Attachment_2_Security_Agreement_R.pdf

SECURITY AGREEMENT

RECEIPT OF DISTINCTIVE CURRENCY PAPER

FOR OFF-SITE TESTING

This agreement between the United States Department of the Treasury, Bureau of Engraving and Printing (BEP) and COMPANY NAME (the Company), whose primary location is COMPANY ADDRESS, provides for the Company to receive up to 200,000 preprinted sheets of Distinctive Currency Paper for testing/evaluation on its currency testing equipment. The Distinctive Currency Paper, hereafter referred to as “BEP Securities”, are made available to the Company only for the purpose of testing and evaluation of the processing capabilities of its currency equipment. By accepting the BEP Securities, the Company clearly understands and agrees to the following terms of this agreement:

1. BEP Securities are considered sensitive Government property subject to full accountability. Authorized personnel from the BEP may conduct an audit and/or on site security inspection at anytime. BEP Securities are, and remain at all times the property of the United States Government;

2. The Company shall limit access to the BEP Securities to employees who have a valid need to know.

3. All BEP Securities and any media containing images of the BEP Securities shall be secured in a GSA Approved Class V security container or equivalent in accordance with AA-F-358H (Federal Specification for safes) when not being utilized for testing.

4. Said containers shall be stored in an area under controlled access which is monitored by closed circuit television (CCTV) within the Company. This area may only be accessed by authorized personnel of the Company.

5. The method of storage must prevent access, use, distribution, or replication by unauthorized persons;

6. Unauthorized possession of BEP Securities or any part thereof (except as provided for by virtue of this agreement) or to any image created in any medium from them shall be prosecuted pursuant to Title 18 of the United States Code;

7. BEP Securities shall not be removed from, or released outside of the premises listed herein without prior notification and written approval of the BEP Office of Security.

The Company shall perform all work at the following location(s) only:

8. The alarm schematics and floor plans of the area to be utilized for securing the BEP Securities in the above location(s) must be submitted in conjunction with signing this agreement. These will be maintained by the Product Security Branch for purposes of evaluating the security of the facility, to reference if a breach has been reported, spruillc Typewritten Text Attachment 2 and/or to assist in inspecting the facility. A Sample Floor Plan is provided (Attachment A). The floor plans should be provided with a minimum level of detail reflecting that of the Sample Floor Plan.

9. The Company shall ensure all equipment used to test and evaluate BEP Securities as well as areas where testing will be accomplished are secure and shielded from public view and not connected to any outside IT network unless authorized by the BEP Office of Security in writing. An internal IT network used in the Company’s office/lab is acceptable as long as it is not connected to an external IT network such as the internet. Sending currency images or accessing currency images from an outside (external to your office/lab) computer is prohibited. The Company may store images of Securities on an external hard disk (drive). The hard drive must be encrypted and compliant in accordance with Federal Information Processing Standards (FIPS) 140-2.

Access must be limited as outlined in Section 2 of this agreement. Additionally, the external hard disk (drive) must be secured when not in use as outlined in Section 3 of this agreement.

10. Reproducing, sending or accessing currency images from an external source such as digital cameras, scanners, camera phones, and photocopiers is prohibited.

11. If the Company representative whose signature appears under Term 19 below has not been cleared for unescorted access to the BEP, he/she will be subject to a NCIC/INTERPOL records check and shall submit a signed Authority for Release of Information (Attachment B) prior to obtaining custody of BEP Securities. These forms shall be submitted to

This representative further accepts complete responsibility for the BEP Securities until they are returned to the BEP. This responsibility shall not be delegated;

12. Information regarding the design and/or features of the BEP Securities shall be safeguarded and revealed only to persons who are employed by the Company with an authorized need-to-know;

13. The Company agrees to cooperate in any investigation involving loss, theft, or misuse of BEP Securities. Any loss, theft, misuse, or suspected compromise of BEP Securities shall be immediately reported to the Manager, Product and Investigations Branch, Office of Security at ;

14 All BEP securities will be shipped by armored carrier (i.e., Brinks, Dunbar, Wells Fargo, etc.) or hand carried in person. All securities must be returned to the Eastern Currency Facility, BEP in Washington, DC by DATE. The return of BEP securities shall be coordinated with PROJECT MANAGER, OFFICE, 14th and C Streets, SW, Room ###, Washington, DC 20228; phone: (202) 874-XXXX.

15. Inadvertent or intentional destruction of any BEP Securities during testing or evaluation will be fully documented and immediately reported to the Manager, Product Investigations Branch at

16. The Company understands that by accepting the use of BEP Securities it agrees to comply with the terms of this agreement, and that failure by the Company to fulfill all terms of the agreement may result in excluding the Company from receiving BEP Securities in the future;

17. With regard to any information provided by the Company in accordance with this Agreement, the BEP will review any requests for such information under its Freedom of Information Act procedures and analyze and apply an exemption of appropriate as required by law. If, however, no exemption applies, the BEP shall notify the Company in advance of any such disclosure under the Freedom of Information Act.

18. By signing this Agreement, the signatory represents that the Company has authorized him/her to bind it to the terms of this Agreement.

Company Name/Address/ Phone #

Please Print Company Representative Name, Title Date

Signature of Company Representative

Direct Work Number Cellular Number

For the U.S. Department of the Treasury, Bureau of Engraving and Printing:

Date Office of Compliance

Date Product & Investigations Division Office of Security

Attachment A

VAULT

LOCATION WITHIN FACILITY

MOTION

MOTION

CARD READER

Camera 1 View

Camera 2 View

VAULT

SECURITY INFORMATION

The secure room (vault) at (Facility Name) is protected by the following systems/devices.

• The building is protected by _______________________________system.

• All entry and exit points are alarmed and or monitored by

• Motion detectors have been placed

• The secure room/vault entry is controlled by

• The safe (if being utilized) is _____________________________________.

• Any other pertinent information concerning security of the facility or rooms being utilized for BEP

Securities

Attachment B