Bid Documents For

Benzie County Central Schools

PAGING UPGRADE

9300 Homestead Rd Benzonia, MI 49616

Distributed by:

Contact Bret Emerson

616-863-8132 bret@commtechdesign.com

September 9, 2021 mailto:bret@commtechdesign.com

Benzie Central Schools FRONT END 28 0500-1 Paging Upgrade

SECTION 28 0500 – FRONT END

PART 1 - GENERAL

1.01 INTRODUCTION

A. Benzie County Central Schools invites qualified contractors to provide proposals for a Paging

System Upgrade. This work includes:

1. The base bid is the cost for the installation of Paging/intercom/Bell System including all equipment, labor, installation, configuration and testing.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

1.02 CONTACTS

A. The contact for all questions and any addendums during bidding shall be:

Commtech Design Bret Emerson 616-863-8132 bret@commtechdesign.com

B. The owner as referred to in this bid is:

1.03 BID RESPONSE DUE DATES

A. Bids responses are due and shall be received no later than October 8, 2021, at 3:00PM sharp.

1. Emailed copies of the bid responses shall be sent to the following Email addresses:

a. Commtech Design - bids@commtechdesign.com

b. Physical copies of the bid responses will NOT be accepted.

B. A pre-bid meeting will be held on September 28th at 11:00AM. Meet at:

Benzie Central High School 89300 Homestead Rd Benzonia 49616.

Attendance is NOT mandatory

C. All questions shall be submitted to the owner no later than October 1, 2021 at 3:00PM. All questions shall be sent via email to Commtech Design.

• Commtech Design bids@Commtechdesign.com

1.04 BUILDING SITES

A. Work to be completed as part of this bid will be done at the sites as detailed in the drawings and specifications:

B. Access to the sites shall be from 3:30 PM to 11:00 PM Monday thru Friday.

1. Arrangements can be made for additional time on site during each day as scheduled with the owner.

mailto:bret@commtechdesign.com mailto:bids@commtechdesign.com mailto:bids@Commtechdesign.com

Benzie Central Schools FRONT END 28 0500-2

2. All work in the classrooms or hallway shall be completed during the summer or during non-school hours.

3. No work activity shall disrupt the regular school day schedule or in any way intrude upon the teaching and administration of students.

1.05 OWNERS RIGHTS

A. The owner reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the Owner.

B. The owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes that the owner is subject to the Freedom of Information Act. Per formal request the owner will make bid documents available for public review following contract with a successful bidder.

1.06 BID RESPONSE FORMAT -EMAIL PDF

A. The owner requires that all responses be a PDF document emailed to the following people:

a. Commtech Design at bids@Commtechdesign.com B. Bid response email format shall be:

1. Email shall be titled: Benzie Central Schools -Paging Upgrade - Bidder Name – Response

2. Attach to the email a single PDF document that is all inclusive of your bid response.

This document shall be considered your entire bid response.

3. Send a second email with no attachment titled: Benzie Central Schools - Paging Upgrade - Bidder Name – Verification Email

a. This will be used in case there were any issues with receiving the PDF file with the Response Email.

C. Bid response PDF Format shall be:

1. All bid responses shall be submitted on a combined PDF document. Document shall contain:

a. First Page shall be cover page with project name and your company logo.

b. Include fully filled out and signed Bid Form.

c. Single-page synopsis of your bid.

d. Familial Disclosure Form

e. Iran Form

f. Bid Bond (If supplying a check include a copy of the Cashier’s Check. Owner may ask for physical check after the bid due date.

g. Any other forms required in the RFP,

h. Spreadsheet listing products being proposed.

i. Description of the bidder’s response and the services they will provide.

j. Any information the bidder wishes to include that was not specifically required.

mailto:bids@Commtechdesign.com

Benzie Central Schools FRONT END 28 0500-3

1.07 DOCUMENTS

A. The following drawings are part of the bid package.

DWG.

Drawing Name

TC301 Audio/Video Legend, Schedules & Details

TC302 Audio/Video Connectivity Details

TC401A Betsie Valley Audio/Video Floor Plan Unit 100

TC401B Betsie Valley Audio/Video Floor Plan Unit 200

TC401C Betsie Valley Audio/Video Floor Plan Unit 300

TC402A High School Audio/Video Floor Plan Unit 100

TC402B High School Audio/Video Floor Plan Unit 200

TC402C High School Audio/Video Floor Plan Unit 300

TC402D High School Audio/Video Floor Plan Unit 400

TC402E High School Audio/Video Floor Plan Unit 500

TC402F High School Audio/Video Floor Plan Unit 600

TC402G High School Audio/Video Floor Plan Unit 700

TC402H High School Audio/Video Floor Plan Unit 800

TC403A Lake Ann Audio/Video Floor Plan Unit 100

TC403B Lake Ann Audio/Video Floor Plan Unit 200

B. The following specifications are part of the bid package.

Specification

28 0000 Coversheet

28 0500 Front End

Bid Form

Familial Disclosure

Iran Form

28 1000 Technology Overview

28 1800 Paging Bell System

28 7200 Technology Submittals

28 7600 Technology Labeling

28 7700 Technology Testing

28 7750 Technology Training

28 7800 Technology Warranty

PART 2 - PERSONNEL

2.01 BIDDER

A. Minimum Bidder Qualifications:

1. Bidder must be fully licensed and insured.

2. Bidder must be fully authorized by the manufacturer being proposed to install and configure the equipment.

3. Shall have technicians that are fully certified to install and configure the equipment being provided as part of the bid.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the owner’s technology coordinator, architect, construction manager and the technology designer

2.02 PERSONNEL

Benzie Central Schools FRONT END 28 0500-4

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.

