Beltz_12_Ammonia_Phase_II_Full_Bid_Documents_OPENGOVr1.pdf

C I T Y O F

SANTACRUZ

WATER DEPARTMENT

INVITATION FORBID,

SPECIFICATIONS, AND CONTRACT DOCUMENTS

FOR

BELTZ 12

AMMONIA REMOVAL

IMPROVEMENTS PROJECT PHASE II

cwo #2022-002

SANTA CRUZ CITY COUNCIL

Fred Keeley, Mayor

Renee Golder, Vice Mayor Sandy Brown Sonja Brunner

Shebreh Kalantari-Johnson Scott Newsome

Martine Watkins

Matt Huffaker, City Manager

Bonnie Bush, City Clerk Administrator

Anthony P. Condotti, City Attorney

Heidi Luckenbach, Water Department Director

Bids Open May 1st, 2024, 1:30 PM

Isidro Rivera, RCE No. C72965 Interim Deputy Director I Engineering Manager

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CITY OF SANTA CRUZ

WATER DEPARTMENT

TABLE OF CONTENTS

BELTZ 12 AMMONIA REMOVAL IMPROVEMENTS PROJECT PHASE II,

cwo #2022-002

ADVERTISEMEN.T .FOR BIDS •.••••••. · •••............••.•...••.••••••••••••••••••••••••.•• 1-1

IN'STRUCTIONS TO BIDDERS ........................................ .i•····················· 2-3

2. 1 GENERAL INSTRUCTIONS . . . . ............................ .................................... 2-3

2. 1.1 Obtaining Bid Documents ....... . . . . ............. .... ...... . .. .. ...... . .. . ........... . . . . .......... . 2-3

2. 1.2 Defmitions ................................................... ................. . . ........ .... . ... ............. 2-3

2. 1.3 Bid Preparation .................... ....... . ........ .. . . . . ................. ... . . .... .......... ............. 2-3

2. 1.4 Examination of Contract Documents, and Site of Work .. ..... . . . . . . . . .. ........... 2-3

2.1.5 Interpretations and Addenda ... ..... ..... ....... .... ... ..... . . . . .... .................... ........... 2-4

2.1.6 Qualification of Bidders ..... ....... . .... .. . ......... . ......................................... . .... . . 2-4

2.1. 7 Local Hire Requirements ................................... ............. ... . . ...... . . . ........... ... 2-4

2.1.8 Bid Security ..................... .. . ...... . . ..... .............. . . . .. .. ; . .. .... . . . . ...... .. .................. 2-5

2.1.9 Preparation of Bid ........ ....... ............ . . . . ... ...... ... .. .... .............. .. . .... . ................ 2-5

2. 1.10 Submittal of Bid ... . . ............ . .......... ...... ...... ..... . . . ................ .... . ..... ..... . ... ........ 2-5

2.1. 11 Modification and Withdrawal of Bid .. .... . .... .... . .............. . ..... .... . .. ........ . ...... 2-6

2. 1. 12 Non-Mandatory Pre-Bid Conference .......................................................... 2-6

2.1.13 Bid Due Date .................... . . . . . . . . . ... . .... . .... ...... ... . . . . . ... . . . ...... . . . .. . . . . . . . ... . .. . . . . . .... 2-6

2. 1. 14 Opening ofBids .......................................................................................... 2-6

2.1.15 Award of Contract ........ . ... .. . . .. .... . ... ...... . . ............ . . ... .... . . . . . . . . . . ,, .................... 2-6

2.1. 16 Bid Protest ..................................................... .......... . .......... ... . ... . ..... . ........ . . . 2-6

2.1. 17 Execution of Agreement ..................... . ......................... . . ....... .. . . . . ..... .... . .. ... 2-7

2.2 BID PROPOSAL (SUBMIT WITH BID) . ........ ... .......... . .......... ..... . ..... . . ....... . .... 2-8

2.3 NONCOLLUSION DECLARATION (SUBMIT WITH BID) .. .... . .... . .. ...... . ... 2-10

2.4 BID FORM{SUBMIT Wrm Bm) ....................... . .... . ............... ........... . .... ... . 2-11

2.5 BID SECURITY FORM (SUBMIT WITH BID) ......... .......... . ... . . .... . ... .... · : · ·· · · · 2-12

2.6 BIDDER INFORMATION FORM (SUBMIT WITH BID) . . . .... . . ..... . ........... . .. 2-13

2.6.1 Bidder's Qualifications ........ . ..................... . .... ... . .... ..... ................. . .. ......... 2-13

2.6.2 List of Subcontractors .............. . ......... ................. . ........ .... . ...................... .. 2-14

2.7 DIR COMPLIANCE AFFIDA VIT (SUBMIT WITH BID) ......... . ...... . .......... . . 2- 16

2.8 CALIFORNIA AIR RESOURCES BOARD (CARB) REQUIREMENT FOR

CERTIFICATE OF REPORTED COMPLIANCE . .. . . ........ .. . .. ........ . ...... . ................ . .......... 2- 18

3. CONTRA.. CT FORMS .................................................................................. 3-1

AGREEMENT 3- 1

FAITHFUL PERFORMANCE BOND . . ... . .. . ............. ... . ...... . . ..... . ... .. ........ . . . . .... . . . . .. . . . ............... 3-6 LABOR AND MATERIAL BOND .. .. . . . ..... . . . ........................ . ......... . ......... . ... . ...... . . ............... . . 3-9

ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION .. . .. . ... 3- 12

GOOD NEIGHBOR COMMITMENT ................ . .. . . ... ....... . .. ...... . ..... . . . .. . .. . . .. . . . ..... . .. . ... . . . ... .. . 3-15 i

4. SPECIAL PROVISIONS ............................................................................ 4-1

5.

