BI-JA-496-CMR Notice of CMR Invitation to Bid 08.31.2026.pdf

Connecticut Department of

Administrative Services

Notice of CMR Invitation to Bid

CT DAS 1780 (Rev: 09.03.2024) 1700 CMR Best Value Selection Forms

DATE OF NOTICE OF CMR INVITATION TO BID: Monday, August 31, 2026

Notice of Construction Manager at Risk (CMR) Invitation to Bid for the Connecticut Department of Administrative Services

Construction Services (DAS/CS)

This Notice of CMR Invitation to Bid is provided by DAS/CS on behalf of the CMR for this DAS/CS Project.

The CMR is soliciting bids as described below.

Bid Package Information and the Pre-Bid Meeting Schedule are provided on the attached document. Please refer to the CMR’s Bid Package for Bid Submission Requirements.

Questions should be directed to the CMR (see “CMR Information” below).

DO NOT UPLOAD BIDS TO CTSOURCE.

Project Information:

Project Number: BI-JA-496-CMR

Project Title: Cheshire Correctional Heating and Cooling Upgrades Project Location: 900 Highland Avenue, Cheshire, CT 06410

CMR Information:

CMR Firm: PDS Engineering & Construction, Inc.

Contact Name: Mr. Matthew Belcher, Project Manager Email Address: matt.belcher@pdsec.com

Important Information:

Bid Due Date/Time: 10/23/2026 at 11:00 AM

Pre-Bid Meeting & Walkthrough: See Invitation to Bid for dates and times RFI Deadline: 10/09/2026

Bidding Documents: For instructions, send an email request to hgrey@pdsec.com.

CTsource:

State Contracting Portal:

“CTsource” (https://portal.ct.gov/DAS/CTSource/CTSource) is the “State Contracting Portal” for all State of Connecticut Solicitations and Contracts. CTsource is a secure, web-based e-Procurement system implemented by the State of Connecticut with its partner, Perfect Commerce LLC (a PROACTIS Company), using their WebProcure application to streamline how companies do business with State.

Register on CTsource:

Although anyone can view Solicitations, Notices, and Contracts on CTsource, only registered Suppliers* are able to open and/or respond to a Solicitation. To register your business, go to the Supplier Registration Portal on CTsource at:

https://portal.ct.gov/DAS/CTSource/Registration.

*Note: Examples of Suppliers include vendors, contractors, architects, engineers, consultants, service providers, manufacturers, distributors, and any others who are interested in doing business with the State of Connecticut.

UNSPSC Commodity Codes:

DAS Construction Services will always use the following United Nations Standard Products and Services Codes (UNSPSC codes) in their Notices of CMR Invitations to Bid. It is highly recommended that businesses include these codes in their CTsource company profiles in order to receive email notifications regarding DAS/CS Solicitations and Addenda:

• Building and Facility Construction and Maintenance Services (72000000)

• Structures and Building and Construction and Manufacturing Components (30000000) mailto:matt.belcher@pdsec.com mailto:hgrey@pdsec.com https://portal.ct.gov/DAS/CTSource/CTSource https://portal.ct.gov/DAS/CTSource/Registration

SECTION 00 11 16

INVITATION TO BID

PROJECT NO. BI-JA-496-CMR

Sealed Bids for: Cheshire Correctional Heating and Cooling Upgrades, Cheshire Correctional Facility, 900 Highland Avenue, Cheshire, CT 06410. The Owner is the State of Connecticut Department of Administrative Services (DAS). The Construction Manager at-Risk (CMR) is PDS Engineering & Construction, Inc.

Electronic bids shall be email to PDS Engineering & Construction to the attention of matt.belcher@pdsec.com AND stan.sheppard@pdsec.com until 11:00 AM on Friday, October 23, 2026, Attention: Mr. Matthew Belcher, Project Manager. The bids will be publicly opened at 11:30 AM via the following link https://teams.microsoft.com/meet/24381648750299?p=7KENRKi6IMo79HFmZT and read aloud.

The work described in the Bid Documents is for the construction of a new Boiler House at Cheshire Correctional Institution, replacement of existing HVAC equipment at the Webster Institution, replacement of existing HVAC equipment at the Manson Youth Institution, replacement of the existing underground heating hot water and chilled water site distribution systems across the site, replacement of the existing heating hot water and chilled water distribution systems to air handling units inside of occupied buildings.

