BID 1069 Municipal Tree Maint and Stump Grinding Serv.pdf

TOWN OF BRISTOL, RI

INVITATION FOR BID

BID #1069

MUNICIPAL TREE MAINTENANCE AND STUMP GRINDING SERVICES

TOWN OF BRISTOL, RHODE ISLAND

10 COURT STREET

BRISTOL, RI 02809

TABLE OF CONTENTS

Page No.

I. Invitation for Bid

II. Instructions to Bidder

III. Terms and Conditions

IV. Special Provisions for Services

V. Minimum Bid Specifications

VI. Job Specifics…………………………………………………………………….………… 17

VII. Evaluation Criteria………………………….……………………………………………... 18

VIII. Bid Documents to be Returned

IX. Bid Form (Attachment A)

X. Non-Collusion Affidavit (Attachment B)

XI. Insurance Coverage (Attachment C)

XII. Bidder Statement of Relevant Experience (Attachment D)

NOTICE TO BIDDERS

The Town of Bristol is requesting sealed bids for MUNICIPAL TREE MAINTENANCE AND

STUMP GRINDING SERVICES, in accordance with all terms and specifications contained herein. Sealed proposals will be received at the Town Clerk’s Office, Town Hall, 10 Court

Street, Bristol, RI, until:

Twelve (12) o’clock P.M., Local Time

JUNE 18, 2025

All Bids received will be publicly opened at this time at Town Hall.

Instructions, specifications and evaluation criteria may be obtained and responses MUST be filed at the Office of the Town Clerk, 10 Court Street, Bristol, RI 02809. Instructions, specifications and evaluation criteria may also be obtained through the Town’s online bidding system at https://www.bidnetdirect.com/rhode-island/bristolri upon registering and/or logging in as a vendor.

Proposals/Bids (one original marked “MASTER” and one copy) must be submitted in sealed envelopes addressed to the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI 02809, and must be plainly marked in the upper left-hand corner, “Municipal Tree Maintenance and

Stump Grinding Services” - Bid #1069”.

Individuals requesting interpreter services for the hearing impaired must notify the Town Clerk’s

Office (401) 253-7000 three business days prior to the bid opening.

It is the bidder’s responsibility to see that the bid is delivered within the time and at the place prescribed. Bids received prior to the time of opening will be securely kept, unopened. Bids may be withdrawn upon written request (on the letterhead of the bidder and signed by the person signing the bid) if such request is received prior to the time fixed for opening. Bids may be modified in the same manner. No bid or modification thereof received after the time set for opening will be considered, even if it is determined by the Town that such non-arrival before the time set for the opening was due solely to the delay in the mail for which the bidder is not responsible.

Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the undersigned, in writing, not less than five (5) days before the bid opening.

https://www.bidnetdirect.com/rhode-island/bristolri

Any change or interpretation made as a result thereof will be published in an addendum and sent to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, set out and stipulate the exception, with enough explanation to be understood by the Town and, within the stipulation, the INCREASE or DECREASE in the bid price because of the exception shall be stated. The Town may, at its discretion, accept or reject any or all exceptions.

It is required that all supplies and services provided to the Town comply with applicable governmental laws and regulations.

Any payment discount offered shall be for payment within a period of not less than fifteen (15) days.

The work shall meet the requirements and satisfaction of the Town of Bristol, Rhode Island.

The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof.

One copy of these papers is furnished to bidders. One complete copy must be attached to the bid if a bid is tendered.

Prevailing Wages:

The successful contractor and sub-contractor(s) shall comply with the provisions of Rhode Island

General Laws, (RIGL) Chapter 37 pertaining to the “Prevailing Wage Laws” for all municipal funded projects in excess of one thousand ($1,000) dollars. The RI Department of Labor has accepted the prevailing wage rates as determined by the Federal Wage and Hour Division under the Davis-Bacon Act. A copy of the most current wage decision pertaining to this bid is available from the Director of Labor at 457-1860 or on the website: www.dlt.ri.gov/pw.

