BelltowerRFP.pdf

RFP BELL TOWER RESTORATION 1

REQUEST FOR PROPOSALS

TO RESTORE

THE BELL TOWER AT THE COLUMBIA COUNTY COURTHOUSE IN

ST. HELENS, OREGON

Published March 12, 2025 Proposals Due: 4:00 p.m., April 11, 2025

Mandatory Pre-Proposal Meeting: 11 a.m., March 21, 2025

SINGLE POINT OF CONTACT:

Riley Baker Director of General Services

Columbia County Courthouse 230 Strand Street

St. Helens, Oregon 97051 Telephone: 971-328-2537

Email: riley.baker@columbiacountyor.gov

COLUMBIA COUNTY, OREGON

RFP BELL TOWER RESTORATION 2

TABLE OF CONTENTS

Section I. Request for Proposals Section II. Funding Section III. Project Overview Section IV. Scope of Services A. Scope of Pre-Construction Services B. Construction Services C. Special Requirements Section V. General Instructions A. Administrative Information B. Pre-Proposal Meeting C. Proposal Submittal D. Submittal Deadline E. Proposal Opening F. Modification or Withdrawal of Proposal G. Requests for Clarification and Change; Protest Procedures H. Addenda I. Conflict of Interest J. Publicity K. Submittal Costs Section VI. Proposal Response A. Title Page B. Table of Contents C. Statement of Qualifications and Company Background D. Staffing E. Project Approach and Management of the Work F. Fee Proposal G. Responsibility Section VII. Evaluation and Selection A. Evaluation Procedure B. Evaluation Criteria C. References D. Clarifications E. Contract Award F. Selection Section VIII. Contract

EXHIBIT 1- DESIGN

SECTION I - REQUEST FOR PROPOSALS (RFP)

RFP BELL TOWER RESTORATION 3

Columbia County is soliciting written proposals from qualified general contractors to restore the historic bell tower at the Columbia County Courthouse located at 230 Strand in St. Helens, Oregon.

The selected contractor will work closely with County representatives to ensure the restoration is completed efficiently and in accordance with historical preservation guidelines. One contract will be awarded to the responsible proposer whose proposal is determined to be the most advantageous to the County based on the evaluation factors set out in this RFP, and if applicable, the result of any negotiations authorized by this RFP.

The County seeks a General Contractor with experience in historic restoration, structural integrity improvements, and architectural preservation techniques. The contractor must be registered with the Oregon Construction Contractors Board (CCB) and comply with all state and federal regulations.

Contractors are required to submit bids for the restoration using wood, and/or an alternative option using metal or other durable materials. Additionally, proposals may include an option for replacing the existing bell tower roof as part of the project. The roof replacement is a separate project and should be bid separately from the restoration work.

To assist in the bidding process, the County is providing a design that contractors should reference when preparing their proposals. The design and specifications are included in the request for proposal documents. The City of St. Helens Historic Preservation Committee has approved the design/specification using wood. Any proposed changes to the design using wood or alternative material requires City approval. Changes to the design using wood or an alternative material may be approved by the City upon review of drawings and a physical sample (baluster and railing). The selected contractor will be required to obtain City approval of any design changes, whether wood or using an alternative material before notice to proceed is issued. The County will not proceed with construction if proposed design changes are not approved by the City. Proposals that include change to the design or use of an alternative material must include a fee proposal for the work needed to obtain City approval of any such design change or use of alternative materials in addition to a fee to complete the work.

The County is interested in an alternative material, including but not limited to metal, that also demonstrates greater competitiveness in terms of cost-savings and overall value

The County representative for this project is Riley Baker, General Services Director.

This Request for Proposals is issued under the authority of the Board of County Commissioners for Columbia County, Oregon. Copies of this RFP may be requested from Riley Baker or may be downloaded from the County website at https://www.columbiacountyor.gov/bids or from Oregon Buys at https://oregonbuys.gov/bso/view/login/login.xhtml

SECTION II - FUNDING

This project may be funded by Courthouse Improvement funds received from the Oregon Judicial Department. Construction work must be coordinated with the Columbia County Circuit Court to avoid conflicts with the Court’s schedule.

https://www.columbiacountyor.gov/bids https://oregonbuys.gov/bso/view/login/login.xhtml

RFP BELL TOWER RESTORATION 4

SECTION III – PROJECT OVERVIEW

Under a separate contract, the bell tower underwent seismic improvements, which required the removal of the veneer from each column. This project focuses on restoring the bell tower’s exterior to its historic condition while ensuring durability and compliance with historical preservation standards. As part of that work, the County obtained a bid to restore the bell tower using wood. The County is seeking competitive proposals to determine if there is a cost-effective alternative to wood, including but not limited to metal, to ensure the best value for the taxpayers. The scope of work includes restoring the columns and soffits, applying historically accurate materials and finishes, or alternate materials, and addressing any necessary structural refinements. Proposers may also submit proposals for replacement of the existing bell tower roof using metal. The proposal for replacement of the bell tower roof will require approval from the City of St. Helens Historic Preservation Commission.

General Overview (See Section VI Proposal Response for more detail)

The project will be accomplished in four phases as follows:

Phase 1: Request for Proposals

• Selection of contractor

• Contract negotiations

• Execution of contract

Phase 2: Preconstruction Services

• Define and confirm, with County and City approval, the type and quality of proposed building materials, components, and systems through the submittal process

• Provide critical path schedule approved by County and Columbia County Circuit Court.

• Provide quality plans Phase 3: Restoration Preparation

• Obtain agency approvals, including from the City of St. Helens Historic Preservation Committee.