4.1 . GENERAL REQUIREMENTS ..... .. .. . . . . . .... ... . . . .. .. .. . . . . . ....... . . . . . . . . . . . . .... . . .. ...... . . . . . .... . . . .. . . . . . . .. 4-1 4 .1.1 Location and Scope . . . .... . . . ...... . . . . . ...... . . . .. . .... . .. .. .. . .. . . . .. . . . . . . .. . . . . .......... .... . . .... . . .. 4-1

4.1.2 Time of Completion . . . .. . . ... . . . ... . . . . ..... . . . . . . . . . . . . ... . . . .. . . .. .. .. .. . . . . . . . . .. . . . ..... . .. . .......... 4-1 4 .1.3 Failure to Complete Work on Time (Liquidated Damages) ... . . . . . . ...... . .. . .... . .. 4-1

4.1.4 Final Completion/Correction Period . . . .. . . . . . . . . .. .... ... .. .. . . . . . . ... . . . ... . . . . .. . . . . .. . . .. . .... 4-1

4.1.5 Local Hiring Compliance Forms . . . .. . . . . ... . ... . . .. .. . . . ... ... . . . . . . . .. . . . . . .. . .. . . .... . . . . .. . .... 4-2

4.1.6 Apprentice Hiring Records and Compliance Forms .. . . .... . .. . . . .. ....... . .. .. .. ... . . . . . 4-3

4.1. 7 Retention . . . . . ... . . .. .. . . . . . . .. . . . . .. . . . ... .. . . . . .. . . . . .. . . . . . . . .. . . . . . ..... ..... . . .. . . . . . . . ... . .. . . . ... . . .. . . . .. 4-3 4 .1. 8 Securities in Lieu of Retention . . . . . . .. .. . . . . ..... . . . ....... . . .. .. . . . . . . . . ... .. . ... . ... . . .. . . . .... . . . 4-4

4.1.9 Good Neighbor Commitment . . . . ................. . . . . . ..... . ..... .......... ........ ................. 4-4

4.1.10 Assignment of Unfair Business Practice Claims . . . . .. ... . . . . . ....... . . . . . . . .. .. .. . . . . . . . . . 4-4

4.1.11 Third Party Claims . ........ .. ... .. .. . . . .. .. . ..... ... . . ......... .......... . . . . . . .... . ... . . .. . . . . . .. ... .. . . . . 4-5

4.1.12 Dispute Resohition . . .. . . . . . . . . . .. . . .... . . . .. . . . . . . .. ....... . . .. . . . ... . . . . . . . . . . ... . . . .. . . . ... . ....... . . . . . . 4-5

4.1.13 Force Majeure ....... . . ... . . . .. . ... . . .... . . .... . . . . . . ... . . . ....... . ..... . .. . . . .. . . . . . . . .. . ... . ... . . . . .. ...... . 4-5

4.1.14 Contractor Not an Agent . . . .. . . . .. ... . . . . . . .. . . . ... . . ... . .. . . . . . . . . . . .. . . . . . . . . . . . . .. ..... . . .. . ..... . ..... ... . . . . . 4-5 4 .1.15 Conflicts of Interest. . . . . . . .. ... . . . . . . . . . ... .. . .. . . .. . . . . .. . . ... . . . . . .. ... . . . . ... . .. . . . . .... . . . . . . .. . . . .... . 4-5

4.1.16 City Property ... . . ....... .. . . ........ . . .... . . ................. ...... . . . ....... . .. . . . . . . . . . . . . . . . ......... ..... . . . . ....... 4-6

4.2 REVISIONS TO CITY'S STANDARD SPECIFICATIONS . .. . ... . .. ....... . . . . . . . 4-7

4.2.1 Insurance Requirements . . . . . . . . .. . . . . . . . . . . . . . . .. . . . . . .. . . . . .. . ....... . . .. . . . . . . ... . . ...... . . . .... .. . . . . 4-7

4.2.2 Trade Names and Alternatives ... . . ... . . . . . . . . . . . . . . . . . .... . ... . . .. . . . . . . . . . . . . ... .. . . ...... .. . . . .... 4-9

4.2.3 Labor Discrimination . . . . . . .. . . . . . .... . ..... . . . . ... . . . . ... ... . . ........ . ... . . .. . . . ..... ....... . . . . . . . . .... 4-9

4.2.4 Prevailing Wage .. .. . . . . .... .... . ........ .. . . . .... . . . ... . .......... .. .. .. . . .. . . ... . . . ... . . . . . . . . . . ... . .. . . . 4-10

4.2.5 Public Safety·········.······················································································· 4-10

4.2.6 Subcontracting ..... . . . . ......... . . . . .. .. . .. . . . . . . .. .. . . . . ...... .... .... . . .... ... .. .. ... ... . . . . .. . .. ..... . . . 4-10

4.2. 7 Protection of Public Utilities . . . .. . .. . . . . . . . . . . .. . ... .. .. . ... . . . . .. . . .. . . . . . . . . . . . . . . .. .. . . . ... . . . . . . 4-11

4.2.8 Hours of Work .. . . . . . . . . . . . . . . ... . . . . . . . . . .. . .. . ... . . . .. . . . . . . ..... . . . .. . . . . .. . ... . .... .. ... ... . . .. .. ....... 4-12

4.2.9 Partial Payment . ............ ........ ..... .. . . ....... ... . . . . . ... . . ....... ...... ........... . . . ..... .... ..... . 4-12 4.2.·10 Fi11al Payment ..... .... ... . . . .. ..... . . .. . . . . .... . . . . ...... . .. .. . .. . . ... ... . .. . . .... . .. . . ..... . ...... . . .... . . 4-13

4.3 DAS FORM 140 (FROM REV. l /04) .. . .. ... . ... . .. .' . . . . . .. ....... . . . .. ..... . . . .. . ... . ........ .. . .. . . ....... .. . . . ... . . 4-14