The Master Schedule and Site Logistics Plan are phased to maintain heating and cooling services to the facility and to minimize heating and cooling shutdowns.

The entire Work in this project consists of eleven (12) Bid Packages for nineteen (19) CSI Divisions. It is anticipated that the Guaranteed Maximum Price (GMP) for this work will be awarded in December 2026, and then work will start immediately for select portions of the Mechanical Work, limited to detailed shop drawing submittals, field verification of existing systems, and manufacturers’ product data submittals, and select portions of the Site Preparation Work, limited to Site Prep & Fencing for laydown areas, and power feeds to construction trailers. Bidders are requested to submit bids for their entire Bid Package on the Bid Proposal Form.

All prospective bidders will be required to sign a Non-Disclosure Agreement prior to receiving the Bid Documents. All successful bidders shall be refunded their deposit following successful execution of the Trade Subcontract. If unsuccessful bidders return the documents to PDS, the deposit shall be returned. All bidders shall consider all documents SENSITIVE and will not share them with anyone other than those directly associated with the project bid.

To Obtain Plans and Specs - Subcontractors (Bidders) may obtain sets of the Contract Documents on or after September 14, 2026 from PDS Engineering and Construction by contacting hgrey@pdsec.com and providing a signed Non-Disclosure Agreement (see above). Names and contacts of Subcontractors will be kept on a bidder’s list.

The Contract Documents may be obtained electronically from the FTP site www.buildingconnected.com.

For instructions, send an email request to hgrey@pdsec.com and you will be sent an invitation with access code to download. All Subcontractors should review the entire set of Contract Documents (3 Separate Sets) to ensure complete understanding of the requirements and scope of work to be done.

Subcontractors (Bidders) may view the Contract Documents at PDS Engineering & Construction, Inc., 107 Old Windsor Road, Bloomfield, CT, phone (860) 242-8586. Bidders may also view the Contract Documents at the offices of HEDCO / Business Resource Center, 207 Main Street, Hartford, CT 06103, ph: (860) 527-1301, and the Minority Construction Council, 151 New Park Avenue - Suite 121, Hartford, CT 06106, ph: (860) 882-0675.

For work to be performed with an estimated value in excess of One Million Dollars ($1,000,000.00), the Subcontractor shall be prequalified in the State of Connecticut Department of Administrative Services in accordance wit Connectuct General Statutes (C.G.S.) Sections (§§) 4a-100 and 4b-91(j) mailto:stan.sheppard@pdsec.com https://teams.microsoft.com/meet/24381648750299?p=7KENRKi6IMo79HFmZT

Each bid shall be accompanied by a Bid Bond (AIA Document A310-2010) or certified check in an amount which shall be ten percent (10%) of any bid for work with an estimated value of at least Fifty Thousand Dollars ($50,000.00). If the bidder is an SBE or M/WBE in the State of Connecticut, it may provide in lieu of a bid bond, a letter of credit in an amount equal to ten percent (10%) of the bid amount if the estimated value is less than One Hundred Thousand Dollars ($100,000.00), and in an amount equal to twenty-five percent (25%) of the bid amount if the estimated value is One Hundred Thousand Dollars ($100,000.00) or greater. (The Obligees are The State of Connecticut Department of Administrative Services and PDS Engineering & Construction, Inc.). All bidders shall possess experience with projects of a similar nature and scope.

Prior to execution of the Contract for Construction, for bids equal to or greater than One Hundred Thousand Dollars ($100,000.00), the successful bidder shall submit a Labor and Material Payment Bond in an amount equal to the proposed contract price (100%). For bids equal to or greater than Twenty-Five Thousand Dollars ($25,000.00), the successful bidder shall submit a Performance Bond in an amount equal to the proposed contract price (100%). If the successful bidder is an SBE or M/WBE in the State of Connecticut, it may provide in lieu of a Payment of Performance bond, a letter of credit in an amount equal to ten percent (10%) of the bid amount if the estimated value is less than One Hundred Thousand Dollars ($100,000.00), and in an amount equal to twenty-five percent (25%) of the bid amount if the estimated value is One Hundred Thousand Dollars ($100,000.00) or greater. (The Obligee is PDS Engineering & Construction, Inc.).