As required under RIGL 37-13-13, the successful contractor and/or sub-contractor(s) must certify and submit weekly payroll forms to the Treasurer’s Office. Rules and requirements for prevailing wages and the associated required payroll forms are located at http://www.dlt.ri.gov/pw/pwFormsPubs.htm.

Note: All bidders are responsible for insuring that no alterations have been made to the original bid package. All bid packages and addenda (if any) are located at www.bristolri.gov under “Bid

& RFP Opportunities” - or you can contact the Clerk’s Office.

http://www.dlt.ri.gov/pw http://www.dlt.ri.gov/pw/pwFormsPubs.htm http://www.bristolri.gov/

INSTRUCTIONS TO BIDDER

ACCEPTANCE PERIOD. Unless otherwise specified herein, bids are firm for a period of 1 year.

If the successful bidder and the Town of Bristol mutually agree, the period of service may be extended for an additional 1 year.

ADDENDA ACKNOWLEDGMENT. Each bid shall include specific acknowledgment in the space provided of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the bid being rejected as not responsive.

AUTHORIZED SIGNATURES. Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the Town of Bristol, any agent submitting a bid on behalf of a Bidder shall provide a current power of attorney certifying the agent’s authority to bind the Bidder. If an individual makes the bid, his or her name, signature, and post office address must be shown. If a firm or partnership makes the bid, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the bid, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the Town of Bristol, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF BID. Award will be made to the Bidder offering the lowest qualified, evaluated bid.

CANCELLATION OF SOLICITATION. The Town of Bristol may cancel this solicitation at any time.

COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, and other laws relative thereto.

DEFINITION OF TERMS. For the purposes of this Invitation for Bid, the following definitions will be used:

a. Contractor. Same as Successful Bidder.

b. May. Indicates something that is not mandatory but permissible.

c. Must/Shall. Indicates a mandatory requirement. A bid that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award.

d. Bidder. The person or firm making the offer.

e. Bid. The offer presented by the Bidder.

f. Should. Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of your bid.

g. Submittal Deadline. The date and time on or before all bids must be submitted.

h. Successful Bidder. The person, contractor, or firm to whom the award is made.

DOCUMENTS TO BE RETURNED WITH BID. Failure to completely execute and submit the required documents before the Submittal Deadline shall render a bid non-responsive. The documents that must be returned by the Submittal Deadline are listed on the form entitled "Bid Documents To

Be Returned" and attached hereto.

INK OR TYPEWRITTEN. All information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

NOMENCLATURES. The terms Successful Bidder, Successful Contractor, and Contractor may be used interchangeably in these specifications and shall refer exclusively to the firm with whom the Town of Bristol enters into a contract because of this solicitation.

NON-COLLUSION AFFIDAVIT. Bidders are required to submit a Non-Collusion Affidavit with their Bids. See Attachment B. If there is reason to believe that collusion exists among the Bidders, the Town of Bristol may refuse to consider bids from participants in such collusion.

OPENING OF BIDS. All bids, irrespective of irregularities or informalities, will be opened and the names of the Bidders and proposed prices will be publicly read aloud at the Submittal Deadline. All interested persons are invited to be present at the opening and reading of bids.

a. Postponement of Opening. The Town of Bristol reserves the right to postpone the Submittal

Deadline and opening of bids any time before the date and time announced in the Invitation for Bids or subsequent addenda.

PRICE DISCREPANCIES. In the event that there are unit price items in a bid schedule and the

"amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Bidder will be bound by said corrections.

PRICES. All Bids shall give the prices proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Bidder’s authorized representative.

Bid prices shall include everything necessary for the completion and fulfillment of the contract.

BID FORMS/SUBMITTAL. Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder and Bid number. Bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered.

a. Forms. Bids must be submitted on the form in Attachment A.

b. Copies. One (1) original bid marked “MASTER “and one (1) identical copy must be submitted on or before the Submittal Deadline.

c. Discrepancies. If discrepancies are found between the original and copy, the original

"MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the Town of Bristol reserves the right to use the original as the Master.