4.4 DAS FORM 142 (FROM REV. 9/03) ... . .. . . . ... . ... . . .... ... .. . ..... . . . ..... . ... . ............... ... 4-15 GOOD FAITH EFFORT STATEMENT FOR LOCAL HIRE .... . . . ; . ... . ... ... .. .. . . . . . . . . . ........ . .. . . . 4-16 LOCAL HIRE RESIDENCY COMPLIANCE .... ........... . . . . . .. . . . . . . . . . .. . . . . . ..... . ..... . . . . . . . ........ .. ... . 4-17

PROJECT REQUIREMENTS ................................................................... 5-1

5 .1 TECHNICAL SPECIFICATIONS ... . . . . . . . . ..................... ........ . . .. . . . .... .... . . . . . . .. . . . ..... . . ...... . . . .. .. ..... . .. . 5-1

5.1.1 Submittals ...... .... . . . . . .. . . . ... . . . . . . . . . ... . . . .. . . . . . . . . . .. ; . . .. . .... ... . . . ... . . . . . . . .... ... . . . . . . . .. . ........ 5-1 5 .1.2 Existing Utilities . . . .. .. .. .. . . . .. . .. . . .. ...... . . . ... . . . . .......... . . .. . .... . . . .. . . .. .. .... . . . . . . . .. . . ... . . . . . 5-1 5 .1.3 Traffic Control . . . . . ......... . . ........... · .. . . . . . . . ..... . . . ... . ... .......... . . . . .. . .... .... . . . ........ . ........ 5-1

5.1.4 Pipeline Connections .............. . .. .. . . . . .. . ...... . . . . . . . . . ........ . . . . .. . . . . . . ... .. . ........ . ... . . ... . 5-2

5.1.5 Clean-up of Site and Erosion Control .. . . . . .. . ......... . . . . .. . . . . . . . . . . . . . . .. . . .. . . . . .... . . ...... 5-2

5.1.6 Project Water ... . . ................. .... . . . . .. ... . .. . . . . . . . . .. . . . . . .......... . ... . . . . . .. . . . . ....... . . ... . .. . . .. 5-2

5.1.7 Inspection . . . . . . . . . . . .... . . . .. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . ..... . .. . . .. .. . . . . . . . . ............ . . ... . . . . 5-2

5.1.8 Coordination of Work with Others .. . ... . . . . . . .. . . . . . .. . . . . . . . . ....... . . . .. . . .... . . .. . .. . . . . .. . . . . 5-3

5.1.9 Site Safety and Security ............ . ...................................... .............. ... . . ... . . . . .... 5-3 5 .1.10 Confined Space Entry Program .... . . . . . . . . . .. . . . . ... . . . .. . . . . . . . . .. . . . . .. . .. . ...... .. . . .. . .. . . . . . . . 5-4 ii

5.1.11 Supervision and Superintendence . .. . . . . . .. .. .. . . . .... . ............ . .. . . . . ... ... .. .. .. . .. . .. .. ..... 5-5

5.1.12 Storage and Supply Management .. . .. . . . .. . . . .. . . . . . .. . .... ... . .. . . .... . . .... . . . . . . .. .... ......... 5-5

5.1.13 Noise Control .. . .. .. ........ . . . . . .. . . . . . . . . ... . . ... . . . . . ... . . ... . . ..... . . . ... . .... . . ...... . . . .. . ........ . . . . . . 5-5

5.1.14 Dust Control . . ... . . . .. . .. . . .. . . . . ........... . .. . . .. . ... . . . . .. . . . . .... ... . . . .............. . . .... . . . . . .. .. . . . . ... 5-5 5 .1.15 Pollution Control .. . . . . . . . . . . .. . ... .. .. .. . . . . . . . . . . ........ . .. . . . ... . . . ................ .... . . .. ...... . . .. . . .. 5-5

5.1.16 Sanitary and Septic Waste .... . .. . . ... . . . . . . . . . . . . . . . . . . .......... ... . . . . . . . .. . . . .. . . .. . . . . ... . . .. . . . . . 5-6 5 .1.17 Water Conservation . ... . .. . . . . . . .. . . . . . ...... .. . . . . . .. . . .. .. ... . . . . . . . . . . . . . . . .... . . . . . . . . . . . . . . .. . . . . . .. . . . ... . .. 5-6

5.1.18 Vehicle and Equipment Cleaning . . . .... . . . . .. . . . . .. . ...... . . . . . .. . . . . . . . ........... . .. . . ................ . . 5-6 5 .1.19 Vehicle and Equipment Fueling and Maintenance . . . . .... ...... . ... . . . .. . . . . . . .. . . . . . . .. . . . . . ... . 5-7

5.1.20 Examination of Site . .............. .. . . ... . . .. . . .. . . ..... . . . .. .. . . ........ .. .... . . . . . . ....... .. ..... . . . . . .. .. ....... 5-7

5.2 DESCRIPTION OF BID ITEMS .... . . .... . . . .... . . . .... . ....... . . . .... . . .. . . . . .. . . . . . ....... . . .. . . 5-8 Item No. I: Mobilization ............................... . .. .............. .................... . .. . . ......... ................... 5-8 Item No.2: OSG System Installation ... . . . . . . . . .. .. .. .. . . . . ...... . . . ... . . . . . . . .. . . . .. . . . .. . .. ... . . . . . . . . . . . . . ...... . . 5-8 Item No.3 : Equipment Integration by SyCal Engineering, Inc ... . ... . . . . . . . . . . . . . . . . . . . . . . .. . . . . ....... 5-8