No Bids may be withdrawn for a period of ninety (90) days from the receipt of bid (Bid Opening).

It is understood that these CONTRACT DOCUMENTS are for bidding purposes only, and are not to be used for Construction purposes without the Engineer’s written permission. Documents are also NOT to be shared or distributed to anyone not directly associated with this bid.

Additional Information Questions must be provided for Bids Between $500,000 and $1,000,000 (see DAS’ Section 00 41 00 Bid Proposal Form, Attachment 2) in accordance with C.G.S. §§ 4b-91a and 4b-95.

Documents which must accompany the bid:

• Certificate of Authority (Section 00 40 14).

• Department of Administrative Services Pre-qualification Certificate (Section 00 40 15).

• Department of Administrative Services Update Statement (Section 00 40 15).

• Bid Proposal Form (Section 00 41 00).

• Standard Bid Bond (Section 00 43 16) or certified bid security check for 10% of the bid amount (as described above).

• Named Subcontractor Bidder’s Qualification Statement (Section 00 45 17).

• Non-Collusion Affidavit (Section 00 45 19).

• Acknowledgement of Surety (Section 00 45 49).

• SBE-MBE Participation Schedule (Section 00 73 27)

• Contractors Acceptance of Agreement Form (Section 00 73 48)

• SBE, MBE, WBE or DisBE Certificate (As Applicable).

• SEEC Form 10.

• Ethics Affidavit (Regarding State Ethics) – OPM Ethics Form 6 (for contracts with a value of $500,000 or more).

• Gift and Campaign Contribution Certification – OPM Ethics Form 1 (for contracts with a value of $50,000 or more).

• Unit Prices (As Applicable and included in Bid Proposal Form)

• Allowances (As Applicable and included in Bid Proposal Form)

Bidders are advised that both the DEPARTMENT OF ADMINISTRATIVE SERVICES PREQUALIFICATION CERTIFICATE and UPDATE STATEMENT must accompany the bid proposal for projects estimated to exceed One Million Dollars ($1,000,000.00) (C.G.S. §§ 4a-100 and 4b-91). Failure to supply them with the bid will result in rejection of the bid. Liquidated Damages: $2,996.00 Per Calendar Day beyond ninety (90) days after Substantial Completion date that the CMR fails to archive acceptance of the work.

The Contract is subject to the provisions of the signed Project Labor Agreement (PLA) between PDS Engineering & Construction, Inc. and the New Haven Building and Construction Trades Council. All Subcontractors shall be held to the terms and conditions of the PLA and shall sign the Contractors Acceptance of Agreement Form (Section 00 73 48).

The CMR and its Subcontractors shall comply with the anti-discrimination requirements (Title VI, Civil Rights Act, 1964, PL 88-352, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act) and the prevailing State fair wage requirements (see C.G.S. 32-53(g).

This contract is subject to the provisions of the Department of Administrative Services (DAS) Anti- Harassment and Discrimination Policy and, as such, the contract may be canceled, terminated, or suspended for violation of or noncompliance with said Policy. Said document is hereby incorporated herein by reference and made a part hereof as though fully set forth herein.

The CMR must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60g, and 46a-68b through 46a-68f, inclusive, of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN. STAT. § 4a-60g.

Named Subcontractors must submit signed statements (see DAS’ Section 00 41 00 Bid Proposal Form, Attachment 5, and Section 00 45 20 Named Subcontractor Signature Page) in accordance with C.G.S.§§ 4a-60g(d) and 4b-95(b)(3), as amended by Public Act 25-168 and effective October 1, 2025

Any contract awarded on or after July 1, 2009 requires any mechanic, laborer, or worker who performs work in a classification listed on the prevailing wage rate schedule on any public works project is required to complete a ten (10) hour Federal OSHA safety and health course and provide proof of completion.

The wages paid on an hourly basis to any mechanic, laborer or workman employed upon the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such employee to any employee welfare fund, as defined in subsection (h) of Section 31-53 of the Connecticut General Statutes, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public works project is being constructed. Any contractor who is not obligated by agreement to make payment or contribution on behalf of such employees to any such employee welfare fund shall pay to each employee as part of his wages the amount of payment or contribution for his classification on each pay day. The successful bidder shall comply with applicable state and local laws and requirements. Bidders shall be experienced and DAS-certified for the classification of work they are bidding.