BID CONTENT. Bidder must describe in detail how they will meet the requirements of this Bid, and may provide additional related information with his bid. Bids should be straightforward and concise. Emphasis should be concentrated on conforming to the Bid instructions, responding to the Bid requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, the bidder must provide such documentation with the bid indicating where the supplemental information can be found.

The Town of Bristol is not liable for any costs incurred by Bidders before entering into a formal contract. Costs of developing the bids or any other such expenses incurred by the Bidder in responding to the Bid, are entirely the responsibility of the Bidder, and shall not be reimbursed in any manner by the Town of Bristol.

BID MODIFICATIONS. Any Bidder who wishes to make modifications to a bid already received by the Town of Bristol must withdraw his bid in order to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Bid Withdrawal). All modifications must be made in ink, properly initialed by Bidder’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the

Submittal Deadline.

BID WITHDRAWAL. Bidders' authorized representatives may withdraw bids only by written request received before the Submittal Deadline.

BIDDER'S BACKGROUND. The bidder must provide a company profile. Information shall include:

a. Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation.

b. Location of the company offices.

c. Number of employees both locally and nationally.

d. Location(s) from which employees will be assigned.

e. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

f. Company background/history and why Bidder is qualified to provide the services described in this Bid.

g. Length of time Bidder has been providing services described in this BID. Please provide a brief description.

Bidder must include in his bid a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any bid. The Town of Bristol reserves the right to reject any bid based upon the Bidder’s prior history with the Town of Bristol or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

BIDDER'S REFERENCES. Bidders should provide a minimum of three (3) references from similar projects performed within the last five years. Information provided shall include:

a. Client/Business name;

b. Project description;

c. Project dates (starting and ending);

d. Client/Business project manager name and telephone number.

PUBLIC RECORDS. Rhode Island law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the Town of Bristol in connection with a Bid response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening, whichever occurs first.

However, certain exemptions to the public records law are statutorily provided. If the Bidder believes any of the information contained in his or her response is exempt from the Public Records

Law, then the Bidder, must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the Town of Bristol will treat all materials received as public records.

QUALIFICATION OF BIDDERS. Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. The Bidders experience shall be set forth and submitted on the form provided herewith. It is the intention of the Town of Bristol to award a contract to a Bidder who furnishes satisfactory evidence that the Bidder has the requisite experience, ability, sufficient capital, and facilities to enable the Bidder to prosecute the work successfully and properly, and to complete it within the time specified in the contract. To determine the degree of responsibility to be credited to the Bidder, the Town of Bristol will weigh any evidence that the Bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. In selecting the lowest responsive and responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the work covered and/or specified in the contract documents.

To this end, each Bid shall be supported by a statement of the Bidder’s experience on the form entitled “Bidder’s Experience”, which is a part of the contract documents.

QUESTIONS AND COMMENTS. Questions and comments regarding this solicitation must be submitted in writing, either by mail to Steve Saracino, Tree Warden, Town of Bristol, 10 Court

Street, Bristol, RI 02809, or by email to Steve Saracino at treewarden@bristolri.gov no later than five (5) days before the Submittal Deadline. The questioner's company name, address, phone and email, and contact person must be included with the questions or comments. Answers, if any, made by the Town of Bristol, will be posted to the Town’s website as an addendum and electronic notification will be sent to all registered, prospective bidders.

REJECTION OF BIDS, WAIVER OF INFORMALITIES. The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof. The Town reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Bristol or any other governmental agency. The Town expressly reserves the right to reject the

Bid of any Bidder who is in default on the payment of taxes, licenses or other monies due the Town of Bristol.

SIGNATURES. An individual who is authorized to bind the Bidder must sign the bid.

SUBMITTAL DEADLINE. The Submittal Deadline is indicated on page 2 of this document.

Bids must arrive in the Town Clerk’s Office, Town of Bristol, 10 Court Street, Bristol, RI

02809. The receiving time in the Town Clerk’s Office will be the governing time for acceptability of bids.

TAXES, EXEMPT. The Town of Bristol is exempt from Federal Excise and State Sales Tax.

