REQUEST FOR PROPOSAL

26-052

BICYCLE AND PEDESTRIAN MASTER PLAN UPDATE

City of Hayward

777 B Street

Hayward, CA 94541

RELEASE DATE: May 5, 2026

DEADLINE FOR QUESTIONS: May 11, 2026

RESPONSE DEADLINE: May 27, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/hayward-ca https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Hayward

REQUEST FOR PROPOSAL

Bicycle and Pedestrian Master Plan Update

I. Introduction II. Project Details

III. Scope of Work IV. Evaluation Criteria V. Vendor Submissions

Attachments:

A - Transportation Professional Services Agreement - EXAMPLE

B - General Provisions

D - Contract Bonds

E - Non-Collusion Affidavit

F - Nondiscriminatory Affirmative Action Cert Statement

G - Non-nuclear

Request For Proposal #26-052 Title: Bicycle and Pedestrian Master Plan Update

1. Introduction

1.1. Summary

NOTICE IS HEREBY given that the City of Hayward invites sealed proposals for 26-052 Bicycle and

Pedestrian Master Plan Update. Each proposal shall be in accordance with the general provisions for purchase of work and services on file in the office of the Transportation, 777 B Street, Hayward, CA

94541-5114. All proposals must be submitted to the City's eProcurement Portal by 4:00 pm on

Wednesday, May 27, 2026 and clearly identified with RFP title, number, company name and due date. It is the sole responsibility of the proposing firm to ensure that proposals are received prior to the closing time, as late bids will not be accepted and deemed nonresponsive.

The City of Hayward (City) is seeking proposals from qualified consulting firms to update its Bicycle and

Pedestrian Master Plan (BPMP Update). The BPMP Update will build on the City’s existing 2020 Bicycle and Pedestrian Master Plan to create a focused, actionable guide for active transportation investment over a five-year implementation horizon.

While maintaining the vision set forth in the 2020 BPMP, the Update will be grounded in what the City can realistically complete or substantially advance within five years. It will prioritize a targeted short list of grant-ready capital projects, construction opportunities aligned with the City’s

Pavement Improvement Program (PIP), and quick-build or systemic signalized improvements. The BPMP

Update shall also incorporate active transportation safety into infrastructure planning processes, including signal timing, integration of striping improvements into paving contracts, and establishment of new design standard specs.

The BPMP Update will leverage the City’s existing BPMP, Local Road Safety Plan (LRSP), and Speed

Management Plan (SMP), and will be developed in close coordination with concurrent City efforts, including the PIP, High Injury Network (HIN) Safety Plans, Nighttime Safety Enhancement Plan

(NSEP), and Community Based Transportation Plan (CBTP) as well as regional efforts by Alameda County

Transportation Commission (ACTC) and Metropolitan Transportation Commission (MTC).

1.2. Background

The City of Hayward, California (the City) is located in Alameda County and is known as the “Heart of the

Bay” because of its central and convenient location to San Francisco, Oakland, and San Jose. It is served by an extensive network of freeways and bus lines and has two BART stations and an Amtrak station. Currently, it is estimated that there are 160,000 residents of the City of Hayward with the City growing by approximately three percent since 2000.

The City of Hayward is located in central Alameda County and is known as the "Heart of the Bay" because of its proximity to San Francisco, Oakland, and San Jose. With approximately 160,000 residents, Hayward is a diverse, working-class city served by two BART stations, an extensive AC Transit bus network with some potential priority corridors, and a regional freeway system.

In June 2023, the City adopted a Local Road Safety Plan and committed to a Vision Zero goal to eliminate roadway fatalities and severe injuries by 2050. The City has followed the LRSP with a robust program and multimodal safety planning and infrastructure investment, including its Speed Management Plan

(SMP), HIN Safety Plans (in progress), Nighttime Safety Enhancement Plan (in progress), and Community https://procurement.opengov.com/portal/hayward-ca

Based Transportation Plan (CBTP) (in progress). Additionally, the City is promoting bicycle culture and access for the next generation through the Hayward Rides program and Safe Routes to School projects.

The City’s existing Bicycle and Pedestrian Master Plan was adopted in 2020. While the 2020 BPMP establishes an aspirational vision for the active transportation network, this BPMP Update will focus on a concrete five-year implementation strategy grounded in project-specific community outreach and realistic implementation and funding mechanisms.