B. The contractor shall assign a Project Manager to the project who will have ultimate authority to make decisions, schedule work and fix or repair any non-conforming equipment.

1. Provide a list of the projects of similar size and scope to the work they will be doing as part of this project. Include examples of three projects with similar scope that the PM has worked on in the last three years.

2. The project manager will be the primary contact for this project

3. The project manager shall attend all project meetings and be fully aware of all work going on as part of the project.

2.03 BACKGROUND CHECKS

A. Contractor’s staff may be required to pass a security clearance check conducted by the

Owner.

B. The Contractor shall authorize the investigation of its personnel proposed to have access to facilities and systems on a case-by-case basis.

1. The scope of the background check is at the discretion of the owner and the results will be used to determine Contractor’s personnel eligibility for working within the facilities and systems.

2. Such investigations will include Michigan State Police Background checks (ICHAT) and may include the National Crime Information Center (NCIC) Finger Prints.

3. Proposed Contractor personnel may be required to complete and submit an RI-8 Fingerprint Card for the NCIC Finger Print Check.

4. Any request for background checks will be initiated by the owner or construction manager and will be reasonably related to the type of work requested.

PART 3 - WORK REQUIREMENTS

3.01 DOCUMENTS

A. The contractor shall review all bid documents including specifications and the drawings. The specifications and documents and any addenda detail the requirements of the chosen contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

C. Where any specifications or drawings are not in agreement the higher value or more stringent requirement shall apply and shall be included in the bid pricing.

3.02 PRODUCTS

A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturers shipping container. Provide copy of the shipping lists as part of the project documentation.

3.03 PRODUCT DELIVERY AND LIABILITY

A. The contractor shall be responsible for the complete installation of new and un-damaged products.

B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.

3.04 DAMAGE

A. The contractor shall be responsible for all damage made to the building or any of the buildings contents during their work as part of this project.

B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

3.05 INCIDENTAL WORK AND PERMITS

Benzie Central Schools FRONT END 28 0500-5

A. The contractor shall be responsible for requesting, obtaining and paying for any and all permits required for their work by the local, county, state and federal authorities having jurisdiction (AHJ) over the work being performed.

B. Provide any and all work or equipment required by the Authority Having Jurisdiction (AHJ) that may or may not be specifically noted in these documents.

3.06 INSPECTION OF THE WORK

A. The contractor shall keep up to date as-builts on site for the duration of the project. The engineer may request to see the as-built documents at any time.

B. The Contractor shall promptly facilitate inspection and testing of the Work regardless of expense as necessary or as requested by the Owner, regardless of whether or not the Work in question is his own or that of a subcontractor.

C. If such tests or inspections reveal deficiencies as measured by Construction documents or an independent consultant/testing agency or the owner/engineer, the Contractor shall bear all costs incurred to correct such deficiencies, and the cost to reconstruct any work to meet the contract documents.

D. Contractor shall schedule any and all permit inspections required by the AHJ. Schedule these to support the owner occupancy date required by the owner.

3.07 PROJECT MEETINGS

A. The contractor shall attend project meeting as designated by the owner or engineer.

Attendance is mandatory.

B. Meetings are a minimum of every two weeks onsite. Include these costs for attending project meetings with your bid.

C. Contractor will be required to attend additional meetings onsite or virtually when project timelines require.

PART 4 - WORK SCHEDULES

4.01 PROJECT SCHEDULE

A. It is the intention of the owner to take possession of the Work by the established completion date or earlier, within the shortest time possible consistent with good construction practices.

B. The Completion Date Shall be March 1, 2022.

C. Upon award of the contract the contractor shall provide a complete schedule for their work.

This shall reference dates in the document and be coordinated with the schedule of any other contractors.

1. Include start date

2. Products installed

3. Punch list work complete

4. Substantial Completion

5. Final Completion after system has been working for 30 days with no outages or failures

D. If the work is delayed through the fault of the owner (or of any separate contractor employed by the owner)

1. The Contractor shall notify the owner, in writing, of any condition or situation that in the

Contractor's opinion warrants an extension of Contract Time.

2. The Contractor shall not be entitled to additional compensation or damages due to delays, interference’s or interruptions to the Work or the Project, but shall be entitled only to an appropriate extension of time in accord with the General Conditions of the Contract for Construction.