6. PROJECT PLANS AND DRAWINGS ..•••.••••••••••••••.•••••••••••••••••••.••••.••.•.••• 6-1

EXHIBIT A: 6-2

BELTZ 12 AMMONIA REMOVAL IMPROVEMENTS PROJECT SPECIFICATIONS

PHASE II 6-2

EXHIBIT B : 6-3

SY CAL ENGINEERING· SCOPE AND FEE ........................................................................... 6-3

EXHIBIT C: 6-4

SANTA CRUZ WATER DEPARTMENT STANDARD SPECIFICATIONS • • • • • • • • • • • •.• • 6-4 iii

1. ADVERTISEMENT FOR BIDS

NOTICE IS HEREBY GIVEN that the City of Santa Cruz, California, invites sealed Bids for the following Project:

BELTZ 12 AMMONIA REMOVAL IMPROVEMENTS PROJECT PHASE II,

cwo #2022-002

Sealed bids for the construction of the Project will be received at the Santa Cruz Water Department, 2 12 Locust Street, Suite C, Santa Cruz, CA 95060, ootil May 1, 2024 at 1:30 PM. At that time the Bids received will be publicly opened and read.

Bids will be received for a single prime contract for the replacement of the existing On-Site Generation (OSG) system for Sodium Hypochlorite with a new one and all associated work.

The Engineer's estimate anticipates that the total bid price will be $664,000 and the Contract Time for the completion of all the Work of the Project is 233 calendar days. The proposed Work is generally described as follows:

Remove the existing OSG system including the OSG unit, Brine Tank, filters, water softeners, Hypo Tank and other associated equipment and piping. City Operations is responsible for transporting and storing the removed OSG system for use at another location Install and integrate the new OSG system

Bidding Documents may be downloaded, , from City's eProcurement portal at https://procurement.opengov.com/portal/santacruzca. Prospective Bidders must create a FREE account with the City's eProcurement portal, Open Gov: https://procurement.opengov .com/portal/santacruzca., even if Bidding Documents are obtained from a plan room or source other than the OpenGov portal.

The OpenGov portal will be updated periodically with Addenda, lists of registered holders of the Bidding Documents, reports, and other information relevant to submitting a Bid for the Pr�ject. All official notifications, Addenda, and other Bidding Documents will be offered only through this website. City is not responsible for Bidding Documents, including Addenda, if any, obtained from sources other than the designated website or the City.

A non-mandatory pre-bid conference will be held at April 11 , 2024 at 1 :30 PM, at the Beltz 12 site at 2750 Research Park Drive, Soquel CA 95073. All Prospective Bidders who attend this pre-bid conference must sign in on the City-provided sign-in sheet.

The Contr�ct will he.awarded to the lowest responsible responsive bidder. The City reserves the right td reject any·�or� all Bids,,)ncluding for any minor irregularities. The City may reject a Bid if the City determines that any of the bid prices are materially oobalanced to the potential detriment of the City.

Each bid shall be accompanied by one of the following forms of Bidder's security: cash, certified or cashier's check drawn upon a responsible bank, or Bid Bond executed by an admitted surety insurer, made payable to the City of Santa Cruz. The Bidder's security shall be in an amount equal to at least ten percent (10%) of the total bid price, and shall be conditioned to be forfeited to the City in the event that the Bidder, if their bid is accepted, does not execute the Contract for the Project and provide the required bonds, certificates of insurance, and endorsements as required. A bid will not be considered unless one of the approved fonns of Bidder's security is enclosed with it.

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Bidders and their proposed subcontractors shall hold such licenses as may be required by the laws of the State of California for the performance of the work specified in the Contract Docwnents. Bidders bidding as the Prime Contractor shall possess a valid California Contractor's General Engineering License "A" at the time of contract award and throughout the contract term. The Contractor will also be required to ensure that all subcontractors working on this Project are holding valid licenses suitable for their trade.

This Project is subject to compliance monitoring and enforcement by the DIR pursuant to the California Labor Code section 1771. 4. No General Contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1 (a)). No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725�5. Additionally, the General Contractor and all Subcontractors must make good faith efforts to hire qualified individuals who are residents of Santa Cruz County as required by Santa Cruz Municipal Code (SCMC) Chapter 3.10, and to employ apprentices who are enrolled and participate in a viable apprenticeship program approved by the Division of Apprenticeship Standards.

Progress payments are subject to 5% retention withholding until thirty five (35) calendar days after recording the notice of completion. Pursuant to California Public Contract Code Section 22300, for monies earned by the General Contractor and withheld by the City to ensure the performance of the Contract. The General Contractor, may, at its option, choose to substitute securities meeting the requirements of California Public Contract Code Section 22300, or have the retained, earned monies deposited in an escrow account at a federal or state chartered bank.

Bidder shall verify compliance with California Air Resources Board (CARB) requirement for certificate ofreported compliance regarding in-use off-road diesel-fueled fleets regulation as stated in California Code ofRegulations, Title 13 § 2449 et seq.

For all further requirements regarding Bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

Technical questions and requests for infonnation related to this Invitation for Bids should be directed to Katy Fitzgerald, Management Analyst, at kfitzgerald@santacruzca.gov.

This Advertisement is issued by:

Dated:

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3/2s/211 / I I

2. INSTRUCTIONS TO BIDDERS

2. 1. 1 Obtaining Bid Documents

2. 1 GENERAL INSTRUCTIONS

Bid documents, including Drawings and Specifications, can be obtained in any of the following ways:

Type Source Contact Cost Electronic City File Send request to kfitzgerald@santacruzca.gov or call 83 1 - Free Copy Share Website 420-5210 Electronic Open Gov h!ms://grocurement.o.12en1:,ov.com/Qortal/santacruzca Free Copy Procurement 2 1 2 Locust St., Suite C $0.25

Paper City Water Santa Cruz, CA 95060 per Copy Dept. 83 1.420.52 10 printed

8 am to 5 pm, Monday -Thursday page

If Bidders receive bid documents for this project from any other source, they should contact the Water Department's Engineering Division to ensure they are recorded as a plan holder. Only Bidders who appear on the Water Department's plan holder list willbe notified by the Water Department when Addenda to the Contract Documents are issued. Failure to include signed addenda with.the bid package may result in rejection of the bid. It is the sole responsibility of the Bidder to include all issued addenda in the bid package.