Pre-Bid Conference/Walk-through - Mandatory pre-bid conferences and walk-throughs for all interested Subcontractors will be held at the Cheshire Correctional Facility, Cheshire, CT. per the following schedule:

• Bid Packages 02A, 03A. 04A, 05A, 07A, 09A: October 5, 2026

• Bid Package 21A, 23A and 23B: October 6, 2026

• Bid Package 26A: October 7, 2026

• Bid Package 31A and 31B: October 8, 2026

IMPORTANT: Prior to the Pre-Bid Conference, all prospective bidders must submit a “Security Background Questionnaire” (found in Section 00 73 63 of the Project Manual) for each and every person that will be attending the pre-bid conference/walk-through to receive security clearance in advance. Fill out the top and bottom sections of this form (in bold boxes) with ALL requested personal information, signed, dated, and witnessed, then scanned and e-mailed to DOC.Collect1@ct.gov by the September 25, 2026 deadline. All attendees must have security clearance, are required to properly register and wear PPE. Proper registration means that the attendee has signed his or her name to the official roster and listed the name and address of the company he or she represents on the official roster no later than the designated start time of the pre-bid conference. No attendee will be allowed to register after the advertised start time of the pre-bid conference. Bids submitted by contractors who have not properly registered and attended the pre-bid conference shall be rejected as non- responsive.

Questions regarding the work or bid shall be made in writing and directed via e-mail to: PDS Engineering & Construction, Inc., Attention Matt Belcher, Project Manager (matt.belcher@pdsec.com) . No phone calls please. The last date for pre-bid questions is October 9, 2026. Any questions received from any potential bidder who has not filled out a Non-Disclosure form will be considered non-responsive and the potential bidder will be disqualified from bidding the project.

Owner reserves the right to reject ANY AND ALL BIDS or to waive any informality or irregularity in any BIDS RECEIVED. The CMR is authorized to waive minor irregularities which it considers in the best interest of the Project, provided the reasons for any such waiver are stated in writing by the CMR and made a part of the contract file.

The Commissioner reserves the right to do any of the following without liability, including but not limited to: (a) waive technical defects in the bid proposal as he or she deems best for the interest of the State; (b) negotiate with a contractor in accordance with Connecticut General Statutes Section 4b-91;( c) reject any or all bids; (d) cancel the award or execution of any contract prior to the issuance of the “Notice To Proceed;” and, (e) advertise for new bids.

Bid results are posted on the State Contracting Portal in approximately two (2) days after the bid opening date.

END OF SECTION 00 11 16

mailto:DOC.Collect1@ct.gov

Non-Disclosure Agreement for Documents

Project No. BI-JA-496-CMR

Non-Disclosure Agreement for Release of Construction Drawings for Bid

This Non-Disclosure Agreement (the “Agreement”) is entered into as of ____________, 20____ (the “Effective Date”), by and between _PDS Engineering & Construction _, with an address at _107 Old Windsor Road, Bloomfield CT 06002_ (“Disclosing Party”), and Subcontractor ___________________________________________________________, with an address at _____________________________________________ (“Receiving Party”). Disclosing Party and Receiving Party may be referred to individually as a “Party” and collectively as the “Parties.”

1. Purpose Disclosing Party intends to release certain construction drawings, plans, specifications, addenda, schedules, cost information, site information, and related materials to Receiving Party solely for the purpose of allowing Receiving Party to evaluate, price, prepare, and submit a bid or proposal for the project identified below (the “Permitted Purpose”).

Project: _Cheshire Complex Heating and Cooling System Upgrades_ Project Location: _Cheshire Correctional Institute, Cheshire Ct_ Bid Due Date: __October 23, 2026_______________

2. Confidential Information “Confidential Information” means all non-public information disclosed or made available by or on behalf of Disclosing Party, whether in written, electronic, oral, visual, or other form, including without limitation construction drawings, architectural drawings, engineering drawings, specifications, design details, scopes of work, quantities, estimates, budgets, schedules, site conditions, security information, procurement information, bid instructions, addenda, revisions, clarifications, and any notes, analyses, copies, excerpts, summaries, or materials derived from the foregoing.

