BGAD-R 385 1 BGAD Safety Program.pdf

BGAD-Regulation 385-1 30 October 2020 Blue Grass Army Depot 431 Battlefield Memorial HWY Richmond, KY 40475-5000

Safety The Blue Grass Army Depot Safety Program

FOR THE COMMANDER STEPHEN D. DORRIS

(Check box if signing for the Commander). COL, LG Commanding

Applicability. This regulation is applicable to all organizational elements of the Blue Grass Army Depot (BGAD) including military, civilian, contractor, tenant activity and concessionaire personnel.

Suggested improvements. The proponent of this regulation is the BGAD Safety Office.

Users may send comments and suggested improvements to Blue Grass Army Depot, ATTN: SJMBG-SF, 431 Battlefield Memorial Highway, Richmond KY 40475-5000.

Distribution. This regulation approved for electronic distribution at https://jmcsp.osc.army.mil/installation/BGAD/CG/Records/BGAD%20Command%20Pub lications/Forms/AllItems.aspx.

Supersedes. This Regulation supersedes BGAD-R 385-1, 1 August 2018.

Summary of Changes:

₀ Administrative changes throughout, including format and the elimination of redundancy.

₀ Changed the requirements for Job Safety Analysis (JSA), Chapter 5.

₀ Added Chapter 22, Ammunition Amnesty Program.

UNCLASSIFIED

https://jmcsp.osc.army.mil/installation/BGAD/CG/Records/BGAD%20Command%20Publications/Forms/AllItems.aspx https://jmcsp.osc.army.mil/installation/BGAD/CG/Records/BGAD%20Command%20Publications/Forms/AllItems.aspx

BGAD-R 385-1 30 October 2020

Contents (Listed by paragraph and page number)

Chapter 1 Occupational Safety and Health Program 1-1 Purpose, page 7 1-2 Explanation of Abbreviations and Terms, page 7 1-3 Policies, page 7 1-4 Protection of Employee Rights, page 7 1-5 Postings, page 7 1-6 Responsibilities, page 8 1-7 Employee Safety Committee, page 10 1-8 Occupational Safety and Health Council, page 10 1-9 Occupational Safety and Health Program Audits, page 10 1-10 Work Site Inspections, page 10 1-11 Imminent Danger Conditions, page 11 1-12 System Safety, page 11 1-13 Risk Management, page 12

Chapter 2 Reporting and Investigating Army Accidents 2-1 Purpose, page 14 2-2 Policy, page 14 2-3 Responsibilities, page 14 2-4 Vehicle or Property Damage, page 15 2-5 Safety Office Notification of Accidents, page 15 2-6 Accident Reporting Procedures, page 16 2-7 Notification of Outside Agencies, page16 2-8 Administrative and Recordkeeping Requirements, page 17 2-9 Reporting Near Miss/Close Call Incidents, page 17 2-10 Accident Review Meetings, page 17

Chapter 3 Reports of Unsafe or Unhealthful Working Conditions 3-1 Purpose, page 17 3-2 Policies, page 18 3-3 Responsibilities, page 18

Chapter 4 Safety Awards Program 4-1 Purpose, page 19 4-2 Depot Safety Awards, page 19 4-3 Individual Accident Prevention Awards, page 19 4-4 Special Awards, page 19 4-5 Award Presentation, page 20

UNCLASSIFIED

BGAD-R 385-1 30 October 2020

4-6 Funding, page 20

Chapter 5 Job Safety Analysis 5-1 Purpose, page 20 5-2 Policies, page 20 5-3 Responsibilities, page 20

Chapter 6 Automatic External Defibrillator/Cardiopulmonary Resuscitation/First Aid Program 6-1 Purpose, page 21 6-2 Policies, page 21 6-3 Responsibilities, page 22

Chapter 7 Bloodborne Pathogens and Exposure Control Plan 7-1 Purpose, page 22 7-2 Exposure Determination, page 22

Chapter 8 Severe Weather 8-1 Purpose, page 22 8-2 Responsibilities, page 22 8-3 Snow and Ice Conditions, page 23 8-4 Tornados, page 23 8-5 Lightning, page 24 8-6 Hot Weather and Heat Policy, page 26

Chapter 9 Ergonomics Program 9-1 Purpose, page 29 9-2 Policies, page 29 9-3 Responsibilities, page 29

Chapter 10 Hazardous Communication Program 10-1 Purpose, page 30 10-2 Policies, page 30 10-3 Responsibilities, page 30 10-4 Training, page 34 10-5 Training Records, page 34 10-6 General Labeling, page 35 10-7 Laboratories, page 36 10-8 Exposure, page 36

BGAD-R 385-1 30 October 2020

Chapter 11 Ammunition and Explosives Safety Management Program 11-1 Purpose, page 63 11-2 Policies, page 37 11-3 Applicability, page 37 11-4 Roles and Responsibilities, page 38 11-5 Contracting, page 41 11-6 Master Planning, page 41 11-7 Site Planning, page 42 11-8 Explosives Site License, page 44 11-9 Facilities Conformance, page 45 11-10 Facilities Maintenance, page 45 11-11 Ranges, page 45 11-12 Demilitarization/Destruction, page 46 11-13 Unexploded Ordnance, page 46 11-14 Ammunition Amnesty Program, page 47 11-15 Risk Management, page 47 11-16 Accident Prevention Program, page 48 11-17 Emergency Response, page 48 11-18 Inspections/Evaluation/Audits, page 48 11-19 Explosives Safety Issuances, page 49 11-20 Records Management, page 49 11-21 Nonstandard Ammunition, page 50 11-22 Training, page 50 11-23 Explosives Storage, page 51