If requested, the Town of Bristol will furnish exemption certificates when the successful bidder submits invoices for payment.

TERMS OF THE OFFER. The Town of Bristol reserves the right to negotiate final contract terms with any Bidder selected. The contract between the parties will consist of the Bid together with any modifications thereto, the awarded Bidder’s bid, and all modifications and clarifications that are submitted at the request of the Town of Bristol during the evaluation and negotiation process.

In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the Bid, any modifications and clarifications to the awarded Bidder’s bid, and the awarded Bidder’s bid.

Specific exceptions to this general rule may be noted in the final executed contract. Bidder understands and acknowledges that the representations above are material and important, and will be relied on by the Town of Bristol in the evaluation of the bid. Bidder misrepresentation shall be treated as fraudulent concealment from the Town of Bristol of the facts relating to the bid.

TERMS AND CONDITIONS

ASSIGNMENT OF RIGHTS OR OBLIGATIONS. Except as noted hereunder, Successful Bidder may not assign, transfer or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the Town of Bristol.

ATTORNEY FEES. In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE TOWN. Subject to the power and authority of the Town of Bristol as provided by law in this contract, the Town of Bristol shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The Town of Bristol shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

CANCELLATION OF THE CONTRACT. Without cause, the Town of Bristol may cancel this contract at any time with thirty- (30) days written notice to the supplier/contractor. With cause, the Town of Bristol may cancel this contract at any time with ten- (10) days written notice to the

Bidder. Cancellation for cause shall be at the discretion of the Town of Bristol and shall be, but is not limited to, failure to supply the materials, or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the Town of Bristol Town Administrator.

CHANGES IN WORK. The Town of Bristol may, at any time work is in progress, by written order, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the Town of Bristol may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the Town of Bristol. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so ordered shall be determined upon mutual agreement with Contractor.

COMPLIANCE WITH OR DEVIATION FROM SPECIFICATIONS. Bidder hereby agrees that the material, equipment or service offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by

Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken.

Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but may not be a substitution for this requirement.

CONTRACT INCORPORATION. This contract embodies the entire contract between the Town of Bristol and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein.

No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the Bid solicitation, all addenda, all of Bidder’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

FORMATION OF CONTRACT. Bidder’s signed Bid and Town of Bristol’s written acceptance shall constitute a binding contract.

LAWS GOVERNING CONTRACT. This contract shall be in accordance with the laws of the

State of Rhode Island and Providence Plantations. The parties stipulate that this contract was entered into in the County of Bristol, in the State of Rhode Island and Providence Plantations. The parties further stipulate that the County of Bristol, Rhode Island, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

SEVERABILITY. If any provisions, or portion of any provision, of this contract are held invalid, illegal or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

SPECIFICATIONS, CHANGES TO. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written amendment. No changes, amendments, or modifications of any of the terms or conditions of the specification shall be valid unless reduced to writing and signed by both parties.

SPECIFICATIONS, DEFINITION. The term "specification" or "Bid specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation.

SPECIAL PROVISIONS FOR SERVICES

CONTRACTOR, DEFINITION. The term "Contractor" refers to the party entering into a contract with the Town of Bristol as a result of this solicitation.

COOPERATION BETWEEN CONTRACTORS. The Town of Bristol reserves the rights to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each contractor shall conduct his work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with his contract and shall protect and save harmless the Town of Bristol from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by him because of the presence and operations of other contractors working within the limits of the same project.

COORDINATION WITH AGENCIES. The Contractor shall coordinate his activities with the proper regulatory agencies and have their representative on site at the proper times.

