Bid 1071 Multi- Disciplinary Planning Consultant - Comprensive Plan Upate.pdf

TOWN OF BRISTOL, RI

INVITATION FOR BID

BID #1071

Multi-Disciplinary Planning Consultant Firm

For Bristol’s Comprehensive Plan Update

TOWN OF BRISTOL, RHODE ISLAND

10 COURT STREET

BRISTOL, RI 02809

TABLE OF CONTENTS

Page No.

I. Invitation for Bid

II. Instructions to Bidder

III. Terms and Conditions

IV. Special Provisions for Services

V. Scope of Work

VI. Bid Documents to be Returned

VII. Bid Form (Attachment A)

VIII. Non-Collusion Affidavit (Attachment B)

IX. Insurance Coverage (Attachment C)

X. Bidder Statement of Relevant Experience (Attachment D)

NOTICE TO BIDDERS

TOWN OF BRISTOL COMPREHENSIVE PLAN UPDATE

BID # 1071

The Town of Bristol is requesting sealed bids for a multi-disciplinary planning consultant firm for the Town of Bristol’s Comprehensive Plan Update, in accordance with all terms and specifications contained herein. Sealed proposals will be received at the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI, until:

Twelve (12) o’clock P.M., Local Time

September 10, 2025

All Bids received will be publicly opened at this time at Town Hall.

Instructions, specifications and evaluation criteria may be obtained and responses MUST be filed at the Office of the Town Clerk, 10 Court Street, Bristol, RI 02809. Instructions, specifications and evaluation criteria may also be obtained through the Town’s online bidding system at https://www.bidnetdirect.com/rhode-island/bristolri upon registering and/or logging in as a vendor.

Proposals/Bids (one original marked “MASTER” and one copy) must be submitted in sealed envelopes addressed to the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI 02809, and must be plainly marked in the upper left-hand corner, Comprehensive Plan Update - Bid

#1071”.

A non-mandatory Pre-Bid Conference will be held on September 4, 2025 at 2:00 p.m. in the

Department of Community Development Conference Room at 235 High Street, Bristol, Rhode Island.

Individuals requesting interpreter services for the hearing impaired must notify the Town Clerk’s

Office (401) 253-7000 three business days prior to the bid opening.

It is the bidder’s responsibility to see that the bid is delivered within the time and at the place prescribed. Bids received prior to the time of opening will be securely kept, unopened. Bids may be withdrawn upon written request (on the letterhead of the bidder and signed by the person signing the bid) if such request is received prior to the time fixed for opening. Bids may be modified in the same manner. No bid or modification thereof received after the time set for opening will be considered, even if it is determined by the Town that such non-arrival before the time set for the opening was due solely to the delay in the mail for which the bidder is not responsible.

https://www.bidnetdirect.com/rhode-island/bristolri

Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the undersigned, in writing, not less than five (5) days before the bid opening.

Any change or interpretation made as a result thereof will be published in an addendum and sent to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, set out and stipulate the exception, with enough explanation to be understood by the Town and, within the stipulation, the INCREASE or DECREASE in the bid price because of the exception shall be stated. The Town may, at its discretion, accept or reject any or all exceptions.

It is required that all supplies and services provided to the Town comply with applicable governmental laws and regulations.

Any payment discount offered shall be for payment within a period of not less than fifteen (15) days.

The work shall meet the requirements and satisfaction of the Town of Bristol, Rhode Island.

The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof.

One copy of these papers is furnished to bidders. One complete copy must be attached to the bid if a bid is tendered.

Prevailing Wages:

The successful contractor and sub-contractor(s) shall comply with the provisions of Rhode Island

General Laws, (RIGL) Chapter 37 pertaining to the “Prevailing Wage Laws” for all municipal funded projects in excess of one thousand ($1,000) dollars. The RI Department of Labor has accepted the prevailing wage rates as determined by the Federal Wage and Hour Division under the Davis-Bacon Act. A copy of the most current wage decision pertaining to this bid is available from the Director of Labor at 457-1860 or on the website: www.dlt.ri.gov/pw.