Chapter 12 Personal Protective Equipment 12-1 Purpose, page 51 12-2 Approved Standards, page 51 12-3 Policies, page 52 12-4 Responsibilities, page 56 12-5 Training, page 56

Chapter 13 Respiratory Protection Program 13-1 Purpose, page 57 13-2 Background, page 57 13-3 Responsibilities, page 58 13-4 Hazard Analysis, page 60 13-5 Respiratory Protection Equipment, page 60 13-6 Policies, page 61 13-7 Inspections, page 62 13-8 Storage, page 62 13-9 Transfers, page 62 13-10 Operating Procedures, page 63

BGAD-R 385-1 30 October 2020

13-11 Voluntary Use of Respirators, page 63

Chapter 14 Hearing Conservation Program 14-1 Purpose, page 64 14-2 Policies, page 64 14-3 Responsibilities, page 65

Chapter 15 Lockout and Tagout Program 15-1 Purpose, page 66 15-2 Responsibilities, page 66 15-3 Training, page 67 15-4 Protective Materials and Hardware, page 67 15-5 Policies, page 68 15-6 Procedures for Lockout, page 69 15-7 Restoring Equipment to Service, page 69 15-8 Additional Requirements, page 70

Chapter 16 Confined Space Entry Program 16-1 Purpose, page 70 16-2 Policies, page 71 16-3 Responsibilities, page 71 16-4 Contractor Operations, page 74 16-5 Emergency and Rescue Procedures, page 74 16-6 Posting of Signs, page 75 16-7 Training, page 75 16-8 Administrative and Recordkeeping Requirements, page 76 16-9 Evaluation of Confined Space Hazards, page 76 16-10 Classification of Confined Spaces, page 76 16-11 Certification of Confined Spaces, page 77 16-12 Personal Protective Equipment and Clothing, page 78 16-13 Breathing Air, page 78 16-14 Ventilation, page 79

Chapter 17 Driving and Motor Vehicle Safety Program 17-1 Purpose, page 79 17-2 Policies, page 79 17-3 Seatbelts, page 79 17-4 Motorcycle, Moped and other Two and Three Wheeled Vehicles, page 80 17-5 Off Road Vehicles and All-Terrain Vehicles, page 80 17-6 Bicycle Operations, page 81 17-7 Miscellaneous, page 81 17-8 Campaigns, page 82

BGAD-R 385-1 30 October 2020

Chapter 18 Safe Rail Operations 18-1 Purpose, page 82 18-2 Policies, page 82 18-3 Responsibilities, page 82 18-4 Overhead Electrical Wires and Underground Conduits, page 83 18-5 Ground Guides, page 84 18-6 Safety Briefings, page 84 18-7 Ammunition Loading, page 85

Chapter 19 Aviation and Accident Prevention 19-1 Purpose, page 86 19-2 Policy, page 86 19-3 Responsibilities, page 86 19-4 Main Post Landing Areas, page 86 19-5 Refueling Operations, page 86 19-6 Munitions, page 87

Chapter 20 Safety and Health Training 20-1 Purpose, page 87 20-2 Policies, page 87 20-3 Responsibilities, page 87

Chapter 21 Unit Safety Program 21-1 Purpose, page 88 21-2 Policies, page 88 21-3 Risk Management, page 88 21-4 Reporting Accidents and Injuries, page 88 21-5 Vehicle Operations, page 88 21-6 Convoy Operations, page 89 21-7 Ammunition and Explosives Handling, page 89 21-8 Weapons, page 89 21-9 Radiation Safety, page 89 21-10 Environmental Terrain, page 89 21-11 Unit Formations, page 89 21-12 Personal Protective Equipment, page 90 21-13 Weather Related Injuries •, page 90 21-14 Off-duty and Recreational Safety, page 90 21-15 Alcohol Consumption by Military Personnel, page 90

Chapter 22 Ammunition Amnesty Program 22-1 Purpose, page 91

BGAD-R 385-1 30 October 2020

22-2 Policies, page 91 22-3 Responsibilities, page 92

Table List

Risk Assessment Code, Matrix Table 1-1, page 13 Accident Class Description of Accident Notification & Reporting Requirements, Table 2- 1, page 15 Heat Category Chart with Work/Rest Cycles and Fluid Replacement Guidelines, Table 8-1, page 27 Levels of Work Activity, Table 8-2, page 27 Example of DA Form 7632 Routing, Table 11-1, page 47 Confined Space Classification Table, Table 16-1, page 77

Appendixes

A. Referenced Publications, page 93 B. Referenced Forms, page 95 C. Personal Protective Equipment and Clothing, page 129 D. Safety Training Requirements, page 130 E Glossary, page 134 F. Terms and Definitions, page 137

Chapter 1 Occupational Safety and Health Program

1-1. Purpose. This regulation prescribes the Blue Grass Army Depot (BGAD) Safety Program to safeguard and preserve Army resources against accidental loss. It establishes risk management (RM) as the Army’s principal risk reduction methodology and ensures regulatory and statutory compliance.

1-2. Explanation of Abbreviations and Terms. See Appendix F.

1-3. Policies. Consider occupational safety and health (OSH) when planning and during operations to protect personnel, contractors, visitors and tenants against occupational injuries and illnesses; and to protect BGAD activities against unnecessary property damage, liability and reduced efficiency.

1-4. Protection of Employee Rights. No employee will be subject to restraint, interference, coercion, discrimination or reprisal because of their participation in the installation's OSH Program or for reporting unsafe or unhealthful working conditions.