DAMAGE. The contractor shall be held responsible for any breakage, loss of the Town of Bristol’s equipment or supplies through negligence of the contractor or his employee while working on the

Town of Bristol’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the Town of

Bristol any damages to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

INSURANCE REQUIREMENT. Within ten (10) consecutive calendar days of award of contract, Successful Bidder must furnish the Town of Bristol with the Certificates of Insurance proving coverage as specified in “Bidder’s Statement Regarding Insurance Coverage” and naming the

Town of Bristol, its officers and agents, Additional Insured by endorsement. The “Bidder’s

Statement Regarding Insurance Coverage” is Attachment C.

REJECTION OF WORK. Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed.

RIGHTS RESERVED. (a) Rejection of Work. Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed.

(b) Completion of Work. If Contractor fails to comply with the conditions of the contract, or fails to complete the required work or furnish the required materials within the time stipulated, the

Town of Bristol reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

MINIMUM BID SPECIFICATIONS

The specifications presented are to be used as a guideline, and it is the sole responsibility of the vendor to perform field verification of the equipment.

GENERAL INFORMATION

1. The Town of Bristol requires a professional Arborist with ISA designation to perform

Municipal Tree Maintenance and Stump Grinding services indicated in the attached specifications

2. Commencement and Completion of Work: The contractor shall commence work within ten (10) days of a written notice to proceed from the Town Administrator and shall prosecute the same in accordance with a progress schedule prepared by him/her and approved in advance by the town and shall complete said project and all work connected therewith not later than the time so stipulated therefore.

3. Insurance: Prior to the release of the bid award, the successful bidder will be required to provide a Certificate(s) of insurance listing the Town of Bristol as an Addition Insured.

The minimum categories and amount of insurance required for this project are as follows.

a. Commercial General Liability: $1,000,000.00 General Aggregate including

Products/Completed Operations, Bodily Injury & Property Damage Liability, and

Personal & Advertising Injury.

b. Auto Liability: $1,000,000.00 Combined Single Limit – Bodily injury & Property

Damage Combined; any Auto.

c. Workers Compensation: Statutory amounts as required by the Rhode Island

Workers Compensation Law.

d. Employers Liability: $500,000 Policy limit; $100,000 each by Accident or

Disease.

Proposal

The object of this contract is to employ a licensed arborist for tree maintenance and stump grinding services throughout the town at varied locations. The intent of the project is to remove trees and stumps and provide tree maintenance, including spraying as required per the direction of the Tree Warden, as a portion of the implementation of an urban forest management program.

All work must be performed in a manner acceptable to the Town of Bristol and Bristol’s Tree

Warden.

General

Unless otherwise specified or ordered by the Town Administrator, all work and material must conform to the Town of Bristol’s Tree Warden’s Standards and Specifications for all tree maintenance, removal and stump grinding or the State of Rhode Island and Providence

Plantations, Department of Transportation Standard Specifications relative to the same.

Definitions:

1. The word “Town” as used herein refers to the Town of Bristol or any duly authorized official thereof acting in his or her official capacity.

2. The word “Contractor” as used herein refers to the party or parties contracting to perform the work to be done under this contract, as party of the second part, or the legal representatives of such party or parties.

3. The word “Tree Warden” as used herein refers to the Tree Warden of the Town of

Bristol or his or her designated representative.

Traffic Control

The contractor awarded this bid will be required to provide a uniform police officer or a certified flagger to direct traffic when operations impact traffic to less than two-way travel or as directed by the Bristol Police Department or Town Administrator.

The contractor will also post construction signs, barriers, and channelization devices as required in the latest edition of the Manual of Uniform Traffic Control Devices (MUTCD).

Cost for traffic control and construction signs are to be included in the sequence of construction activities. The Town will not make a separate payment for these items.

Limited Right of Way

At such percentages of the work as may be located outside of public highways, the contractor shall take precautions to confine all his or her operations, workmen, equipment, material debris, etc., within the limits of the Right of Way when a definitive width of Right of Way has been provided, or if the Right of Way is not defined, then within close proximity.

The Contractor shall limit all his or her operations to within the Right of Way unless otherwise ordered in writing by the Town Administrator. Any use by the Contractor of private lands outside of the limits of the Rights of Way shall in no way be considered a part of this contract, and the contractor shall save the Town or its Agents harmless from any claims resulting from acts or omissions of the Contractor outside of the Right of Way.