The City is governed by a City Council / City Manager form of government. The City Council is made up of six members plus a mayor that serves as the head of the City Council. The City Council appoints a City

Manager to oversee the City’s twelve departments.

Background Summary

• Population:155,675

• Number of Employees: 790.45

• Annual City Operating Budget (including General Fund): $239,923 M

• Annual General Fund Budget: $123,524 M

• Annual City Capital Budget: $106 M

• Fiscal Year: July 1 – June 30

• Number of Departments:14

• Governance Structure: City Council / City Manager

• Utility Customers: 34,000

• MOUs: 7

• Housing Units: 48,000

Additional information regarding the City of Hayward may be obtained at: http://www.hayward-ca.gov

1.3. Contact Information

Any administrative questions regarding bidding procedures should be directed to:

Project Contact:

Colin Patterson

Associate Transportation Planner

777 B Street

Hayward, CA 94541

Email: colin.patterson@hayward-ca.gov

Phone: (510) 583-4792

Procurement Contact:

Rita Perez http://www.hayward-ca.gov/about.shtm mailto:colin.patterson@hayward-ca.gov tel:(510)583-4792

Purchasing Manager

777 B Street

Hayward, CA 94541-5114

Email: rita.perez@hayward-ca.gov

Phone: (510) 583-4801

Department:

Transportation

Department Head:

Alex Ameri

Director of Public Works

1.4. Timeline

Release Project Date May 5, 2026

Question Submission Deadline May 11, 2026, 4:00pm

Question Response Deadline May 13, 2026, 4:00pm

Submission Deadline May 27, 2026, 4:00pm

Review Period of Proposals May 29, 2026

Interview (finalist) May 29, 2026

Recommendation to Council June 16, 2026

Contractor Selection Date June 16, 2026 mailto:rita.perez@hayward-ca.gov tel:(510)583-4801

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City of Hayward is accepting electronic bid submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Communication Regarding this RFP

All communication from prospective proposers regarding this RFP must be submitted in the Question &

Answer portal within the City's project posting. Please submit each question SEPARATELY. Questions not submitted separately will be rejected. Communication by telephone or in person will not be accepted. Attempts by or on behalf of a prospective or existing vendor to contact or to influence any member of the selection committee, any member of the City Council, or any employee of the City of

Hayward with regard to the acceptance of a proposal may lead to elimination of that vendor from further consideration.

2.3. Last Day for Questions

All questions must be submitted to the Question & Answer portal within the City's project posting by

4:00 pm Monday, May 11, 2026. This will allow sufficient time for any addenda to be issued by the City to all bidders. Please submit each question SEPARATELY.

2.4. Award of Contract

The City reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner the City decides, to abandon the work entirely and to waive any informality or non-substantive irregularity as the interest of the City may require and to be the sole judge of selection process. The City also reserves the right to negotiate separately in any manner to serve the best interest of the City. The City retains the right at its sole discretion to select a successful vendor.

2.5. City's Rights Reserved

• The City reserves the right to select the proposal which in its sole judgment best meets the needs of the City. The lowest proposed cost will not be the sole criterion for recommending the contract award. The recommended selection of the evaluation committee is final and subject only to review and final approval by the Steering Committee and the City Council.

• The City reserves the right to reject any or all proposals and to waive technicalities and informalities when such waiver is determined by the City to be in the City’s best interest.

• The City reserves the right to retain all accepted proposals, including proprietary documentation, regardless of which proposal is selected. No proposals will be returned to vendors.

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/hayward-ca/projects/253078

• The City reserves the right to request any supplementary information it deems necessary to evaluate proposer’s experience or qualifications. This may include supplemental financial information, additional interview(s), and/or additional presentation by the proposer.

• The City reserves the right to reconsider any proposal submitted at any stage of the procurement. It also reserves the right to meet with select proposers at any time to gather additional information. Furthermore, the City reserves the right to delete or add functionality

(i.e., modules and components) until the final contract signing.

• The City reserves the right to cancel, in part or in its entirety, this RFP, including, but not limited to: selection schedule, submittal date, and submittal requirements. If the City cancels or revises this RFP, all proposers will be notified in writing by the City.

• The City reserves the right to revise the RFP prior to the date that proposals are due. The City will communicate changes through addendum to this RFP. All registered proposers will be notified of revisions to the RFP. The City reserves the right to extend the date by which the proposals are due.