1-5. Postings. Each work area will display the BGAD Poster 385-1, Occupational Safety and Health Protection for Employees of the Blue Grass Army Depot (BGAD), Occupational Safety and Health Administration (OSHA) 3165, OSHA Job Safety and Health – It’s the Law Poster and DA Form 4755, Employee Report of Alleged Unsafe or

BGAD-R 385-1 30 October 2020

Unhealthful Working Conditions on official bulletin boards. These documents outline the employer and employee rights and responsibilities concern OSH.

1-6. Responsibilities.

a. The BGAD Commander and the installation Safety Manager are responsible for establishing and maintaining an effective Safety Program.

b. Contracting officers and their representatives will ensure contractors comply with OSHA regulations and the depot OSH policies and regulations as outlined in the statement of work. Contractors will develop a safety plan and Job Safety Analysis (JSA) or equivalent for work performed at BGAD. The contractor will provide the contracting officer or representative a copy of the plan prior to the start of work. All contractors will receive a depot OSH briefing prior to starting work. Contractors are required to provide their sub-contractors a safety brief before their start of work, too.

c. Directors, production managers, division chiefs, and supervisors will ensure their employees comply with OSHA regulations and the depot safety policies and regulations.

Additionally, they are responsible to maintain a safe and healthful work environment within their area of responsibility. They must ensure employees are aware of their rights and responsibilities concerning OSH.

d. Directors will prepare an Accident Prevention Plan (APP) that outlines measures for eliminating or reducing risks specific to their directorate and communicate these expectations to their employees. They will review and update APPs annually. Consider current operations, and previous injury and illnesses data when updating plans.

e. Supervisors will:

(1) Identify and address potential hazards through the development of risk management analysis or completion of a JSA. Be cognizant of the inter-relationships between operations. Do not transfer hazards from one work area to another when making changes to the operation.

(2) Ensure new and reassigned employees receive a safety orientation and on the job (OJT) training, including a review of applicable standard operating procedures (SOP), letters of instruction (LOI) and JSAs.

(3) Ensure building managers perform monthly facility inspections using BGAD Form 385-40, Monthly Safety Audit and abate hazards following the established procedures.

(4) Investigate employee reports of known or suspected safety and health hazards and advise employees of planned corrective actions to eliminate the hazard. If an employee is dissatisfied with the corrective actions, advise them of their right to

BGAD-R 385-1 30 October 2020 request further investigation. See Reports of Unsafe or Unhealthful Working Conditions, Chapter 3.

(5) Schedule employees for required OSH training. See Appendix D.

(6) Ensure employees comply with OSH policies and regulations, and initiate the appropriate disciplinary action against violators.

f. Employees will:

(1) Participate in the development of local safety and health regulations through suggestions and discussions during team meetings and through participation in the Employee Safety Committee.

(2) Participate in site-specific safety orientations, surveys and training. Be familiar with SOPs and the hazard control measures associated with assigned job tasks.

(3) Attend OSH training as required for the assigned job tasks.

(4) Follow OSH policies and procedures, and assist in efforts to identify and correct hazards.

(5) Report hazards and unsafe conditions to the supervisor, union representative or Safety Office. Immediately report accidents and injuries, no matter how slight, to the supervisor.

(6) Keep work and break areas clean, orderly and sanitary.

(7) Do not store or consume food/beverages or apply cosmetics (i.e. lip balm) where there is a potential for hazardous material exposure, including explosive dust.

Wash hands before eating, drinking or smoking. Maintain good housekeeping and sanitation practices to reduce the potential for exposure.

(8) The use of tobacco products, smokeless tobacco, and electronic cigarettes is limited to designated smoking areas and may not be used within 50 feet of a building’s common points of entrance. These products are prohibited in government buildings and vehicles.

(9) Dress according to the work and weather conditions, and don required personal protective equipment (PPE) such as safety shoes, safety glasses, hearing protection, and gloves.

(10) Do not participate in horseplay.

(11) Do not wear headsets such as a radio, “iPod” or similar device while working or recreational walking. Use of these items may affect warning devices used by others to alert of approaching hazards.

BGAD-R 385-1 30 October 2020

1-7. Employee Safety Committee. BGAD will establish and maintain a committee that meets regularly and actively participates in the OSH Program.

a. Tenant activities are encouraged to participate in the depot’s committee or establish one of their own. A representative from the depot Safety Office will be a participant in tenant safety committees.

b. A charter will be established that outlines the purpose and responsibilities of the Employee Safety Committee. Members will consist of supervisory and non-supervisory employees. Voluntary participation is encouraged. Other members of the committee will include a union and an OSH representative.

1-8. Occupational Safety and Health Council. The OSH Council will focus on efforts to achieve a safe and healthful work environment. Council members will aid in establishing OSH goals and objectives and ensuring program effectiveness.

a. The BGAD Commander will chair the council and the Safety Manager will serve as the facilitator. Other members will include directors, occupational health, industrial hygiene, tenant activities, and representatives of the union.

b. A council charter will be established and updated annually.

1-9. Occupational Safety and Health Program Audits. Conduct periodic audits through comprehensive assessments to ensure conformity to OSH policies and regulations. Audits may consist of recordkeeping or document reviews, worker observations of compliance to regulation, personnel interviews, etc. OSH personnel or other trained auditors will conduct audits. Our major and/or subordinate commands may conduct special program audits. Implement improvements or corrective actions where program weaknesses or areas of non-conformance are identified.

1-10. Work Site Inspections.

a. All work sites within the depot will be inspected at the start of an operation and on a regular basis thereafter; at least annually by OSH specialists and monthly by building managers.

b. The purpose of worksite inspection is to identify and correct hazards to ensure a safe and healthful work environment. Abatement for identified hazards should begin immediately. The supervisor is responsible for initiating corrective action and implementing interim control measures. Submitting a work order does not constitute an interim control measure.

c. Facilities and operations will be inspected at least annually by OSH specialists.

