BID 00002439 Noice of Sole Source Procurement.pdf
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- Attached to
- Cooperative Procurement Notice #00002437
- Solicitation number
- 00002437
- Issued by
- Oregon
About this file
This is a Notice of Sole Source Procurement issued by the City of Portland, Oregon, for residual hauling services. The procurement is for Residuals Hauling Services to be provided by Sutton Trucking LLC. The service involves the hauling of biosolids from the Columbia Boulevard Wastewater Treatment Plant (CBWTP). This is a stop-gap sole source procurement with an estimated term of 90 days or until a new price agreement is awarded through RFP #00002388, whichever occurs first. The notice was posted on September 25, 2024, and shall remain posted for a minimum of seven calendar days prior to contract award. The existing Price Agreement No. 31001556 expires on September 30, 2024, and there is insufficient time to solicit and train another contractor before the expiration date.
The estimated contract value is $800,000.00 for the three-month period. The justification for sole source procurement is based on the specialized nature of biosolids hauling and the requirement that the contractor possess knowledge of CBWTP processes. Timely removal of biosolids material is critical to maintain microbiological health at the facility and avoid regulatory fines from the U.S. Environmental Protection Agency and Oregon Department of Environmental Quality. Any firm adversely affected by the award of this contract has seven days from the issuance of this notice to file a written protest with the Chief Procurement Officer, which must include detailed legal and factual grounds, supporting documentation, description of harm, and relief requested. Questions regarding this procurement should be directed to Procurement Specialist Christina Hollen-Morey at 503-201-3823 or Christina.Hollen-Morey@portlandoregon.gov.
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Text version
September 25, 2024
BuySpeed Posting No. 00002439
NOTICE OF SOLE SOURCE PROCUREMENT
The following Sole Source Procurement is hereby published in accordance with Portland City Code 5.33.120.C and ordinance 191860. This notice was posted on September 25, 2024, and shall remain posted for a minimum of seven (7) calendar days prior to contract award.
Procurement Description:
Vendor:
Residuals Hauling Services
SUTTON TRUCKING LLC
Justification: BES requires a stop-gap sole source for residual hauling services. Hauling of biosolids is a relatively specialized service and must be performed by a qualified and experienced contractor. The contractor is required to be knowledgeable of the CBWTP processes. Failure to remove the biosolids material in a timely manner could negatively impact microbiological health at the CBWTP and result in fines from regulatory bodies (U.S.
Environmental Protection Agency and Oregon Department of Environmental Quality).
There is insufficient time to solicit another contractor and train them before Price Agreement No. 31001556 expires on September 30, 2024, and a new Price Agreement resulting from RFP# 00002388 will not be executed before September 30, 2024.
It is estimated that services provided under this stop-gap sole source request WILL BE required for 90 days, or until a new price agreement is awarded through RFP # 00002388.
Estimated Contractual Term:
Estimated Contract Value:
3 months
$800,000.00
The Vendor has indicated that its firm is the manufacturer’s exclusive authorized distributor. The manufacturer’s exclusive distributor documentation is included in the procurement file.
Any firm with questions regarding this procurement may contact Procurement Services, Procurement Specialist Christina Hollen-Morey at 503-201-3823 or via email at Christina.Hollen- Morey@portlandoregon.gov.
In accordance with PCC 5.33.710 any firm adversely affected by the award of contract shall have seven (7) days from the issuance of this sole source notice to file a protest. The protest must be filed in writing to the Chief Procurement Officer and must specify the grounds upon which the protest is based. The Chief Procurement Officer shall not consider a protest submitted after the timeline established in this Notice of Intent to make a sole source purchase. Any protest must include the following information:
Sufficient information to identify this notice of intent to make a sole source purchase; and A detailed statement of all the legal and factual grounds for the protest; and Evidence or supporting documentation that supports the grounds on which the protest is based; and A description of the resulting harm to the affected person; and The relief requested.
Protests must be sent to Procurement Specialist Christina Hollen-Morey at 503-201-3823 or via email at Christina.Hollen-Morey@PortlandOregon.GOV. The Chief Procurement Officer will review the protest and issue a written decision.
Sincerely, Kathleen Brenes-Morúa Interim Chief Procurement Officer kbm:KES
File details come from the government source that posted it. Updated .