• The City reserves the right to split the award from this RFP between multiple proposals when such split award is determined to be in the best interests of the City.

• The City reserves the right, in its sole discretion, to reject any and all proposals and to waive informalities and minor irregularities in any proposals received. Failure to furnish all information requested or to follow the format requested herein may disqualify the proposer, in the sole discretion of the City. False, incomplete, misleading or unresponsive statements in a proposal may also be sufficient cause for a proposal’s rejection.

• This RFP does not commit the City to award a contract. All proposals submitted in response to this RFP become the property of the City and public records, and as such, may be subject to public review.

• The City shall not be liable for any pre-contractual expenses incurred by prospective vendors or selected contractors, including but not limited to costs incurred in the preparation or submission of proposals. The City shall be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this

RFP.

• If the successful proposer defaults, the City may award this RFP to the next best proposal and may recover the loss occasioned by the successful proposer against a surety bond, if any, or by suit against the successful proposer.

• The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited to: selection procedures, submittal date, and submittal requirements. If the City cancels or revises the RFP, all interested firms will be notified.

• All proposals submitted in response to this RFP become the property of the City and public records and, as such, are subject to public review.

2.6. Protest

Should any proposer question or protest the award of the contract, such question or protest must be furnished in writing to the Purchasing Manager within three (3) calendar days after the City notifies all proposers of its Intent to Award. Such submittal must fully explain the basis of the objection supported by all relevant information facts and details. Letter must be signed by an authorized representative stating specific reason(s) for the protest including all relevant facts (law, rule, regulation, and criteria).

Questions or protests not furnished in writing as prescribed will not be accepted.

2.7. Prevailing Wage

All vendors bidding/quoting on Public Works-Prevailing Wage projects exceeding $15,000 for maintenance and $25,000 for new construction, alteration, installation, demolition or repairs, must be registered with the DIR in order to submit a bid/quote.

3. Scope of Work

3.1. Scope of Work

Project Overview:

• The City of Hayward (City) is seeking proposals from qualified consulting firms to update its

Bicycle and Pedestrian Master Plan (BPMP Update). The BPMP Update will build on the City’s existing 2020 Bicycle and Pedestrian Master Plan to create a focused, actionable guide for active transportation investment over a five-year implementation horizon.

• While maintaining the vision set forth in the 2020 BPMP, the Update will be grounded in what the City can realistically complete or substantially advance within five years. It will prioritize construction opportunities aligned with the City's Pavement Improvement Plan, supplemented with a targeted short list of grant-ready capital projects and systemic improvements to signals and other infrastructure. Critical longer-term projects should be moved to the next phase of project development. The BPMP Update should also develop actionable strategies for institutionalizing active transportation safety into infrastructure planning processes, including signal timing and establishment of design standards.

• The BPMP Update will leverage the City’s existing BPMP, Local Road Safety Plan (LRSP), and

Speed Management Plan (SMP), and will be developed in close coordination with concurrent

City efforts, including the PIP, High Injury Network (HIN) Safety Plans, Nighttime Safety

Enhancement Plan (NSEP), and Community Based Transportation Plan (CBTP) as well as regional efforts by Alameda County Transportation Commission (ACTC) and Metropolitan Transportation

Commission (MTC).

Project Goals:

• The goals of the BPMP Update are to:

o Establish a focused, realistic five-year infrastructure implementation program for people walking and biking, guided by the long-term vision of the existing BPMP o Prioritize All Ages and Abilities (AAA) infrastructure that serves Hayward’s diverse communities including children, seniors, and people with disabilities o Identify a targeted short list of high-priority projects that are grant-ready, shovel-ready, or aligned with existing capital programs, with a clear path to construction or implementation within five years o Conduct extensive, creative, and culturally competent community outreach that authentically engages Hayward’s residents, particularly Spanish-speaking communities and other historically underserved populations https://www.hayward-ca.gov/sites/default/files/documents/PWET-Bicycle-Pedestrian-Master-Plan-Final.pdf o Integrate with and avoid duplicating efforts from the City’s existing plans, including the

LRSP, SMP, HIN Safety Plans, NSEP, PIP, and relevant regional plans o Position the City to successfully compete for local, state, and federal active transportation funding, including the Active Transportation Program (ATP), Local Highway Safety

Improvement Program (HSIP), and other sources o Support the City’s Vision Zero goal by improving safety for all people walking, biking, and rolling throughout Hayward

Project Scope:

The following tasks describe the required scope of work for the BPMP Update. Proposals are encouraged to demonstrate creativity in their approach to outreach, network prioritization, and plan design, so long as the core objectives of each task are met. Proposals may suggest alternative task structures with adequate justification. Each task description must be addressed in detail, explaining the proposed approach, key personnel, and anticipated timeline.