No prior notification of the inspection is required.

d. Employees are encouraged to bring up any suspected unsafe or unhealthful

BGAD-R 385-1 30 October 2020 conditions during the inspection so they can be addressed.

e. The OSH specialist will inform the supervisor before beginning the inspection and discuss the hazards identified during the inspection before leaving the area.

f. Notification of the hazards found during the inspection will be provided to the director and supervisor within 10 working days. The director is responsible for responding to the Safety Office with the corrective actions taken, or abatement plans including interim safety measures and work order numbers, within 30 working days of receiving the notice. Directors are responsible to correct hazards to prevent recurrence.

g. Supervisors will review inspection findings with workers to ensure they are aware of the hazards and appropriate actions being taken to correct them. This also provides a training opportunity for both supervisors and employees for hazard recognition and safety awareness.

h. Hazards will be assessed in terms of hazard severity and accident probability, then assigned a risk assessment code (RAC). The supervisor will post the notice of deficiency for RAC 1 & 2, at the location of the hazard for three working days or until the violation is corrected, whichever is longer.

1-11. Imminent Danger Conditions.

a. Imminent danger refers to a condition where there is reasonable certainty that a danger exists that can be expected to cause death or serious harm.

b. Imminent danger conditions will be corrected immediately. Halt operations if immediate correction are not possible. Immediately notify the Safety Office, depot Commander, and director of the operation.

c. Any supervisor in the chain of command at or above the operation or activity where imminent danger conditions exist, or any OSH specialist may direct and issue guidance intended to correct the conditions. If immediate correction is not possible, the above may order the operation halted, temporarily.

1-12. System Safety. System safety is the application of engineering and management principles, criteria, and techniques to optimize safety within the constraints of operational effectiveness, time, and cost throughout all phases of a system or facility life cycle.

a. The organization responsible for the equipment or facility has the responsibility for ensuring the safety of the operation and coordination with supporting depot elements.

b. BGAD elements have responsibilities as follows:

(1) Safety Office will:

BGAD-R 385-1 30 October 2020

(a) Assist, as requested, in system safety analysis of programs involving the maintenance or rebuilding of materials.

(b) Furnish the proper development or acquisition information on design safety deficiencies found during maintenance, storage, renovation, modification, or demilitarization.

(c) Conduct periodic engineering reviews for construction projects such as new construction or modifications of existing facilities.

(d) Evaluate locally engineered and fabricated equipment or facilities for system safety impact, as requested.

(e) Provide assistance in reviewing safety aspects of equipment before purchasing.

(f) Evaluate new processes or modifications to existing processes.

(2) Directors, supervisors, chiefs of tenant activities, project officers, modification work order coordinators, value engineering program managers, etc. will:

(a) Furnish the Safety Office with copies of test plans and results, solicitation documents and other procurement type data, construction project data, and procedures for maintenance modification, rebuild, and disposal of materials, plans for new processes or modifications to existing processes.

(b) Coordinate with the Safety Office to ensure each program or project incorporates the maximum degree of safety consistent with operational requirements.

1-13. Risk Management. The purpose of RM is to identify the hazards and risks, and take reasonable measures to reduce or eliminate unnecessary risk. This is a continuous process of evaluating and adjusting control measures to appropriately reduce or eliminate risks. The five steps of risk management are:

a. Identify hazards that will negatively affect personnel, equipment, or mission accomplishment.

b. Assess the hazards. Determine the risk of potential loss based on probability and severity of the hazard. Use the Risk Assessment Code Matrix (Table 1-1) to determine the risk.

c. Develop controls and make risk decisions. For each hazard, develop one or more controls that will eliminate or reduce the hazard.

d. Implement controls. Identify how each control will be put into effect and communicated to personnel who will make it happen.

BGAD-R 385-1 30 October 2020

e. Supervise and evaluate. Ensure control measures are followed and evaluate their effectiveness.

RISK ASSESSMENT CODE MATRIX

HAZARD

SEVERITY

HAZARD PROBABILITY (Frequency) A

Frequent

B Likely

C Occasional

D Seldom

E Unlikely

I Catastrophic

1 1 2 2 3

II

Critical 1 2 2 3 4

III

Marginal 2 3 3 4 5

IV

Negligible

3 4 4 5 5

Table 1-1

Priority Levels for Risk Assessments:

High: RAC 1 or 2 Medium: RAC 3 or 4

Low: RAC 5

HAZARD SEVERITY:

(I) CATASTROPHIC: Death or permanent total disability, system or major property damage.

(II) CRITICAL: Permanent partial disability or temporary total disability, major systems damage, significant property damage.

(III) MARGINAL: Minor injury, loss workday accident, or compensable injury or illness, minor systems damage, minor property damage.

(IV) NEGLIGIBLE: First aid or minor supportive medical treatment, minor systems impairment.

ACCIDENT PROBABILITY: Frequency of Occurrence

(A) FREQUENT: Likely to occur frequently in life of system, item, facility, etc.

(B) LIKELY: Will occur several times in life of item.

(C) OCCASIONAL: Likely to occur sometime in life of item.

(D) SELDOM: Unlikely, but can reasonably be expected to occur.

(E) UNLIKELY: So unlikely, it can be assumed occurrence may not be experienced;

unlikely to occur, but possible.

BGAD-R 385-1 30 October 2020

Chapter 2 Reporting and Investigating Army Accidents

2-1. Purpose. This chapter provides policies and procedures and assigns responsibilities for notification, investigating, and reporting BGAD accidents. It establishes policy for the prompt notification of accidents and ensures proper investigation for all accidents. The causes of all accidents should be determined and corrective measures developed and taken to prevent recurrence. The primary purpose of investigating and reporting accidents is prevention.