2. 1.2 ·Definitions

Contract Documents - Contract Documents include this Invitation For Bid document, the Standard Specifications documents referenced in the Agreement, the Particular Specifications defined below, the Bid Proposal, and the resulting Agreement.

Particular Specifications - Refers to the Special Provisions (Section 4), Project Requirements (Section 5), and Exhibits of this document and addenda or other documents issued by the City as part of the bid process.

Standard Specifications - Refers to the documents referenced in the Agreement.

2. 1 .3 Bid Preparation

Complete sets of Contract Documents must be used in preparing Bids; the City does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents.

2. 1 .4 Examination of Contract Documents, and Site of Work

It is the responsibility of each Bidder before submitting a Bid to:

1 . Examine and carefully study the Contract Documents, including any Addenda and the other related data identified in the Contract Documents.

2. Visit the Sites and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, storage of equipment and materials, and perfom1ance of the Work.

3 . Become familiar with all federal, state, and local Laws and Regulations that may affect cost, progress, or performance of the Work.

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4. Become aware of the general nature of the work to be performed by City and others at the Site that relates to the Work as indicated in the Contract Documents.

5. Determine that the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

2. 1.5 Interpretations and Addenda

All questions regarding the meaning or intent of the Contract Documents are to be submitted in writing via the OpenGov Question and Answers tab. The contact for this project is:

Matt Zeman Engineering Associate City of Santa Cruz Water Department 2 1 2 Locust Street, Suite C Santa Cruz, CA 95060 mzeman@santacruzca.gov

Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by the Water Department as having received the Contract Documents. Questions received less than five ( 5) working days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. No addenda will be issued within three (3) working days of the bid opening date.

2. 1 .6 Qualification of Bidders

For a bid to be considered complete and responsive at the time of bid opening, a Bidder will hold valid State of California Class A Contractor's Licenses AND possess the qualifications obtained through prior project experience outlined in the Bidder's Qualifications Form. Bidders, and their subcontractors, will be required to register with the State of California Department of Industrial Relations as a public works contractor and maintain compliance with prevailing wage laws.

2. 1 . 7 Local Hire Requirements

The Contractor, and all subcontractors, must comply with the local hiring provisions of Chapter 3 .10 of the Municipal Code of the City of Santa Cruz, which is incorporated into these Contract documents by reference. Chapter 3 . 10 specifically requires City Contractors and subcontractors to make good faith efforts to hire qualified individuals who are local residents, as workers on City public works projects of estimated value of greater than the formal bid limit, unless prohibited by State or Federal laws or regulations.

The Contractor and all listed subcontractors must complete and submit to the City, after the Award of Contract and prior to the issuance of the Notice to Proceed, the form entitled, "Good Faith Effort Statement for Local Hire," as contained in these Contract Documents.

The Contractor must also complete and submit to the City, on a weekly basis, documentation oflocal hiring.

The certified payroll documents required as part of this Contract will be deemed acceptable documentation if the certified payroll documents are accompanied by the form Local Hire Residency Compliance of these Special Provisions or if certified payroll documents are modified to include the information therein.

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2. 1 .8 Bid Security

A Bid must be accompanied by Bid security made payable to the City of Santa Cruz in an amount not less than ten percent ( I 0%) of the total amount of the bid, and in the form of a certified or cashier's check or a Bid Bond. The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required Contract security and met the other conditions of the Notice of Award, whereupon the Bid security will expire or be returned. The City of Santa Cruz reserves the right to revoke the award of the Contract and the Contractor's bid security will be forfeited if required documents are not delivered in an acceptable form within ten ( l 0) calendar days, excluding weekends and legal holidays, after the date of the written notice of Contract award. The bid security of all Bidders may be retained by·· the City for up to sixty ( 6 0) calendar days after the bid opening, whereupon bid security will expire or be returned.

2. 1.9 Preparation of Bid

The Bid Form is included with the Contract Documents. All blanks will be completed by printing in ink or by typewriter and then signed. A Bid price will be indicated for each section, Bid item, alternative, adjustment unit price item, and unit price item, listed therein, or the words "No Bid," "No Change," or "Not Applicable" entered.

• All names will be typed or printed in ink below the signatures.

• Bids will be clearly written without erasures or deletions.

• Bids will be signed by a duly authorized officer or agent.

• Total sum of bid will be ·written out in words and shown in numerals.

• The Bid will contain a signed copy of all Addenda.

• The Bid will contain evidence of Bidder's authority and qualifications.

• Bidder's State of California contractor license number will also be shown on the Bid Proposal.

2. 1. 10 Submittal of Bid

A complete and responsive Bid will include all of the following:

1. Bid Proposal, Section 2.2 2 . Non-Collusion Declaration, Section 2.3

3. Bid Form- Payment Item Schedule, Section 2.4

4. Bid Security, Section 2.5

5. Bidder Information Form, Section 2 .6

6. DIR Compliance Affidavit, Section 2.7 7 . CARB Requirement for Certificate of Reported Compliance, Section 2 .8 8 . All Addenda issued and signed by Bidder

Bid will be submitted no later than the date and time prescribed and at the place indicated in the Invitation to Bidders and will be enclosed in a sealed envelope plainly marked with the project title, the name and address of Bidder, and will be accompanied by the Bid security and other required documents. If a Bid is sen� by mail or other delivery system, the sealed envelope containing the Bid will be enclosed in a separate envelope plainly marked on the outside with the notation "BELTZ 12 AMMONIA

REMOVAL IMPROVEMENTS PROJECT PHASE II, CWO #2022-002."