As required under RIGL 37-13-13, the successful contractor and/or sub-contractor(s) must certify and submit weekly payroll forms to the Treasurer’s Office. Rules and requirements for prevailing wages and the associated required payroll forms are located at http://www.dlt.ri.gov/pw/pwFormsPubs.htm.

http://www.dlt.ri.gov/pw http://www.dlt.ri.gov/pw/pwFormsPubs.htm

Note: All bidders are responsible for insuring that no alterations have been made to the original bid package. All bid packages and addenda (if any) are located at www.bristolri.gov under “Bid

& RFP Opportunities” - or you can contact the Clerk’s Office.

INSTRUCTIONS TO BIDDER

ACCEPTANCE PERIOD. Unless otherwise specified herein, bids are firm for a period of 1 year. If the successful bidder and the Town of Bristol mutually agree, the period of service may be extended for an additional 1 year.

ADDENDA ACKNOWLEDGMENT. Each bid shall include specific acknowledgment in the space provided of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the bid being rejected as not responsive.

AUTHORIZED SIGNATURES. Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the

Town of Bristol, any agent submitting a bid on behalf of a Bidder shall provide a current power of attorney certifying the agent’s authority to bind the Bidder. If an individual makes the bid, his or her name, signature, and post office address must be shown. If a firm or partnership makes the bid, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the bid, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the Town of Bristol, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF BID. Award will be made to the Bidder offering the lowest qualified, evaluated bid.

CANCELLATION OF SOLICITATION. The Town of Bristol may cancel this solicitation at any time.

COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, and other laws relative thereto.

DEFINITION OF TERMS. For the purposes of this Invitation for Bid, the following definitions will be used:

http://www.bristolri.gov/

a. Contractor. Same as Successful Bidder.

b. May. Indicates something that is not mandatory but permissible.

c. Must/Shall. Indicates a mandatory requirement. A bid that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award.

d. Bidder. The person or firm making the offer.

e. Bid. The offer presented by the Bidder.

f. Should. Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of your bid.

g. Submittal Deadline. The date and time on or before all bids must be submitted.

h. Successful Bidder. The person, contractor, or firm to whom the award is made.

DOCUMENTS TO BE RETURNED WITH BID. Failure to completely execute and submit the required documents before the Submittal Deadline shall render a bid non-responsive. The documents that must be returned by the Submittal Deadline are listed on the form entitled "Bid

Documents To Be Returned" and attached hereto.

INK OR TYPEWRITTEN. All information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

NOMENCLATURES. The terms Successful Bidder, Successful Contractor, and Contractor may be used interchangeably in these specifications and shall refer exclusively to the firm with whom the Town of Bristol enters into a contract because of this solicitation.

NON-COLLUSION AFFIDAVIT. Bidders are required to submit a Non-Collusion Affidavit with their Bids. See Attachment B. If there is reason to believe that collusion exists among the

Bidders, the Town of Bristol may refuse to consider bids from participants in such collusion.

OPENING OF BIDS. All bids, irrespective of irregularities or informalities, will be opened and the names of the Bidders and proposed prices will be publicly read aloud at the Submittal Deadline.

All interested persons are invited to be present at the opening and reading of bids.

a. Postponement of Opening. The Town of Bristol reserves the right to postpone the

Submittal Deadline and opening of bids any time before the date and time announced in the

Invitation for Bids or subsequent addenda.

PRICE DISCREPANCIES. In the event that there are unit price items in a bid schedule and the

"amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Bidder will be bound by said corrections.

PRICES. All Bids shall give the prices proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Bidder’s authorized representative.

Bid prices shall include everything necessary for the completion and fulfillment of the contract.

BID FORMS/SUBMITTAL. Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder and Bid number. Bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered.

a. Forms. Bids must be submitted on the form in Attachment A.

b. Copies. One (1) original bid marked “MASTER “and one (1) identical copy must be submitted on or before the Submittal Deadline.

c. Discrepancies. If discrepancies are found between the original and copy, the original

"MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the Town of Bristol reserves the right to use the original as the Master.