2-2. Policy. All Army accidents occurring on the premises of BGAD property or as a result of depot operations will be investigated, reported, and analyzed in accordance with (IAW) with the procedures contained in this regulation.

2-3. Responsibilities.

a. An employee involved in, or aware of an accident will report it immediately to the supervisor directly responsible for the operation, materiel, or person(s) involved. Initiate emergency care procedures, if required.

b. A supervisor responsible for an employee or activity, which experiences an accident, will:

(1) Investigate to determine causes, then recommend and implement corrective action(s) to prevent recurrence.

(2) Complete the appropriate reports for each accident per instructions in this document then submit them to the Safety Office within four working days. These reports may include BGAD Form 385-46 (Blue Grass Army Depot Accident Investigation Report); DA Form 285 (U.S. Army Accident Report); or DA Form 285-AB-R (U.S. Army Abbreviated Ground Accident Report).

(3) Ensure an employee sustaining a work related injury or vehicle accident reports for an alcohol test within 2 hours and a drug test within 8 hours.

c. Injuries to military personnel are reported, regardless of duty status, if they result in treatment beyond first aid or involve a lost workday. Military privately owned vehicle (POV) accidents, whether on or off duty, that result in a fatality or a lost workday must also be reported to the Safety Office. Military accidents are reported on DA Form 285 (Class A and B) or DA Form 285-AB-R (Class C and D) and forwarded to the Safety Office within four workdays. See Table 2-1 for explanation of accident classifications.

d. Tenant activities will submit a copy of their OSHA Form 300 (Log of Work Related Injuries and Illnesses) to the Safety Office on a quarterly basis.

BGAD-R 385-1 30 October 2020

ACCIDENT CLASS DESCRIPTION OF ACCIDENT NOTIFICATION &

REPORTING REQUIREMENTS

ACCIDENT

CLASS DESCRIPTION OF ACCIDENT

NOTIFICATION &

REPORTING

REQUIREMENTS

CLASS A

Fatality (military or civilian) Permanent total disability Estimated property damage $2,000,000 or greater.*

Notify Safety Manager immediately.

DA Form 285 (civilian and active duty military)

CLASS B

Permanent partial disability Accidents in which three or more personnel are hospitalized.

Estimated property damage between $500,000 and up to $2,000,000.*

Notify Safety Manager immediately.

DA Form 285 BGAD Form 385-46

CLASS C

Injury/Illness: lost time Estimated property damage between $50,000 and up to $500,000.*

‘BLUE Accident’ notification.

BGAD Form 385-46 (active duty military)

CLASS D

Injury/Illness: medical treatment above first aid, restricted work or job transfer Estimated property damage between $20,000 - $50,000.*

‘BLUE Accident’ notification.

BGAD Form 385-46 DA Form 285-AB-R (active duty military)

CLASS E Estimated property damage between $5,000 - $20,000.*

‘BLUE Accident’ notification.

BGAD Form 385-46

Table 2-1 * Property Damage includes repair, clean up, and/or replacement cost.

2-4. Vehicle or Property Damage. Drivers of government motor vehicles, POV, and materiel handling equipment (MHE) will report accidents resulting in property damage or injury to their supervisor and the Directorate of Emergency Services (DES). DES will conduct investigations and furnish a copy of the report to the Safety Office.

2-5. Safety Office Notification of Accidents. Inform the Safety Office immediately of all accidents resulting in injury, property damage, fire or explosion. DES will contact the Safety Office after receiving notification of an accident.

a. Supervisors and Work Leaders. After ensuring personnel are properly cared for, the supervisor will prepare an e-mail notification that includes the “5Ws” (who, what, when, where and why) along with initial control measures for preventing additional injuries. Send this as soon as possible (approximately one hour) to the e-mail address ‘USARMY Blue Grass AD JMC List Accident Prevention and Information’. This helps ensure those involved in the accident/injury process are informed.

BGAD-R 385-1 30 October 2020

b. Fire and Emergency Services will report emergency responses using the reporting process identified in 2-5. a.

c. DES personnel will control the accident scene until it deemed safe before allowing personnel directly involved in investigating access to the site. Once the required evidence has been collected, DES will release the accident site for recovery and clean up.

2-6. Accident Reporting Procedures.

a. Reports will be in compliance with the Health Insurance Portability and Accountability Act (HIPAA).

b. The BGAD Form 385-46 provides the Safety Office with relevant facts concerning mishaps, which is valuable for prevention purposes. This information also provides the Safety Office with a baseline if further investigation is necessary. Supervisors are responsible for initiating the BGAD Form 385-46, and forwarding it to the Safety Office within four working days of the mishap.

c. DA Form 285-AB-R, Technical Report of U.S. Army Ground Accident and DA Form 285-AB-R, U.S. Army Abbreviated Ground Accident Report (AGAR), are used to report active duty military accidents. The soldier's immediate supervisor will initiate the report. If these forms are required to report civilian accidents to the Headquarters, the Safety Office will assist in completing them.

d. General use safety accident investigations are intended for accident prevention purposes and will not be used for administrative or disciplinary actions within the Department of Defense (DoD). Witnesses will be advised that their statements may not be used for internal adverse purposes. In rare circumstances, witnesses may be promised confidentiality for limited use safety accident investigations. See requirements IAW AR 385-10, The Army Safety Program.

