Bentley - SOW dated 20260320.pdf

Statement of Work Headquarters U.S. Army Installation Management Command

Enterprise Public Sector 365 (EPS 365) Enterprise License Subscription (ELS)

Bentley Systems, Inc.

20 March 2026

1. Scope: Headquarters, U.S. Army Installations Command (IMCOM), in coordination with the U.S. Army Corps of Engineers (USACE) Computer Aided Design (CAD)/Building Information Modeling (BIM) Technology Center (USACE’s Technical Center of Expertise) is responsible for managing the U.S. Army portfolio of CAD and BIM software products produced by Bentley Systems, Incorporated (Bentley). This portfolio of software is used to support a number of Army-wide efforts requiring CAD, BIM, GIS and other related software applications.

2. Background: The Army has procured an Enterprise Public Sector 365 (EPS 365) Enterprise License Subscription (ELS) from Bentley since 2008. Bentley’s ELS is a standard delivery offering for all commercial and government clients worldwide.

Under the ELS, the entire Bentley catalog of eligible software is made available to the U.S. Army worldwide in unlimited quantities. The ELS allows Army users worldwide access to this suite of CAD/BIM engineering and design applications.

These applications cover a wide variety of technical engineering and design efforts serving missions of organizations across the Army.

The Bentley ELS also includes SELECT coverage for all products accessed through the ELS program, which includes product updates and upgrades, and access to Bentley Technical Support for all ELS users.

The Bentley ELS includes a Bentley LEARN subscription, which provides:

- Unlimited live training in a virtual environment

- Unlimited On-Demand Training

3. Applicability: The Army ELS applies to all Army organizations and associated personnel including the Army National Guard and Reserves. This includes soldiers and civilians working for all Army organizations, as well as “embedded” contractors working directly on behalf of Army organizations as agents of the government. The ELS does not provide software for use by other government contractors as GFE (Government Furnished Equipment) unless agreed to in writing in advance by Bentley and the U.S. Army. ELS coverage does not extend to contractors hired for specific projects, including Architect-Engineer firms, design-build firms, and construction firms.

4. General Requirements: The Army requires a Bentley ELS software with the requirements below. The vendor shall supply the deliverables listed in Paragraph 6.

Requirements:

- Unrestricted access to Bentley’s comprehensive portfolio of applications

- Software updates

- 24/7/365 technical support provided by our world-class team of application experts

In addition, the Army’s ELS also includes 100 days of Bentley-provided on-site training per year (see table below in Paragraph 6).

The CAD/BIM Technology Center shall preform contract administration for the period of performance of the contract.

5. Period of Performance: Base Year for 12 months beginning 1 April 2026 – 31

March 2027, and two (2) subsequent option years (12 month) beginning 1 April 2027

– 31 March 2028 and 1 April 2028 – 31 March 2029.

6. Materials:

Item Units Quantity EPS 365 Enterprise License Subscription

(ELS) EA 1

On-site Training Days 100

Optional items:

Item Units Quantity

Bentley ELS Administrator Days 20 Bentley Software Optimization Consultant Days 30

7. Delivery: Confirmation of subscription renewal shall be delivered electronically to the following Points of Contact (POC):

HQ IMCOM G4

Attn: Doug Enfield 2405 Gun Shed Building 2261, 1st Floor, 219 San Antonio, TX, 78234-1223 douglas.v.enfield.civ@mail.mil

8. Invoicing:

The contractor shall provide invoices in accordance with FAR 32.905(b). The POP for each invoice shall be for one calendar month. The contractor shall submit only one invoice per month per order/contract. The appropriate USACE office will receive the invoice by the 25th calendar day of the month after either:

• The end of the invoiced month (for services) or

• The end of the month in which the products (commodities) or deliverables (fixed-priced services) were delivered and accepted by the Government.

a. Posting Acceptance Documents: A draft invoice shall initially be submitted monthly via email to the Customer Representative below to allow certification that the services have been received and electronic acceptance of the invoice.

Douglas V. Enfield ArMA Program Manager G-4 Business Ops, IMCOM HQ douglas.v.enfield.civ@army.mil

With the PM at CEHNC carbon copied (Cc) for situational awareness.

• Project Manager Name (CEHNC Acquisition PM) joshua.m.cavanaugh@usace.army.mil

b. Posting Invoice Documents: The contractor shall submit all invoices along with acceptance from the authorized agency customer representative via email to the following locations for processing: **Invoices not submitted to the below E- Mail addresses will be rejected.

• ITS_CIS_INVOICES@usace.army.mil joshua.m.cavanaugh@usace.army.mil (CEHNC Acquisition PM)

Contractors shall NOT submit invoices via Wide Area Workflow (WAWF). All invoices submitted to WAWF will be rejected.

NOTE: The acceptance of the authorized agency customer representative is REQUIRED prior to the approval of payment for any invoice submitted.

c. Content of Invoice: The contractor’s invoice will be submitted monthly for work performed the prior month. The invoice shall be submitted on official letterhead in Adobe’s Portable Document Format (PDF) and shall include the following information at a minimum.

• Name and address of the contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.)

• Invoice date and number

• Entire contract number, contract line item (CLIN) number, the order number and modification number as applicable.

• Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the purchase order/contract description.

• Delivery tracking information to include tracking number and name of the person accepting delivery.

• In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work. Read receipts may help substantiate electronic delivery.

• Name and address of official to whom payment will be sent.

d. Final Invoice: Invoices for final payment must be so identified and submitted within 60 days from task completion and no further charges are to be billed. A copy of the written acceptance of task completion must be attached to final invoices.

e. Release of Claims: The vendor shall include a Release of Claims (ROC) with final payment request. Final invoices submitted without a ROC will be rejected and returned to vendor, with request to resubmit. The ROC shall be signed, include the final Purchase Order/Contract/Task Order amount, vendor address, and company stamp/seal. The Release of Claims template is attached and is available upon request from the Acquisition PM.

RELEASE OF CLAIMS

Contract No: _____________________________________ Delivery/Task No: _____________________________________ Project Description/Name: _____________________________________ Contractor Name: _____________________________________

Pursuant to the terms of subject Obligation No. and/or Task No. and in consideration of enclosed of final payment request for Invoice No.

_________________ in the amount of $____________________________, Dated ________________. The Contractor agrees obligation No. has been paid in full for total obligation amount of $_________________________ , to (Company Name) ___________________________________________, (Address)

Hereinafter called (“contractor”) or assignees, if any, the contractor upon full payment of said sum by the United States of America (hereinafter called (“the Government”) does remise, release, and discharge the Government, its officers, agents, and employees, of and from all liabilities, obligations, claims, and demands whatsoever under or arising from the said contract/task order.

**Vendor has been made aware that if certified payment for the above-mentioned invoice number is not received per payment terms of subject contract this ROC is void and shall be resubmitted upon receipt of certified payment. **

IN WITNESS WHEREOF, this release has been executed on the (date).

By: _____________________________ (signature), Date:

Name: _____________________________ Title: _____________________________

WITNESS: _________________________ (signature), Date:

Name: _____________________________ Title: _____________________________

Company Seal: ______________________________