Notification

The Contractor shall notify the local police and fire department when the contractual work in local streets creates limited passage or complete blockage of the travel way to vehicular traffic.

Also, he will notify them of the length of time of restriction or disruption of traffic. The

Contractor shall be responsible for contacting Dig Safe prior to any excavation.

Experience

The Contractor must have an ISA Certified Arborist. The Contractor must have sufficient experience and demonstrate quality of workmanship on similar tree maintenance projects. A minimum of ten years’ experience is required as well as a minimum of five similar projects successfully completed.

Bid Fee Proposal

The Contractor shall bid the project as listed in the attached bid list.

Payment

Payable within thirty days upon receipt and completion of job.

SCOPE OF WORK

Examination of Ground: Bidders must satisfy themselves, by personal examination of the location of the proposed work, and by such other means as they may prefer as to the actual conditions and requirements of the work, and inform themselves fully of the conditions relating to the construction and labor under which the work will be or is now being performed, and this work will not cause any interruption or interference with any other contractor and minimum of inconvenience and injury to other persons and property.

Contractor’s Pollution Policy: Pollution Policy must be included.

All work must be performed in a manner acceptable to the Town of Bristol and Bristol’s

Town Tree Warden. Failure to perform duties within the provided timeline shall be cause for termination of contract.

Stump Grinding:

a) Construction Methods: Trees designated to be ground shall be grounded with equipment manufactured specifically for this purpose. Stumps are to be ground to a minimum of six inches below finished grade. Chips are to be dug out and filled to grade with loom and seed.

b) Basis of Payment: Stump grinding shall be included in the cost of the tree and stump removal. No additional payment will be made for the grinding of stumps.

c) Timeline: Stump grinding shall be completed within one (1) week of tree removal

Tree and Shrub Trimmings:

a) This work shall consist of removing and disposing of all dead wood, stubs, broken or damaged branches and stems undesirable branches, limbs and stems from all existing trees (publicly or privately owned) for that portion of the tree within the Town Right of Way. The limits of clearing shall, as a minimum, extend vertically from the Town

Right of Way property line. All trees and shrub trimming shall be performed in accordance with currently accepted horticultural practice

b) Upon receipt of work order, the Town Contractor shall complete trimmings within (3) weeks

Spraying and Fertilization Yearly Schedule:

a) Beech Leaf Disease:

• First application in late May or early June.

• Second application in early Summer or one (1) month after the initial application.

• Third application in late Summer to early Fall.

b) Ash Tree:

• Annually/biannually in mid to late Spring as determined by the Tree Warden.

c) Elm Tree:

• Foliar Spray in late May, June, July or early August.

• Soil drench or injection in Spring under the direction of the Tree Warden.

*All Work Shall Be Performed by a Rhode Island Certified Arborist.

*Minimum of a 1-hour response time to commence work for emergencies.

*Minimum of two (2) person crew

Minimum Equipment Specifications:

a. Availability of two (2) arial lift bucket trucks with 75-foot boom capacity for working around Town of Bristol power lines

b. Chip body on bucket truck

c. Availability of two (2) 12-inch brush chippers

d. Stump grinder

e. One (1) log loading truck with 55-yard capacity and self-loading boom

f. Availability of one (1) 60-ton crane with minimum 150-foot boom reach

g. Spray licenses: core applicator category/right of way category

h. Availability of one (1) felling crane

Licenses and Certificates:

a. Minimum of (2) RI Licensed Arborist currently on staff with a minimum of 5 years’ experience.

b. Crew members with OSHA-10 Certification.

Town of Bristol

Tree Care and Maintenance Policy

1. A request must be made through the Town Administrators office by the Tree Warden, Bristol Resident, and or Town of Bristol Department personnel, unless deemed a public safety hazard and needs immediate action.

2. The request shall be taken by the office of the Town Administrator and sent via fax or email or telephone depending on the nature of the request.