2-7. Notification of Outside Agencies. Notification of outside agencies will occur, within the required time limits, by the Commander or the Commander’s designee, through the chain of command.

a. The Joint Munitions Command (JMC) Operations (OPS), Army Materiel Command (AMC) OPS, and the U.S. Army Combat Readiness Center will be notified of the following accidents as they may elect to send an Accident Investigation Board to the accident scene to investigate. The Safety Manager will ensure basic information concerning the accident if provided, as outlined in the Department of the Army (DA) PAM 385-40, Army Accident Investigation and Reporting.

(1) Class A and B (civilian, on duty, non-POV accidents, on or off the depot).

(2) Class A and B (military).

BGAD-R 385-1 30 October 2020

(3) A radiation accident.

(4) An explosion if greater than $2,000 damage.

b. OSHA must be notified within 8 hours of all work-related fatalities and within 24 hours of all work-related inpatient hospitalizations, all amputations and all losses of an eye. OSHA may investigate to determine if OSHA standards were violated and to avoid recurrence of similar accidents. The Safety Manager has the responsibility to ensure OSHA is contacted within the required time limits.

2-8. Administrative and Recordkeeping Requirements.

a. The Safety Office will maintain all accident reports for a time period of at least five years.

b. Recordable occupational injuries and illnesses will be logged on the OSHA Form

300. Each year, OSHA Form 300A, Summary of Work-Related Injuries and Illnesses will be provided to post on Official Bulletin Boards for employee review during the months of February through April. A copy of the log is available for review during the year in the Safety Office.

c. The Safety Office will review the BGAD Accident Investigation Report submitted by supervisors for completeness. If additional information is needed, an OSH specialist may contact the employee, witnesses, and/or supervisor for more details. Accident trends can be identified and preventative measures implemented from the causal factors identified from these investigations.

2-9. Reporting Near Miss/Close Call Incidents. Prompt notification of near miss incidents (close calls) provides opportunities to assess hazardous situations and implement control measures for the prevention of future incidents. Therefore, employees are encouraged to report near misses using BGAD-F 385-49, Near Miss Reporting Form, or inform their supervisor or the Safety Office.

2-10. Accident Review Meetings. An accident review meeting will be called at the discretion of the Commander to review systemic problems identified during accident and injury investigations. The goal is to resolve problems and create a safer environment for all employees and visitors. The Safety Office will coordinate the review meeting with the director. Attendees will include, but not be limited to the employee, supervisor, director, and representatives from the Safety Office and union.

Chapter 3 Reports of Unsafe or Unhealthful Working Conditions

3-1. Purpose. The purpose of this chapter is to outline the procedures for reporting, inspecting and resolving employee complaints alleging unsafe or unhealthful working conditions.

BGAD-R 385-1 30 October 2020

3-2. Policies.

a. Workers are entitled to an environment that does not pose the risk of serious harm. Many OSH problems can be eliminated once they are identified. The OSH Program and the supervisor-employee relationship should be that an employee may report an unsafe or unhealthful condition to the supervisor and expect quick action in resolving the condition or setting up a plan of action to eliminate it.

b. The Occupational Safety and Health Act of 1970 gives employees and their representatives the right to file a complaint and request an OSHA inspection of their workplace if they believe there is a serious hazard or their employer is not following OSHA standards. Further, the Act gives complainants the right to request their names are not revealed to their employer.

c. Employees will not be subject to restraint, coercion, interference, discrimination or reprisal by virtue of such employee's participation in filing of reports of unsafe or unhealthful working conditions.

3-3. Responsibilities.

a. An employee, or employee representative who believes an unsafe or unhealthful work condition exists, is encouraged to report the hazard to the supervisor or Safety Office so actions to resolve the hazard may be initiated. The request may be verbal or in writing.

b. Supervisors will investigate employee complaints of suspected safety hazards and initiate corrective action, if necessary.

c. If the supervisor determines that a hazard does not exist, they will inform the employee of the basis for this determination. If the employee is dissatisfied with the response or corrective actions taken, they may submit a request that the Safety Office look at the situation. An employee has the right to request further investigation by the Safety Office, at any point, by following the procedures outlined in this regulation.

d. Employees have the right to complete a DA Form 4755 and submit it directly to the Safety Office for investigation. This form is available on official bulletin boards for easy employee access. Submit completed forms to the Safety Office, either directly or through the supervisor or union representative.

e. Reports should be signed by the originator or representative so the Safety Office can communicate with the employee. If an employee wants his involvement and identity confidential, he may indicate this by marking the appropriate box in section six of DA Form 4755.

f. The Safety Office will investigate all submitted reports. Reports that appear to involve imminent danger will receive priority attention. If an imminent danger situation

BGAD-R 385-1 30 October 2020 exists, the inspector will follow the procedures outlined in Chapter 1, paragraph 1-10 of this regulation.

g. The Safety Office will notify the originator in writing of the investigation results within 10 working days following receipt of the report.

h. If it is determined that a hazard exists, the reply will include a summary of the actions to be taken and the anticipated date that the corrective action will be completed.

If hazard abatement or a complete hazard assessment cannot be completed within a 10 workday suspense, an interim response will be provided to the originator. For example, a complaint may require air sampling and analysis. This would normally take longer than 10 days. In this case, an interim response would be given within 10 workdays explaining what has been done. A final response would follow after the air samples were analyzed. If no hazard is detected, a reply to the employee with a basis for the decision is required.

i. If the originator is dissatisfied with the Safety Office's response, they may appeal the decision by following the process described in DA Pam 385-10, Army Safety Program, Chapter 8, paragraph 8-4. Information on the appeal process will be provided with each written response returned to the originator.

Chapter 4 Safety Awards Program

4-1. Purpose. This chapter establishes criteria for recognizing individuals and groups for their outstanding accident prevention efforts and actions.

