BEP-RFP-15-0368-2_Conform_Copy_8-26-15.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

BEP-RFP-15-0368-2

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Supplies or Services and Prices/Costs

3. Packaging and Marking

4. Inspection and Acceptance Terms

5. Delivery or Performance

6. Contract Administration Data

7. List of Documents, Exhibits, and other Attachments

8. Contract Clauses

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

2. Supplies or Services and Prices/Costs

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 Base Period: ISO Registrar Services in accordance with the attached Performance Work Statement

1 Each

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions

NAICS Code: 541611 Administrative Management and General Management Co...

Base Item Number

Supplies/Services Quantity Unit

0002 0001 Option Period 1: ISO Registrar Services in accordance with the attached Performance Work Statement

1 Each

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Base Item Number

Supplies/Services Quantity Unit

0003 0001 Option Period 2: ISO Registrar Services in accordance with the attached Performance Work Statement

1 Each

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

3. Packaging and Marking

4. Inspection and Acceptance Terms

5. Delivery or Performance

Line Item: 0001 Period Of Performance Start Date Period Of Performance End

Date Period Of Performance Address

9/21/15 9/20/16 BEP-ECF

14th and C Streets, S.W.

ATTN: Accounts Payable Washington DC 20228-0001

US

Line Item: 0002 Period Of Performance Start Date Period Of Performance End

Date Period Of Performance Address

9/21/16 9/20/17 BEP-ECF

14th and C Streets, S.W.

ATTN: Accounts Payable

Line Item: 0003 Period Of Performance Start Date Period Of Performance End

Date Period Of Performance Address

9/21/17 9/20/18 BEP-ECF

14th and C Streets, S.W.

ATTN: Accounts Payable

6. Contract Administration Data

Requesting Office Address

BEP-EHS

Bureau of Engraving and Printing Office of Environmental Health & Safety 301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

MONDANI, GLEN PAUL

GLEN.MONDANI@BEP.GOV

COTR Office Address

BEP-EHS

Bureau of Engraving and Printing Office of Environmental Health & Safety 301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

MONDANI, GLEN PAUL

GLEN.MONDANI@BEP.GOV

Issuing Office Address

BEP-ACQUISITION

Bureau of Engraving and Printing Office of Acquisition 301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

Johnson, Charlene Charlene.Johnson@bep.gov

7. List of Documents, Exhibits, and other Attachments

8. Contract Clauses

Performance Work Statement

ISO Registrars

PERFORMANCE WORK STATEMENT

Revised 26 August 2015

1.0 Background

The Bureau of Engraving and Printing (BEP) is responsible for the design, engraving, and printing of all United States paper currency. The BEP operates two printing facilities, the main facility in Washington, D.C. (DCF), and a second facility located in Fort Worth, Texas (WCF). The major industrial operations at the facilities includes 1) the printing and processing of U.S. currency, and other securities, 2) printing ink production, 3) engraving and electrolytic plate production, 4) photo processing, and 5) other ancillary support services; laboratory facilities, maintenance, product development, procurement, information technology, administrative functions, etc. Major printing equipment components operated by BEP include both sheet fed and web presses, which utilize intaglio, offset, letter press, and gravure printing processes.

The BEP is committed to maintaining certification of its Environmental Management System (EMS) and Quality Management System (QMS). DCF and WCF maintain separate registrations to ISO14001:2004. The DCF most recently completed a surveillance audit in April 2015; WCF is due for a full re-assessment in October 2015.

The BEP maintains registration to ISO9001:2008. A single registration covers both DCF and WCF. The BEP last underwent full recertification assessment in June 2015.

The BEP will require the existing registrations to be honored and respective audits completed to maintain continued certification.