PART 5 - DEFICIENT WORK

5.01 PRODUCT AND INSTALLATION DEFICIENCIES

A. The Contractor shall expediently correct all deficiencies brought to his attention in writing or verbally by the owner. If, in the opinion of the owner and the technology design or construction

Benzie Central Schools FRONT END 28 0500-6 manager, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the owner may:

1. Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the ownert in an amount to be determined by the owner.

2. Have the deficiencies removed in any reasonable manner available to the Owner, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the Owner for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

PART 6 - GENERAL

6.01 LEGAL REQUIREMENTS

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes, and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the Owner in writing of items in the plans or specifications for this project that violate any applicable codes.

6.02 CLEAN SITE

A. The contractor shall clean the site daily.

B. The contractor shall be responsible for disposal and removal from the site any and all waste and debris generated from their work.

C. All dust or ceiling debris generated as part of the work shall be cleaned each day.

6.03 PREVAILING WAGE

A. This project is not subject to the Prevailing Wage Law; Michigan Public Act 166 of 1965.

6.04 TAXES

A. The bidder is responsible to apply all tax information within their proposal. Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

6.05 PAYMENTS

A. The contractor shall submit an invoice on the AIA form G702/G703 each month. The invoice shall include only work completed at the time of submission.

B. The contractor can be paid for equipment in storage at the owner’s site as long as the owner is provided with proof of insurance for the equipment.

C. The owner will provide payment on the invoice within 21 days of a signed invoice by the engineer and contractor.

D. The owner will retain 10% of the total cost of the project until the system is considered finally complete as detailed in the project documents.

PART 7 - REVIEW OF BIDS

7.01 OWNER REVIEW

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

7.02 BID BOND

A. Provide with the bid response a 5% Bid Bond which is required for all proposals. The bond must be in the form of a certified check or a bond executed by a surety company authorized

Benzie Central Schools FRONT END 28 0500-7 by the State of Michigan. The amount of the bond shall be forfeited if the Contractor, after being awarded the bid, fails to enter into an appropriate contract with the Owner within (30) days.

7.03 PERFORMANCE BOND

A. Successful bidders, for work valued at $50,000 or more, will be required to secure

Performance, Labor and Material Bonds issued for the full amount (100% value) of the contract by a company licensed to do business in the State of Michigan and having an A.M.

Best rating of A- or better. The cost of these bonds is to be included in the proposal amount.

7.04 INSURANCE

A. Contractors must have the proper insurance forms submitted prior to start of their Work. The required insurance shall be written for not less than the limits shown below, or greater if required by law. Contractors will require all subcontractors to maintain similar coverage limits.

The Contractor shall name the Owner as additional insured.

1. Standard Workers Compensation and Employers Liability Employers Liability

a. $500,000 Bodily Injury by Accident—each accident

b. $500,000 Bodily Injury by Disease—each employee

c. $500,000 Bodily Injury by Disease—policy limit

2. General Liability Combined Single Limit Liability

a. $1,000,000 each occurrence

b. Or Split Limit Liability

c. $500,000 Bodily Injury—each occurrence

d. $500,000 Property Damage—each occurrence

3. Aggregates

a. $1,000,000 General Aggregate

b. $1,000,000 Products-completed operations

c. Automobile Liability Combined Single Limit Liability

d. $500,000 each accident Or

e. Split Income Liability

f. $500,000 Bodily injury—each person

g. $500,000 Bodily injury—each accident

h. $500,000 Property Damage—each accident

4. Umbrella Insurance

a. $2,000,000 Limit over primary insurance

7.05 REVIEW OF BIDS

A. Bids will be reviewed based on the following criteria:

1. Compliance with bidding documents

2. Price

3. Responsiveness to owner’s requirements

4. Experience and references with similar projects

5. Manufacturer’s relationships and personnel that are certified in the manufacturer’s equipment.

6. Any on-going costs associated with the equipment or installation.

7. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

END OF SECTION 28 0500

BID FORM

Benzie County Central

Paging Upgrade

PAGING UPGRADE

TO: Benzie County Central Schools

Company Name:

hereinafter called "Contractor", does agree to provide equipment and labor as described in the specifications and drawings.

Total Base Bid $ (in numbers)

The base bid is the cost to provide and install the audio paging/bell system including the headend, cabling, speakers and configuration of the system at all buildings.

See specificaitons and drawings

Alternate #1 $ (in numbers)

Alternate #1 includes replacing the existing speakers shown on the drawings as S,D-2

The base bid inclues re-wiring these speakers. Include in the Alternate #1 price the removal of these speakers and replacemnt with another similar sized speaker.

See drawings for locaiton of these speakers.

Authorized Signature:

Name (printed):

Date:

Email:

Telephone:

Bid Form - Benzie Central Schools - Paging Upgrade 1

BID FORM

Benzie County Central

Paging Upgrade

Addenda

The Contractor acknowledges receipt of the following addenda and has included their costs in the Total Base Bid price shown above.