3. Obligations of Receiving Party

1. Receiving Party shall use the Confidential Information only for the Permitted Purpose and for no other purpose.

2. Receiving Party shall keep the Confidential Information strictly confidential and shall protect it using at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care.

3. Receiving Party shall not copy, reproduce, distribute, publish, post, upload, transmit, sell, license, or otherwise disclose the Confidential Information except as expressly permitted by this Agreement.

4. Receiving Party shall not use the Confidential Information to construct, design, reverse engineer, replicate, compete for, or perform any work other than evaluating and preparing a bid for the Project unless separately authorized in writing by Disclosing Party.

4. Limited Disclosure to Bid Team Receiving Party may disclose Confidential Information only to its employees, officers, estimators, consultants, subcontractors, suppliers, sureties, insurers, and professional advisors who have a need to know the information for the Permitted Purpose, provided that Receiving Party remains responsible for their compliance with this Agreement and requires them to maintain the information in confidence under obligations at least as protective as those stated herein.

5. Exclusions Confidential Information does not include information that Receiving Party can demonstrate by written records: (a) is or becomes publicly available through no breach of this Agreement; (b) was lawfully known to Receiving Party before disclosure by Disclosing Party; (c) is lawfully received from a third party without restriction and without breach of any duty; or (d) is independently developed by Receiving Party without use of or reference to the Confidential Information.

6. Required Disclosure If Receiving Party is required by law, court order, subpoena, public records request, or governmental authority to disclose any Confidential Information, Receiving Party shall, to the extent legally permitted, promptly notify Disclosing Party in writing so that Disclosing Party may seek protective treatment or other appropriate relief. Receiving Party shall disclose only the portion of Confidential Information legally required to be disclosed.

7. Ownership and No License All Confidential Information remains the property of Disclosing Party or its applicable owner. No license, ownership interest, intellectual property right, or other right is granted to Receiving Party by disclosure of the Confidential Information, except the limited right to use the Confidential Information for the Permitted Purpose.

8. Return or Destruction Upon Disclosing Party’s request, upon Receiving Party’s decision not to bid, or upon completion of the bid process, Receiving Party shall promptly return or destroy all Confidential Information, including copies and materials derived from it, except that Receiving Party may retain one archival copy solely for legal, compliance, or insurance purposes, subject to the confidentiality obligations of this Agreement.

9. Term This Agreement begins on the Effective Date and continues until the end of the public bidding period or in the event of a contract award to the Trade Contractor, the project completion. Receiving Party’s confidentiality obligations shall survive termination or expiration of this Agreement for so long as the Confidential Information remains non-public and protectable under applicable law, whichever is longer.

10. No Obligation to Award Work Nothing in this Agreement requires Disclosing Party to award any contract, accept any bid, proceed with the Project, or enter into any further agreement with Receiving Party. Furthermore, should an unsolicited bid be provided by anyone without a signed Non-Disclosure Agreement, that bid shall be considered a NON-RESPONSE and VOID.

11. Remedies Receiving Party acknowledges that unauthorized use or disclosure of Confidential Information may cause irreparable harm for which monetary damages may be inadequate. Disclosing Party may seek injunctive relief, specific performance, and any other remedies available at law or in equity, without the need to post bond to the extent permitted by law.

12. Governing Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the State of _Connecticut_, without regard to conflict-of-law principles. The Parties agree that any action arising out of or relating to this Agreement shall be brought in the state or federal courts located in _Connecticut_, and each Party consents to the jurisdiction of such courts.

13. Miscellaneous This Agreement constitutes the entire agreement between the Parties regarding the subject matter stated herein and supersedes all prior discussions or understandings regarding confidentiality for the Project.

This Agreement may be amended only in a written document signed by both Parties. Receiving Party may not assign this Agreement without Disclosing Party’s prior written consent. If any provision is held unenforceable, the remaining provisions shall remain in effect. This Agreement may be signed in counterparts and by electronic signature, each of which shall be deemed an original.

Signatures Disclosing Party

By: ______________________________

Name: ____________________________

Title: _____________________________

Date: _____________________________

Receiving Party

By: ______________________________

Name: ____________________________

Title: _____________________________

Date: _____________________________

Non-Disclosure Agreement - PDS.pdf