Critical Dates:

DCF ISO14001 (DQS) expiration date: May 02, 2016

WCF ISO14001 (TUV:SUD) expiration date: November 9, 2015

BEP ISO9001 (DQS) expiration date: September 8, 2015 (note: BEP passed a recertification audit for ISO9001 in June 2015. The certificate has not been posted. The next scheduled ISO9001audit will be a surveillance audit in June 2016 )

The objective of this procurement is to secure the services of an accredited registrar to maintain registration of the Bureau's Environmental Management System(s) under the ISO14001:2004 standard and QMS under the ISO 9001:2008 standard or current version of the ISO 9001 standard (potentially, it is anticipated that the standard(s) will be updated during the contract period).

2.0 Scope

The scope of the Bureau's EMS and QMS for all security printing and packaging activities at the DCF facility and the WCF facility which are under the control of the Director of the Bureau of Engraving and Printing. This includes, but is not limited to, the major processes and operations associated with the design and production of currency for the United States of America.

Both facilities have wastewater pre-treatment plants that are permitted by a local POTW. The pre-treatment plant treats waste streams from the presses and from the nickel and chromium plating operations. Both facilities are large quantity generators.

DCF is beginning major construction on a new wastewater pre-treatment facility.

The BEP requires separate certificates for the EMS each facility (WCF and DCF) due to the differences in environmental regulations between the jurisdictions. The BEP requires a single certificate for the QMS covering BOTH facilities.

Miscellaneous Information

• The DCF has two buildings:

o ~1.6 million square ft.

o 1300 employees and contractors o Operating on three shifts

• WCF has one building o ~630,000 square ft.

o 600 employees and contractors

• Applicable Scope: 09 Printing

• Clearance is not required. Auditors will be escorted by BEP employees at all times.

3.0 Contractor Requirements:

3.1 Scheduling of Audits

3.1.1 Audit dates, times of opening and closing meetings, and number of auditors, shall be set and agreed upon by the contractor, the COR, and the respective Facility Representative(s).

3.1.2 Changes to audit dates must be approved by the COR and the respective Facility Management Representative(s).

3.1.3 All auditors, who are scheduled to perform work at the Bureau of Engraving and Printing, shall be approved by the COR prior to the start of the audit.

3.1.4 The contractor shall provide information regarding the qualification of auditors (i.e.

bios, resumes, specific work history in the printing industry) upon request from the

COR.

3.1.5 The contractor shall plan, perform, and report on audits in conformance with the requirements of the most current revision of ISO19011.

3.1.6 When interpreting the requirements of ISO19011, the following cross-references shall be used:

3.1.6.1The "client" shall be the Bureau of Engraving and Printing's Office of Environment, Health and Safety located at the DCF and the Office of Quality (also located at the DCF);

3.1.6.2The "auditor" shall be the contractor or contractor's representative; and, 3.1.6.3The "auditee" shall be the specific facility (DCF or WCF) being audited.

3.2 Audit Planning

3.2.1 The contractor shall deliver a draft audit schedule to the COR and the Facility

Management Representative, at least twenty-five working days prior to the start of the audit.

3.2.2 Weekends, federal holidays, and dates of the BEP's annual shut-down shall not be considered working days.

3.2.3 The contractor shall respond to any suggested revisions to the audit schedule within four working days from date of suggested revision.

3.2.4 Final audit plans shall be approved by the COR and Facility Management Representative.

3.2.5 The auditor and Facility Management Representative may modify the audit plan during the audit provided the modification does not increase or decrease the number of planned audit days and no increase in travel expenses are incurred.

3.2.6 Modification to the number of planned audit days must be approved by the Contract Officer.

3.3 On-site audit activities

3.3.1 The contractor is responsible for producing the identification necessary to gain admittance to the Bureau of Engraving and Printing's operations.

3.3.2 Contractors shall be admitted as visitors and shall be escorted at all times.

3.3.3 Contractors shall follow BEP's security requirements while inside the buildings.

3.3.4 Violations of BEP's security requirements or failure to follow instructions from BEP escorts may result in the contractor being removed from the premise and barred from re-admittance.

3.3.5 The contractor is responsible for all travel expenses related to the removal of an auditor due to security violations.

3.3.6 The contractor shall schedule and attend a meeting at the end of each audit day for the purpose of informing the BEP as to the progress of the audit.