• Assess existing conditions and finalize engineering solutions for non-wood alternatives if necessary.

• Prepare site and materials for restoration.

Phase 4: Restoration and Construction

• Restore the bell tower’s exterior to match its historic 1906 appearance.

• Install a weather-resistant barrier on each column for long-term durability.

• Wrap columns with a veneer suitable for extreme weather exposure (25+ year lifespan).

• Conceal fasteners to prevent water infiltration at seams, corners, and transitions.

• Install new railings and pickets.

• Restore or replace soffits and miscellaneous wood trim.

• Replace or restore deteriorated woodwork, with an alternate bid for metal or

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other material alternatives.

• Apply historically accurate materials and finishes.

• Provide engineering and attachment solutions for non-wood alternatives.

• Potentially replace the existing bell tower roof.

• Ensure all work meets local and state historical preservation guidelines.

• Coordinate with the County Project Manager.

• Conduct required meetings and site inspections throughout construction.

• Complete project closeout.

ESTIMATED PROJECT SCHEDULE

Proposers are advised of the following estimated project schedule:

Request for Proposals Published March 12, 2025 Mandatory Pre-Proposal Meeting March 21, 2025 at 11 am* Deadline for Questions/Clarifications/Protests April 1, 2025* Proposals Due April 11, 2025 at 4 pm* Evaluation Committee Review Week of April 14, 2025 Notice of Intent to Award April 30, 2025 Contract Negotiation and Execution May 14, 2025 Notice to Proceed May 14, 2025

Unless otherwise noted with an asterisk(*)all dates are estimates and subject to change.

SECTION IV - SCOPE OF SERVICES

A. PRE-CONSTRUCTION SERVICES

1. Conduct structural assessments and material evaluations.

2. Provide recommendations for historically accurate restoration techniques.

3. Develop a construction schedule and material procurement plan.

4. Coordinate with County officials and preservation specialists.

B. CONSTRUCTION SERVICES

1. Implement approved restoration methods while maintaining historical integrity.

2. Complete work on columns, new railings, pickets, soffit, and wood trim.

3. Ensure site safety and minimize disruptions to courthouse operations.

4. Submit progress reports and documentation required by grant conditions.

5. Conduct site inspections and obtain necessary permits.

6. Complete final project close-out and provide warranty documentation.

C. SPECIAL REQUIREMENTS

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1. Contractor must comply with all historic preservation standards.

2. The contract will be for a public work, subject to State prevailing rates of wage under ORS 279C.800 to 279C.810. The County will not receive or consider a proposal unless it contains a statement that proposer will comply with ORS 279C.830 or 279C.840. At a minimum, all workers on this Project shall be paid the prevailing rate of wage as by the Oregon Bureau of Labor and Industries for public improvement contracts in Oregon, in effect at the time of the contract. The effective prevailing wage rates are incorporated herein and are found here:

https://www.oregon.gov/boli/workers/Prevailing%20Wage%20Rate%20Books/BOLI%20Jan uary%205,%202025%20Prevailing%20Wage%20Rate%20Book.pdf

SECTION V - GENERAL INSTRUCTIONS

A. ADMINISTRATIVE INFORMATION

1. This Request for Proposals (RFP) is issued under the authority of:

Columbia County Board of County Commissioners Columbia County Courthouse 230 Strand Street St. Helens, Oregon 97051

All inquiries concerning the intent of this request or contract information shall be directed to Riley Baker, Director of General Services, Columbia County Courthouse, 230 Strand Street, St. Helens, Oregon 97051, telephone: 971-328-2537, e-mail:

riley.baker@columbiacountyor.gov

2. This RFP consists of the following sections and exhibits:

• Section I: Request for Proposals

• Section II: Funding

• Section III: Project Overview

• Section IV: Scope of Services

• Section V: General Instructions

• Section VI: Proposal Response

• Section VII: Evaluation and Selection

• Section VIII: Contract

Exhibit 1: Bell Tower Design https://www.oregon.gov/boli/workers/Prevailing%20Wage%20Rate%20Books/BOLI%20January%205,%202025%20Prevailing%20Wage%20Rate%20Book.pdf https://www.oregon.gov/boli/workers/Prevailing%20Wage%20Rate%20Books/BOLI%20January%205,%202025%20Prevailing%20Wage%20Rate%20Book.pdf

RFP BELL TOWER RESTORATION 7

Exhibit 2: Sample Contract

Check this package to ensure that all of its sections, exhibits, and attachments are included. Any missing portions can be obtained from the Department of General Services, Columbia County, 230 Strand Street, St. Helens, Oregon 97051, telephone 971-328-2537, riley.baker@columbiacountyor.gov.

3. It is extremely important that all portions of this RFP be completed as professionally as possible. An incomplete or uncoordinated submission will be judged as indicative of the proposer’s capability and professionalism. If there are any deviations from the RFP requirements, please indicate the reasons for such deviation in writing.

4. A list of all solicited proposers will be provided to any proposer upon receipt of a written request.

5. All information submitted by proposers shall be public record and subject to disclosure, except as otherwise provided by the Oregon Public Records Act and ORS 279C.410.

6. County and its contractors shall not discriminate against any person based on race, color, national origin, sex, sexual orientation, age, religion, physical disability, political affiliation, or marital status.

7. During the performance of the contract, contractor and any subcontractors shall not discriminate against any employee or applicant for employment based on race, religion, color, sex, disability, national origin, marital status, or age (if the individual is 18 years or older), or because of the race, religion, color, sex, national origin, marital status, or age of any other person with whom that person associates, or because of a juvenile record that has been expunged, except for bona fide occupational requirements reasonably necessary to the normal operation of the employer’s business.