3. The Tree Warden or qualified office personnel shall inspect the tree in question and via fax, email, or telephone call give a written report or oral report as to the condition of the tree to the Town Administrator’s office. The written report will consist of four categories.

• Priority 1

• Priority 2

• Priority 3

• No action required

Priority 1 shall deem to be an immediate tree care maintenance issue or a public safety issue

Priority 2 shall deem to be a tree care maintenance issue but not a public safety issue.

Priority 3 shall deem to be a tree care maintenance issue but can wait until all priority 1 and 2 issues have been resolved.

4. The Towns Administrator’s office will sign the request to start the work on the tree request unless it is an immediate public safety issue whereas the Tree Warden has the right by state law to remove a tree. The Tree Warden shall attempt to notify the resident unless it is an immediate safety issue. (Title 2, Agriculture and Forestry.

Chapter2-14, Tree Wardens, Section 2-14-8)

5. Notice shall be given to the resident/residents if a tree is deemed to be removed according to state law. Posting notice five days prior to removal of the tree to be removed or marking the tree with the posted notice.

6. When a request is made from a resident for a tree to be removed and is not a priority

1, the resident can request to have the wood after the Tree Warden approves the removal according to state law. If granted by the Tree Warden and Administration, the resident must remove all wood set aside by the Contractor removing the tree to their own private property. If some portion of the wood is discarded on the town’s property by the resident, then it could constitute a safety condition and in some cases a violation of the zoning ordinance and subject to notice and fine. The resident would be responsible for the removal of discarded wood on town property.

7. When the Tree Warden constitutes a tree an immediate public hazard and the tree is in the process of being removed, the resident can contact the contractor and request to obtain the wood. The same policy would be in effect as quoted in number 6.

NOTES:

1. Any variance from specifications must be noted in writing.

2. Amounts are to be shown in both words and figures.

3. All trees to be removed are marked according with the Town’s Tree Policy.

4. This particular bid for Municipal Stump Grinding and Tree Maintenance

Services is for 2 years.

JOB SPECIFIC

TOWN OF BRISTOL CONTRACT

CUTTING AND DISPOSING ISOLATED TREES

DESCRIPTION

This item shall consist of Cutting and Disposing of Isolated Trees (1” diameter or greater) to ground level. Each tree diameter will be measured at the remaining trunk at ground level.

CONSTRUCTION METHOD

The Contractor shall cut as close to ground level as possible, any tree which is designated by the

Tree Warden to be removed. After cutting, the Contractor shall completely remove and dispose of any tree refuse and debris from the job site. Each tree crew will consist of a minimum of three

(3) persons, plus the necessary number of flag persons for the maintenance and protection of traffic. The Contractor shall clean and sweep any pavement which is necessary due to the result of the work. The appropriate maintenance and protection of traffic shall be in place while cleaning and sweeping is being done.

METHOD OF MEASUREMENT

Cutting and Disposing Isolated Trees will be measured for payment based on diameter category as directed by the Tree Warden. See Attachment A.

TIMELINE:

Upon receipt of work order, the Town Contractor shall complete removal within (2) weeks

BASIS OF PAYMENT

The prices so stated constitute full and complete compensation for all labor, materials and equipment and for all incidentals required to finish the work, complete and accepted by the Tree

Warden.

Evaluation Criteria

The bid will be awarded based upon the lowest, evaluated bid price. The evaluation will be based on how well the specifications have been met and the price.

BID DOCUMENTS TO BE RETURNED

The following documents must be completed and submitted on or before the Submittal

Deadline for the Bid to be considered complete:

1. Bid Form

2. Non-Collusion Affidavit

3. Bidder’s Statement Regarding Insurance Coverage

4. Bidder’s Statement of Relevant Experience

Additional information to be provided:

1. Company ownership. If incorporated, the State in which the company is incorporated and the date of incorporation.

2. Location of the company offices.

3. Number of employees both locally and nationally.

4. Location(s) from which employees will be assigned.

5. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

6. Company background/history and why Bidder is qualified to provide the services described in this Bid.

7. Length of time Bidder has been providing services described in this Bid. Please provide a brief description.

Responses to Bids must be submitted on preprinted forms supplied with this Bid. One (1) original bid marked “MASTER” and one (1) copy must be submitted on or before the Submittal

Deadline.