No bids received after the time fixed for receiving them will be considered. It is the responsibility of the bidder to see that bid is received on time. No telephone bid or telephone modification for a bid will be considered.

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2. 1. 1 1 Modification and Withdrawal of Bid

A bidder may withdraw their bid, either personally or by written request, at any time prior to the scheduled tinle for the opening of bids.

2. 1 . 12 Non-Mandatory Pre-Bid Conference

A non-mandatory pre-bid conference will be held at April 1 1 , 2024 at 1:30 PM at the Beltz 12 site at 2750 Research Park Drive, Soquel CA 95073. All Prospective Bidders who attend this pre-bid conference must sign in on the City-provided sign-in sheet.

2. 1. 1 3 Bid Due Date

Sealed bids for the project will be received by the City of Santa Cruz Water Department, until May 1, 2024 at 1:30 PM at the Water Engineering counter located at 2 1 2 Locust Street, Suite C, Santa Cruz, California 95060, in a sealed envelope plainly endorsed:

BELTZ 1 2 PHASE II AMMONIA REMOVAL IMPROVEMENTS PROJECT,

cwo #2022-002.

2. 1.14 Opening of Bids

The sealed bids will be publicly opened and read aloud on May 1 , 2024 at I :30 PM.

No bids will be accepted later than the above date and time. Closing time to receive bids will be verified from the Water Department Engineering Division wall clock. Any bids received after this date and time will be returned to the sender, unopened.

2 . 1. 15 A ward of Contract

The Contract, if awarded, will be awarded to the responsible and responsive bidder who has proposed the lowest Contract Sum, subject to the City's right to revoke the award of the Contract if required documents are not delivered in an acceptable form and within ten ( 1 0) calendar days after receipt of written notice that the Contract has been awarded. The City of Santa Cruz reserves the right to reject any and all bids and waive any irregularity or minor defects in any bids received.

In evaluating the responsibility of Bidders, the City will consider the qualifications of Bidders and may consider the qualifications and experience· of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted.

City may conduct such investigations as deemed necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

2 . 1. 16 Bid Protest

Any Contractor who unsuccessfully bids on a City Contract or any trade association representing workers who would have potentially been employed by such a Contractor may file a protest. The bid protest will be in writing and filed with the City Clerk within five (5) calendar days of the date of the City's written notice of intention to award the bid. The City Council will hear the bid protest prior to award of the Contract. The

2-6 protesting party may protest the bid award for the City's or successful bidder's failure to comply with Contract requirements or applicable provision of City Code. The bid protest will clearly set forth the basis for the bid protest . Grounds not set forth in the written protest may not be considered by the City Council at the bid protest hearing. The City Council will sustain a bid protest if the protesting party demonstrates by clear and convincing evidence that, as specified above, the City would act improperly in awarding the bid. The decision of the City Council will be final.

2 . 1 . 17 Execution of Agreement

The Contractor will be allowed ten ( 1 0) calendar days, excluding weekends and legal holidays, from the date of the written notice of Contract award within which to del iver:

1 . Executed Construction Agreement 2 . Faithful Performance Bond in a n amount equal to one hundred percent ( 1 00%) o f the Contract price 3 . Labor and Material Bond in the amount equal to one hundred percent ( 1 00%) of the Contract price

4. Certificate(s) oflnsurance in compliance with the Special Provisions

5. Proof of registration with the State of California Department of Industrial Relations for the

Contractor and all subcontractors 6 . Division of Apprenticeship Standards Form 140

7. Good Faith Effort Statement for L ocal Hire 8 . CARB Certificates, if required and not included in Bid Proposal

9. Construction Schedule including Critical Path Method Analysis 1 0. Contractor's Field Supervisor, and Disturbance Coordinator (for handling complaints) 1 1 . Injury and Illness Prevention P lan , Site Safety Plan with Designated Safety Officer, and Confined

Space Entry Program including employee training records

The City of Santa Cruz reserves the right to revoke the award of the Contract if required documents are not delivered in an acceptable form within the time limit stated. The Bidder furthermore agrees that in case of default in executing said contract with necessary bonds, the check or bond accompanying this Proposal and money payable will become and remain the property of the City of Santa Cruz. Upon acceptance of al l required documents, the Contract will be signed by the City Manager of the C ity of Santa Cruz and the Contractor will receive a written Notice to Proceed.

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2.2 BID PROPOSAL (Submit with Bid)

Project Identification:

BELTZ 12 AMMONIA REMOVAL IMPROVEMENTS PROJECT PHASE II, CWO #2022-002.

Santa Cruz, California.

TO: The Council of the City of Santa Cruz

PROPOSAL OF:������������������������

Business Address:------------------------

Business Telephone: ------------------------

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement, in the form specified in the Contract Documents, with Owner to complete all work as specified or indicated in the Contract Documents for the Contract Price and within the· Contract Time indicated in this Bid and in accordance with the Contract Documents .

The undersigned bidder understands that any or all quantities of work shown herein are approximate only and are subject to increase or decrease, and offers to do the work whether the quantities are increased or decreased at the unit prices as stated in the following tabulation. The undersigned bidder agrees to take in full payment for the work, including all applicable state and local taxes, the amount shown on the bid sheet.

Please note closing time to receive bids will be verified according to local telephone company time.

IT IS UNDERSTOOD THAT THIS BID IS BASED UPON COMPLETION OF THE WORK AS

SPECIFIED IN THE SPECIAL PROVISIONS WITHIN 153 WORKING DAYS, AND THE

PRICES INCLUDE ALL STATE, FEDERAL AND OTHER TAXES APPLICABLE TO THE

PROJECT.