Addendum # Dated: Addendum # Dated:

Contractor Address: Phone:

Fax:

E-mail:

Voluntary Alternates:

Voluntary alternates are allowed and may be considered at the discretion of the owner. For each voluntary alternate, provide a brief written description and attach additional information as requried to fully describe intent. All alternates shall be completely inclusive and shall not require any additional work by other trades.

1.

Descripton

Add / Deduct (circle one) $

2.

Descripton

Add / Deduct (circle one) $

Breakout Pricing

As a courtesy to the owner, provide pricing that details the costs of new paging system per building.

Breakout pricing per building. Assume the HS and MS is one system

High School and Middle School

Lake Ann Elementary

Betsie Valley

END OF BID FORM

Bid Form - Benzie Central Schools - Paging Upgrade 2

STATEMENT REGARDING FAMILIAL RELATIONSHIP

AFFIDAVIT OF _______________________________

(name of affiant)

STATE OF MICHIGAN

COUNTY OF _______________

______________________________makes this Affidavit under oath and states as follows:

1. I am a/the President Vice-President Chief Executive Officer Member Partner Owner Other (please specify) __________________________________

Of ____________________________________, a bidder on a construction project for (insert name of contractor)

_______________________________________ that involves, at least in part, construction (insert name of school district) of a new school building or an addition to or repair or renovation of an existing school building.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated ___________________

Subscribed and sworn before me in ________________County, Michigan, on the ______day of _________________, 200__

______________________________________(signature)

_______________________________________(printed)

Notary public, State of Michigan, County of _______________

My commission expires on _____________________________

Acting in the County of ________________________________

Iran Economic Sanctions Act Certification

I am the _____________________ of _________________________________, or I am (title) (Bidder Company) bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the

Paging Upgrade to Benzie County Central Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL

129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

Benzie Central Schools TECHNOLOGY OVERVIEW 28 1000-1

SECTION 28 1000 – TECHNOLOGY OVERVIEW

1.01 SECTION INCLUDES

A. This section provides a project overview and general project and Contractor requirements for technology work.

B. The “Contractor” as referred to in these specifications, shall be the bidder whose bid is eventually chosen as the winner.

C. The “Engineer” as referred to in these specifications, shall be Commtech Design and its representative on this project.

D. The “Owner” as referred to in these specifications, shall be Benzie Schools and its representatives.

E. In the detailed specifications and on the contract drawings, the phrases “or equivalent,”

“approved equivalent,” “approved equal,” “or equal” and “engineer approved equivalent” shall be used interchangeably and shall mean the same thing.

F. All equals, equivalents, or alternates shall be approved by the Engineer prior to ordering or installation. Without approval, deviation from the products listed in the specifications and on the drawings, shall be presumed to be nonconforming and shall be removed and replaced at the direction of the Engineer and at the Contractor’s expense.

1.02 DESCRIPTION OF PROJECT

A. Paging Systems

1. Provide and install a new Paging system at the locations noted.

2. Paging system shall be a combined Paging and Bell system that shall support the entire building or buildings as noted

3. Work shall include but not be limited to:

a. Paging headend and software

b. Interfaces of the paging system to other systems noted

c. New paging speakers

d. Removed and replaced speakers

e. Cabling for connectivity of:

A) Data network B) Telephone system C) Auxiliary inputs D) Desktop interface

f. Software on user PC’s

g. System Configuration, Bell schedules and system training

4. All cables shall be terminated and tested as per the specifications.

a. All cables shall be supported by J-hooks in the ceiling.

b. Label all cables

c. Test all cables.

5. Contractor shall provide personnel and equipment for full training and commissioning of the system.

6. The extent of the work shall be as shown on the drawing and detailed in these specifications.

B. Post installation documentation

1. Each contractor shall provide post installation documentation as per the specifications.

Shall include but not be limited to:

a. Red-lined as-built drawings

b. As-built detailed connectivity of AV and Network Systems

c. As-built cable locations and cable labels at each location.

d. Mark all splice locations

e. Update of all access control locations and equipment at each door

Benzie Central Schools TECHNOLOGY OVERVIEW 28 1000-2

f. Camera locations and camera numbers.

g. Spreadsheet (hard copy and Excel file) for all network, Wireless, telephones and cameras detailing:

A) Mfg. Part number B) IP Address C) MAC Address D) Device number (Camera #, Telephone # etc)

1.03 STORAGE OF MATERIALS

A. All materials shall be secured when not in use by the Contractor.

B. It shall be the Contractor’s responsibility to secure all equipment including all material to be installed as part of the contract. No changes shall be made to the contract due to loss or theft of equipment and materials not officially accepted by the Owner.

1.04 PERMITS

A. The State of Michigan requires that the Contractor apply for and obtain permits for data telecommunication installation.

B. This is required under State of Michigan Public Act 230. The inspector at the State of Michigan states that the code never exempted data telecommunications from permits and previous rules had overstepped their bounds. Only exemptions to the permit requirements are found in Public Act 230 MCL125.1528a.