8. County will not receive or consider a Proposal unless Proposer is registered with the Construction Contractor’s Board, as specified in OAR 137-049-0230. Contractor is not required to be licensed under ORS 468.720 regarding asbestos abatement projects.

9. County may reject any Proposal not in compliance with all Public Contracting procedures and requirements, including the requirement to demonstrate the Proposer’s responsibility under ORS 279C.375(3)(b), and may reject for good cause all Proposals after a finding that doing so is in the public interest.

10. Proposals become public records upon submission and are subject to public inspection following contract award unless otherwise exempt under Oregon's Public Records Law (ORS Chapter192). "Trade Secrets" are conditionally exempt under ORS 192.501(2) and will be protected to the extent permitted by the Public Records Law, provided that any trade secret is specifically identified as such by the proposer.

This RFP and one copy of the subsequently selected proposal(s), together with copies of all documents pertaining to the award of a Construction Contract, shall be kept by the County and made a part of the RFP file or record, which shall be open to public inspection. If a proposal contains any information that is considered a trade secret under ORS 192.345(2), such

RFP BELL TOWER RESTORATION 8

information shall be marked with the following legend: "This data constitutes a trade secret under ORS 192.345(2) and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192."

Identifying the proposal in total as a trade secret is not acceptable. Failure to identify a portion of the proposal as a trade secret shall be deemed a waiver of any future claim of that information as a trade secret. If the County receives a records request, including subpoena, covering information the bidder believes is covered by an applicable public records exemption, it is the proposer’s responsibility to defend and indemnify the County for any costs associated with establishing such an exemption.

B. ADMINISTRATIVE INFORMATION

Due to the short time frame of this RFP process, there will be a mandatory pre-proposal meeting held on March 21, 2025, at 11:00 a.m. at the following location:

Job site location:

230 Strand Street St. Helens, OR 97051 Meet at exterior stairs at the front entrance of the Old Courthouse

The statements made by County representatives the conference are not binding upon the County unless confirmed by written Addendum.

C. PROPOSAL SUBMITTAL

Riley Baker, General Services Director, is the person designated for receipt of proposals. Proposal submittal can be mailed, or hand delivered to:

Columbia County General Services

230 Strand Street, St Helens, Oregon 97051, Room 129 ATTN: Riley Baker, Director of General Services

Please submit two (2) copies of the complete proposal, including any additional documents required to be submitted with the proposal. The complete proposal and additional documents shall be enclosed in a sealed envelope or container which is clearly marked on the outside:

“ RESTORE BELL TOWER – CONSTRUCTION CONTRACT PROPOSAL”

or similar, and submitted to the County through one of the two methods listed above.

No responsibility or liability will be attached to any County official, employee or agent

RFP BELL TOWER RESTORATION 9

for the premature opening or failure to open any proposal not marked according to these instructions.

D. SUBMITTAL DEADLINE

Proposals must be received by 4:00 p.m., Wednesday April 11, 2025, according to the clock in the General Services Department.

E. PROPOSAL OPENING

All proposals received in compliance with the instructions of this RFP will be opened on April 11, 2025, at 4:00 p.m. at the General Services Department, Columbia County Courthouse 230 Strand Street, St. Helens, Oregon, after which the proposals will be reviewed by the General Services Director as to their completeness and form. Proposals found to be in compliance with requirements set forth in this Request for Proposal will be reviewed and scored by the Evaluation Committee the week of April 14, 2025. Proposals received after the date and time specified in this Section V. D and/or proposals which are not prepared and filed in compliance with the terms and conditions of this RFP will not be considered for evaluation or award of a contract.

F. MODIFACTION OR WITHDRAWAL OF PROPOSALS

Prior to the time and date designated for receipt of proposals, proposals submitted early may be modified or withdrawn only by written notice to the County at the place designated for receipt of proposals. Such notice shall be in writing and signed by the proposer, and it shall be so worded as not to reveal the amount of the original proposal.

Any modification must include the proposer’s statement that the modification amends and supersedes the prior proposal.

Withdrawn proposals may be resubmitted up to the time designated for the receipt of proposals, provided that they are then fully in compliance with the RFP.

A proposal may not be modified, withdrawn or canceled by the proposer for a ninety (90) day period following the time and date for receipt of proposals and proposer so agrees in submitting the proposal.

Any modification or withdrawal must comply with OAR 137-049-0320.

G. REQUESTS FOR CLARIFCATIONS AND CHANGE: PROTEST PROCEDURES

Proposers may request clarification of, may request changes to, or may protest the specifications or contract terms and conditions of, this RFP. Requests for clarification or change and protests shall be addressed to Riley Baker at the address specified in this RFP.

RFP BELL TOWER RESTORATION 10

The deadline for requesting clarification or change and submitting protests is 4:00 p.m., April 11, 2025. Requests for clarification and change and protests must be made in accordance with OAR 137-049-0260.

H. ADDENDA

Any supplements, interpretations, corrections or changes to the RFP will be made by written addendum and will be mailed, faxed or e-mailed to all who are known to have received the RFP. Supplements, interpretations, corrections or changes of the RFP made in any other manner will not be binding, and proposers shall not rely upon such supplements, interpretations, corrections or changes. Proposers must provide written acknowledgment of receipt of all issued addenda with its proposal, unless otherwise specified in the addendum.

I. CONFLICT OF INTEREST

A proposer submitting a proposal thereby certifies that no officer, agent or employee of the County has a pecuniary interest in the submittal; that the submittal is made in good faith without fraud, collusion or connection of any kind with any other proposer; the proposer is competing solely on its own behalf without connection with, or obligation to, any undisclosed person or firm.

