree to lock the price for additional units potentially ordered before July 31, 2026, pending budget approval with no guarantee of additional orders. Bidders must submit a Non-Collusion Affidavit sworn before a notary public, a Georgia Security and Immigration Compliance Act Affidavit, and a Company Information Sheet including E-Verify documentation and W-9 form. The City reserves the right to accept any or all bids, reject any proposals, choose bids deemed in the City's best interest, and waive technicalities. The award decision for items or total purchase exceeding $25,000 will be made by the City of Valdosta Mayor and Council. No bids received after the specified date and time will be considered, and no bidder may withdraw a proposal after bids are opened.