1. There is not a license required to apply for a permit per Public Act 407

MCL339.5737(3)(o).

C. The Permit is required under Public Act 230. The permit is under 2017 Michigan Electrical

Code rules Part 8.

D. People who can obtain the permit include the Owner of the building or a company representing the owner. See Public Act 230 MCL125.1510.

1. Contractor shall be required to apply for and obtain the permit

2. Contractor shall be required to install the data telecommunications system to fully meet all code requirements and requirements of the Inspector and Authority Having Jurisdiction (AHJ)

E. State inspector has noted that the inspection process for data telecommunications is the same as any other inspection.

1. Do not cover or conceal any wiring without approval.

2. Electrical Inspectors will be conducting the inspections.

3. Contractor shall be responsible for scheduling the inspections and attending the inspections with the inspector F. State inspector has noted that the inspectors will be inspecting for code compliance including manufacture’s installation instructions for the cables and terminations.

G. An installation may not pass inspection if there is any Non-compliance with the code.

1.05 REFERENCE SPECIFICATIONS-CABLING

A. All work applicable shall conform to the following standards:

B. ANSI/TIA-568-C.0, “Generic Telecommunications Cabling for Customer Premises”, C. ANSI/TIA-568-C.1, “Commercial Building Telecommunications Cabling Standard”, D. ANSI/TIA-568-C.2, “Balanced Twisted-Pair Telecommunication Cabling and Components

Standard”, ANSI/TIA-568-C.3, “Optical Fiber Cabling Components Standard”, E. ANSI/TIA-568-C.4, “Broadband Coaxial Cabling and Components Standard”, F. ANSI/TIA/EIA-569-B Commercial Building Standard for Telecommunications Pathways and

Spaces G. IA-606-B: Administration Standard for the Telecommunications Infrastructure of Commercial

Buildings including all Updates and Addenda.

H. TIA-607-C: Generic Telecommunications Bonding and Grounding (Earthing) for Customer

Premises.

I. EIA-472 General Specification for Fiber Optic Cable J. EIA-472A Sectional Specification for Fiber Optic Communication Cables for Outside Aerial

Benzie Central Schools TECHNOLOGY OVERVIEW 28 1000-3

K. EIA-472B Sectional Specification for Fiber Optic Communication Cables for Underground and Buried Use

L. EIA-472C Sectional Specification for Fiber Optic Communication Cables for Indoor Use M. EIA-472D Sectional Specification for Fiber Optic Communication Cables for Outside

Telephone Plant Use N. NEC, 2015, or latest edition available O. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the

PD

P. IEEE 802.3at PoE+ • Ratified in 2009 • 34.2W at the PSE, with min of 25.5W available to the

PD

Q. IEEE 802.3bt-2018 - IEEE Standard for Ethernet Amendment 2: Physical Layer and

Management Parameters for Power over Ethernet over 4 pairs

1.06 CONTRACTOR-ALL

A. Each contractor shall be responsible for inspecting their own work and ensuring it meets the project requirements.

B. Contractor shall have a project manager who will be responsible for all work, workers, equipment, cabling and project management for their work. The project manager shall have the authority to make decisions for the contractor and schedule all workers.

C. Contractor shall attend all project meetings throughout the project.

D. All work on the project shall meet all applicable state, federal, local and industry codes and be installed according to the requirements of he Authority Having Jurisdiction (AHJ).

1.07 CONTRACTOR –AUDIO/VIDEO

A. The Contractor shall accept complete responsibility for the installation, certification, and support of the system. Contractor shall show proof that they have the certifying manufacturer's support on all of these issues.

B. All work shall be performed and supervised by Audio/Video Technicians and Project Managers who are qualified to install audio/video systems and cabling and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

C. The Audio/Video Technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed.

D. The vendor (including Subcontractor(s) if any) shall have a proven track record in audio/video system configuration and installation. This must be shown by the inclusion of details of at least 3 projects involving the installation of like sized audio/video systems that have been completed by the vendor in the last 2 years. Names, addresses, and phone numbers of references for the three projects shall be included.

PART 2 - PRODUCTS

2.01 FIRESTOPPING

A. Each contractor shall be responsible for firestopping around their cables and the raceways.

B. Shall be completed inside and around all conduits after cable installation.

C. Firestop for the area between the cable and the edge of the conduit shall be Nelson No. FSP, CLK or LBS+. Contractor shall install the best firestop for each individual installation.

1. Firestop shall be installed with regard to local and national building codes.

2. The firestop shall be a putty like substance that expands under heat and will not allow flame to pass for a designated period of time.

3. Firestop shall conform to all NEC, NFPA, and UL requirements.

4. Some wall pass-thru’ s are shown on the drawings. The Contractor shall utilize these where possible.

5. Where the contractor must install cables through a wall where there is no pass-thru already provided, the Contractor shall be responsible for installing a fire-rated pass-thru and fire-stopping the conduit after cable installation.