All public-facing deliverables shall be ADA-accessible and provided in electronic format. Materials should be translated into Spanish and other languages as warranted. Recommended safety measures and proposed improvements should meet all applicable Federal, State, and local requirements, in anticipation of future grant funding opportunities.

• Task 1: Project Management, Meetings, and Field Visits o The Consultant shall be responsible for overseeing all aspects of project development and coordination, including coordination with City staff, deliverables, schedule, and quality control. This task encompasses the following at minimum:

▪ 1.1 Kickoff Meeting

• The Consultant shall lead a project kickoff meeting with City staff to confirm project goals, scope, schedule, budget, work plan, and key assumptions. The Consultant shall prepare the meeting agenda and a written summary including all decisions, actions, and responsible parties.

▪ 1.2 Progress Meetings

• The Consultant shall schedule and lead regular progress meetings with the City’s

Project Manager throughout the project, typically bi-weekly during active task periods. For each meeting, the Consultant shall prepare an agenda and written summary including decisions, actions, and responsible parties. Meetings may be conducted in person or online.

▪ 1.3 Stakeholder Meetings

• Work with City staff to identify relevant internal and external stakeholders and shall organize and facilitate a minimum of four (4) stakeholder working meetings (two internal and two external). Internal stakeholders will include City departments, such as Development Services, Fire, Police, and Public Works. External stakeholders will include organizations such as Alameda CTC, AC Transit, BART, Caltrans, Hayward

Unified School District (HUSD), Chabot College, California State University East Bay, CRIL, Bike East Bay, Bike Hayward, Eden Youth, and other community-based organizations. The scope and timing of stakeholder meetings will be confirmed at the project kickoff.

▪ 1.4 Field Visits

• Conduct field visits to priority intersections and corridors, as identified through data analysis and approved by City staff. City staff shall be included in field visits to review conditions and discuss issues in the field. The Consultant shall prepare summary of field visit findings. Field visits may be supplemented with virtual tools as appropriate.

▪ 1.5 Council Infrastructure & Airport Committee (CIAC) and City Council Presentations

• Prepare for and attend at least three (3) meetings of the CIAC or City Council. The

Consultant shall prepare staff reports, presentation materials, and exhibits with direction from City staff.

▪ 1.6 Coordination with Concurrent City Planning Efforts

• Proactively coordinate with City staff managing concurrent planning efforts – particularly the HIN Safety Plans, NSEP, CBTP, and PIP – to identify synergies and incorporate applicable findings into the BPMP Update.

▪ Task 1 Deliverables:

• Project work plan and schedule

• Project kickoff agenda and meeting summary

• Progress meeting agendas and summaries (all meetings)

• Field visit summaries

• Stakeholder meeting agendas, materials, and summaries

• CIAC and City Council staff reports, presentations, and meeting notes

• Task 2: Public Outreach o Extensive and culturally competent community engagement is a top priority for this BPMP

Update. Community engagement should meet community members where they are and explicitly address tradeoffs necessary to implement priority projects.

▪ 2.1 Public Engagement Plan

• The Consultant shall develop a Public Engagement Plan for City staff approval prior to commencing with outreach. The plan should:

o Identify internal and external stakeholders, community-based organizations

(CBOs), and regional partners o Describe the methods, schedule, and languages for each outreach activity o Include a specific strategy to reach historically underserved communities, particularly Spanish-speaking residents, seniors, youth, people with disabilities, and low-income households o Describe how community input will be collected, analyzed, and incorporated into plan recommendations o Identify metrics for tracking outreach and equity of engagement

▪ 2.2 Engagement Activities

• Conduct multi-phase outreach in accordance with the Public Engagement Plan. The following activities are suggested, but Consultant is encouraged to propose additional or alternative methods well-suited to reaching Hayward’s communities:

o Online website and surveys o Pop-up events at community locations frequented by diverse populations

(schools, libraries, community centers, grocery stores, cultural events) with bilingual staff or interpreters o Regular project updates via email and social media o Partnerships with CBOs as trusted messengers o Community walks, rides, and safety audits, such as nighttime walk audits, stroller walks, or rides with council members, to gather place-based input o Interactive demonstration projects, open street events, or temporary activations during the planning process to build excitement and gather real-time feedback o Outreach messaging shall be crafted to resonate with Hayward’s communities, emphasizing tangible local benefits.