3.4 Reporting

3.4.1 The auditor shall submit a final audit report that conforms to the requirements of

ISO19011.

3.4.2 The final audit report is due no later than 25 calendar days after the last scheduled audit day or after satisfactory responses to audit nonconformities have been received by the registrar.

3.4.3 When audit nonconformities are part of the final audit report, the nonconformities shall be clearly written and include:

3.4.3.1Description of audit evidence found;

3.4.3.2source (i.e. location, date) of the evidence 3.4.3.3requirement statement 3.4.3.4source of the requirement

3.4.4 Audit reports that contain nonconformity statements considered to be unclear will be returned and requested to be recomposed.

4.0 Contractor Qualification

1. The Contractor shall be an ANAB accredited ISO 14001 and ISO 9001 Registrar.

2. Lead Auditors and auditors must be approved by the COR prior to participating on the audit.

3. Audit observers shall obtain written permission from the COR prior to being allowed on-site.

4. Contractors must be accredited to the Printing scope (09) on the ANAB web site (anab.org).

5.0 Work Requirement

1. The Contractor shall provide ISO14001 and ISO 9001 separate assessment and registration services (by contract line item numbers) for each facility which shall include the following:

i. Registration assessment

ii. Annual surveillance audits;

a. Base year

b. Option year 1

c. Option year 2

2. The Contractor shall provide assessment services in the Washington, DC and Fort Worth, TX facilities for the number of employees as follows:

i. Washington, DC facility 1,300 employees (approximate number).

ii. Fort Worth, TX facility, 600 employees (approximate number).

3. The Contractor shall submit a report in electronic format. Reports shall be provided to the Contracting Officer and Contracting Officer's Representative (COR).

4. The Contractor shall provide assessment services to the Bureau of Engraving and Printing at the Washington, DC, and Fort Worth, Texas facilities for a base period, with option for two (2) one-year option periods to include surveillance audits as noted below:

Base Period: 21 September 2015 to 20 September 2016

Option Period 1: 21 September 2016 to 20 September 2017

Option Period 2: 21 September 2017 to 20 September 2018

5. For the purposes of reducing cost and travel, a contractor may combine the ISO14001 audit with an ISO9001 audit held at the same location.

Section D

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING - COMMERCIAL PRACTICE

(a) Preservation, packaging, and marking for all items delivered hereunder shall be in accordance with standard commercial practice and adequate to insure acceptance by common carrier and safe arrival at destination.

All shipments shall be properly packaged to ensure against any possible damage resulting from improper handling, inclement weather, water, excessive heat or cold and to ensure acceptance by common carrier for safe transportation to the point of delivery.

(b) The use of asbestos, excelsior, or shredded paper (all types including waxed paper, computer paper, and similar hygroscopic or non-neutral material) is prohibited.

(c) The Contractor shall notify the Government's point of contact at each delivery point at least two (2) business days prior to the anticipated date of delivery.

(d) All information and/or correspondence, submitted to the Contracting Officer or the COR shall be clearly marked indicating the contract number, description of contents, and Contractor's name for which information is being submitted.

(e) All hazardous materials shall be shipped and delivered in accordance with Department of Transportation rules and regulations as stipulated in 49 CFR 100-179.

D.2 PACKING LIST

(a) The Contractor shall mark all shipments in accordance with best commercial practices.

(b) A packing list or other suitable shipping document shall accompany each shipment and shall show the (a) name and address of consignor, (b) the name and address of consignee, (c) Government contract and purchase order/delivery order number, (d) Government bill of lading number covering the shipment, if any, and (e) description of the material shipped, including item number, quantity, number of containers, and package number, if any.

Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 QUALITY ASSURANCE

Contract quality assurance requirements shall be in accordance with the Quality Assurance Surveillance Plan (hereinafter " QASP") attached to this document (See Attachment M (listed under attachments in Section J). The contractor shall provide a Quality Control Plan (QCP) within 30 days after contract award. The QCP will address how the Contractor will implement, monitor and manage the necessary quality control actions in order to achieve the quality standards set forth by the resulting contract. In essence the QCP is a part of the Contractor's overarching quality control program in driving quality within their performance of this contract.

