Bicycle Trailer(16)[1].doc

Maine Department of Transportation

Office of Passenger & MultiModal Planning

Bid Request For

Maine Department of Transportation

Office of Passenger & MultiModal Planning

**Bicycle Trailer Purchase** MaineDOT/Office of Passenger & Multimodal Planning 16 Capacity Bicycle Tagalong Trailer

2008 BID INSTRUCTIONS

REQUESTING BIDS FOR TWO 16 CAPACITY BICYCLE TRAILERS, FOR THE STATE OF MAINE DEPARTMENT OF TRANSPORTATION

IT IS UNDERSTOOD THAT ALL SPECIFICATIONS ARE MINIMUMS. APPROVED EQUALS MAY BE CONSIDERED. THE STATE OF MAINE RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS THAT DO NOT MEET SPECIFICATIONS AND AWARD HOWEVER IS IN THE STATES BEST INTEREST.

THE STATE ALSO RESERVES THE RIGHT TO CONSIDER ALTERNATES AND DETERMINE EQUIVALENCY.

GENERAL SPECIFICATION (ITEM#1)- MUST BE COMPLETED AND SIGNED BY AUTHORIZED PERSON SUBMITTING BID AND ATTACHED TO YOUR ELECTRONIC RESPONSE.

SPECIFICATION PURPOSE & INTENT (ITEM#2)-PLEASE READ & RESPOND IN WRITING IF EXCEPTIONS ARE REQUESTED.

SPECIFICATION-DETAILED (ITEM#3)-PLEASE RESPOND IN WRITING TO ALL SECTIONS & SUBSECTIONS IN THE SPECIFICATION BY RESPONDING SEPARATELY TO EVERY SECTION & SUBSECTION. MAKE NOTE OF ALL EXCEPTIONS/ADDITIONS.

THERE ARE 2 BICYCLE TRAILERS FOR THIS BID. HOWEVER, THE STATE RESERVES THE RIGHT TO ORDER MORE OR LESS AND RE-ORDER AS NEEDED UNTIL THE END OF THE MODEL YEAR CUT OFF DATE AS SHOWN ON YOUR BID RESPONSE.

DELIVERY: THE STATE OF MAINE IS EXPECTING DELIVERY OF BICYCLE TRAILERS WITHIN 3 MONTHS OF PURCHASE ORDER. PLEASE INCLUDE EXPECTED DELIVERY DATE.

TERRY L DEMERCHANT, PROCUREMENT AND CONTRACTING MANAGER IS THE SOLE POINT OF CONTACT FOR THIS BID. QUESTIONS OR CORRESPONDENCE SHOULD BE DIRECTED TEL: 207-624-7876 FAX: 207-287-6578 E-MAIL TERRY.L.DEMERCHANT@MAINE.GOV MaineDOT/ Office of Passenger & Multimodal Planning

(ITEM#1)

GENERAL

SPECIFICATIONS

Please read Bid Specifications carefully making sure to respond to all listed items in the attached specification.

ALL BICYCLE TRAILERS MUST BE NEW 2007 or 2008 MODEL YEAR.

MERCURY CONTENT: Because of hazards posed to the environment, the State of Maine continues its efforts to phase out the purchase of all products manufactured with any components containing mercury. The State of Maine intends to purchase trailers free of mercury on all trailer components. Best value consideration to be applied.

Withdrawal of an item from your bid may take place anytime BEFORE the bid is awarded, without penalty. That is to say, if you discover a pricing error or some other technical or specification discrepancy in your bid and wish to withdraw that item, you may do so by submitting your request in writing. This request may be e-mailed to Terry.L.DeMerchant@maine.gov If pricing errors, etc. are present after the bid has been awarded, the Director of Purchases will make the final decision. All decisions regarding specifications will be made by the Director.