BID CONTENT. Bidder must describe in detail how they will meet the requirements of this Bid, and may provide additional related information with his bid. Bids should be straightforward and concise. Emphasis should be concentrated on conforming to the Bid instructions, responding to the Bid requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, the bidder must provide such documentation with the bid indicating where the supplemental information can be found.

The Town of Bristol is not liable for any costs incurred by Bidders before entering into a formal contract. Costs of developing the bids or any other such expenses incurred by the Bidder in responding to the Bid, are entirely the responsibility of the Bidder, and shall not be reimbursed in any manner by the Town of Bristol.

BID MODIFICATIONS. Any Bidder who wishes to make modifications to a bid already received by the Town of Bristol must withdraw his bid in order to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Bid

Withdrawal). All modifications must be made in ink, properly initialed by Bidder’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the Submittal Deadline.

BID WITHDRAWAL. Bidders' authorized representative may withdraw bids only by written request received before the Submittal Deadline.

BIDDER'S BACKGROUND. Bidder must provide a company profile. Information shall include:

a. Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation.

b. Location of the company offices.

c. Number of employees both locally and nationally.

d. Location(s) from which employees will be assigned.

e. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

f. Company background/history and why Bidder is qualified to provide the services described in this Bid.

g. Length of time Bidder has been providing services described in this BID.

Please provide a brief description.

Bidder must include in his bid a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the

Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any bid. The Town of Bristol reserves the right to reject any bid based upon the Bidder’s prior history with the Town of Bristol or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

BIDDER'S REFERENCES. Bidders should provide a minimum of three (3) references from similar projects performed within the last five years. Information provided shall include:

a. Client/Business name;

b. Project description;

c. Project dates (starting and ending);

d. Client/Business project manager name and telephone number.

PUBLIC RECORDS. Rhode Island law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the Town of

Bristol in connection with a Bid response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided. If the Bidder believes any of the information contained in his or her response is exempt from the

Public Records Law, then the Bidder, must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the Town of Bristol will treat all materials received as public records.

QUALIFICATION OF BIDDERS. Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. The Bidders experience shall be set forth and submitted on the form provided herewith. It is the intention of the Town of Bristol to award a contract to a Bidder who furnishes satisfactory evidence that the Bidder has the requisite experience, ability, sufficient capital, and facilities to enable the Bidder to prosecute the work successfully and properly, and to complete it within the time specified in the contract. To determine the degree of responsibility to be credited to the Bidder, the Town of Bristol will weigh any evidence that the Bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. In selecting the lowest responsive and responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the work covered and/or specified in the contract documents. To this end, each Bid shall be supported by a statement of the

Bidder’s experience on the form entitled “Bidder’s Experience”, which is a part of the contract documents.

QUESTIONS AND COMMENTS. Questions and comments regarding this solicitation must be submitted in writing, to Diane M. Williamson, Director of Community Development no later than Noon EST five (5) business days before the Submittal Deadline.. The questioner's company name, address, phone and email, and contact person must be included with the questions or comments. Answers, if any, made by the Town of Bristol, will be posted to the Town’s website as an addendum and electronic notification will be sent to all registered, prospective bidders.

REJECTION OF BIDS, WAIVER OF INFORMALITIES. The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof. The Town reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Bristol or any other governmental agency. The Town expressly reserves the right to reject the Bid of any Bidder who is in default on the payment of taxes, licenses or other monies due the Town of Bristol.

SIGNATURES. An individual who is authorized to bind the Bidder must sign the bid.

SUBMITTAL DEADLINE. The Submittal Deadline is indicated on page 2 of this document. Bids must arrive in the Town Clerk’s Office, Town of Bristol, 10 Court Street, Bristol, RI 02809. The receiving time in the Town Clerk’s Office will be the governing time for acceptability of bids.

