BG270670RFQ.pdf

Procurement & Property Management Division

Building OSL-44 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-4144

Fax 631-344-4295 gilman@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

May 6, 2014

Subject: Request for Quotation (RFQ) No. BG270670

Newport Corp Optic PN#'s or Equivalents (see Draft PO attached)

Gentlemen:

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of

Brookhaven National Laboratory (BNL) under Contract DE-AC02-98CH10886, with the U.S. Department of Energy (DOE) herewith solicits your quote for Newport Corp

Optic PN#'s or Equivalents (see Draft PO attached) as outlined in the Draft Purchase

Order 270670.

This procurement has been set aside for a Service Disabled Vet small business. By submitting a quotation you are certifying that your firm is a Service Disable Vet small business as defined by the U. S. Small Business Administration.

2.0 SCOPE OF WORK

The Offeror shall furnish and supply in strict accordance with the attached draft

Contract/PO.

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet, must be received by BSA no later than 5:00 PM local time on May 13, 2014. Any offer received after this time and date may not be considered. Award is expected to be made on or about

May 16, 2014. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late.

Such responses will only be considered for award if it is in BSA’s best interest to do so.

For hard copy submission the outside of each package must be marked with the BSA

RFQ Number and addressed as follows:

Attention: Beth Gilman

Buyer

Brookhaven National Laboratory

Procurement and Property Management Division

P. O. Box 5000

Building 902B

BG270670RFQ.doc

Upton, New York, 11973-5000

BSA will accept electronic submissions of formal quotations. Electronic submissions will be accepted by one of the two following methods:

Email submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to gilman@bnl.gov with the BSA RFQ

Number in the Subject Line.

Facsimile submission must include a cover letter stating the BSA RFQ

Number and be sent to the attention of Beth Gilman, Buyer at 631-344-4295

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven

National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable.

4.2 Representations and Certifications.

Procurement Specific Representations & Certifications AMS-Form-009 must be on file with BSA's Procurement and Property Management Division before a purchase order can be placed. The offeror shall complete the attached form and enclose it with the submission.

A current copy (less than 12 months prior to the date of solicitation) of

Supplier Specific Representations & Certifications AMS-Form-010 must be on file with BSA’s Procurement and Property Management Division before a purchase order can be placed. The attached AMS-Form-010 has been included for informational purposes. At the time of award the successful offeror will be asked to complete AMS-Form-010 if it is not already on file.

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

The resultant firm fixed price purchase order/contract shall be subject to the terms and conditions of Attachment A.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

BG270670RFQ.doc

If for any reason you are unable to submit a quotation, kindly reply in writing and return all of the attachments.

Sincerely, Beth Gilman

Buyer

Attachments: A. Draft Contract/PO

B. AMS-Form-009, Procurement Specific Representations and

Certifications

C. AMS-Form-010, Supplier Specific Representations and Certifications

D. Quotation Pricing Sheet, AMS-Form-043