D. Firestopping is required at all riser conduits and all pass thru’s.

Benzie Central Schools TECHNOLOGY OVERVIEW 28 1000-4

1. Each cable tray penetration of a wall shall be firestopped after cable installation. Use pillow type firestop to allow additional cables to be installed in the future.

2. Where riser conduits pass through floors, the area between the concrete and the conduit shall be firestopped. This shall be completed with a putty or liquid firestop product. Fill in the space with mineral wool, and then install the firestop on top. All firestop shall be of sufficient thickness to secure the rating required by code.

3. After final cable installation, install a putty firestop around all cables where they enter and exit conduit pass thru’s and conduit risers.

4. All firestop shall be installed to provide the fire rating as described by local fire code.

5. It shall be the responsibility of the Contractor to verify that all conduits, walls, and raceways required to be firestopped have been firestopped.

E. Contractor shall provide a label at each penetration and firestop location detailing the

UL rated fireproofing solution that was used in the specific application.

1. Apply sticker to the wall near the firestopped conduit.

2. Provide a sample of the label to the designer for review as part of the submittals.

PART 3 - EXECUTION

3.01 INSTALLATION

A. Contractor shall be familiar with the location(s) where the work will be done. No additional compensation will be made for items the Contractor claims he was not aware of during bidding.

B. Work Area:

1. All work areas shall be cleaned at the end of each day. All debris shall be cleaned and removed from the site and disposed of in the approved container for the site.

2. All equipment shall be moved out of common areas and stored in the Contractor’s lay down area, or in other approved storage locations on site.

3. Any work that is low hanging, or may otherwise impede the general use of the space, and cannot be removed, shall be flagged and cordoned off by the Contractor.

C. All equipment and parts shall be installed in a neat and workmanlike manner. Good installation principles shall be used throughout the project.

D. All cables routed above the drop ceiling or in the ceiling area shall be installed square to the building. Diagonal cable runs are not permissible.

E. All cut edges of conduits, boxes, raceway, etc., shall be trimmed and filed so that no burrs or rough edges will damage cable as it is installed.

F. All surface raceways, including conduits in exposed areas shall be painted to match the existing colors of the surrounding area.

G. If, in the course of the work, the Contractor damages, marks, or misplaces any ceiling tiles, the Contractor shall repair, and/or replace the ceiling tile to the original condition.

1. The Engineer shall decide if ceiling tiles have been damaged. Based on the

Contractors proposed fixes, the Engineer shall decide the best course of action to repair any damage done by the Contractor to the ceiling tiles.

H. It shall be the responsibility of the Contractor to repair any damage done to the structure or finishes in the building by the Contractor. The building shall be returned to its original condition prior to final sign off of the project.

I. Firestop shall be installed to meet national and local codes.

3.02 DOCUMENTS

A. The Contractor shall fully read the contract documents including the detailed specifications, and the detailed drawings.

B. No additional compensation shall be made for any portion of the project which the Contractor did not know of or understand prior to providing the bid response.

C. In the case of any discrepancies between the detailed drawings and the detailed specifications, the Contractor shall provide the higher quality or more stringent requirement.

Benzie Central Schools TECHNOLOGY OVERVIEW 28 1000-5

3.03 WORK PLAN-POST BID (CHOSEN CONTRACTOR ONLY)

A. Along with the submittals the Contractor shall provide a work plan for the implementation of the system they are installing. The plan shall include scheduled dates for major milestones, and all phases required for completion prior to final cutover.

B. The work plan shall list all items that must be completed by the Contractor or Owner to provide a smooth install of the system. The Contractor shall be responsible for all costs associated with the planning and cutover. The Owners only responsibility is to act as a liaison between the Contractor and the users.

C. The work plans shall include a time-line and a cutover date for the systems within each building. Contractor shall be responsible for all aspects of scheduling the work, including notification of the users, the administration, and the telephone service provider.

D. The work shall commence within 10 days of award of the contract. The Contractor shall be responsible for attending weekly project meetings at the Owner’s site to report on progress and keep the project team informed of the work being done

E. The work plan will be reviewed at each project meeting for compliance and updates.

F. Work shall immediately begin on site surveys to determine the existing infrastructure, conduit and raceway placement and determining placement of new system equipment. The Contractor shall be responsible for moving, relocating, and reconnecting any and all existing equipment required for the installation of the new systems.

G. After work plan and system approval by the Engineer the Contractor can begin work on infrastructure work that does not impede users.

H. The Contractor shall be responsible for working with the Owner’s Information Technology staff and administrators.

END OF SECTION 28 1000

Benzie Central Schools PAGING & BELL SYSTEM 28 1800-1

SECTION 28 1800 – PAGING AND BELL SYSTEM

A. This section provides detailed specifications for the new audio Paging/Bell system in the building.

1.02 DESCRIPTION OF PROJECT

A. The school shall have a new audio paging/bell system.

1. The system shall consist of, but not be limited to speakers, cabling, headend equipment, volume controls, an interface to the telephone system, a paging microphone and programmable control software.