TAXES, EXEMPT. The Town of Bristol is exempt from Federal Excise and State Sales

Tax. If requested, the Town of Bristol will furnish exemption certificates when the successful bidder submits invoices for payment.

TERMS OF THE OFFER. The Town of Bristol reserves the right to negotiate final contract terms with any Bidder selected. The contract between the parties will consist of the Bid together with any modifications thereto, the awarded Bidder’s bid, and all modifications and clarifications that are submitted at the request of the Town of Bristol during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the

Bid, any modifications and clarifications to the awarded Bidder’s bid, and the awarded Bidder’s bid. Specific exceptions to this general rule may be noted in the final executed contract. Bidder understands and acknowledges that the representations above are material and important, and will be relied on by the Town of Bristol in the evaluation of the bid. Bidder misrepresentation shall be treated as fraudulent concealment from the Town of Bristol of the facts relating to the bid.

TERMS AND CONDITIONS

ASSIGNMENT OF RIGHTS OR OBLIGATIONS. Except as noted hereunder, Successful

Bidder may not assign, transfer or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the Town of Bristol.

ATTORNEY FEES. In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE TOWN. Subject to the power and authority of the Town of Bristol as provided by law in this contract, the Town of Bristol shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The Town of Bristol shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

CANCELLATION OF THE CONTRACT. Without cause, the Town of Bristol may cancel this contract at any time with thirty- (30) days written notice to the supplier/contractor. With cause, the Town of Bristol may cancel this contract at any time with ten- (10) days written notice to the

Bidder. Cancellation for cause shall be at the discretion of the Town of Bristol and shall be, but is not limited to, failure to supply the materials, or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the Town of Bristol Town Administrator.

CHANGES IN WORK. The Town of Bristol may, at any time work is in progress, by written order, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the

Town of Bristol may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the Town of Bristol. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so ordered shall be determined upon mutual agreement with Contractor.

COMPLIANCE WITH OR DEVIATION FROM SPECIFICATIONS. Bidder hereby agrees that the material, equipment or service offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the

Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but may not be a substitution for this requirement.

CONTRACT INCORPORATION. This contract embodies the entire contract between the Town of Bristol and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein.

No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the Bid solicitation, all addenda, all of Bidder’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

FORMATION OF CONTRACT. Bidder’s signed Bid and Town of Bristol’s written acceptance shall constitute a binding contract.

LAWS GOVERNING CONTRACT. This contract shall be in accordance with the laws of the

State of Rhode Island. The parties stipulate that this contract was entered into in the County of

Bristol, in the State of Rhode Island. The parties further stipulate that the County of Bristol, Rhode Island, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

SEVERABILITY. If any provisions, or portion of any provision, of this contract are held invalid, illegal or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

SPECIFICATIONS, CHANGES TO. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written amendment. No changes, amendments, or modifications of any of the terms or conditions of the specification shall be valid unless reduced to writing and signed by both parties.

SPECIFICATIONS, DEFINITION. The term "specification" or "Bid specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation.

SPECIAL PROVISIONS FOR SERVICES

CONTRACTOR, DEFINITION. The term "Contractor" refers to the party entering into a contract with the Town of Bristol as a result of this solicitation.

COOPERATION BETWEEN CONTRACTORS. The Town of Bristol reserves the rights to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each contractor shall conduct his work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with his contract and shall protect and save harmless the

Town of Bristol from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by him because of the presence and operations of other contractors working within the limits of the same project.

COORDINATION WITH AGENCIES. The Contractor shall coordinate his activities with the proper regulatory agencies and have their representative on site at the proper times.

DAMAGE. The contractor shall be held responsible for any breakage, loss of the Town of

Bristol’s equipment or supplies through negligence of the contractor or his employee while working on the Town of Bristol’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the Town of Bristol any damages to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

INSURANCE REQUIREMENT. Within ten (10) consecutive calendar days of award of contract, Successful Bidder must furnish the Town of Bristol with the Certificates of Insurance proving coverage as specified in “Bidder’s Statement Regarding Insurance Coverage” and naming the Town of Bristol, its officers and agents, Additional Insured by endorsement. The

“Bidder’s Statement Regarding Insurance Coverage” is Attachment C.