E.2 INSPECTION AND ACCEPTANCE

(a) Inspection, acceptance, and rejection decisions will be based upon compliance with the contract specifications and requirements. Payment constitutes acceptance and will be made in accordance with FAR§ 52.232-25.

(b) Rejection. When items are rejected for noncompliance, written notifications of the rejection will be furnished by the Contracting Officer or their duly authorized representative(s) within seven (7) calendar days after inspection has been completed for supplies and seven (7) calendar days after the end of the month for services. The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government's terms as to what remedies will be made by the Contractor.

(c) The GOVERNMENT POINT OF CONTACT OR COR will monitor the Contractor's performance to ensure compliance with this Performance Work Statement and any other contract specifications. The Government will use the QASP and the QCP to monitor the contractor or any other method to monitor performance such as random inspections, customer complaints, etc.

(d) When deficiencies are observed the GOVERNMENT POINT OF CONTACT OR COR will notify the Contractor. The Government may require re-performance to correct discrepancies at no additional cost to the Government. The Contractor shall re-perform services within 24 hours of notice by the GOVERNMENT POINT OF CONTACT OR COR, that re-performance is required. The Government may have services which were not acceptably performed by the Contractor performed by other means. The Government may deduct at the discretion of the Contracting Officer the value of services not performed or not satisfactorily performed from the monthly contract amount rather than allowing re-performance. The amount of any deductions shall be determined by the Contracting Officer based upon the Contracting Officer's determination of the value of the services not provided and any administrative expenses incurred by the Government due to lack of performance. Accepting non-conforming services does not waive any of the Governments rights.

Section F

SECTION F – DELIVERIES AND PERFORMANCE

F.1 Period of Performance

This award will result in a base period of twelve (12) months with three (3) twelve (12) month option periods that may be exercised. The Period of Performance (POP) is as follows:

Base period: 20 September 2015 to 19 September 2016

Option Period 1: 20 September 2016 to 19 September 2017

Option Period 2: 20 September 2017 to 19 September 2018

Option Period 3: 20 September 2018 to 19 September 2019

F.2 Place of Performance

All work associated with this requirement shall be performed at the following addresses:

Bureau of Engraving and Printing

District of Columbia Facility (DCF)

14th & C Streets

Washington, DC 20228

Bureau of Engraving and Printing

Western Currency Facility (WCF)

9000 Blue Mound Road

Fort Worth TX 76131

Section G

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Contract Administration

(a) This contract will be administered by:

Bureau of Engraving and Printing-Office of Acquisition

14th and C Streets SW, Office 708-A

Washington, DC 20228

Contracting Officer: Richard Taylor

(b) Written communication to the CO shall make reference to this contract number.

G.2 CONTRACTING OFFICER'S REPRESENTATIVE (COR) – RESPONSIBILITY

See DTAR § 1052.201-70 Contracting Officer's Representative (COR) appointment and authority under Section I-Clauses

G.3 Invoice and Payment Provision

See DTAR § 1052.232-1 Electronic Submission of Payment Requests under Section I-Clauses

Section H

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price Contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification or attachments, shall be binding on the Government unless furnished or agreed to in writing by the CO.

H.3 NON-DISCLOSURE OF CONFIDENTAL INFORMATION & DATA

During the period of performance of the contract, the Contractor might gain access to confidential and Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. The Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a non-disclosure agreement from BEP which will apply to all personnel working under this contract. See Attachment N.

H.4 CONFIDENTIALITY OF INFORMATION

The Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the production and processes of this award is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the

CO.

H.5 NOTICE TO THE GOVERNMENT OF DELAYS

If the Contractor encounters difficulty in meeting the performance requirements, or when the Contractor anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delays the timely performance of this contract, the Contractor shall immediately notify the CO and COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government or any delivery schedule or date or any rights or remedies provided by law or under this contract.

