Evaluation_Factors_DCF_Police_Uniform_Drycleaning_v1.doc

EVALUATION FACTORS

RFP BEP-RFQ-16-0740

Basis of the Source Selection: Any award from this combined synopsis solicitation will be made based on Lowest Price Technically Acceptable (LPTA) evaluation factors, with appropriate consideration given to the three evaluation factors: Technical Approach, Past Performance and Price. Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint.

Evaluation of Offers:

1. Proposals shall be evaluated in accordance with the evaluation factors identified below. No other factors shall be used.

2. Source selection procedures: The Government will award a FFP type contract resulting from this RFQ to the responsible offeror whose proposal is determined to be technically acceptable, and has the lowest evaluated price. Proposals will be evaluated in accordance with Lowest Price Technically Acceptable Source Selection Process.

• Technically Acceptable - Proposal clearly meets the minimum requirements of the solicitation.

• Technically Unacceptable - Proposal does not meet the minimum requirements of the solicitation.

Of the proposals rated Technically Acceptable, award will be made to the offeror with the lowest total proposed price that is both fair and reasonable. The Government intends to evaluate offers and award a contract without discussion with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary.

The following factors shall be used to evaluate offers:

Factor 1 – Past Performance - The offeror should identify other federal government contracts, and should describe the past experience of their company in providing similar support services as specified in this solicitation within the past three (3) years. If the contractor has not held three (3) previous federal government contracts of this nature, then they may list state and local contracts, or comparable private experience.

The absence of past performance data will be rated neither favorably nor unfavorably, and will be rated as “acceptable”.

Factor 2 – Price – The offeror shall complete a Firm-Fixed Price proposal for completion of the work associated with uniform dry-cleaning.

SUBMISSION REQUIREMENTS AND EVALUATION FACTORS

INSTRUCTIONS TO OFFERORS

A. To ensure timely and equitable evaluation of proposals, offerors must follow the instruction contained herein. Offeror proposals must be complete, sufficient and respond directly to the requirements of this solicitation. It shall be the sole responsibility of the offeror to ensure that its’ proposal is received by the Government by the stated deadline date and time. The offeror’s proposed price shall be in U.S. Dollars.

B. SPECIFIC INSTRUCTIONS:

QUOTERS SHALL COMPLETE THE FOLLOWING INFORMATION:

DUNS NUMBER: _______________________________________

FED TAX ID#: __________________________________________

CAGE CODE: ___________________________________________

POINT OF CONTACT: ___________________________________

PHONE NO: ____________________________________________

FAX NO: _______________________________________________

E-MAIL ADDRESS: ______________________________________

Quoters Please Note:

1. Contractors are reminded to complete and return all required certifications contained in this solicitation. Offerors must submit both a (a) Past Performance, and (b) a Price Proposal in response to this solicitation. The proposal package and contents therein must be properly tabbed, organized and legible. Past Performance shall be limited to no more than five (5) pages, 12 type font, and 1-inch margins.

a. Offerors are responsible for submitting signed and dated proposals; any modifications, revisions or withdrawals thereto; and, acknowledgement of any solicitation amendments to the Government contracting office designated in the solicitation by the time specified in the solicitation at or before the exact time specified in this solicitation.

b. Proposals that fail to include required information or reject the terms and conditions of the solicitation may be excluded from consideration.

c. Below are the submittal requirements that must be included in the offeror’s proposal package.

TECHNICAL PROPOSAL

Factor – Past Performance Questionnaire - Evaluation of past performance will allow the Government to determine whether the Offeror consistently delivers quality services in a timely manner. Offerors recent past performance with projects similar in size, scope, and complexity will be assessed. Recent performance is defined as projects completed within the past five years.

The Government will use Past Performance Questionnaires. Offerors shall send the Past Performance Questionnaire to previous clients for assessment of the identified contracts. Completed Past Performance Questionnaires shall be returned directly to the Office of Acquisition point of contact at the following email address: david.wallace@bep.gov. In order for the inclusion of the questionnaire in the evaluation, the Past Performance Questionnaires shall be received by the proposal due date.

The Government may also obtain past performance information through the Past Performance Information Reporting System (PPIRS), Dun & Bradstreet report, similar systems of other Government agencies, questionnaires tailored to the circumstances of this acquisition, interviews with program managers and Contracting Officers and other sources known to the Government, including commercial sources.

PRICE PROPOSAL

Completed Schedule of Prices – The offeror shall provide a unit price for each item. The offeror shall complete CLIN pricing in the attached “PRICE SCHEDULE” spreadsheet. In addition to the completed CLIN pricing, the offeror shall provide sufficient price information to allow the Contracting Officer to determine the completeness and reasonableness of the offerors prices. All pricing quoted shall be FOB Destination.

2. Offerors must submit any questions regarding this solicitation in writing to the Contract Specialist.

Questions must be received by the Contract Specialist NO LATER THAN January 19, 2016, 12:00 P.M. Eastern Time. No remarks or written responses to questions by Government personnel shall change or qualify any of the terms or conditions of this RFQ. The solicitation can only be changed by a formal written amendment issued by the Bureau of Engraving and Printing, Office of Acquisition, 14th & C Streets, SW, Washington, DC 20228. Questions concerning this RFQ may be emailed to david.wallace@bep.gov.

3. All contractors shall be registered in the System for Award Management (SAM) to be eligible for award of a contract. Contractors shall ensure SAM registration is active and shall not assume that CCR information automatically migrated to the SAM system. The official SAM website is https://www.sam.gov/portal/public/SAM/. Contractors are encouraged to complete SAM registration as soon as possible. The Government may not delay award for the purpose of allowing a contractor time to register in SAM.

4. Amendments: All amendments will be posted to FedBizOpps.Gov, the Federal Business Opportunities Acquisition Web Site located at https://www.fbo.gov/. Contactors shall monitor the website for any amendments and acknowledge those amendments, as required.

5. All offers/quotes shall be submitted via email to: david.wallace@bep.gov. All quotes shall be submitted no later than the date and time specified for receipt.

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SOURCE SELECTION INFORMATION – SEE FAR 3.104

PROCUREMENT SENSITIVE – FOR OFFICIAL USE ONLY