▪ 2.3 Corridor-Specific Outreach

• For projects identified as feasible priorities for the next 5 years, the Consultant team should facilitate outreach activities to move the projects to implementation. Targeted outreach to neighboring properties along priority corridors may include mailers or in-person conversations.

▪ 2.4 Eden Greenway Visualization

• One of the highest priority long-term projects for the City is the Eden Greenway, which is a trail project that connects the East Bay Greenway with the Bay Trail, including a future grade-separated freeway crossing. Due to the major capital investment needed to implement this important project, the community needs to understand and be brought along with this project. This task includes developing a

3D visualization and flythrough for the Eden Greenway, which could be shared over social media and/or provide an Augmented or Virtual Reality experience during in-person outreach events.

▪ 2.5 Outreach Summary

• Prepare a comprehensive Outreach Summary for inclusion in the BPMP Update as an appendix. The summary shall document the total number of community interactions, demographic information where available, and key themes from community input. The summary should also include how that input was incorporated into plan recommendations.

▪ Task 2 Deliverables:

• Public Engagement Plan

• Outreach materials in English, Spanish, and other languages as appropriate

• Eden Greenway visualization

• Meeting notes and event summaries for all outreach activities

• Outreach Summary

• Task 3: Existing Conditions and Document Review o The Consultant shall document Hayward’s existing active transportation network and street network characteristics. This Existing Conditions analysis effort should be tightly scoped to information necessary to support project implementation and not include extensive narrative or standalone analysis.

▪ 3.1 Existing Conditions Assessment

• The Consultant shall assess existing bicycle and pedestrian facilities, infrastructure gaps, and safety conditions citywide. This assessment shall draw on:

o City GIS data for existing bicycle and pedestrian facilities, sidewalk inventory, and signal locations o Crash data and LRSP High Injury Network o Operating characteristics of key streets o Field visits conducted in Task 1 o Data from concurrent City planning efforts

• The analysis should identify key economic and cultural/institutional nodes for expanded placemaking improvements, in tandem with key gap-closure and barrier-crossing improvements for vulnerable users throughout the City. The pedestrian analysis should identify areas with likely high pedestrian activity where there are barriers such as long distances between crossing opportunities, challenging crosswalks, or long wait times.

▪ 3.2 Document Review

• The Consultant shall review all pertinent plan and policy documents applicable to active transportation in Hayward since the 2020 BPMP, including:

o LRSP (2023) and included HIN o SMP (2026) o HIN Safety Plans (Phases 1 and 2, in progress) o NSEP (in progress) o CBTP (in progress) o PIP (ongoing) o Bicycle parking analysis (City/CARB work, in progress) o Central County Community Connections Plan (in progress), and AAA

Policy (2022) o MTC Transit-Oriented Communities (TOC) Plans (in progress) o City Standard Plans and Specifications and Street Standards o HARD Trails and Open Space Master Plan o AB 43 and other relevant state legislation o Applicable plans from adjacent jurisdictions (Union City, etc.)

• The Document Review should be linked to the plan recommendations in Task

4, demonstrating policy support and/or a planned implementation mechanism for each recommendation.

▪ Task 3 Deliverables:

• Existing Conditions maps and summary

• Document review summary

• Task 4: Project Identification and Prioritization o Most projects in the BPMP Update have already been identified, either in the 2020 BPMP, or developed through the High Injury Network corridor plans. Consultant should review existing recommendations from the 2020 BPMP to determine which recommendations have been implemented, which recommendations should be retained or modified, and whether any new recommendations would fill critical gaps in the bicycle and pedestrian network.