REJECTION OF WORK. Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed.

RIGHTS RESERVED. (a) Rejection of Work. Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed. (b) Completion of Work. If Contractor fails to comply with the conditions of the contract, or fails to complete the required work or furnish the required materials within the time stipulated, the Town of Bristol reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

SCOPE OF WORK

Project Background

The Town of Bristol is seeking competitive proposals from qualified multi-disciplinary planning consultant firms (hereby referred to as “Consultant” or “Consulting Team”) to assist the Town with a complete ten-year update to the Bristol Comprehensive Plan (the Plan) which was last updated in 2016 and approved by the State in 2017. The updated Plan will be prepared following the guidance provided from the Rhode Island Comprehensive Planning and

Land Use Regulation Act (the Act) which requires all comprehensive plans to be in conformance with the Act in order to receive State approval. The Plan will include and be based on input from and oversight by the Town Administration, Department of Community

Development, Planning Board, Town Council, the Bristol community, as well as review and approval by Rhode Island Statewide Planning and adoption by the Bristol Town Council. The

Plan will articulate the Town vision and policies regarding future land uses as well as provide guidance to the Town on how to appropriately implement new development and redevelopment within the community while meeting the enhanced service demands that come with new growth.

The Plan will guide decisions affecting the Town’s physical development and redevelopment and must reflect the desired vision of the Town as determined by its residents, business owners, developers, landowners, appointed and elected Town officials and other stakeholders.

It is required that all of the above stakeholders will have the opportunity to participate in Plan development and then be able to utilize the Plan as a guiding document to help the Town advance economically and socially while maintaining its unique strengths and character.

It is the intent of the Town to comply with Rhode Island Statewide Planning’s review criteria as detailed below and adopted standards as expressed in RIGL Section §45-22.2. The

Consultant will be expected to assist the Town in meeting these minimum state requirements and to build upon the vision expressed in the 2016 Bristol Comprehensive Plan. Reference is also made to the 2024 State Planning Council Comprehensive Planning Guidance Handbook

Revised and Abridged; and the RI Comprehensive Planning Standards Manual as revised

August 12, 2021. The 2016 Bristol Comprehensive Community Plan is available for review at the following URL:

https://www.bristolri.gov/DocumentCenter/View/236/Comprehensive-Plan-PDF https://www.bristolri.gov/DocumentCenter/View/236/Comprehensive-Plan-PDF

State Review Criteria to be met for the Update:

1. The intent and goals of the Act as stated in §45-22.2-3 (b)(1) and (c)(1) through (10) have been met.

a. In general, the intent and goals of the Act are reflected in 1) the required procedures for formulating and adopting the plan; 2) the required content; and 3)

“consistency with overall state goals, objectives, standards, applicable performance measures, and policies.”

2. The Plan is internally consistent and complete as required by §45-22.2-6.

3. The Plan is consistent with, and embodies, the goals and policies of any State Guide

Plan element or published regulatory document of a State agency.

a. the Plan is not contradictory to any existing State Law.

b. The Plan is not contradictory to the goals and policies to demonstrate the municipality’s contribution toward achieving the goals and policies of the State.

c. The Plan contains sufficient goals and policies to demonstrate the municipality’s contribution toward achieving the goals and policies of the

State.

4. Municipal planning activities have been coordinated according to the provisions of Section 45-22.2-7.

a. The Plan covers the total land and inland water area within the municipality’s jurisdiction.

b. The Plan demonstrates consistency with the comprehensive plans of contiguous municipalities and other municipalities as appropriate.

5. The Plan has been officially adopted and submitted for review in accordance with

§45- 22.2-8 and other applicable procedures.

a. The procedures outlined in RIGL section 45-22.2-8 have been followed.