The undersigned agrees to do any extra work, not covered by the above schedule of price, which may be ordered by the City, and to accept as full compensation therefore, such prices as may be agreed upon in writing by the City and the Contractor in accordance with the "Measurement and Payment" Section of the Standard Specifications.

If awarded the contract, the undersigned hereby agrees to execute the Contract with necessary bonds, of which the Agreement, this Proposal, the Notice oflnviting Bids, Standard Specifications, Plans and Special Provisions, and any and all other Contract Documents will be part, within ten ( 1 0) calendar days, excluding weekends and legal holidays, after receipt of notice of the award of said contract, and to begin work within ten ( 1 0) days after receiving the Notice to Proceed.

The undersigned Bidder has carefully examined the form of Contract, the Standard Specifications, the Plans and Special Provisions for the project hereinbefore described and referred to in the "Invitation to Bidders" inviting proposals for BELTZ 12 AMMONIA REMOVAL IMPROVEMENTS PROJECT PHASE II, CWO #2022-002 .and also the site of the work and will provide all necessary machinery, tools apparatus and other means of construction, and do all the work and furnish all materials required by said Specifications and Plans and Special Provisions in the manner described therein.

No bid will be considered for less than all items of this schedule and one contract will be awarded for the entire project.

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The undersigned has carefully checked the bid prices, and all computations involved in the preparation of this bid, and understands th at the City of Santa Cruz will not be responsible for any errors or omissions on the part of the undersigned in making up this bid.

This proposal is made with a full knowledge of the kind, quantities, and quality of the work and of materials, equipment, and plans required. This proposal is also made after a complete, careful, and independent examination and investigation of the site of the work, local conditions affecting the same, and materials to be encountered.

The Bidder. furthermore agrees that in case of his/her default in executing said contract with necessary bonds, the check or bond accompanying this Proposal and money payable will become and remain the property of the City of Santa Cruz.

Enclosed is bidder's bond, certified check, or cashier's check no. of the _____ _ ________ Bank for $ which is not less than I 0 percent of the bid submitted by the undersigned, payable to the City of Santa Cruz, California, and which is given as a guarantee that the undersigned will enter into the contract if awarded the work.

It is understood and agreed that the City may reject any or all proposals, or waive any informalities or minor defects in proposals received.

It is agreed that this bid may not be withdrawn over a period of sixty (60) days from the opening th ereof

Note: Bidders should not add any conditions or qualifying statement to this bid as otherwise the bid may be declared irregular as being not responsive to the Advertisement for Bids.

Dated: _________ Firm Name:---------------------

Official Address: ---------------------'Phone: _______ _

By: _________ Title:----------------------

State Contractor's License No.:--------------------------

Signature of Bidder:------------------------------

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2.3 NONCOLLUSION DECLARATION (Submit with bid)

(Pmsuant to Section 7106 of the Public Contract Code)

Name of Bidder:

Project Name/Number:

The undersigned declares:

I am the ________ of __________ , the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has n ot directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication; or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto to any corporation , partnership, company association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has· full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on 20_, at [City], _ _ _ __ , [ State] .

(Signature)

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2.4 BID FORM (Submit with Bid)

CITY OF SANTA CRUZ

BELTZ 12 AMMONIA REMOVAL IMPROVEMENTS PROJECT PHASE II, CWO #2022-002

PAYMENT ITEM SCHEDULE

Item No. Estimated Item Description Unit Price Unit Price Ext

Quantity (Figures) or Lump Sum and Unit (Fil!ures

I L.S. Mobilization and De-mobilization $ (not to exceed 5.0% of construction subtotal)

2 L.S. OSG System Installation $ $

3 L.S. System and Equipment $78,984 $78,984 Integration by SyCal Engineering Inc.

4 I L.S. All other work not included in above

Construction Subtotal $

I 0% Contingency Allowance $

Total Bid Price

Total Bid Price (in words) __________________________ _

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2.5 BID SECURITY FORM (Submitwith bid)

KNOW ALL PERSONS BY THESE PRESENT:

THAT WE, __________________ AS PRINCIPAL,

AND AS SURETY, are held and firmly bound unto the City of Santa Cruz in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Santa Cruz for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made to the City of Santa Cruz to which said bid was submitted, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of$ �-��--------�--

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, WHEREAS, the Principal has submitted the above-mentioned bid to the City of Santa Cruz, aforesaid, for certain construction specifically described as follows, for which bids are to be opened at

May 1, 2024 at 1:30 PM/ 212 Locust Street, Suite C, Santa Cruz, CA 95060 For:

BELTZ 12 AMMONIA REMOVAL IMPROVEMENTS PROJECT PHASE II, CWO #2022-002.

NOW, THE�FORE, if the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him/her for signature enters into a \:vritten contract,. in the prescribed form, in accordance with the bid, and files the certificate of insurance and two bonds with the City, one to guarantee faithful performance, and the other to guarantee payment for labor and materials as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ____ day of , 20 _.

PRINCIPAL SURETY

____________ (Seal) (Seal)

Signature Signature

Title Title

Address Address

(Note: Signatures of those executing for the surety as an Attorney-in-Fact must include a Notary Acknowledgement.)

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2.6 BIDDER INFORMATION FORM (Submit with bid)

2.6 . 1 Bidder's Qualifications

Failure to provide this information may constitute grounds for rejection of the bid.

The Bidder has been engaged in the contracting business under State License No.(s) _______ _ for a period of years.

The following are five owners fqr whom the Bidder has constructed projects of similar scope to that proposed. Such projects will have been completed within the past five years.

1 . Name, Address, Phone No:

Project Description:

Date Completed:

2. Name, Address, Phone No:

Project Description:

Date Completed:

3. Name, Address, Phone No:

Project Description:

Date Completed:

4. Name, Address, Phone No:

Project Description:

Date Completed:

5 . Name, Address, Phone No:

Project Description:

Date Completed:

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2.6.2 List of Subcontractors

In conformance with §4 104 of California Public Contract Code, the Bidder will provide the following information for each Subcontractor to whom the Bidder proposes to subcontract portions of the work in an amount in excess of one-half of one percent of the total Bid Proposal.

