Berks County Electrical Spec Revised 4-2013.doc

Berks County

Maintenance District 5-1 4680 Fifth Street Highway Temple, Pa. 19560 Ronald T. Whalen Roadway Program Coordinator

Telephone 610-621-4607 Fax 610-929-6920 e-mail address: rowhalen@pa.gov SPECIFICATIONS and STATEMENT OF WORK FOR ELECTRICAL SERVICES for the PA DEPARTMENT OF TRANSPORTATION

Berks County

DISTRICT 5-1

The PA Department of transportation in Berks County, District 5-1 is in need of a vendor to do electrical Services for their Main facility and Shed located at 4680 Fifth Street Highway and their eight outlaying stockpiles in Berks County. These outlaying stockpiles are as follows:

Strausstown Stockpile #02 8306 Route 183

Bernville, Pa. 19506

Wernersville Stockpile # 03

270 Sportsman Road

Wernersville, Pa. 19565

Reading Bone Stockpile #06

105 Angstadt Lane

Birdsboro, Pa. 19508

Krumsville Stockpile # 07

1351 Krumsville Road

Lenhartsville, Pa. 19534

Hamburg Stockpile # 08

417 Lowland Road

Hamburg, Pa. 19526

Five Mile Hill Stockpile # 09

755 Old Lancaster Pike

Mohnton, Pa. 19540

Bechtelsville Stockpile # 11 1276A Montgomery Avenue

Boyertown, Pa. 19512

Breezy Stockpile # 12

4 Breezy Park Drive

Fleetwood, Pa. 19522

Dept. is asking the awarded vendor to contact the Dept. within 24 hours for regular hours, from the initial phone call for work to be done, within one of the specified facility locations. In addition, the Dept is asking the awarded vendor to contact the Dept. within 5 hours for any emergency work that may arise within the specified facility locations, including nights, weekends, and holidays.

The awarded vendor is responsible for supplying all materials, in order to complete all electrical work within any of the specified locations. Dept. will not purchase any materials needed to complete any work located within the specified locations. This service will be based on an hourly basis or per call-out basis.

This service is for a 12 month period with (1) one renewal option. In addition, the awarded vendor must supply the Dept. with a Certificate of Insurance to have on file before any work can begin. This service will only commence when an executed Purchase Order has been created, approved and sent to the awarded vendor, not before.

This service validity –July 01, 2013 to June 30, 2014 - all quantities are strictly estimated

II. DESCRIPTION

A. This work will consist of maintaining electrical switches, electrical lines, various fixtures, luminaries, and other electrical equipment as required. It may also include lines and/or parts, which are beyond repair as may be determined by the County Equipment Manager or his designee. Upon the contractor’s arrival at the various facilities, the contractor is required to contact the Equipment Manager or his designee documenting time of arrival. Upon departure from various facilities, the contractor is responsible to contact the Equipment Manager or his designee documenting the time of departure.

This work will also include an inspection of all outside lighting of all stockpiles during the month of October and March. A list of repairs needed shall be submitted to the Equipment Manager or his designee within 5 days from completion of inspection.

B. All work shall be performed in accordance with the National Electrical Code and all materials utilized must be UL approved. The electrical contractor, upon notification by the County Equipment Manager or his designee shall proceed with work no longer than three days from being notified and all work be continuous until all work is completed unless otherwise agreed upon by the County Manager and Contractor. The contractor must be available to responds immediately if an emergency on a 24-hour basis, 7 days a week, if the need arise. If the contractor cannot perform any of the above underlined procedures, the contractor will be assessed liquidated damages in the amount of $100.00 per day and agree that in an event of such a delay the contractor shall pay such an amount as liquidated damages and not as a penalty. The Department at its option may deduct amounts due from liquidated damages from any monies payable to the Contractor. The Department will notify the Contractor in writing of any liquidated damages that are being deducted from invoices due to Contractor.

C. Personnel

All work scheduled will be performed on an hourly basis.. Prior approval from the Equipment Manager or his designee is required when a bucket truck or other specialized equipment is required to perform a scheduled service.

D. All materials used in the repairs will be of the same kind or equal to the current

Installation. All materials are to be replaced in Kind. All materials are to be purchased by the contractor. All parts shall be billed at 10% over vendor cost. All parts will be paid for under the yearly amount in the electrical supplies items included in this contract. . The contractor will use the regular hourly rates and/or the premium hourly rates (if Applicable) as contracted. No travel time will be allowed on this contract.

1. All material will be itemized. All labor and materials used will be documented on Form OS-501 (Confirmation of Services). These reports will be signed by the contractor’s representative and by the County Equipment Manager or his designee following completion of each work assignment. These reports shall service as a basis for payment.

The contractor will bill the equipment used to affect the repairs on an hourly basis as approved by the Equipment Manager or his designee.. All invoices for services being submitted must be itemized. All invoices must indicate date of service, location of service (stockpile #), detailed description of (pre-approved) work performed, service timed by hourly rate, and any supportive information that will provide clarification of submitted charges. Invoices will be made out to the following address and mailed to this address:

Commonwealth of Pennsylvania – Po Invoice

P.O. Box 69180

Harrisburg, PA 17106

Contractor will leave all replaced parts with the Department representative.

II. SAFETY REQUIREMENTS

All work will be performed in a professional, safe and orderly manner in accordance with the latest publication of Bulletin 43 and/or Publication 90 with minimum interference to the traveling public. The contractor will be aware of the latest Department of Environmental Protection (DEP) safety regulations when entering confined areas. When working in such areas, all precautions will be taken as required by these regulations.

All applicable laws are to be adhered too. All traffic control, if needed will be supplied by the Department. All work will be in conformance with Electrical Codes. All necessary precautions will be the responsibility of the contractor.

III. NON-COMPLIANCE

If, for any reason, the contractor fails to comply with the requirements of the contract, Section 108.09 of the PA D.O.T. Specifications, Form 408 will prevail, which said specifications are incorporated herein by reference hereto.

In the event that any materials furnished by the contractor are found to be deficient or otherwise unacceptable, the materials will be removed by the contractor and replaced with acceptable materials and installed anew to the satisfaction and approval of the Equipment Manager or his designee at the cost and expense to the contractor.

IV. RENEWALS

This contract will be in effect for 12 months with (1) one renewal option.

Green Plan Policy:

PennDOT has implemented a Strategic Environmental Management Program (SEMP) which complies with the ISO 14001:2004 standard. As part of SEMP, PennDOT has established a Green Plan Policy that can be found at www.dot.state.pa.us and is also posted at PennDOT District and County Offices.

The Green Plan Policy is designed to protect the environment, conserve resources and comply with environmental laws and regulations. The contractor shall ensure that its personnel (including the personnel of any of its subcontractors) are aware of PennDOT’s commitment to protecting the environment, are properly trained about the environmental impacts of their work and are competent (through appropriate work experience, job training or classroom education) to perform the work that they.

GSPUR95 - BIDDING PREFERENCE FOR PRODUCTS WITH RECYCLED POSTCONSUMER MATERIAL:

See attached Exhibit “G”, for the Terms and Conditions, as they are a part of the required specification of work.

_1271843639.bin