4-2. Depot Safety Awards. Safety is a team effort that requires active participation of every depot employee to ensure the success of the program. The BGAD Commander may elect to motivate high levels of performance and recognize excellence in safety through a group award.

4-3. Individual Accident Prevention Awards.

a. Employee on-the-Spot Awards. The BGAD Commander and directors may use on-the-spot awards for employees performing in a safe manner, or whose actions promote a safe work environment. These informal awards reinforce safe work practices and acknowledge appreciation for attention to safety.

b. Commander’s Safety Awards. The Commander may establish an award to recognize employees whose actions significantly contributed to the overall effectiveness of the safety program. The program will be in alignment with the depot’s awards program.

4-4. Special Awards. Commanders, directors, and chiefs are encouraged to establish special safety awards, locally procured or devised, for their activities.

BGAD-R 385-1 30 October 2020

4-5. Award Presentation. Awards will be presented at a suitable ceremony to emphasize the depot’s commitment to reduce accidents. Local publicity, through appropriate information media, will accompany the presentation of safety awards.

4-6. Funding. Funding for safety awards may come from the directorate or Safety Office budget.

Chapter 5 Job Safety Analysis

5-1. Purpose. This chapter outlines established procedures for identifying potential hazards associated with depot operations and processes. A JSA is a tool to evaluate job tasks and control hazards to an acceptable risk level.

5-2. Policies.

a. A JSA can be prepared for any job in the workplace to identify hazards and implement safety control measures. This technique follows the model for implementing the risk management process.

b. The intentional assessment of work operations to identify potential hazards and implement safety control measures will decrease the probability of accidents. All work operations will be assessed using the BGAD Form 385-45, Blue Grass Army Depot JSA. Where detailed SOP and Hazardous Analysis (HA) using a DD Form 2977, Deliberate Risk Assessment Worksheet (DRAW) exist, such as mission operations, the intent has been met and the preparation of a JSA is not required.

c. Work tasks where a JSA is appropriate may include support tasks and operations such as welding, machining, forklift operating, and other intermittent activities such as removing snow, cutting brush and conducting special employee involvement projects.

d. Approved JSAs are posted to the BGAD Intranet under ‘Getting it Done’. As JSAs are updated, the most current document will posted.

e. The JSA is a valuable tool for training new employees in the steps required to perform their jobs safely.

5-3. Responsibilities.

a. The Safety Manager will:

(1) Ensure an effective JSA program is in place for assessing depot operations and processes.

(2) Review applicable JSAs following an accident/injury to ensure appropriate control measures are included for accident prevention.

BGAD-R 385-1 30 October 2020

(3) Provide initial JSA training and review completed JSAs.

(4) Assist as needed by providing guidance to personnel in developing JSAs.

b. Supervisors will:

(1) Identify all work operations and processes to determine the potential for accidents and injury and the need for a JSA assessment.

(2) Assist employees in developing JSAs, periodically reviewing and updating as necessary.

(3) Review JSAs prior to routing them through the director to the Safety Office.

(4) Ensure all personnel review and sign the JSAs when first assigned to the operation and when there are changes in the operation that effect personnel safety.

Personnel who feel they need to review more often should review the JSA and sign as needed or when their supervisor directs them to conduct a review.

(5) Initiate changes to the JSA when the process, tools change or when additional hazards are identified by the supervisor or workers.

c. Personnel/operators will:

(1) Assist in identifying hazards in their work area.

(2) Provide input and assist in writing the JSA for their work area.

(3) Review and sign approved JSAs for their work area.

Chapter 6 Automated External Defibrillator/Cardiopulmonary Resuscitation/First Aid Program

6-1. Purpose. This chapter prescribes policies and responsibilities for the Automatic External Defibrillator (AED)/Cardiopulmonary Resuscitation (CPR)/First Aid Program to provide skills to save lives in emergency situations.

6-2. Policies.

a. Personnel that may render emergency medical treatment as a part of their job requirements, are mandated to obtain and maintain current AED/CPR/first aid certification. These include medical care providers, fire fighters, emergency medical technician, police, security guards, and recreational assistants such as lifeguards and gym attendants.

BGAD-R 385-1 30 October 2020

b. Employees who are injured on the job and require non-emergency medical assistance should report to the Health Clinic for evaluation and treatment. During alternate shifts when the Health Clinic is not open, Fire and Emergency Services will provide support.

6-3. Responsibilities.

a. The Safety Manager in coordination with the medical officer will provide assistance and guidance in determining personnel that require first aid and CPR training.

b. Supervisors with personnel that require first aid and CPR training, must ensure they obtain and maintain current certification.

Chapter 7 Bloodborne Pathogens and Exposure Control Plan.

7-1. Purpose. This chapter outlines the requirement to eliminate or minimize occupational exposure to blood and other potentially infectious materials. Bloodborne pathogens include any organism that is present in human blood or body fluids that can cause disease. Common examples of bloodborne pathogens are the Human Immunodeficiency Virus and the Hepatitis B Virus.

7-2. Exposure Determination. Work environments where occupational exposure to bloodborne pathogens or other infectious materials is expected, will establish a written Exposure Control Plan designed to eliminate or minimize personnel exposure.

Employees whose duties include routine or reasonably anticipated tasks where there is potential for exposure to blood or other potentially infectious material will be included under this plan.

Chapter 8 Severe Weather

8-1. Purpose. The purpose of the Severe Weather Program is to prepare and minimize weather related hazards and prevent accidents. Severe weather may include snow and ice, tornadoes, lightning, hot weather and heat, and cold weather.