H.6 SECURITY REQUIREMENTS

BEP's facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor's security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

H.7 SECURITY CLEARANCE OF CONTRACTOR'S EMPLOYEES

Contractor Access and Background Clearance. The bureau has been delegated authority from Office of Personnel Management (OPM) to conduct background investigations and to make suitability determinations for employment and facility access per 5 CFR 731. As identified by the Bureau, Contractor and subcontractor employees shall be subjects of background investigations, conducted by the BEP Office of Personnel Security, before assignment to performance of the work or before facility access is granted.

The COR shall provide the Contractor with the document Contractor Request for Investigation on e-QIP within three (3) calendar days after contract award.

After receipt of the above form, the Contractor shall ensure that all contractor employees and subcontractor employees complete the e-QIP application within the time allotted. Only contractor employees and subcontractor employees identified in the contractor's proposals as direct labor requiring facility access to the BEP on a regular basis will be processed for agency access clearances and subsequently be provided authorized access to the Bureau if the agency access clearance is favorably completed. Upon notice by the COR that the Internet database known as "e-QIP" has been initiated for their employees, the contractor's employees will have fourteen (14) calendar days to access the "e-Qip" database, or the access will be cancelled.

If the online questionnaire is not completed within the fourteen (14) calendar days, the system will automatically delete the employee's name from the database. The Contractor is responsible for ensuring that their employees successfully complete the e-QIP on-line questionnaire in a timely manner. Once the e-Quip Application has been successfully completed the COR will notify the contractor that the employee has been accepted and he can come in and be fingerprinted. At that time the additional forms listed will be issued to the contractor that will need by the employee to be completed and submitted at the time the employee arrives to be fingerprinted, which is the final process needed to start the Security Clearance process.

1. Form 306, Declaration for Federal Employment.

2. Criminal Records Release

3. Disclosure and Authorization

4. HSPD-12, Homeland Security Presidential Directive 12. Once all documents have been completed, the Contractor shall coordinate with the COR to schedule a time for all contractor and subcontractor employees to be fingerprinted at the BEP.

The Bureau reserves the right to deny access to its facilities if the contractor or subcontractor employee is deemed unsuitable, based upon adjudicative guidelines established in 5 CFR 731& 732, Executive Orders 10450 and 12968, and BEP policies and directives. Failure to submit the required security information or to truthfully answer all questions contained in security questionnaires and forms may constitute grounds for denial of agency access clearance.

Please note that if an individual or individuals, who have been approved by e-QIP, do not come in within fourteen (14) calendar days to be fingerprinted, that individual or individuals paper work is purged from the system, and the individual will have to apply for and complete a new e-QIP application before any additional action can be taken in the security application process.

Effective immediately, the Bureau will only provide escorts for only those individuals, who have completed the e-QIP requirement and have been fingerprinted. These individuals will be allowed on site while their paper work is being reviewed by OPM and the BEP Office of Personnel Security Division.

H.8 KEY PERSONNEL

(a) The positions listed below are considered to be key positions under this contract. The contractor shall notify the Contracting Officer and COR in writing as outlined below if any individuals listed in the positions below are being removed or replaced, and the contractor shall provide a suitable replacement as outlined below.

Position Name of Individual

Project Manager and/or Supervisor [To be completed upon contract award]

Senior Engineer [To be completed upon contract award]

(b) Should the Contractor decide to remove an individual identified as key personnel from the contract for any reason (e.g., promotion, attrition, long-term illness, death, etc.), they shall notify the COR and Contracting Officer in writing immediately upon realizing that a change is imminent. The Contractor must provide the COR and Contracting Officer with:

(1) A copy of a letter of intent for those individuals not already employed by the Contractor;

(2) Resume of the proposed key personnel or replacement shall be provided to the COR for approval;

and

(3) A detailed explanation as to why the substitution is necessary, including the name of the individual to be replaced.

(c) The COR will notify the Contractor within fifteen (15) working days (upon completion of BEP's Personnel Security suitability investigation) of their decision to approve or reject the proposed substitution.

