SOW_Uniform_Dry_Cleaning.pdf

U.S. Department of Treasury Bureau of Engraving and Printing District Currency Facility Washington, DC 20228

1. TITLE

Bureau of Engraving and Printing Police, DCF Uniform Dry Cleaning

2. INTRODUCTION

This statement of work is for the appropriation of Uniform Dry Cleaning Services for the BEP Police, DCF

2.1 Mission Overview:

The mission of the Bureau of Engraving and Printing (BEP) is to produce the nation’s currency. The District Currency Facility is a closed, high‐security facility – Police Service Branch personnel enforce laws for the protection of persons and property; prevent breaches of the peace; enforce the laws, directives and regulations which govern the BEP; and to protect the nation’s currency, the Bureau’s employees and its property.

2.2 Requirement Overview:

The Bureau of Engraving and Printing Police, DCF requires laundry, dry cleaning, alterations and repairs for uniforms of assigned personnel. The contractor shall provide all necessary labor, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform best value commercial laundry, dry cleaning, alterations, and repairs for the uniform clothing of the assigned police officers in accordance with (IAW) Industry Standards and this Statement of Work. Uniforms may consist of the following:

A. Shirts: Permanent press, (long and short sleeve) B. Pants C. Jackets & Sweaters D. Miscellaneous Clothing Items (In‐Service & Training Instructor Uniforms)

3. SCOPE OF WORK

The contractor shall in accordance with this Statement of Work (SOW), furnish all personnel, equipment, tools, materials, supervision, and services necessary to perform dry cleaning service, for BEP Police Uniforms. All services shall be provided IAW industry standard practices. The annual workload estimates are provided as follows:

Bureau of Engraving and Printing, DCF Police Uniform Dry Cleaning Statement of Work

Annual Estimates:

Item Yearly Amount Monthly Average

Jackets, Lightweight 39 3

Pants 3910 407

Shirts 4176 430

Ties 26 3

Hats 2 3

Training Uniforms 80 20

4. LOCATION

Department of the Treasury, Bureau of Engraving and Printing, 301 14TH & C ST SW

WASHINGTON, DC 20228

5. SCHEDULED DROP OFF AND PICK UP WORK AREA

Drop‐off and pick‐up will be at the location identified, Monday’s and Thursday’s between 9am and 10am with a pick up time on the same days.

6. CONTRACTOR WORK FACILITY

The Contractor’s facility will be subject to inspection of sanitary conditions by the Government at any time and at no notice

7. SPECIAL CONSIDERATIONS

Facility Access: The government will initially provide an escort to all contractor personnel for pick‐up/drop‐off purposes. Upon clearance approval, an access badge will be issued to contractor personnel that must be worn where it is clearly visible; i.e., four inches above the waistline, and below the neck.

7.1. Security Clearance of Contractor Employees: The Government, for the purpose of site access control, operates an entry control point. Contractors, subcontractors, and suppliers will be required to show a valid government issued photo identification to enter the site or will be denied entrance until clearance is granted by the Contracting Officer. The Government's operation of an entry control point does not relieve the Contractor of its responsibility for the security and control of its own equipment, material, and personnel.

All Contractor personnel must stop at the Entry Control Point (Processing Center) to receive an "Escorted Visitor Badge" which must be worn at all times while on BEP premise. Escorts will be provided by the BEP.

Any Contractor personnel who will be on site for 30 aggregate days or less in a calendar year will be required to be escorted and receive a Visitor Escort badge.

Any Contractor personnel that will be on site for more than 30 aggregate days in a calendar year must provide proof of citizenship by providing an original or certified copy of a state issued birth certificate or valid US Passport; or proof of legal residency and employment authorization and proof of identity such as a valid driver’s license or state identification card.

Any Contractor personnel who will require Short Term access requiring more than 30 aggregate days in a calendar year but not exceed 180 must complete a Criminal History Check release form and have an FBI fingerprint check completed, in addition to the requirements of the preceding paragraph, for a limited background investigation prior to the beginning of that individual's work on site. The Contractor will furnish the names of those contractors meeting this requirement to the Contracting Officer’s Representative (COR) in advance of any work being started on the contract allowing the Security Office to conduct said checks. The release forms will be provided to the contractor during their fingerprint appointment with Personnel Security at the site. These contractors will be issued a Visitor Escort badge.

Any Contractor personnel who will require Long Term access requiring them to be on site for more than 180 aggregate days in a calendar year will be required to undergo a Low Risk (Tier

1) background investigation in addition to the requirements for Short Term access, prior to the beginning of that individual’s work on site. The Contractor will be furnished the COR a listing of each employee meeting this requirement. All contractor personnel that require a background investigation will submit an eApplication through use of the Office of Personnel Management’s electronic Questionnaire for Investigative Processing (e‐QIP). A point of contact from the company will be required for Personnel Security to furnish information regarding completion of the eApplication and required release forms. Contractor personnel will have 10 calendar days to complete the eApplication or access to the facility may be denied. Contractors that require a background investigation must submit to the Personal Identity Verification (PIV) process and be “identity proofed”. Contractors will be required to provide two valid and unexpired authorized forms of identification with at least one being issued by a federal or state government and contain a photograph. Those Contractor personnel that undergo a background investigation will receive a “Red‐Stripe” badge with a photograph and will not be required to be escorted in areas where they have badge access.