J. PUBLICITY

No proposer shall issue any news release or otherwise seek publicity regarding this request unless or until prior approval in writing is obtained from the County.

K. SUBMITTAL COSTS

The cost of submittals and any other expenses related to this RFP, including travel for interviews or inspections, shall be entirely the responsibility of the proposer.

SECTION VI - PROPOSAL RESPONSE

The submitted written proposal must utilize the following format and content detail: all proposals are to be typed in 8 ½” x 11" format, each of the required sections are to begin a new page and be separately tabbed and each page shall be numbered in sequence. Two (2) copies of the proposal will be initially required.

A. TITLE PAGE

The title page shall include the date of the proposal, the proposer’s CCB number, and the name of its authorized representative, as well as his/her address and telephone number.

RFP BELL TOWER RESTORATION 11

The title page must include the following statement which is required by ORS 279A.110(4) and OAR 125-246-210(3):

“[Name of proposer] has not and will not discriminate, in violation of ORS 279A.110(1), against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business or an emerging small business that is certified under ORS 200.055.”

The title page must also include the following statement which is required by ORS 279C.365(1)(g) and OAR 137-049-0200(1)(a)(J):

“[Name of proposer] agrees to be bound by and will comply with the provisions of ORS 279C.838, 279C.840 or 40 USC 3141 to 3148.”

The title page must also include the following certification which is required by ORS 305.385(6) and OAR 137-049-0200(1)(c)(T):

“[Name of proposer] certifies, under penalties of perjury, that it is, to the best of its knowledge, in compliance with the Oregon tax laws in accordance with ORS 305.385.”

The title page must also include the following certification which is required by OAR 137- 049-0200(1)(c)(U):

“[Name of proposer] certifies that all subcontractors performing work described in ORS 701.005(2) (i.e., construction work) will be registered with the Construction Contractors Board or licensed by the State Landscape Contractors Board in accordance with ORS 701.035 to 701.055 before the subcontractors commence work on this Project.”

The title page must identify if Proposer is a resident bidder as defined in ORS 279A.120.

The title page must be signed at the bottom by the proposer’s authorized representative.

By submitting a proposal and authorizing its representative to sign it, the proposer certifies (in addition to its certification of nondiscrimination above) its agreement to, and compliance with, all requirements set forth in this RFP, and certifies the proposer’s acceptance of and responsibility for the following:

1. All data presented in the quotation is accurate and complete.

2. Acknowledgment that the proposer has read and understood the RFP and that the quotation is made in accordance with the contents of the RFP, unless otherwise noted in the quotation.

3. The proposal shall be valid for ninety (90) days after submission of the proposal.

4. The cost of submittals and any related expenses, including travel for interviews or inspections, shall be entirely the responsibility of the proposer.

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The discovery of any significant inaccuracy in information submitted by the proposer shall constitute good and sufficient cause for rejection of proposal.

B. TABLE OF CONTENTS

A listing of all major and sub-major topics and associated page numbers must be included.

C. STATEMENT OF QUALIFICATIONS AND COMPANY BACKGROUND

For each firm participating in the proposal, the Proposer shall provide a brief narrative description of the firm’s history and capabilities. Include relevant construction and negotiated contract experience, annual volume figures for the last five (5) years, current firm commitments and current bonding capacity.

D. STAFFING

1. Provide a project organization chart showing proposed staff for each element of the Project.

2. Describe the duties and responsibilities for all key staff positions.

3. Describe your company’s capacity to manage and construct this project in a timely manner.

E. PROJECT APPROACH AND MANAGEMENT OF THE WORK

In detail, describe the overall plan to complete the Project. At a minimum, include the following:

1. Discuss a plan for providing services during pre-construction, and construction phases. Include information on safety management, proposed staging, management of traffic control for deliveries, mobilization, demolition strategies, management of project costs and schedule and quality assurance & quality control.

2. Explain the preliminary approach/ideas on work phasing.

3. Explain how you will approach the cost estimating and value engineering work.

Comment on the balance between the Project’s scope and estimated budget, identifying areas of concern and opportunity.

4. Discuss your experience with promoting participation on the part of local businesses as contractors, subcontractors and suppliers. Explain your approach to obtain maximum participation on this Project.

5. Explain how you intend to establish and maintain good relations and foster open and productive communications with County, its Project Manager, the design team, County’s staff and subcontractors.

6. Identify key issues and constraints you foresee on the Project. Propose means of resolution of each. Note any materials or systems that could be long-lead items and how you would manage them.

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7. Describe what your experience has been and what your expectations are for labor and materials availability for this Project.

F. FEE PROPOSAL

Proposals must include a detailed fee proposal. If options are proposed, Proposer must clearly break out fees for the options. Fee proposals should clearly break out fees to obtain City approval.