▪ 4.1 Evaluation of Bicycle Recommendations

• The Consultant shall evaluate the existing and proposed bicycle network with a focus on closing critical gaps and connecting key destinations with low-stress, All

Ages and Abilities infrastructure. Recommendations should include:

o An updated set of priority bicycle corridor improvements to connect Hayward's key destinations and fill critical network gaps. Recommendations should be explicit about the tradeoffs necessary to achieve them, both in conceptual plans and outreach.

o Evaluation and upgrade recommendations for existing bicycle facilities o Integration of the City's bicycle parking analysis and recommendations (existing

CARB-funded work) o Analysis of Eden Greenway improvement opportunities, with visualization of potential improvements (video simulations or renderings) and identification of steps toward I-880 crossing and western expansion o Analysis of feasible Bay Trail connections with technical detail sufficient to support future funding applications o Recreational biking opportunities and connections, including potential for signed scenic road bike climbs, urban trails, and access to existing pump track facilities (e.g., Tennyson Park) and mountain biking access in the hills o Consideration of e-scooter and e-bike infrastructure in network planning

▪ 4.2 Evaluation of Pedestrian Recommendations

• Pedestrian improvements shall be intentional and targeted, focusing on locations where investment will have the greatest safety and equity impact. Priority improvements identified from the

Plan’s recommendations should include:

o Priority crossing improvements and pedestrian upgrades at HIN locations not covered by the HIN Safety Plans o Crossing improvements near transit hubs (including both BART stations), schools, parks, and high-activity destinations o Implementation concepts for two to three walkable hub areas where residents can reduce VMT by accessing goods and services locally beyond Downtown o Opportunities for pedestrian-scale amenities (shade, seating, wayfinding signage) o Targeted recommendations for leading pedestrian intervals (LPIs), wait time maximums, and other signal improvements

▪ 4.3 Program Recommendations

• Hayward hopes to build a culture of walking and biking. In this subtask, the

Consultant should identify operational pilot programs at two or three specific locations for programs such as School Streets, Open Street Events, Walking School

Buses or Bike Trains, or other events, taking into consideration realistic funding and staffing needs for these programs.

▪ Task 4 Deliverables:

• Proposed bicycle network map and annotated project list

• Proposed pedestrian improvement map and annotated project list

• Multi-use trail and recreational route analysis and maps

• Walking and Biking Program Recommendations

• Task 5: Implementation Strategy o The Implementation Strategy is intended to match priority projects with realistic, fiscally constrained paths to implementation. This is intended to be a substantive part of the BPMP

Update, accounting for tradeoffs associated with each project recommendation,

▪ 5.1 Existing Support for Projects

• For each priority project or project type, the Consultant shall identify elements from existing City and regional plans, policies, design guidelines, and standard specifications that support the project’s advancement. This reference tool shall enable City staff to cite established policy support, reducing delays and duplicative work for each future project. Special attention shall be paid to applicability of relevant Alameda CTC, MTC, and federal design guidance, as well.

▪ 5.2 Planning-Level Cost Estimates

• The Consultant shall develop planning-level cost estimates for all priority projects so

City staff can budget accordingly and be grant-ready. Where applicable, estimates shall distinguish between planning, design, and construction phases.

▪ 5.3 Funding and Implementation Plan

• The Consultant shall develop a Funding and Implementation

Plan identifying potential funding opportunities for each project or project type, including local, regional, state, and federal sources. For each priority project, the

Consultant shall identify:

o Applicable funding programs and grant cycles o Priority data collection needs before moving forward with the project o Project-specific attributes that strengthen grant competitiveness (number of

Equity Priority Communities served, estimated VMT and emission reductions, number of schools and transit stops within a defined radius, mode shift potential, GHG reduction) o Estimated implementation timeline and phasing, with clear annual progress for each of the five years.

• This information shall be presented in a table of funding priorities and implementation timelines by project, structured to directly support future grant applications.

▪ 5.4 Capital Project Prioritization

• Most projects will ultimately be delivered as opportunities arise. However, a small number of projects may be delivered as standalone capital projects. The purpose of this subtask is to understand which projects should be advanced as standalone projects to close critical gaps between recommendations with other implementation paths.

• Prioritization criteria should be clearly defined, transparent, and replicable.

Criteria may include:

o Safety: crash history, HIN overlap, severity data o Equity: proximity to disadvantaged communities, schools, transit, and low-income households o Connectivity: network gap-closing potential, access to key destinations o Community support: alignment with outreach findings o Grant eligibility: applicable funding programs and scoring criteria o Implementation readiness: timeline proximity to planned paving, existing right-of-way, cost

• The prioritized list shall be realistic and achievable within five years, with the understanding that the 2020 BPMP and other existing plans can continue to guide any longer-range vision beyond this horizon.