1 . Name of Subcontractor:--------------------------- Address: ____________________ Phone No: ______ _ Individual, Partnership or Corporation: --------------------- CSLB License Number:

Public Works Contractor DIR Number:

Work to be Performed:---------------------------

2 . Name of Subcontractor: __________________________ _ Address: ____________________ Phone No: ______ _ Individual, Partnership or Corporation:--------------------- CSLB License Number:

Public Works Contractor DIR Number:

Work to be Performed: _________________________ �

3 . Name of Subcontractor:--------------------------- Address: _____________________ Phone No:------- Individual, Partnership or Corporation :--------------------- CSLB License Number:

Public Works Contractor DIR Number:

Work to be Performed: _________________________ �

4. Name of Subcontractor :--------------------------- Address : ____________________ Phone No: ______ _ Individual, Partnership or Corporation: --------------------- CSLB License Number:

Public Works Contractor DIR Number:

Work to be Perfonned: __________________________ _

5 . Name of Subcontractor :--------------------------- Address: _____________________ Phone No: ______ _ CSLB License Number:

Public Works Contractor DIR Number:

2-14

Individual, Partnership or Corporation : --------------------- \\1 ork to be Perfonned: _________________________ �

Attach additional sheets if needed.

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2.7 DIR COMPLIANCE AFFIDAVIT (Submit with Bid)

Name of Bidder:

Project Name/Number:

California Labor Code requires private contractors, and their subcontractors, to pay prevailing wages to their workers when working on a project funded by a public entity. Prevailing wages are due if the project costs more than $ 1 ,000, and involves the following construction work: new construction, alteration, demolition, installation, repair and maintenance. Contractors must also make an attempt to hire apprentices when the total project costs exceed $30,000.

Prior to commencement of the Contract, all Contractors and subcontractors are required to register, and maintain active registration throughout the duration of the contract with the California Department of Industrial Relations (DIR). For information regarding registration, please go to https://www .dir.ca.gov/Public-Works/PublicWorks.html.

No contractor or subcontractor may be listed on a bid proposal for a public works project (effective March 1 , 20 1 5) unless registered with the DIR pursuant to Labor Code section 1 725 .5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1 77 1 . l(a)] .

• No contractor or subcontractor may be awarded a contract for public work on a public works project (effective April 1 , 201 5) unless registered with the DIR pursuant to Labor Code section 1 725 .5 .

• DIR registration is required each fiscal year (July 1 - June 30).

I, the Bidder, certify that:

"I acknowledge that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. I am aware of the provisions of Senate Bill SB 854 and Labor Code sections 1 725.5, 1 771 . l (a), 1 774-1 776, 1 777.5, 1 8 1 3 , and 1 8 1 5 which require Contractors to comply with all labor compliance requirements, including but not limited to, prevailing wage requirements, Public Works Contractor Registration Program, Electronic Certified Payroll Reporting, and other requirements described in the DIR website. I will comply with such provisions before commencing the performance of the work of this contract, and maintain compliance throughout the completion of said contract. "

Signature Date

Print Name Title

DIR Registration Information and Worker Classifications follow:

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Prime Contractor Name:

DIR Registration #: _________ CSLB #: _____________ _

Contact Name: Email Address : ____________ _

Project Worker Classifications (select all classifications that apply)

D Asbestos D Boilermaker D Bricklayers

D Carpet/Linoleum

D Electricians

D Drywall Finisher

D Glaziers

D Carpenters

D Drywall/Lathers

D Iron Workers

D Laborers

D Pile Driver

D Cement Masons

D Elevator Mechanic

D Millwrights

D Pipe Trades

D Operating Engineer D Painters

D Plasterers D Roofers

D Sheet Metal D Sound/Comm D Surveyors D Teamster

D Tile Workers

Subcontractor Name:

DIR Registration #: __________ -CSLB/Professional License #: _______ _

Contact Name: Email Address : -------------

Project Worker Classifications (select all classifications that apply)

D Asbestos D Boilermaker D Bricklayers

D Carpet/Linoleum D Cement Masons D Drywall Finisher

D Carpenters

D Drywall/Lathers

D Electricians

D Laborers

D Elevator Mechanic

D Millwrights

D Glaziers D Iron Workers

D Operating Engineer D Painters

D Pile Driver

D Sheet Metal

D Tile Workers

Subcontractor Name:

D Pipe Trades

D Sound/Comm

D Plasterers

D Surveyors

D Roofers

D Teamster

DIR Registration #: __________ CSLB/Professional License #: _______ _

Contact Name: Email Address : ____________ _

Project Worker Classifications (select all classifications that apply)

D Asbestos D Boilermaker D Bricklayers

D Carpet/Linoleum D Cement Masons D Drywall Finisher

D Glaziers

D Carpenters

D Drywall/Lathers

D Iron Workers D Electricians

D Laborers

D Pile Driver

D Sheet Metal

D Tile Workers

D Elevator Mechanic

D Millwrights

D Pipe Trades

D Operating Engineer D Painters

D Plasterers D Roofers

D Sound/Comm D Surveyors D Teamster

Continue on _another page if there are additional Subcontractors .

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2.8 CALIFORNIA AIR RESOURCES BOARD (CARB) REQUIRENIENT FOR CERTIFICATE OF

REPORTED COMPLIANCE

Re: In-Use Off-Road Diesel-Fueled Fleets Regulation (Cal Code Regs., Title 1 3 § 2449 et seq.) effective 1 / 1 /2024

(Submit with bid) l a) Check below if contractor or subcontractor…