G. RESPONSIBILITY

Responsibility. In accordance with OAR 137-049-0390(2) Proposer shall provide evidence of proposer’s responsibility by addressing the following criteria:

1. Proposer has available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to meet all contractual responsibilities;

2. Proposer has completed previous contracts of a similar nature with a satisfactory record of performance. A satisfactory record of performance means that, to the extent the costs associated with and time available to perform a previous contract were within the Proposer’s control, the Offeror stayed within the time and budget allotted for the procurement and otherwise performed the contract in a satisfactory manner;

3. Proposer has a satisfactory record of integrity. An Offeror may lack integrity if a Contracting Agency determines the Offeror demonstrates a lack of business ethics such as violation of state environmental laws or false certifications made to a Contracting Agency. The standards for Conduct Disqualification under OAR 137- 049-0370 may be used to determine an Offeror's integrity;

4. Proposer is in compliance with all applicable licensing and tax laws and regulations;

5. Proposer is legally qualified to contract with the County.

SECTION VII - EVALUATION AND SELECTION

A. EVALUATION PROCEDURE.

Only submittals received that are in substantial compliance with the requirements of this RFP will be evaluated. The evaluation will be based on the criteria identified in the following section and will be performed by an Evaluation Committee appointed by the County. After review of the written submittals, the Evaluation Committee will rank the proposals. The Evaluation Committee may request clarifying information from any proposer during the evaluation process, which must be provided in a timely manner. The County will negotiate with the highest ranked proposer towards a contract. If a timely agreement is not reached County may terminate negotiations with that proposer and commence negotiations with

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the next highest ranked proposer. At least seven days before the award of a contract, the County will issue to each proposer a notice of intent to award.

B. EVALUATION CRITERIA.

The Evaluation Committee will evaluate information provided in the written proposals and the interviews to rank the candidates in order of suitability to meet the County’s needs. The criteria to be used for evaluation are as follows:

1. Title Page Mandatory

2. Table of Contents Not Scored

3. Statement of Qualifications and Company Background 20

4. Staffing and firm capacity to provide work 15

5. Project Approach and Management of the

Work within Schedule 15

6. Fee Proposal 50

7. Responsibility Mandatory-

Total Points 100

The County reserves the right to seek clarification of each proposal it sees fit to evaluate.

C. REFERENCES.

Based on the initial evaluation and ranking, references may be contacted.

D. CLARIFICATIONS.

The County reserves the right, within its sole discretion, with regard to proposers to seek clarifications.

E. CONTRACT AWARD.

The Columbia County Board of County Commissioners will make the final selection and award the contract to the Proposer that best meets the needs of the County. The final contract will be prepared by the Office of County Counsel for Columbia County. The contract will be subject to the approval of, and execution by, the Board of County Commissioners.

F. SELECTION.

The County reserves the right, in its sole discretion, to:

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1. Reject any proposal not in compliance with all prescribed RFP and public contracting procedures and requirements, including the requirement to demonstrate the Bidder’s responsibility under ORS 279C.375(3)(b).

2. For good cause, reject any or all proposals upon a finding that it is in the public interest to do so.

3. Waive minor irregularities in the proposals received.

4. Accept all or any part of a proposal in principle, subject to negotiation of the final details. In particular, the County reserves the right to negotiate fee proposals.

5. Negotiate a final contract which is in the best interests of the County, considering cost effectiveness.

SECTION VIII - CONTRACT

The County intends to award a contract to a proposer who, after considering the recommendation of the evaluation Committee, the County finds best fits the needs of the County to perform the work in accordance with the requirements set out in this RFP.

The County will use the Sample Contract attached as Exhibit 2 as the basis for this Contract.

Proposals shall set forth any contract terms proposed to change.

For questions or additional information, please contact:

Riley Baker Director of General Services Columbia County, Oregon riley.baker@columbiacountyor.gov 971-328-2537 mailto:riley.baker@columbiacountyor.gov

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EXHIBIT 1- BELL TOWER DESIGN

SCALE:A311

1 WEST ELEVATION

1/8" = 1'-0"

EXISTING

OVERALL

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2 SOUTH ELEVATION

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3 EAST ELEVATION

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4 NORTH ELEVATION

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REVISIONS:

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PARKING

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28 NOV 2023

PLANNING COMMENTS

29 DEC 2023

(E) 'DO NOT ENTER'

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CITY PROJECT # P-541

PERMIT COMMENTS

24 JUNE 2024

A212

A101

A311

A140

CLOCK TOWER PLATFORM

0'-0"

CLOCK TOWER SOFFIT

8'-0"

8"8"

A800

17 NEWEL POSTS

EQUALLY SPACED

NEW REPLACEMENT PANELS

TO MATCH EXISTING PROFILE & TRIM

EXISTING FRIEZE TO REMAIN

EXISTING COLUMN CAPITAL TO REMAIN

EXISTING PLATFORM TRIM TO REMAIN;

REPLACE WHERE / IF ROTTEN

(2) NEW SUPPORT BLOCKING,

EQUALLY SPACED

NEW WOODEN RAILING

EXISTING WOOD COLUMN PANELING & TRIM,

REPLACE DAMAGED PIECES

TO MATCH PROFILE

PAINT COLUMNS, RAILING, & ALL

REPLACEMENT PIECES WHITE TO

MATCH EXISTING CLOCK ELEMENTS

CLOCK TOWER PLATFORM

0'-0"

CLOCK TOWER SOFFIT

8'-0"

REMOVE EXISTING STEEL RAILING

REMOVE EXISTING SHEET METAL COLUMN WRAP,

EXISTING PANELING UNDERNEATH TO REMAIN

REMOVE EXISTING STEEL ANGLE

REMOVE DAMAGE SOFFIT PANELS

FOR REPLACEMENT PANELS,

MAINTAIN STRUCTURE UNDERNEATH

EXISTING COLUMN CAPITAL TO REMAIN

EXISTING FRIEZE TO REMAIN

EXISTING PLATFORM TRIM TO REMAIN;

REPLACE WHERE / IF ROTTEN

SCALE:A312

1 EXISTING CLOCK TOWER ENLARGED ELEVATION

1/2" = 1'-0"