BEP has the right to deny access to the facility to anyone who is determined to be unsuitable for access to the facility. The determination of unsuitability does not reflect on the individual's suitability for employment with the contract company, only access to the facility.

All operators of motor vehicles shall have a valid and unexpired State Driver's License while operating a motor vehicle on the premises of the District Currency Facility.

All packages carried by persons entering or leaving the Bureau must be opened for inspection by the uniformed Police. Personal packages may not be brought into the Bureau (except lunches, work clothing, and equipment necessary for work). Unauthorized removal of Government property is punishable by law.

7.1.1. Escort: All Contractor personnel (except when issued a red‐striped badge) must be escorted at all times while on Bureau premises. Under unusual circumstances an escort may be provided by a uniformed officer or other authorized Bureau personnel.

7.1.2. Red‐Striped Badge: Contractor personnel issued red‐striped badge may proceed without Bureau employee escort in corridors, warehouse areas, etc., except security areas where entry is controlled by a police check point, or other areas where securities are processed. Personnel issued red‐striped badges may escort visitors authorized by the COR in areas where they have badge access.

7.1.3. Security Requirements‐ In addition to any other clauses concerning security and the clearance of contractor personnel into the DCF, special note must be given to the three basic classes of entry access granted to contractor personnel:

7.1.4 Contractor Access Request Form (CAR) ‐ The CAR is used to request a background investigation for those Contractor personnel requiring a background investigation for short term or long term access. When personnel are expected to be on site for more than 180 aggregate calendar days or the duration of the contract is for more than 180 days, the entire process of requesting clearance through completion of Standard Form 85, Questionnaire for Non‐sensitive Positions and OF 306, Declaration for Federal Employment together with completion of Criminal History Check release; Fair Credit Reporting Act release; and fingerprinting will apply.

7.1.5. Exchange Badge‐ Upon completion of initial paperwork, fingerprinting or photography requirements, and individual contractors may be granted an “Exchange Badge”. Under this provision for access, the employee will be issued the same badge (by number) each day upon reporting for work at the Processing Center. At the end of each working day when departing the site the contractor will turn this badge into the BEP Police Officer on duty when exiting the Main Gate

7.1.6. Photo Badge‐ Upon receipt of notification from the COR that the contactor is cleared, a picture badge will be issued to those requiring Long Term access. This badge will be retained by the employee for the duration of his assignment to the project and does not have to be returned to the police force each day when leaving the site. This badge must be turned in upon completion of the contract or termination of the contractor’s employment with the contract company, whichever comes first.

7.2. Conduct on Bureau of Engraving and Printing property. Contractors are advised to maintain compliance with the following:

7.2.1. All persons entering the property may be subjected to inspections of their vehicles, personal handbags, briefcases, and other handheld articles.

7.2.2. Persons in and on the property shall comply with the instructions of BEP Special Police, other authorized officials, and posted signs or notices.

7.2.3. Entering or being on the property, or operating a motor vehicle thereon, by a person under the influence of intoxicating beverages, narcotics, hallucinogenic or dangerous drugs, or marijuana, or the consumption of such beverages or the use of such drugs or marijuana in or on the property is prohibited. Intoxicants, nonprescription narcotics, and other controlled substances (21 CFR Part 1308) are prohibited on the property.

7.2.4. The taking of photographs on the property is prohibited, without the written permission of the Director.

7.2.5. No person while on the property shall carry firearms, other dangerous or deadly weapons, or explosives, either openly or concealed, except for official purposes. According to 18 United States Code, Section 930, “dangerous weapon” means “a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocket knife with a blade of less than 21/2 inches in length.”

8. RECORDS

Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this SOW. If requested by the Government, the Contractor shall provide the original record, or a reproducible copy of any such record, within five working days of receipt of the request.

Contractor shall specify on records the services rendered, quantity of items, type of items and cost of the service rendered. (Information provided by the 30th of each month)

9. GOVERNMENT FURNISHED RESOURCES

The Government shall provide temporary access to the DCF loading or designated are for one vehicle to pick up/offload various uniform items.

10. CONTRACTOR FURNISHED ITEMS AND SERVICES

All items turned over to the contractor for dry cleaning, laundering services shall be:

A. Cleaned, have stains removed, dried, and starched in the required manner B. Hung on hangars, wrapped, and bagged as appropriate C. Have minor tears, holes, and seams repaired (No more than 4” for tears and 1” holes) D. Replace damaged and/or missing buttons, snaps and zippers

10.1 Supplies: Drop‐off and pick‐up tickets will be furnished by the contractor, tickets should specify, the type of item (pants, shirts, and jackets), the quantity of items, the cost for each item, and the services rendered (laundry, dry cleaning)

11. SPECIFIC TASKS

Turn around Time. Due to the nature of the requirement for police uniforms it is essential that the identified schedule Drop‐off and pick‐up of Monday’s and Thursday’s between 9am and 10am with a pick up time on the same days be strictly adhered to.