6. The Plan complies with the rules and regulations adopted by the State Planning Council.

a. The municipality has complied with the Rules and Standards of the State

Planning Council.

7. Insure adequate, uniform, and valid data have been used in preparing the Plan.

a. All data must be reasonably recent.

b. All data must be consistently applied throughout the plan. Different figures cannot be given for the same piece of data.

c. Calculations for important data must be shown in the plan. All calculations must be logical and replicable.

d. All maps must be clear, accurate, and meet minimum cartographic standards.

Scope of Work

The scope of work shall include all tasks necessary to prepare an updated Comprehensive Plan for local adoption as well as submission to the Rhode Island Division of Statewide Planning for review, comment, and approval. The Comprehensive Plan Update shall be modeled and prepared in accordance with the 2024 State Planning Council Comprehensive Planning Guidance

Handbook Revised and Abridged; and the RI Comprehensive Planning Standards Manual as revised August 12, 2021.

The selected consultant shall maintain effective and regular communication and coordination with the Director of Community Development and the Principal Planner.

Respondents are encouraged to revise or expand upon the scope described below to incorporate best practices and mechanisms to adapt to complex, evolving challenges over time.

Tasks

General Requirements:

• Undertake a complete study and analysis of existing conditions and identify constraints, needs, strengths, and opportunities in the Town with a focus on implementation strategies based on detailed goals, objectives, policies and actions in the Comprehensive Plan, in accordance with RIGL 45-22.2, the State Guide Plan, and standards set forth by the RI

Division of Statewide Planning. The plan is required to comply with the RIGL Division of Statewide Planning requirements and any other applicable state and local requirements. This shall include recommended zoning amendments that would support implementation.

• Complete an initial summary assessment of the 2016 Comprehensive Plan identifying significant additions, deletions, and/or modifications that will be required in the update.

This will include an internal meeting with Town Staff, and potentially a meeting with the

Town’s Planning Board.

• Produce a project timetable identifying proposed completion dates for various chapters in the most expeditious and cost-effective order, embedding the Town’s other initiatives for synergy of efforts.

• Utilize existing information, reports, and studies on file/provided by the Town to the maximum extent possible

• Regular meetings with Town staff and with the Town’s Planning Board, as part of their regular business meetings held the second Thursday of each month unless the Board has a separate monthly meeting for the Comprehensive Plan Update on a schedule to be determined.

• Attend Town Council meetings on an as-needed basis, including a draft plan and final plan presentation before the Planning Board and Town Council in a Joint Public

Hearing).

• Prepare and execute all required mapping using ESRI ArcGIS software.

• Ensure internal consistency of all plan elements and consistency with the State Guide

Plan.

• Incorporate comments of the draft plan from the Town Council, Planning Board, staff, and public into final submission of the plan.

• Submit draft plan to the RI Division of Statewide Planning and incorporate all State comments into the final plan.

Community Outreach and Engagement Program

• The Town has commissioned a consultant team to begin the public engagement portion of the

Update process including a public survey to be disseminated in August/September 2025; a series of Public Workshops to be conducted in September 2025; a project website; and a youth engagement plan.

Respondent to identify additional strategies to continue the outreach at key times during the

Update Process.

Comprehensive Plan Update Chapters

Housing

The Housing Chapter has been developed by another consultant through an award to the Town from Rhode Island Housing’s Municipal Technical Assistance Program

(MTAP). This chapter was reviewed by RI Statewide Planning and final edits made per their comments. Given the timing for the full Update, the Planning Board is holding this Chapter to incorporate into the full update rather than moving forward with adoption at this time.

Economic Development including Agriculture

Produce a chapter update in accordance with the State Guide Plan and the Division of

Statewide Planning (as indicated above).