2. System shall be one-way for each zone.

3. See drawings for zones required

4. Integral to the system shall be a programmable bell system that will work through the paging system speakers. The bell system shall allow multiple bell schedules and programming of bell schedules by the owner.

5. Speakers shall be installed where shown on the drawings. The different paging zones shall be wired individually for occupied spaces.

6. Control of the zones and bells and other configuration parameters shall be via a Windows or Apple based PC interface. The control system shall allow dynamic change of paging and bell groupings as well as the bell schedule.

7. The paging system shall be fully integrated into the telephone system so that announcements can be made from any phone within the school.

8. The paging system shall derive its time from the internet or from a national standard time device. The paging system shall be set to exactly the same time as the clock system.

1.03 SHOP DRAWINGS

A. Shop drawings shall be submitted by the Contractor for approval prior to installation of the work. The shop drawings shall show all data relating to the structural, electrical, wiring diagrams, etc.

B. The wiring and connectivity to be added to any racks and wallfields shall further be shown.

Changes shall be reflected on existing layouts where applicable. For all new racks or wallfields required, the Contractor shall show a total elevation view of the layout.

C. Shop drawing shall specifically detail speaker zones and their associated zone designations.

1.04 CONTRACTOR

A. The Contractor shall accept complete responsibility for the installation, certification, and support of the system. Contractor must show proof that they have the certifying manufacturer's support on all of these issues.

B. All work shall be performed and supervised by technicians and project managers who are qualified to install Integrated paging/bell systems and cabling and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

C. The vendor (including Subcontractor(s) if any) shall have a proven track record in paging and bell system configuration and installation. This must be shown by the inclusion of details of at least 3 projects involving the installation of like sized systems that have been completed by the vendor in the last 2 years.

PART 2 - PRODUCTS

Benzie Central Schools PAGING & BELL SYSTEM 28 1800-2

2.01 MANUFACTURERS

A. The manufacturer of the paging/bell system shall have been designing, manufacturing, and installing systems for a period of no less than 5 years.

B. Approved manufacturers,

1. Valcom Class Connection

2. Bogen Nyquist E7000 series

3. Carehawk

4. Telecor T2 or XL

5. Rauland Telecenter

6. Three Sixty Communications Galaxy/Raptor

7. Others as approved prior to bid.

2.02 MATERIALS

A. The paging system and associated bell system shall provide at a minimum the following functions and features:

1. The integrated paging/bell system shall allow administrators to make announcements or sound tone events to any individually wired group of speakers, or any electronically combined group of speakers or any individual classroom.

2. Administrators shall be able to access the speakers through any telephone tied directly into the telephone system or designated paging system handset.

3. System shall interface with any telephone system, thus allowing an upgrade or replacement of the telephone system without suffering a requirement to replace, or lose any feature of, their paging system. Any system that limits system features based upon any selected telephone system, and/or is proprietary to one or only a few telephone systems shall not be acceptable.

4. Pass codes shall be available to restrict access to the system if the owner deems them necessary.

5. Speaker zones shall be software assignable to different owner required groups. These groups shall be independent of the time/bell groups.

6. Provide time/bell schedules with the ability to automatically administer 4 or more schedules at any given time.

a. Each scheduled event shall be capable of utilizing any one of 5, user defined internal tones/auxiliary sources. Automatically administered schedules shall be capable of simultaneous operation.

b. Schedule administration, modification and creation functions must be available through administration PC software.

c. Systems that do not allow the management of schedules with PC software shall not be acceptable.

d. Bell tones shall be through windows Media files or equal and shall be fully customizable.

7. Distribution of general announcements shall be possible from any administrative telephone, staff telephone, or classroom telephone. The system shall be capable of providing all-call, group call, multiple group call, individual classroom calls or dial-on-the-fly page groups.

8. The system shall provide for the distribution of emergency announcement(s) from any authorized telephone to all areas furnished with a loudspeaker. Emergency announcements shall have the highest system priority

9. The system shall be a global switching system,

10. The system shall also be capable of providing multiple zones.

B. The electronics of the paging/bell system shall have the following capabilities:

1. The system shall be microprocessor based, and shall be capable of handling up to the number of points shown on the drawings or more as the system connectivity requires.

See drawing for zone and classroom requirements

2. System shall be modular in design and capable of expanding in increments.

Benzie Central Schools PAGING & BELL SYSTEM 28 1800-3

3. Programmable features shall be stored in non-volatile memory and shall not be lost due to power failures.

4. System functionality must include the capability to manually distribute any number of tones or pre-recorded files via pushbuttons, contact closure, or dial up tones from any administrative telephone.

a. These tones shall be customizable with respect to cadence, type, and duration.

Dial up tones must only be accessible by authorized users.

b. These tones shall be able to be Windows Audio Files or other standard MP3 files.

5. The system shall have the ability to control all system relays. Relays shall be DTMF controlled, automatically cycle at a programmed time of day, follow time schedule events, follow time group events, follow security calls, and follow emergency and ADA calls. All relays must be software programmable with the flexibility to change as required.