BELL TOWER

ENLARGED

ELEVATIONS

A

311SCALE:A312

2 NEW CLOCK TOWER ENLARGED ELEVATION

1/2" = 1'-0"

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SHEET TITLE:

PROJECT INFORMATION:

PROJECT #:

DATE:

DRAWN BY:

CHECK BY:

REVISIONS:

23-009

JULY-2023

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4" 3'

-0

NEW PLYWOOD SHEATHING;

PER STRUCTURAL

EXISTING STRUCTURE

INDICATED BY SHADED AREA

NEW 4x SUPPORT BLOCK w/ MEMBRANE FLASHING

NEW WOOD RAILING

NEWEL POST

NEW TPO ROOFING OVER

2" COVER BOARD &

TAPERED INSULATION

2" : 12" SLOPE

REPLACE PLATFORM TRIM PIECE

@ LOCATIONS OF ROT;

MATCH EXISTING PROFILE

NEW WOOD TOP RAIL

@ LOWER SECTION

NEW WOOD BOTTOM RAIL

@ LOWER SECTION

CENTER NEW RAILING &

NEWEL POST ON COLUMNS

A805

A805 1

2" : 12" SLOPE

NEW PLYWOOD SHEATHING;

PER STRUCTURAL

EXISTING STRUCTURE

INDICATED BY SHADED AREA

NEW TPO ROOFING OVER

2" COVER BOARD &

TAPERED INSULATION

NEW WOOD RAILING

REPLACE PLATFORM TRIM PIECE

@ LOCATIONS OF ROT;

MATCH EXISTING PROFILE

A805

NEW 12" FALL PROTECTION ANCHOR;

ATTACH PER STRUCTURAL

NEW PLYWOOD SHEATHING;

PER STRUCTURAL

EXISTING STRUCTURE

INDICATED BY SHADED AREA

NEW TPO ROOFING OVER

2" COVER BOARD &

TAPERED INSULATION

6" 2" 4 1/2"

2"

TPO FIELD WRAP w/

BONDING ADHESIVE &

STAINLESS STEEL CLAMP

NEW SEALANT;

PER MANUFACTURER

NEW SEALANT;

PER MANUFACTURER

NEW BLOCKING & BOLTS;

PER STRUCTURAL

NEW ROOF ACCESS HATCH

NEW TPO ROOFING OVER

2" COVER BOARD &

TAPERED INSULATION

6"

WRAP TPO FLASHING UP

& OVER CURB FRAMING

NEW PLYWOOD SHEATHING;

PER STRUCTURAL

NEW TPO FLASHING;

PER MANUFACTURER

NEW CUT-EDGE

SEALANT

EXISTING STRUCTURE

INDICATED BY SHADED AREA

NEW TPO ROOFING OVER

2" COVER BOARD &

TAPERED INSULATION

2" : 12" SLOPE

NEW EDGE SEALANT & ADHESIVE;

PER MANUFACTURER

NEW PRE-FINISHED

METAL EDGE FLASHING w/

CONTINUOUS CLEAT

3" VI

F

NEW PLYWOOD;

PER STRUCTURAL

NEW PT 2x12;

RIP TO FIT ROOF SLOPE,

MAINTAIN 12" (MIN) OUTSIDE EDGE

4"

FASTEN METAL FLASHING

@ 12" O.C. STAGGERED FASTEN PT BLOCKING TO (E) BEAM

@ 6" O.C. STAGGERED

EXISTING STRUCTURE

INDICATED BY SHADED AREA

NEW TPO ROOFING OVER

2" COVER BOARD &

TAPERED INSULATION

1 1/2"

MIN FROM FASTENERS

1"

2"

NEW WOOD RAILING

NEW LAP SEALANT,

CONTINUOUS

NEW CUT-EDGE SEALANT,

CONTINUOUS

NEW TPO SQUARE WRAP,

60-MIL MIN.

NEW ADHESIVE w/ PRIMER;

PER MANUFACTURER

NEW ADHESIVE;

PER MANUFACTURER

NEW TPO ROOFING OVER

2" COVER BOARD &

TAPERED INSULATION

1/2" MINNEW ADHESIVE w/ PRIMER;

PER MANUFACTURER

1/ 2"

COLUMN BASE TRIM;

CUT EXISTING TRIM TO MATCH ROOF SLOPE

OR INSTALL NEW TO MATCH EXISTING

EXISTING STRUCTURE

INDICATED BY SHADED AREA

NEW 2x BLOCKING, RIP TO FIT BELL TOWER

DETAILS

A

SCALE:A805

1 RAILING DETAIL

1-1/2" = 1'-0" SCALE:A805

2 ROOF EDGE DETAIL

1-1/2" = 1'-0" SCALE:A805

3 FALL PROTECTION ANCHOR DETAIL

1-1/2" = 1'-0"

SCALE:A805

6 ACCESS HATCH CURN FLASHING DETAIL

3" = 1'-0"SCALE:A805

5 ROOF EDGE FLASHING DETAIL

3" = 1'-0"SCALE:A805

4 RAILING SUPPPORT BLOCK FLASHING DETAIL

3" = 1'-0"

SCALE:A805

7 COLUMN BASE FLASHING DETAIL

3" = 1'-0" IS

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SHEET TITLE:

PROJECT INFORMATION:

PROJECT #:

DATE:

DRAWN BY:

CHECK BY:

REVISIONS:

23-009

JULY-2023

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NOT FOR

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RFP BELL TOWER RESTORATION 17

EXHIBIT 2- SAMPLE CONTRACT

SAMPLE CONTRACT

CONSTRUCTION CONTRACT (ORS 279C)

COLUMBIA COUNTY COURTHOUSE

BELL TOWER RESTORATION PROJECT

BY AND BETWEEN

COLUMBIA COUNTY AND ***

This Agreement is made and entered into by and between COLUMBIA COUNTY, a political subdivision of the State of Oregon, hereinafter referred to as "Owner" or “County”, and _________________, hereinafter referred to as "Contractor" for ________.