Circulation and Transportation

Statewide Planning (as indicated above). The update shall work in conjunction with the following recently completed plans:

• The Safe Streets for All Plan for Bristol; and,

• The Route 114 Corridor Study for Bristol County, coordinated through the RI

Division of Statewide Planning; and,

• Bristol Bicycle Network Plan

Community Services & Facilities Including Energy and Potable Water

Natural & Cultural Resources

Statewide Planning (as indicated above). In addition, this chapter shall also coordinate with and address tree-related initiatives the Town has completed including the Tree Canopy Plan from 2024 and the MRP Grant for tree planting within targeted watersheds.

Outdoor Recreation

Historic and Cultural Resources

In 2024 the Town hired a consultant team to re-surveyf the National Waterfront Historic District with a Certified Local Government Grant. This survey will help to inform this element of the

Update.

Natural Hazards

The Town has completed a Hazard Mitigation - Flood Management Plan that was approved by

FEMA in 2024. The Town is also working with a Technical Assistant grant to compile mapping for all of the recent resilience projects which will help inform the newly required Natural

Hazards and Climate Change Element of the Comprehensive Plan.

Land Use

Incorporate the findings of the above chapters to develop the Land Use Chapter, also in accordance with the State Guide Plan and Division of Statewide Planning (as indicated above).

Implementation Table/Plan

Using the goals, objectives, policies, and actions from each of the chapters, develop an easy-to-follow graphic outlining implementation, including factors such as priority, cost

(including funding mechanisms, staff and/or contractor time, estimated cost in today’s dollars, etc.), and timeframe.

This table shall be used to identify top-priority projects from the community to direct staff efforts and resources accordingly. The Town encourages consultants to deliver a graphics-rich, user-friendly implementation plan that helps with community education and outreach, pursuit of grant funds, and provides good information for decision makers as part of the

Town’s budgeting process.

The Plan should identify the most impactful things the Town can do in the short term over the next 0 to 10 years, as well as prioritize long-term actions for the Town to implement over the next 20 years.

DELIVERABLES:

• Produce an update of the 2016 plan in accordance with RIGL 45-22.2, the State Guide

Plan, and standards set forth by the RI Division of Statewide Planning that is both data- and community-driven. The update shall include a complete reformat of the document into a user-friendly, digital-first approach with visually appealing yet easily readable graphics and content.

• The plan shall include a user-friendly, graphics-rich standalone executive summary document, including text, maps, and graphics.

• All cartographical, graphical, tabular or either compilations or representations of data assembled in support of the project shall be provided in separate files (to be used in other

Town initiatives, such as social media, website, and newsletter).

• Products such as reports and studies must be furnished in both hard copy and electronic format

(both in PDF and Microsoft Word formats).

• Printer-ready electronic versions of the final plan in both PDF and Microsoft Word formats.

• Provide the Town any GIS mapping data contained in the final Comprehensive Plan document. This includes ArcGIS files (*.gdb) and PDF maps.

• Electronic copies of presentational material (including, but not limited to, PowerPoint presentations, display boards, etc.)

• Documents shall be provided to the Town a minimum of ten (10) business days prior to public release.

• All interim and final products (reports, maps, data, etc.) supported by this agreement shall be public documents per RI General Laws

Schedule

The Town is targeting State approval of the Plan during or before early 2027. This would require that the Town hire the consultant or Consulting Team during 2025. The Consultant or

Consulting Team will have approximately twelve (12) months to complete the public outreach process and finalize revisions to the Plan identified within the scope of work. The Town intends to regularly submit draft chapters of the Plan for review by both RI Statewide

Planning Staff and the staff of other state agencies prior to the Town Council’s approval. This will ensure the plan complies with state initiatives and reduce final review time and the number of revisions to address state comments. The required public hearings and Plan adoption by the Town must be completed by November 2026. It is anticipated that a joint public hearing for adoption with the Planning Board and Town Council will be scheduled in

November of 2026.