6. The system shall provide at least three simultaneously operating, non-restrictive program distribution channels. The audio program material shall be controlled and distributed with administration PC software allowing simple and easy changes.

a. Systems that require manual operated switch-banks or DTMF telephone codes for distribution shall not be acceptable.

7. The system shall be capable of adding auxiliary inputs such as an IPod, MP3 player or CD player to play over any group of speakers at a certain time. The auxiliary input shall be assignable just like bell tones and announcements.

a. Shall be assignable to play during passing time between classes.

8. Shall tie to the national time clock to keep the bell system on the correct national time.

Provide equipment and cabling required to keep the bell system on the correct time.

C. The interface for control of the time events and paging groups shall be via a PC with an Ethernet connection to the network.

1. Control software shall be installed and reside on three (3) administrator’s PC’s. The software shall guide the user through the setup and control of all aspects of the paging and bell system.

2. Provide a 1, 2, 3, or 4-digit numbering plan, thus allowing the zone to be custom numbered as per the owner’s requirements.

3. Individual groups of speakers wired in sequence shall be assignable to a distinct number. The system shall have the capability of assigning numerous groups of wired speakers to one dialing group. All groups shall be programmed by the Contractor prior to acceptance of the system.

4. The control software shall be a Windows-based, GUI interface that allows the owner to control zones and the bell schedule.

D. The actual system electronics shall be capable of being mounted in a standard 19-inch relay rack or being mounted on a communications wallfield.

1. Power shall be from a standard 110V AC outlet or UPS system.

2. System shall have a ground connection that can be attached directly to a telecommunications ground bar.

3. If the system is to be installed in a 19” communications rack or cabinet, the contractor shall provide that cabinet.

2.03 SPEAKERS

A. Speakers for all drop-ceiling areas, unless otherwise noted shall be 8 inch speakers that fit directly into the drop ceiling tile.

1. Speaker shall be an 8 inch loudspeaker with a painted white baffle.

2. Each speaker shall have a 6oz. magnet.

3. Sensitivity shall be 95dB at 4ft/1W.

4. Speaker voltage shall be 25 or 70 volt.

5. Provide a tile bridge with each speaker for installation in a standard drop ceiling.

6. Provide a backcan for each speaker.

7. Speaker shall have taps at 1/8W, 1/4W, 1/2W, 1, 2 and 4 watts.

Benzie Central Schools PAGING & BELL SYSTEM 28 1800-4

8. Shall be capable of talkback through intercom/paging system.

9. Each speaker shall have an individual volume control on the speaker.

10. Paging system speakers for drop ceilings shall be Atlas Sound # SD72WV or equal.

11. Where the speaker shall be mounted flush into the drywall the contractor shall provide a backbox for the speaker.

B. Speakers for exterior, gymnasium, and mechanical spaces shall be horn type speakers:

1. Horns for the exterior of the building shall be 15-watt horns that are weather-resistant.

2. Each horn shall be capable of being mounted to a standard double-gang backbox.

Speaker cables shall route through the base of the speaker and shall not be exposed.

3. All horns shall be white in color and be capable of being positioned anywhere in a 360-degree axis.

4. Exterior 30-watt horns shall be Atlas Sound GA-30T or equal.

C. Speakers for indoor areas where there is no drop ceiling shall be installed inside a backbox that provides support for the speaker when mounted directly to the building structure.

1. Speaker shall be an 8-inch loudspeaker with a painted white baffle and backbox.

2. Each speaker shall have a 10oz. magnet.

3. Sensitivity shall be 92dB at 1M/1W.

4. Speaker primary voltage shall be 70Volt.

5. Shall be capable of talkback through intercom/paging system.

6. Provide all mounting hardware required to attach speaker and backbox to the building structure.

7. Speaker shall have 70 volt taps at .25, .5, 1.2 and 4 watts.

8. Paging system speakers for drop ceilings shall be Atlas Sound # SBMS or equal.

D. Speakers for indoor areas where there is no drop ceiling shall be installed inside a backbox that provides support for the speaker when mounted directly to the building structure.

1. Speaker shall be an 8-inch loudspeaker with a painted white baffle and backbox.

2. Each speaker shall have a 10oz. magnet.

3. Sensitivity shall be 92dB at 1M/1W.

4. Speaker primary voltage shall be 70Volt.

5. Shall be capable of talkback through intercom/paging system.

6. Provide all mounting hardware required to attach speaker and backbox to the building structure.

7. Speaker shall have 70 volt taps at .25, .5, 1.2 and 4 watts.

8. Paging system speakers for drop ceilings shall be Atlas Sound # SBMS or equal.

E. Rectangular speakers for ceiling tile installation

1. Atlas IED #DT12 or equal

2. These are replacement for existing speakers

3. Installation of these is part of Alternate #1

2.04 AUXILIARY EQUIPMENT

A. Desktop microphone for paging system:

1. The microphone shall be a desktop model that has a locking mechanism on the control bar.

2. Pickup of the microphone shall be uni-directional while being…