(d) The COR reserves the right to approve or reject any individual so proposed.

(e) The proposed replacement's qualifications and experience shall be equal to or better than those of the individual(s) being replaced.

(f) Letter(s) of Intent: The letter of intent is a letter from the Contractor to an individual, offering that individual employment under the contract, and the individual's acceptance of that offer. The letter of intent shall contain, at a minimum, the number of hours of work required per day, and the overall period of performance.

(g) The Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the production and processes of this award is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO. This information will be protected by the terms of a fully executed NDA (Attachment N).

H.9 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

(1) Notify the Contracting Officer of a potential conflict, and;

(2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

(3) Present for approval a conflict of interest mitigation plan that will:

(i) Describe in detail the changed requirement that creates the potential conflict of interest; and

(ii) Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

(4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

(5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.10 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.11 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR

42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS), Federal Awarded Performance and Integrity Information System (FAPIIS), Architect-Engineer Contract Administration Support System (ACASS) or Construction Contractor appraisal Support System (CCASS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at http://www.cpars.csd.disa.mil/cparsfiles/cpars/refmatl.htm.

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

Architect-Engineer Contract Administration Support System (ACASS) http://www.acq.osd.mil/dpap/ccap/cc/jcchb/Files/Topical/Past_Performance/guides/acass_policy_manual_2010.pdf

Construction Contractor appraisal Support System (CCASS) http://www.409csb.army.mil/Library/COI/ACASSCCASSUserManual-Nov2012.pdf

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system.

Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.12 CONTROL AND DISPOSAL OF HAZARDOUS CHEMICALS

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) regulations 29 CFR Parts 1910 and 1926. Attention is directed to the control of hazardous material, Section 1910.1200 of the OSHA regulations and the Environmental Protection Agency regulations concerning the disposal of hazardous waste [Solid Waste Disposal Act, as amended by the Resources Conservation Act of 1976, as amended (42 U.S.C. 6901 et seq.)].

H.13 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of any kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor. If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of any kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the CO shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.14 BEP WORKING RESTRICTIONS

(a) When performing work during BEP's working hours, such work must be performed without:

(1) Interfering with Government business;

(2) Unduly restricting traffic;

(3) Causing unsafe conditions for employees and visitors; and

(4) Adversely affecting the operation of BEP equipment.

(b) Failure to adhere to this requirement is considered grounds for termination. In addition, if the CO determines that the Contractor is performing work in violation of any of the above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of BEP at no additional cost to the Government.

H.15 STORAGE SPACE FOR CONTRACTOR'S USE

(a) An existing space close to or within the Plant will be assigned at no expense to the Contractor, for the storage of their bulk Materials and/or Tools and Equipment to be used in the performance of work under the contract. The Contractor will be responsible for maintaining the storage area in a neat and clean condition.

(b) The Government will not be responsible in any way for the Contractor's stored Materials or Tool and Equipment or any other material used in support of this effort.

H.16 USE OF GOVERNMENT FACILITIES ON A NO-CHARGE BASIS

The contractor is authorized to use on a no-charge basis, in the performance of the contract, the Government-owned facilities as identified below:

1. Bureau Canteen (At the Contractor's Expense)

2. Rest Rooms

3. Utility lines

4. Space for storage of materials and equipment as authorized by the COR.

All hose extensions, wiring, etc., required for connection for utility lines shall be furnished by the Contractor.

H.17 UTILITIES

(a) For the purpose of this contract, utilities such as water, electricity and gas will be furnished by the Government at no cost to the Contractor. All extensions, wiring, hoses, etc., required for connection to such utilities shall be furnished by the Contractor. The Contractor will be required to participate in all BEP utility conservation programs. Long distance and Federal Telecommunications System (FTS) telephone services will not be provided. The Contractor is responsible for procuring and installing of phones for such services.