11.1 Returns: The Contractor may be required to perform laundry, dry cleaning, or alteration services that are determined to be unacceptable. Any items found that have been unsatisfactorily cleaned shall be re‐cleaned or replaced at no additional cost to the Government. Such items shall be identified by the Government (COR) to the Contractor’s representative at the next drop‐off/pick‐up after the unsatisfactory condition is discovered.

11.2 Missing Articles: Any articles missing at time of pick‐up shall be set aside and held by the contractor until the next drop‐off at no additional charge to the Government. However, if any articles are missing for 10 days or longer the article will be considered lost and the Contractor shall reimburse the Government the exact cost of the item(s)

11.3 Customer Complaint Forms: The Government will accept applicable Customer Complaint Form decided by both parties, from its customers as a form of quality control.

11.4 Accountability: Segregating and counting of articles shall be done by officer personnel with the Contractor. The Contractor shall verify, count, and sign a ticket for the items being picked‐up and such signature constitutes the Contractors agreement to the Government's count unless specific exception is taken. A copy of the ticket will be retained by the Government. The Contractor shall furnish tickets and any necessary tags.

11.5 Pick‐Up: The Contractor shall record the number of items to be picked‐up on the ticket and the Government representative shall verify this amount. The Contractor shall provide the tickets and furnish the Government the original. All like items shall be billed separately and invoiced accordingly via electronic means.

11.6 Reimbursable Repairs: Except for articles determined to be unserviceable, the contractor shall repair all minor rips, tears, open seams, and holes (of 4" or less), using thread and materials of the same quality, compatible color, color fastness, and texture as that used in the manufacture of articles and shall replace all broken or missing buttons with buttons of matching color and similar appearance and quality. These repairs will be paid for at the appropriate prices in the Bid Schedule.

12. DELIVERABLES

The contractor/vendor shall provide the following deliverables in support of this effort within thirty (30) days after award and within thirty (30) business days after any changes.

Deliverables are to be submitted to the COR.

13. KEY PERSONNEL POINT OF CONTACT (POC)

The contractor/vendor shall provide the Government a primary point of contact along with a back‐up point of contact for the duration of the effort. Both individuals shall have the authority to act on behalf of the contractor/vendor and be responsible for all matters regarding the contract.

14. KEY PERSONNEL POINT OF CONTACT INFORMATION

The name of an individual along with their corresponding contact information (e.g.

telephone number, fax number, address and cell number) who will perform as the

Contractor’s (COR) primary point of contact in support of this effort, along with a back‐up point of contact as well.

15. PERSONNEL LIST

The contractor shall provide the COR a complete list of all contractors and subcontractors (if applicable) personnel who will be picking‐up and dropping‐off police uniform items. The

Contractor Personnel shall have a form of I.D (such as a driver’s license) to authenticate their identity.

16. PICK‐UP ‐ DROP‐OFF INSTRUCTIONS:

Items needed to be picked‐up and dropped‐off at the BEP’s DC facility:

Bureau of Engraving and Printing‐WCF

301 14TH ST SW Washington DC

Attn: Police Branch

Deliveries to DISTRICT CURRENCY FACILITY, 301 14TH ST SW WASHINGTON DC 20228

Vendors must call the Receiving Area at (202) 874‐2362 at least twenty‐four (24) hours in advance to schedule all deliveries. Appointments may be made during normal working hours of 7:00 am to 3:00 pm or after hours at (202) 874‐2362. Receiving hours are from 7:00 am to

2:30 pm local time, Monday through Friday, excluding holidays. To resolve any delivery issue, please contact Shipping & Receiving at (202) 874‐2362 or (202) 874‐1108.

*During holidays items may be picked‐up/dropped‐off via the Police Branch area.

17. INVOICING AND PAYMENT INSTRUCTIONS

Contractors who require more information on the IPP program, including enrollment, can contact the IPP Customer Support Desk at (866) 973‐3131 or email IPPgroup@bos.frb.org for assistance.

18. DEFINITIONS

Defective Service: A service output that does not meet the standards of performance specified in the contract for that service.

Quality Control: Those actions taken by a Contractor to control the production of outputs to ensure that they conform to contract requirements.

Authorization: The quantity actually required of each item to support Police Operations.

Back‐Up: These amounts are required over and above in‐use quantities. These are generally reported as a percentage of authorized quantity.

Clean: Finished articles are dry and free of soil and objectionable odors. Spots and stains are removed where practical to do so without damaging the fabric and have been treated

Customer: The person authorized to exchanges and receives clean and/or altered uniforms.

Laundering: The process of soiled fabric items are cleaned and treated. The term includes cleaning. Cleaning also included starching, ironing, and pressing. The appropriate products and procedures used are to be determined by the contractor for the various types of fabric manufacturer's label, and nature of soil.

Repairable Items: Articles with minor rips, tears (four inches or less), open seams, holes, missing buttons, and broken zippers.

Organizational Items: Items requiring laundering, dry cleaning, and/or alterations such as jackets, trousers, hats, ties, and belts