1. WARRANTY INFORMATION:

Please state warrantee on product line:

# OF MONTHS:___________________________

2. ADDITIONAL UNITS:

A State Law permits any political subdivision, school administrative district, or any other authorized agency in the State of Maine, to benefit from the State purchasing process. When the award is made therefore, consideration may be given this provision.

Please indicate if you will accept orders from such political subdivisions at the prices quoted.

_____YES _____NO _____YES, with conditions as follows:_____________________________________________________________

PRICES WILL REMAIN FIRM UNTIL:____________________________________________

( PLEASE GIVE DATE)

3. BIDDER’S INFORMATION:

COMPANY NAME:____________________________________

BIDDER:_____________________________DATE:_________________

AUTHORIZED SIGNATURE:_____________________________________

Responsible person submitting this bid

TEL:_______________________FAX:_____________________________

MaineDOT/Office of Passenger & Multimodal Planning

(ITEM#2)

SPECIFICATION PURPOSE & INTENT

The attached Specifications require providing all items necessary, or proper for, or incidental to the furnishing of the bid item (or items) and associated equipment to Office of Passenger & Multimodal Planning, MaineD.O.T. Augusta, Me 04333 and the delivery of the bid item(s) to Downeast Transportation Inc., Ellsworth, Maine 04605. The aforementioned bid item shall be of heavy-duty design and construction for extreme service or application. All things not expressly mentioned in these Specifications, but involved in carrying out their intent, are required by these Specifications and the vendor shall perform the same as though they were specifically mentioned, described and delineated.

The bid item (or items) and all associated equipment shall be furnished complete and in readiness for use as required by the terms of these Specifications and in strict accordance therewith. The bid item (or items) and all equipment furnished shall be the manufacturer's current or 2007 listed and published stock model, or models which meet or exceed all the applicable requirements of these Specifications. All design, materials and workmanship shall in every respect be in accordance with the best current practices in the industry and all materials used shall be new.

The bid item or items shall be in full compliance with any and all Federal and State of Maine, rules, regulations or codes. Any and all bids or accessory items furnished by the vendor, distributor and/or manufacturer, shall be installed in accordance with the highest standards of the industry, full compliance of all applicable Federal and State of Maine rules, regulations or codes and must be completely inspected and serviced prior to delivery.

Office of Passenger & Multimodal Planning/MaineD.O.T. reserves the right to expect replacement of any item, component or associated equipment from the vendor, distributor or manufacturer, at no cost to MaineD.O.T. for failure to perform. MaineD.O.T. also reserves the right to require training for operation or maintenance and repair where necessary at no additional cost.

All Warranties and Guarantees are to become effective the date the State of Maine receives and accepts (by signature) the purchase of the bid item(or items).

Since the continuous operation of the bid item (or items) as specified is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and if necessary, service. The successful bidder and subcontractor (if any) must maintain and/or have access to parts inventory within the State of Maine or be able to have parts available within 48 hours of request. The parts inventory shall be applicable to the bid item (or items) supplied to the State of Maine and must be of sufficient quantity and variety to offer a level of parts availability of 95% within 48 hours from time of order by MaineD.O.T. Bidder shall attach a proposal program for parts and service availability for evaluation. Review of the bidder's ability to provide prompt parts and service will be a determining factor in the award of bid. Upon award of bid and before delivery of bid item (or items) MaineD.O.T. must receive a complete list of parts containing part description, manufacturer's part number etc. for the entire item or items including any or all accessories which are supplied as part of the bid. This does not relieve the bidder from supplying parts manuals or repair manuals as required in the individual specification. The manufacturer’s manual must be supplied at time of bid.