WITNESSETH:

IT IS HEREBY AGREED by and between the parties above-mentioned for and in consideration of the mutual promises hereinafter stated as follows:

1. Effective Date/Completion Date. This Agreement will be effective when it has been executed by both Owner and Contractor. However, Contractor shall not commence work on the Project until Contractor has received a notice to proceed from the County’s Representative. The Project shall be completed according to the schedule for completion set forth in the Contract Documents. The deadline for substantial completion shall be ____. The deadline for final completion shall be _____. All time limits stated in the contract documents are of the essence. Notwithstanding the provisions for contract time extensions in the General Conditions, the Contractor and County agree that timely completion of the work is essential to the success of the Project and approval for time extensions shall be only as a last resort.

Both parties agree to make every effort to recover “lost time”. The completion dates may be amended only by written agreement of the parties.

2. Exhibits. The following exhibits are attached hereto and are incorporated herein by this reference:

Exhibit A- Request for Proposals (NOT PROVIDED FOR SAMPLE)

Exhibit B- Contractor’s Proposal (NOT PROVIDED FOR SAMPLE)

Exhibit C- Contract Plans and Specifications (SEE EXHIBIT 1 TO RFP)

RFP BELL TOWER RESTORATION 18

Exhibit D- State Prevailing Wage Rates (SEE LINK IN RFP)

Exhibit E- General Conditions

Together with this construction contract, the foregoing documents constitute the Contract Documents.

4. Contractor's Services.

A. Contractor agrees to provide the services described in Exhibit A, Request for Proposals.

B. Contractor agrees to provide the services as proposed in Exhibit B, Contractor’s Proposal.

C. Contractor agrees to provide the services as set forth in the Exhibit C, Contract Specifications and Plans.

D. Contractor shall pay Oregon prevailing wage rates, as shown in Exhibit D and pursuant to the standards as provided herein.

E. Contractor shall comply with and provide the services herein in accordance with Exhibit E.

5. Controlling Documents. In the case where there may be a conflict between or among the terms of this Agreement and/or its exhibits, the conflict shall be resolved in the following manner:

A. The applicable provisions of the U.S. Constitution, U.S. Code, Code of Federal Regulations, Oregon Constitution, Oregon Revised Statutes and Oregon Administrative Rules (from highest priority to lowest) supersede any conflicting provision or provisions of this Agreement and its Exhibits and attachments.

B. If there is a conflict between or among this Agreement and/or the Request for Proposals (Exhibit A) and/or Contractor’s Proposal (Exhibit B), this Agreement shall control, followed by the General Conditions (Exhibit E), the Request for Proposals, (Exhibit A) and Contractor’s Proposal (Exhibit B) in that order.

6. Consideration. Owner shall pay Contractor a fee for service in the amount of _____, said amount to be the complete compensation to Contractor for the services performed under this Agreement. Unless otherwise state herein or agreed to in writing by the parties, payment shall be made upon completion of the project. This Agreement is subject to the appropriation of funds by Owner, and/or the receipt of funds from state and federal sources. In the event sufficient funds shall not be appropriated, and/or received, by Owner for the payment of consideration required to be paid under this Agreement, Owner may terminate this Agreement in whole or in part without penalty in accordance with Section 27 of this Agreement.

7. Contract Representatives. Contract representatives for this Agreement shall be:

RFP BELL TOWER RESTORATION 19

For the Owner: For the Contractor:

All correspondence shall be sent to the above addressees when written notification is necessary. The Contractor understands and agrees that only the Owner’s Contract Representative is authorized to give Contractor work authorizations, issue written approvals and notices to proceed. If any work is done by Contractor without prior written authorization by the Owner’s Contract Representative, the Owner will not be obligated to pay for such work.

Contract representatives can be changed by providing written notice to the other party at the address listed.

8. Permits; Licenses; Bonds; Qualifications. Unless otherwise specified, Contractor shall procure all permits, licenses and bonds, pay all charges and fees and give all notices necessary for performance of this Agreement prior to commencement of work. Contractor, by entering into this Agreement represents, that all personnel assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a skilled and workmanlike manner and, if required to be registered, licensed or bonded by the state of Oregon, are so registered, licensed or bonded.

9. Compliance with Codes and Standards. Contractor shall at all times observe and comply with all federal and state laws, administrative rules and regulations issued thereunder, and with all applicable ordinances, and building, health and sanitation laws and codes.

Contractor shall engage in no activity which creates an actual conflict of interest or violates the Code of Ethics as provided by ORS Chapter 244.

10. Reports. Contractor shall provide Owner’s Contract Representative with periodic reports about the progress of the project as requested by Owner.

11. Ownership of Documents. Owner will own the documents and data prepared and/or compiled by Contractor pursuant to this agreement, including working papers, drawings, and other material necessary for complete understanding of the plans. Contractor hereby conveys, transfers, and grants to Owner all copyrights and rights of reproduction to all such documents. Owner agrees not to assign or transfer the drawings which would duplicate the work product represented in the drawings at another location without the written consent of the Contractor. Contractor shall retain the right to reproduce the documents for purposes related to this project, for Contractor’s archival records, and for marketing purposes. Within 90 days of the completion of the project, the Contractor will provide to the Owner one reproducible set of as-built drawings based on mark-ups by the Contractor, which are

RFP BELL TOWER RESTORATION 20

reviewed for general conformance by the Contractor and appropriate consultants. In addition, Contractor will provide to the Owner digital copies of AutoCAD formatted construction documents and MS Word formatted specifications in CD-ROM format.