Attachment A

BID FORM

Bidder enter proposal price amounts in both numbers and words.

DESCRIPTION

PRICE BY EACH

TREE REMOVAL + DISPOSAL (0-12”) ___________________

TREE REMOVAL + DISPOSAL (12-24”) ___________________

TREE REMOVAL + DISPOSAL (24-36”) ___________________

TREE REMOVAL + DISPOSAL (36”+) ___________________

STUMP REMOVAL + DISPOSAL (0-24”) ___________________

STUMP REMOVAL + DISPOSAL (24”+) ___________________

HOURLY RATE

LOG LOADER ___________________

CRANE W/ OPERATOR ___________________

LABORER TO ASSIST W/CRANE ___________________

PER TREE SPRAY PRICE ___________________

BEECH LEAF DISEASE:

A. FOLIAR SPRAY ___________________

B. ROOT FLARE INJECTION ___________________

C. PHOSPHITE BASED FERTILIZER TREATMENT -

SOIL DRENCH APPLICATION ___________________

D. FUNGICIDE TREATMENT – PHYTOPHTHORA

APPLICATION (FOLIAR SPRAY OR SOIL DRENCH) ___________________

ASH TREE TREATMENT:

A. TRUNK INJECTION (MID - LATE SPRING) ___________________

B. SOIL DRENCHING ___________________

C. BARK SPRAY ___________________

D. TREE IMPLANTS ___________________

ELM TREE TREATMENT:

A. FUNGICIDE INJECTION ___________________

B. INSECTICIDE SPRAY ___________________

C. FERTILIZATION OF TREE ___________________

HOURLY RATE BY CREW HOUR

TREE TRIMMING ___________________

EMERGENCY TREE CREW RATE PER HOUR ___________________

HOURLY RATE

FLAG PERSONS ___________________

NAME AND ADDRESS OF BIDDING FIRM:

I herein agree to abide by all requirements as detailed in the “Invitation for Bid #1069”.

Signature: _______________________________

Printed Name & Title: ___________________________________

Date: __________________

ATTACHMENT B

Non-COLLUSION AFFIDAVIT

To Be Completed, Notarized, and Submitted With Bid

State of Rhode Island

County of Bristol

“________________________________________________, Bidder, being first duly sworn, deposes and says that he or she is Owner of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Bidder has not , directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."

Date (Signed at)

Bidder name Authorized Representative

(Person, Firm, Corp.)

Address Representative's Name

City, State, Zip Representative's Title

ATTACHMENT C

BIDDER'S STATEMENT

REGARDING INSURANCE COVERAGE

BIDDER HEREBY CERTIFIES that the Bidder has reviewed and understands the insurance coverage requirements specified in the Invitation for Bid No. 1069, Municipal Tree Maintenance and Stump Grinding Services. Should the Bidder be awarded the contract for the work, Bidder further certifies that the Bidder can meet the specified requirements for insurance and agrees to provide the Town with a certificate of insurance which names the Town of Bristol as an Additional

Insured for the work specified.

Insurance Required:

• Workman’s Compensation in compliance with statutory limits

• Comprehensive General Liability Insurance of at least $1,000,000.

Name of Bidder (Person, Firm, or Corporation)

Signature of Bidder's Authorized Representative

Name & Title of Authorized Representative

Date of Signing

ATTACHMENT D

BIDDER STATEMENT OF RELEVANT EXPERIENCE

List three (3) references for which your firm provided service within the last five years.

I hereby certify that I have performed the work listed below.

Signature of Bidder

DESCRIPTION DATES CONTRACT

AMOUNT

CUSTOMER

CONTACT

CUSTOMER

TELEPHONE