During the term of the manufacturer's warranty, MaineD.O.T. and Downeast Transportation Inc reserves the right to perform any and all warranty work to meet operational needs or demands with the exception of major axle rebuild or repair. MaineD.O.T. will recover all parts and labor cost by billing the manufacturer and/or dealer. O.E.M. parts may be supplied at no cost by the manufacturer or dealer and will not be billed by Maine D.O.T., or may be purchased by Maine D.O.T or Downeast Transportation, Inc on the open market to meet operational demands. Any and all defective parts will be returned to the manufacturer or dealer upon request. Manufacturers, dealers or vendors who are selected to any equipment, vehicles or accessories to MaineD.O.T., must place MaineD.O.T. on a mailing list to provide warranty recalls and/or technical updates or service bulletins. Mailing address to be: MaineD.O.T., Office of Passenger & Multimodal Planning, 16 State House Station, Augusta, Maine 04333.

A paint code and/or name of brand, color and part number of paint must be supplied in order to match paint color.

Either before or after final acceptance any vehicle or equipment which does not meet these requirements may be rejected in whole or returned for correction at no cost.

**See Attached Detailed Specification**

MaineDOT/Office of Passenger & Multimodal Planning

(ITEM#3)

SPECIFICATIONS-DETAILED

16 Capacity Bicycle Tagalong Trailer

It is the intent of this specification to describe a 16 capacity Bicycle Tag along Trailer.

Section#

1. Deck:

Subsection# Trailer to be outfitted with bike racks that is capable of handling 16 bicycles with easy loading and unloading from both sides of the trailer.

Racks must be designed in such a way that bikes do not touch each other in loading and transporting.

Load height (measured from ground to bike rack), shall be as low as possible, but in no case exceed 29 inches empty.

Overall width (unloaded) shall be a maximum of 76 inches.

Overall length (unloaded) shall be a minimum of 180”.

Trailer Hitch must be set up for a 2” ball Gross Vehicle Weight Rating shall be a minimum of 2,000 lbs Section#

2. Lights and Wiring Subsection# Trailer lights to include Brake, Tail, and license plate.

All lights to be LED, if available.

Reflectors included on side and rear of trailer.

Trailer plug shall be a Flat type connector.

Trailer wiring shall be SAE standard wiring code.

All wiring shall be in conduit and properly fastened.

All lights shall be flush mounted, if available Section#

3. Axles, Wheels, Brakes, & Suspension Subsection# Trailer shall have independent suspension axle with easy lube Trailer shall be able to handle a full load to include the weight of the trailer at 40 miles per hour without any signs of sway or bounce.

Trailer shall have a break-a-way protection system.

Trailer shall come with low profile tires designed for low trailer height for ease in loading bikes.

Trailer shall come with spare tire and wheel to match trailer.

Trailer shall come with full fender and mud flaps.

Section#

4. Warranty

Subsection# 4.1 Manufactures standard warranty will apply.

4.2 Please state terms and conditions of warranty with bid proposal.

4.3 Manufactures warranty will start with the delivery and final purchase date.

Section#

5. General

Subsection# Trailer shall have a wheeled tongue jack with a minimum capacity of 800lbs capable of supporting a loaded trailer.

Trailer Frame shall be constructed of heavy-duty steel channels and tubing

Trailer Frame shall be sandblasted, powder coated, have a minimum of one coat of rust proof lead free primer, and minimum of two coats of finish to provide a corrosion resistant finish.

Bike Racks shall have a powder coated finish and all fasteners, exposed or moving parts shall be stainless steel or corrosion resistant zinc-dichromate.

Trailer shall come with one repair and one parts manual per unit.

Trailers must be thoroughly inspected, serviced, and ready for use upon delivery.

Trailer and equipment supplied must be designed and constructed to meet all applicable Federal and State laws and regulations.

Upon delivery of unit or units all necessary paper work such as title, dealer’s certificate, and invoices shall accompany unit or units.

Exceptions to specifications shall be listed on a separate paper and submitted with bid proposal.

All bid proposals will include shipping and delivery to DownEast Transportation, Main Street, Ellsworth Me. 04605 Maine D.O.T. reserves the right to pre-inspect the equipment before delivery.

Revised 2/08 S/G _1199697299.bin