BIA_Sources_Sought_IHS1526896.pdf
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- Solicitation number
- IHS1526896
- Issued by
- Navajo County, Wintersburg CDP, Arizona
About this file
This Sources Sought Notice involves the Indian Health Service (IHS) Contracting Office and concerns comprehensive chemical water treatment services for the Whiteriver Service Unit located at 200 West Hospital Drive, Whiteriver, Arizona 85941. The requirement encompasses monthly onsite inspections, water testing, and chemical treatment for multiple systems including Central Plant cooling towers, condensing boilers, water softeners, heating and cooling closed loops, and SSB facility equipment. The contractor must provide all necessary chemical testing reagents, testing kits, instrumentation, and treatment chemicals to maintain systems free from scale, corrosion, microbiological contamination, and freezing conditions. Testing shall occur mid-month to comply with Joint Commission standards, with results and treatment actions documented in monthly reports to the Contracting Officer's Representative. The response deadline for this market research notice is June 22, 2026, at 1300 local time.
The IHS will prioritize Indian Small Business Economic Enterprise (ISBEE) set-asides to the maximum extent possible for this acquisition, with preference given to Indian Economic Enterprises (IEEs) that meet the Buy Indian Act requirements. Interested vendors must submit written responses including company name, point of contact information, DUNS number or SAM Unique Entity Identifier, tax identification number, business category classification (IEE or ISBEE), a capability statement, and manufacturer authorization documentation. Prospective contractors must also complete the IHS Indian Economic Enterprise Representation form to self-certify eligibility and identify the Federally Recognized Indian Tribe or Alaska Native Corporation supporting their IEE status. All vendors must be registered in the Systems for Award Management (SAM) and complete required annual representations and certifications in accordance with Federal Acquisition Regulation provisions prior to submitting an offer.
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Text version
SOURCES SOUGHT NOTICE
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.
GENERAL INFORMATION
SUBJECT: Whiteriver Service Unit Water Treatment Services
NAICS CODE: 221310 Water treatment plants
POINT OF CONTACT: Kerri Gilmore
PLACE OF PERFORMANCE (DELIVERY ADDRESS): 200 West Hospital Drive, Whiteriver, Arizona 85941
RESPONSE DATE/TIME: 06/22/2026, 1300 Local Time
BUY INDIAN ACT
The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing ISBEE set-aside to the maximum extent possible. Each acquisition of supplies, services or construction that is subject to commercial items (FAR 12.209) or Simplified Acquisition Procedures (SAP) (FAR 13.106) must be set-aside exclusively for ISBEEs.
Definition(s): INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:
The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
The management and daily business operations must be controlled by one or more individuals who are Indians.
Definition: INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) – An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR Part 121.
DESCRIPTION OF REQUIREMENT
The Contractor shall provide comprehensive chemical water treatment services for the Whiteriver Indian Health Service Unit (WRSU), 200 West Hospital Drive, Whiteriver, Arizona. Services are to be delivered and administered at the Power Plant’s cooling system and heating systems.
INTERESTED PARTIES
THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE, RATHER MARKET RESEARCH TO
DETERMINE COMPLAINCE WITH THE BUY INDIAN ACT AND DETERMINATION OF SET-ASIDE.
All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:
1. Company name.
2. Point of contact (name/title/telephone number/e-mail address).
3. FSS / SEWP Contract number, if applicable.
4. DUNS number OR SAM Unique Entity Identifier Number.
5. Tax ID number.
6. Indication of which business category (IEE or ISBEE) for which the organization qualifies.
7. A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above.
SOURCES SOUGHT NOTICE
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.
8. Documentation from manufacturer (i.e., correspondence from manufacturer) of your firm being an authorized distributor for the manufacturer.
See Attachment 2: Gray Market Prevention Language.
Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.
To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:
Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and, Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.
Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.1102 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this notice will be provided.
Attachment 1: IHS Indian Economic Enterprise Representation form
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