Invitation to Bid Summary

This Invitation to Bid (BID #11-26) is issued by the City of Valdosta, Georgia Purchasing Department for the procurement of one 2025 or newer small excavator. The bid opening is scheduled for Tuesday, December 2, 2025, at 10:50 A.M. EST. Proposals must be submitted in sealed envelopes with the bid number clearly marked on the outside and delivered to the Purchasing Department at 216 E. Central Avenue, Second Floor, Valdosta, Georgia 31601, or mailed to P.O. Box 1125, Valdosta, Georgia 31603. No bids will be considered if received after the specified date and time. The equipment specifications are minimum requirements, and all deviations must be clearly marked on the proposal. Upon award, written notice of the purchase order will constitute an agreement between the parties, with the proposal, advertisement, instructions, and detailed specifications forming the entire contract. If the purchase total exceeds $25,000, final approval requires award by the City of Valdosta Mayor and Council.

The excavator must meet comprehensive specifications including a minimum 3.6L turbo-charged 119 HP diesel engine, enclosed cab with HVAC, 78 GPM hydraulic system at 5,076 PSI, 71-gallon fuel tank, 24-inch-wide steel tracks with rubber track shoes, overall dimensions of 28'1" length, 8'6" width, and 9'10" height in travel position, 38,100 lbs vehicle weight, and a 36-inch toothed bucket with 0.69 cubic yard capacity. Warranty must include full coverage with zero deductible on parts and labor for five years or 5,000 hours from the date of purchase. Delivery must be FOB Valdosta, Georgia 31601 and ready for operation, with owners and parts manuals included. Bidders must provide product build sheets and literature with their proposals, and any bid submitted without this documentation will be deemed non-compliant. All bidders are required to complete a Non-Collusion Affidavit and a Georgia Security and Immigration Compliance Act Affidavit. The City reserves the right to accept or reject any or all bids and to waive technicalities if deemed in the City's best interest. Cooperative procurement arrangements are permitted for other government entities at the same prices, terms, and conditions for 12 months following the award date.