12. Guarantee. Contractor guarantees all work under this Agreement against all defects in materials and workmanship. This guarantee shall extend from the date of completion by the Owner for the period of a minimum of one year, or longer, if so specified in the Contract Documents. Contractor shall promptly make all necessary repairs or replacements to correct any defects in workmanship or materials for which notice in writing has been sent to the Contractor from the Owner’s Contract Representative within the guarantee period. In the event Contractor fails to take any action to correct conditions covered by this guarantee promptly after notice of such condition, Owner may do so, and Contractor and its surety shall be liable for the cost thereof. Normal wear and tear and the results of accidents not chargeable to Contractor or its agents are excepted from the above requirements.

13. Qualified Work. By signing this Agreement, Contractor represents that all personnel assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a skilled and workmanlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed or bonded.

14 Independent Contractor. Contractor is engaged hereby as an independent contractor and shall not be considered an employee, agent, partner, joint venturer or representative of Owner for any purpose whatsoever. Owner does not have the right of direction or control over the manner in which Contractor delivers services under this Agreement and does not exercise any control over the activities of the Contractor, except the services must be performed in a manner that is consistent with the terms of this Agreement. Owner shall have no obligation with respect to Contractor’s debts or any other liabilities of Contractor.

Contractor shall be responsible for furnishing all equipment necessary for the performance of the services required herein. In addition:

A. Contractor will be solely responsible for payment of any Federal or State taxes required as a result of this Agreement.

B. This Agreement is not intended to entitle Contractor to any benefits generally granted to Owner’s employees. Without limitation, but by way of illustration, the benefits which are not intended to be extended by this Agreement to the Contractor are vacation, holiday and sick leave, other leaves with pay, tenure, medical and dental coverage, life and disability insurance, overtime, social security, workers' compensation, unemployment compensation, or retirement benefits (except insofar as benefits are otherwise required by law if the Contractor is presently a member of the Public Employees Retirement System).

C. The Contractor is an independent contractor for purposes of the Oregon workers' compensation law (ORS Chapter 656) and is solely liable for any workers' compensation coverage under this Agreement. If the Contractor has the assistance of other persons in the performance of the Agreement, the Contractor shall qualify and remain qualified for the term of this Agreement as a carrier-insured or self-

RFP BELL TOWER RESTORATION 21

insured employer under ORS 656.407. If the Contractor performs this Agreement without the assistance of any other person, unless otherwise agreed to by the parties, Contractor shall apply for and obtain workers' compensation insurance for itself as a sole proprietor under ORS 656.128.

15. Statutory Provisions. Pursuant to the requirements of ORS 279C.500 through 279C.530 and Article XI, Section 10 of the Oregon Constitution, the following terms and conditions are made a part of this Agreement:

A. Contractor shall:

(1) Make payment promptly, as due, to all persons supplying to Contractor labor or material for the performance of the work provided for in this Agreement. [ORS 279C.505 (1)(a)]

(2) Pay all contributions or amounts due the Industrial Accident Fund from the Contractor or any subcontractor incurred in the performance of this Agreement. [ORS 279C.505 (1)(b)]

(3) Not permit any lien or claim to be filed or prosecuted against County on account of any labor or material furnished. [ORS 279C.505 (1)(c)]

(4) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. [ORS 279C.505 (1)(d)]

(5) Demonstrate that an employee drug testing program is in place. [ORS 279C.505 (2)]

B. If Contractor fails, neglects or refuses to pay promptly a person’s claim for labor or services that the person provides to Contractor or a subcontractor in connection with this Agreement as the claim becomes due, the proper officer that represents County may pay the amount of the claim to the person that provides the labor or services and charge the amount of the payment against funds due or to become due Contractor by reason of this Agreement. The County reserves the right to make payments directly or by multiple-payee check payments. Upon County’s request, Contractor shall furnish to County the information required to facilitate such payments with each application for payment, including (1) names, addresses, and telephone numbers of persons making any such claim for labor, equipment, services or material, and (2) a complete listing of outstanding amounts owed to all such persons. [ORS 279C.515 (1)]

C. If Contractor or a first-tier subcontractor fails, neglects or refuses to pay a person that provides labor or materials in connection with the public improvement contract within 30 days after receiving payment from the contracting agency or a contractor, the contractor or first-tier subcontractor owes the person the amount due plus interest charges that begin at the end of the 10-day period within which payment is due under ORS 279C.580 (4) and that end upon final payment, unless payment is

RFP BELL TOWER RESTORATION 22

subject to a good faith dispute as defined in ORS 279C.580. The rate of interest on the amount due is nine percent per annum. The amount of interest may not be waived.

[ORS 279C.515 (2)]

D. If the Contractor or a subcontractor fails, neglects or refuses to pay a person that provides labor or materials in connection with this Agreement, the person may file a complaint with the Construction Contractors Board, unless payment is subject to a good faith dispute as defined in ORS 279C.580. [ORS 279C.515 (3)]

E. The County paying a claim in the manner authorized in this paragraph shall not relieve the Contractor or the Contractor’s surety from obligation with respect to an unpaid claim.

F. Contractor may not employ an employee for more than 10 hours in any one day, or 40 hours in any one week, except in cases of necessity, emergency or when the public policy absolutely requires otherwise, and in such cases, except in…