The following is a suggested Plan adoption timeline that will be subject to revision:

Suggested Local Adoption and State Review

Timing

Submit RFP for Consultant Hire September 10, 2025

Review Proposals September 2025

Hire Consultant and coordinate plan with staff October 2025

Public Input and Plan Drafting August -September 2025-2026

Finalize revisions to the Bristol Comp Plan September 2026

Planning Board /Town Council Public Hearing November 2026

Adoption by Planning Board and Town Council November 2026

Submittal to Chief, Division of Planning November 2026

Public Notice and Comment Period – 45 days January 2027

State review, amendment and approval February 2027

Cost Proposal - Include a cost proposal based on the scope of work. Outline the effort required, overhead costs, and the cost of outside services. This will be a “professional services” contract for the duration of the project. Open-ended contracts or hourly only contracts will not be considered. Note: An agreed upon percentage of the total Consultant fee will be held back pending approval of the Plan by the State.

BID DOCUMENTS TO BE RETURNED

The following documents must be completed and submitted on or before the Submittal

Deadline for the Bid to be considered complete:

1. Bid Form

2. Non-Collusion Affidavit

3. Bidder’s Statement Regarding Insurance Coverage

4. Bidder’s Statement of Relevant Experience

Additional information to be provided:

1. Company ownership. If incorporated, the State in which the company is incorporated and the date of incorporation.

2. Location of the company offices.

3. Number of employees both locally and nationally.

4. Location(s) from which employees will be assigned.

5. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

6. Company background/history and why Bidder is qualified to provide the services described in this Bid.

7. Length of time Bidder has been providing services described in this Bid. Please provide a brief description.

8. Provide information about the person(s) assigned to the project including formal education and experience on similar projects. Provide assurance that the individual assigned will remain assigned to the project throughout its duration. Provide assurance that, in the event of unforeseen circumstances requiring replacement of the individual, the Town will have final approval of the replacement staff. Include resumes of relevant staff assigned to the project.

9. An overview of the Consultant’s or Consulting Team’s current workload, or expected workload during the Plan adoption timeline, with staff commitments showing that staff will be available to complete the project tasks within the timeline.

Responses to Bids must be submitted on preprinted forms supplied with this Bid. One (1) original bid marked “MASTER” and one (1) copy must be submitted on or before the Submittal

Deadline.

Attachment A

BID FORM

Bid Amount: in Figures:________________________________________________________

Bid Amount: in Words:________________________________________________________

NAME AND ADDRESS OF BIDDING FIRM:

I herein agree to abide by all requirements as detailed in the “Invitation for Bid 1071”.

Signature: _______________________________

Printed Name & Title: ___________________________________

Date: __________________

ATTACHMENT B

Non-COLLUSION AFFIDAVIT

To Be Completed, Notarized, and Submitted With Bid

State of Rhode Island

County of Bristol

“________________________________________________, Bidder, being first duly sworn, deposes and says that he or she is Owner of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any

Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the

Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Bidder has not , directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."

Date (Signed at)

Bidder name Authorized Representative

(Person, Firm, Corp.)

Address Representative's Name

City, State, Zip Representative's Title

ATTACHMENT C

BIDDER'S STATEMENT

REGARDING INSURANCE COVERAGE

BIDDER HEREBY CERTIFIES that the Bidder has reviewed and understands the insurance coverage requirements specified in the Invitation for Bid No. 1071, Town of Bristol

Comprehensive Plan Update. Should the Bidder be awarded the contract for the work, Bidder further certifies that the Bidder can meet the specified requirements for insurance and agrees to provide the Town with a certificate of insurance which names the Town of Bristol as an

Additional Insured for the work specified.

Insurance Required:

• Workman’s Compensation in compliance with statutory limits

• Comprehensive General Liability Insurance of at least $1,000,000.

Name of Bidder (Person, Firm, or Corporation)

Signature of Bidder's Authorized Representative

Name & Title of Authorized Representative

Date of Signing

ATTACHMENT D

BIDDER STATEMENT OF RELEVANT EXPERIENCE

List three (3) references for which your firm provided service within the last five years.

I hereby certify that I have performed the work listed below.

Signature of Bidder

DESCRIPTION DATES CONTRACT

AMOUNT

CUSTOMER

CONTACT

CUSTOMER

TELEPHONE