▪ Task 5 Deliverables:

• Existing Project Support matrix linking priority projects to applicable plans, policies, and guidelines

• Planning-level cost estimates by project type and priority

• Table of funding priorities and implementation timelines by project

• Grant competitiveness attributes by project or project type

• Task 6: Plan Development and Adoption

▪ 6.1 Draft BPMP Update

• The Consultant shall prepare a Draft BPMP Update synthesizing all prior tasks into a cohesive, reader-friendly document. The Draft Update shall include an executive summary and shall be ADA accessible and written for use by both City staff and the general public. The Draft Plan shall first be reviewed by City staff, then circulated to the stakeholder groups, before being updated for CIAC review.

▪ 6.2 Public Review Draft BPMP Update

• Following City staff and CIAC review, the Consultant shall prepare a Public Review

Draft incorporating all comments. The Public Review Draft shall be shared at public workshops and posted on the City website for open review and comment. The executive summary shall be available in English and Spanish at minimum.

▪ 6.3 Final BPMP Update

• After the public comment period, the Consultant shall prepare a Final BPMP

Update incorporating all comments and revisions. The Consultant shall prepare a comment response matrix documenting how each comment was addressed. The

Final BPMP Update shall be submitted as an ADA-accessible electronic document and presented to CIAC and City Council for adoption.

• The Final BPMP Update shall include at minimum:

o Executive Summary (English and Spanish) o Introduction and background o Existing conditions summary o Summary of findings (Outreach Summary as appendix) o Pedestrian network recommendations and implementation strategy o Bicycle network recommendations and implementation strategy o Multi-use trails and recreational routes o Cost estimates and funding plan o Appendices: Outreach Summary, document review findings, and supporting technical material

▪ Task 6 Deliverables

• Draft BPMP Update

• Public Review Draft

• Comment response matrix

• Final BPMP Update

• CIAC and City Council staff reports, presentations, and hearing notes

• Final sets of GIS and spreadsheet files

• Optional Tasks o The following are optional tasks beyond the required scope. Consultants shall provide separate cost estimates for each optional task listed below.

▪ VMT and Greenhouse Gas Reduction Estimates

• The Consultant shall quantify the estimated VMT reduction and greenhouse gas

(GHG) emission reduction effects of the priority project list. Results shall be presented in a technical memorandum structured to support ATP and other grant applications.

▪ Bicycle and Pedestrian Advisory Committee Creation

• The Consultant shall assist the City in developing the structure, membership criteria, bylaws, and launch plan for a new Bicycle and Pedestrian Advisory

Committee (BPAC), including facilitating the inaugural meeting and providing a BPAC charter document.

▪ ADA Transition Plan Integration

• The Consultant shall assist the City in developing an ADA Transition Plan element related to the active transportation network, consistent with federal ADA requirements and in coordination with the City’s existing ADA program and

Community Resources for Independent Living (CRIL).

▪ Signal Timing Recommendations

• The Consultant shall identify specific intersection and corridor signal timing adjustments to improve active transportation safety and comfort, such as bicycle green waves, leading pedestrian intervals, pedestrian wait time caps, and all-red clearance intervals, with sufficient detail to advance implementation in SCATS and Centracs.

▪ Consultants may also suggest additional option tasks they believe would add value to the BPMP Update, such as targeted grant application assistance, and include associated cost estimates and rationale.

3.2. Overview of Scope

A. Consultant Selection:

1. The purpose of this RFP is to solicit proposals to provide all of the above services.

B. Schedule:

1. The following provides milestones in the consultant selection process for City of Hayward

Bicycle and Pedestrian Master Plan Update:

a. Electronically submit completed proposals to City of Hayward Transportation at 4:00 pm on Wednesday, May 27, 2026 to https://procurement.opengov.com/portal/hayward-ca/projects/253078.

b. Scope and fee negotiation: TBD

c. Contract approval by City Council on TBD

C. Proposal Requirements:

1. The proposal shall be organized in the following sections:

a. Cover letter. The cover letter should identify the primary contact person for your team.

b. Team. Identify key members and their qualifications, the primary location where work will be done, and your proposed team organization.

c. Experience. Provide descriptions of relevant projects conducted by personnel proposed to work on this project. For each project, identify the client and the client contact for reference, start date, project duration, number of meters, geographic description of service and fee.