(b) Utility services shall not be interrupted by the Contractor to make connections, alterations, or for any purpose without prior approval by the COR. Requests for permission to interrupt and/or shut down utility services shall be submitted in writing to the COR no less than fifteen (15) business days prior to the date of proposed interruption. The request shall provide the following information.

(1) Type of utility (i.e. water, electricity, gas or compressed air)

(2) Size of the line and the shut-off valve

(3) Area or Area(s) affected

(4) Hour and date of proposed shut-off

(5) Estimated length of time services will be interrupted

(6) Rational for interruption

H.18 VENDOR WARRANTIES

The Contractor shall require subcontractors and vendors to provide all normal and customary warranties, including, but not limited to those, on new equipment, materials, supplies, and spare parts. The Contractor shall include in its contractual arrangements with its subcontractors and vendors provisions whereby said warranties are for the benefit of BEP as well as the Contractor and are directly enforceable by BEP. BEP shall receive a copy of all warranties in effect at contract completion.

The warranty period shall also be indicated on all reimbursable item invoices which are to be submitted with any request for payment.

H.19 INCIDENCE AND ACCIDENTS

If there are any incidences of fire, accidents, or release of hazardous materials/wastes affecting personnel or the Plant, the Contractor shall follow and carry out the guidance as outlined in the Handbook, Safety and Environmental Management Program, and any requirements or agreements that may be entered into with local fire, safety, environmental, or health officials. The Contractor shall provide or assist in the preparation of reports and investigations of an incident or accident.

H.20 POST AWARD MEETING

After contract award, the Government may conduct a post award meeting. The objectives of this meeting are to include;

introduce key participants and explain their roles, review the tasks to ensure a common understanding of task requirements and objectives for all participants and review Deliverables and other matters.

Clauses

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/far

52.202-1 DEFINITIONS (NOV 2013)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR

ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (OCT 2010)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

52.204-2 SECURITY REQUIREMENTS (AUG 1996)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL. (JAN 2011)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

52.211-5 MATERIAL REQUIREMENTS (AUG 2000)

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (MAY

2015)

52.215-2 AUDIT AND RECORDS NEGOTIATION (OCT 2010)

52.215-8 ORDER OF PRECEDENCE-UNIFORM CONTRACT FORMAT (OCT 1997)

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

52.222-2 PAYMENT FOR OVERTIME PREMIUMS (JUL 1990)

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE

CONTRACT LABOR STANDARDS—PRICE ADJUSTMENT (MULTIPLE YEAR

AND OPTION CONTRACTS) (MAY 2014)

52.223-2 AFFIRMATIVE PROCUREMENT (SEP 2013)

52.223-3 Alt 1 HAZARDOUS MATERIAL IDENTIFICATION AND http://www.acquisition.gov/far

MATERIAL SAFETY DATA (JUL 1995)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW

INFORMATION. (MAY 2011)

52.223-6 DRUG-FREE WORKPLACE (MAY 2001)

52.223-10 WASTE REDUCTION PROGRAM(MAY 2011)

52.224-1 PRIVACY ACT NOTIFICATION (APR 1984)

52.224-2 PRIVACY ACT (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-7 INSURANCE-LIABILITY TO THIRD PERSONS (MAR 1996)

52.232-9 LIMITATION ON WITHHOLDING PAYMENTS (APR 1984)

52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

52.233-1 DISPUTES (MAY 2014)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION (APR 1984)

52.242-13 BANKRUPTCY (JUL 1995)

52.246-24 LIMITATION OF LIABILITY—HIGH-VALUE ITEMSALTERNATE I (APR 1984).

52.247-35 F.O. B. DESTINATION, WITHIN CONSIGNEE'S PREMISES (APR 1984)

52.247-68 REPORT OF SHIPMENT (REPSHIP) (FEB 2006)

52.248-1 VALUE ENGINEERING (OCT 2010)

52.253-1 COMPUTUER GENERATED FORMS (JAN 1991)

Class Deviation FAR 52.209-5, Certifications Regarding Responsibility Matters

Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under Federal Law (FEB 2012)

(1) The Offeror, does [] or does not [] have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is…