8-2. Responsibilities.

a. The Safety Manager is responsible to establish and maintain an effective Severe Weather Program.

b. Contracting officers and their representatives will ensure contractors are familiar and comply with the policies outlined per this regulation. Contractors are required to provide this information to their sub-contractors before the start of work.

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c. Directors, division chiefs, and supervisors will comply with the policies and ensure their employees are aware of established procedures.

d. Employees will be familiar with and follow procedures for severe weather to minimize potential for accidents and personal injury.

e. The BGCA Emergency Operations Center (EOC) monitors weather broadcasts on a 24-hour basis and initiates notification messages through radio and Alert!.

8-3. Snow and Ice Conditions. Employees should anticipate a regular workday, regardless of weather and should prepare for the driving conditions and other weather related factors.

a. In the event of severe inclement weather situations, the Commander or his designated representative may decide to close or delay the start of the workday.

b. On occasions where the area is impacted by hazardous conditions which are not uniform in severity and/or roads and the depot remains open, a liberal leave policy will apply. Personnel are encouraged to remain aware of weather conditions, so that their travel to and from work is done safely. Individuals should allow extra time to arrive at work in inclement weather.

c. Essential employees defined as security guards, firefighters, and others notified by their supervisor on a case by case basis, are expected to report as scheduled, regardless of whether or not the depot is closed.

d. Command Policy Letter # 6-14, Blue Grass army Depot Policy on Inclement Weather establishes procedures for issuing road advisories and/or closure of the depot due to inclement weather. Methods to disseminate the depot status include Alert!, Blue Grass Army Depot Facebook, and the ‘Snow Line’, 859-779-7669 (s-n-o-w).

e. Ice and snow will be removed from walkways, steps, landings, docks, and ramps;

and ice melt applied as necessary. Icicles, where they present a hazard to personnel, will be removed. Building managers are responsible to ensure walkways and landings are free of ice and snow throughout the workday. They can set up a clearing schedule with occupants of the building.

8-4. Tornadoes.

a. The BGCA EOC monitors weather broadcasts on a 24-hour basis. The EOC will notify employees of tornado related developments according to the following:

b. A tornado watch is issued whenever the National Weather Service determines conditions are right for the formation of a tornado. Depot employees will be notified through Alert! and over the depot radios.

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c. The National Weather Service issues a tornado warning when a tornado has actually been spotted by radar or a trained weather observer. Depot employees will be notified through Alert! and the community sirens.

(1) Procedures for a tornado warning. If time permits, employees should proceed to the nearest tornado shelter or inhabited buildings on BGAD. After the tornado passes, assist those near you and wait for further instruction through Alert!. In addition to the tornado shelters, the following designated locations can be used to take shelter.

(a) Basement of Buildings S-2, S-3, S-9, S-11 and 219

(b) Buildings S-1, S-49, S-52, S-53, 34 and 228

(c) Building S-56 (interior offices and restrooms)

(d) Bldg. 904: CAT I and II Room

(e) Bldg. 1180: Wheel-a-brator Room

(f) Interior Blast Walls of Maintenance Buildings 550, 555, 562, 850, 1138, 1146, 1147 and 1170. If under a Red Light and exposed ammunition is present, move to the break area or a bunker, if available.

(g) Interior Walls of Administrative Buildings (as a last resort when other options are not available).

(2) Inside a building. If there is any doubt whether sufficient time exists, remain in your present location. If working in an igloo, remain in the igloo. If working at a loading platform (LP), move to the nearest ammunition maintenance building, Bldg. 904 or Bldg. 1180. Move to the lowest floor and in the central part of the building. Seek additional protection under a desk, table or within a doorway. Stay away from windows!

(3) In the open. If time permits, proceed to the nearest tornado shelter. If caught in a vehicle or in the open by an approaching tornado, seek shelter in a ravine, ditch, or culvert and lie prostrate. Seek low ground and avoid ammunition, utility poles, trees, and bodies of water. Wait for the tornado to pass.

8-5. Lightning.

a. The following general rules apply during electrical storms:

(1) Sporting events and other outdoor assembly must cease and participants should find protective cover until the storm has passed. Do not fish, play golf, or participate in activities that involve the use of metallic instruments in open spaces.

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(2) Do not swim, fish, boat or participate in aquatic activities during storms.

(3) The use of telephones and field radios during electrical storms will be held to a minimum. Lightning may be conducted through telephone lines.

(4) Evacuate playgrounds and go to a safe area at the approach of or during an electrical storm.

(5) It is hazardous to ride tractors, golf carts, motorcycles, and bicycles during lightning storms.

(6) Routine work activities occurring outdoors should use general safety practices until the storm passes. Examples include landscaping operations such as mowing and weed eating, or security guard utilizing the Guard One Plus wand.

b. When the EOC detects lightning within 20 nautical miles of BGAD, they will announce a RED LIGHT condition. During normal duty hours, the EOC will broadcast the announcement over the radio and notify all directorates on the radio. The Chief of Mission Management (CoMM) will ensure the notification is passed to the supervisors and personnel at all explosive work sites. After normal duty hours and weekends, the EOC will telephonically notify shops identified in the weekly Emergency Contact Report as working overtime. In addition, the EOC will activate an Alert! message informing workers of a RED LIGHT condition. If workers or supervisors hear the thunder or see visible lightning, they will notify the EOC immediately and take appropriate action as outlined below.

(1) Explosive workers working with or on electro-magnetic radiation (EMR) susceptible munitions, exposed explosives and propellants will bring the operation to a close. Unless all items are returned to their original EMR safe configuration, they will evacuate to a designated lightning protected facility.

(2) The supervisor for an operation may elect to continue explosive munitions work under the following conditions:

(a) The operation is located inside a lightning protected system (LPS) facility.

(b) All exposed explosives,…