d. Approach. Identify key project issues in each phase of the project and how they will be addressed.

e. Proposed Scope of Services. The proposed scope of services should describe tasks and identify deliverables for the feasibility study as outlined above where applicable.

f. Workplan. The workplan should show tasks that you consider important for this project and your estimate of the professional labor hours each month. The workplan shall be presented in tabular form, and is not subject to the 8½ x 11-inch page size limit (but is subject to the 30-page limit).

g. Proposed Schedule of Charges. Provide a schedule of charges for labor and expenses that you propose to charge the City on this project. Also, identify labor rates for the particular professional staff you propose will work on this project. The proposed schedule of charges is subject to negotiation prior to contract execution.

h. Proposed Budget. Provide the proposed budget based on the workplan and proposed schedule of charges. The proposed schedule of charges is subject to negotiation prior to contract execution. Pricing must be submitted on a “not to exceed” basis. Do not use

“TBD” or similar annotations for cost estimates.

i. Resumes. Provide resumes for key personnel in Appendices.

j. Disclosure. List any vendors that your company has a relationship with in Appendices.

D. The page limitation applies to sections “b” through “g” of the Proposal Requirements. The proposal cover, divider sheets, resumes and disclosure are not subject to the page limitation.

Resumes of key personnel shall be provided in an appendix bound with the proposal.

E. If any portion of the City’s standard Professional Services Agreement is unacceptable to your firm, please identify the particular clause(s) in a separate letter to the City submitted with your proposal.

3.3. Interview Format

The interview format and duration has not been determined. Firms being invited to interview will be informed of the interview format after Wednesday, May 27, 2026

4. Evaluation Criteria

The City will review all proposals received as part of a structured evaluation process. For each decision point in the process, the City will evaluate proposers according to specific criteria and will then elevate a certain number of proposers to compete in the next level.

The sole purpose of the proposal evaluation process is to determine which solution best meets the City’s needs. The evaluation process is not meant to imply that one proposer is superior to any other, but rather that the selected proposer can provide and has proposed the best solution and implementation approach for the City’s current and future Library needs.

A review committee will evaluate all responses to the RFP that meet the submittal requirements and deadline. Submittals that do not meet the requirement or deadline will not be considered. The review committee will rank the proposals and arrange interviews with the finalist prior to selection.

The table below describes the criteria that will be used to review proposals and interview performance.

The proposals will be reviewed by City staff. The composition of the interview panel has not been determined; it could consist of the proposal reviewers, individuals that were not formally involved in proposal review and/or officials of partner agencies. The City reserves the right to select a consultant based on written proposals alone (i.e., without an interview). The City also reserves the right to not select a consultant.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Management

• Project Manager’s experience on similar successful projects

• Strength of Project Manager’s references

• Project Manager’s/team’s oral communication skills

Points Based 15 (15% of Total)

2. Project Understanding

• Scope and workplan is consistent with project needs

• Identification of key project success factors

Points Based 20 (20% of Total)

3. Approach

• Approach to key project success factors and scope expected to result in attainment of project goals

• Approach is cost-effective

• Project workplan incorporates consideration of ongoing capacity of team members and timing of key deliverables

• Suggested departures from Scope of

Work described in RFP are well thought out

Points Based 30 (30% of Total)

4. Qualifications of Firm/Team

• Firm’s experience on similar successful projects

• Experience of subconsultants

• Project hours are distributed to ensure the participation of qualified team members

• Project team has worked together successfully on similar project

Points Based 20 (20% of Total)

5. Appropriateness of Cost

• Fee is appropriate for the scope of the project

• Labor costs of key team members are commensurate with qualifications

Points Based 15 (15% of Total)

5. Vendor Submissions

5.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. General Conditions

B. Special Provisions and Specifications

☐ Yes

☐ No

*Response required

5.2. Do you have issue with any particular clause(s) of the City’s standard Professional Services Agreement?

If any portion of the City’s standard Professional Services Agreement is unacceptable to your firm, please identify the particular clause(s) in a separate letter to the City submitted with your proposal.

5.3. Proposal Documents*

Please Upload your COMPLETE Proposal here, which includes the following:

A. Bid Summary

B. Statement of Experience and Qualifications

C. Non-Collusion Declaration

*Response required

5.4. Local vendor, or minority/women-owned business

Please state whether you are a local, minority, and/or women-owned business.