Bear Creek Maintenance Shop Remodel.pdf

Request for Proposal #RFP-26-060 Page 1 of 36

Release Date June 3, 2026

Solicitation Number RFP-26-060

Solicitation Title BEAR CREEK MAITENANCE SHOP REMODEL

Services to be performed for Facilities and Strategic Infrastructure Management

Responses will be received until 2:00 P.M., MST, Wednesday, July 1, 2026

Electronically through the Rocky Mountain E-Purchasing System

For additional information please contact Brett Kubler Associate Procurement Specialist Email: Brettkubler2@elpasoco.com Phone: 719-520-6675

Documents included in this package Request for Proposal Cover Sheet Executive Summary

Specifications Special Terms & Conditions General Terms & Conditions Response Submittal Requirements Attachments

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor , (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this document, and (4) that the Contractor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission. Offers must contain, in blue ink, a manual signature of an authorized agent of the Contractor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

PRINT OR TYPE YOUR INFORMATION

Company Name:

Address: City/State/Zip:

Contact Person: Title:

Email: Phone:

Authorized Representative’s Signature: Date:

Printed Name: Title:

El Paso County

Contracts and Procurement Division

15 East Vermijo Ave

Colorado Springs, CO 80903

REQUEST FOR PROPOSAL #26-060

COVER SHEET

mailto:Brettkubler2@elpasoco.com

Request for Proposal #RFP-26-060 Page 2 of 36

OFFICIAL SOLICITATION DOCUMENTS: El Paso County officially distributes solicitation documents through the

Rocky Mountain E-Purchasing System and the County’s website. Copies of solicitations obtained from any other source are not considered official copies. Only those Contractors who obtain solicitation documents from the Rocky Mountain E-Purchasing System or El Paso County website will be in receipt of officially posted and relevant information regarding solicitations issued by El Paso County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Rocky

Mountain E-Purchasing System or the County’s website.

PURPOSE OF SOLICITATION: El Paso County is requesting proposals from qualified, experienced, professional

Consultants to furnish all services, labor, materials, and equipment necessary for professional services for the Bear

Creek Maintenance Shop Remodel.

TERM OF CONTRACT: The awarded contract(s) is anticipated to commence on August 1, 2026, and shall remain in effect through November 15, 2026.

NON-APPROPRIATION: Pursuant to C.R.S.§ 29-1-110, as amended, the financial obligations of the County as set forth herein after the current fiscal year are contingent upon funds for the purpose being appropriated, budgeted and otherwise available. The awarded agreement will automatically terminate on January 1st of the first fiscal year for which funds are not appropriate. The County shall give the Contractor written notice of such non-appropriation

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit

Contractor responses and to review each Contractor Response:

June 3, 2026 Release Request for Proposal

June 11 2026 @ 2:00 p.m. RECOMMENDED Pre-Proposal Meeting

June 15, 2026 @ 2:00 p.m. Deadline for Submitting Questions

July 1, 2026 @ 2:00 p.m. Response Submission Deadline

August 2026 Issue Notice of Intent to Award

August 15, 2026 (estimated) Contract Award

PRE-SOLICITATION MEETING: A pre solicitation meeting will be held as shown above in the Schedule of

Activities, at Parks Headquarters at 2002 Creek Crossing St. Colorado Springs, 80905. A representative of the

Contractor is encouraged to attend this meeting in order to become familiar with the Specifications.

EXAMINATION OF SITE AND CONTRACT DOCUMENTS IS RECOMMENDED: The Contractor is advised to carefully examine the requirements outlined in the Specifications. It is not the intent of the specifications to cover each and every detail. Any problems that may arise must be promptly reported to the County and will be subject to the decision of the County. The submitter is expected to carefully examine the size and scope of the proposed work prior to submitting its submittal. The Submitter certifies that it has examined the location of the proposed Work and is familiar with the specifications and all contract documents related thereto, and the local conditions at the place where the Work may be performed. The Submitter should carefully check all the quantities and understand that the

County will not be responsible for any errors or omissions on the part of the Submitter in making their submittal.

REQUEST FOR PROPOSAL #26-060

EXECUTIVE SUMMARY

Request for Proposal #RFP-26-060 Page 3 of 36

RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed electronically, via the Rocky Mountain E-

Purchasing system, to Brett Kubler, Associate Procurement Specialist, Contracts & Procurement Division, El Paso

County. The Contractor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the Schedule of Activities for submitting the question(s).

ACCESSIBILITY COMPLIANCE: Should the Contractor provide a service which provides information and communication technology (ICT), the Contractor shall make commercially and technologically reasonable efforts to comply with all applicable provisions of C.R.S. §24-85-101, et seq., and the Accessibility Standards for Individuals with a Disability as established by the Governor’s Office of Information Technology (OIT) pursuant to Section C.R.S.

§24-85-103 (2.5). Contractor shall also make commercially and technologically reasonable efforts to comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards. The Contractor who provides ICT will also procure and provide an accessibility and compliance report utilizing the current ITIC Voluntary Product Accessibility Template (VPAT 2.5Rev WCAG) and/or manual testing reports from a qualified testing company to demonstrate reasonable efforts to comply with all State of Colorado technology standards.

Request for Proposal #RFP-26-060 Page 4 of 36

El Paso County is soliciting responses from qualified, experienced Contractors to provide all labor, materials, and equipment necessary to complete phases of the Bear Creek Maintenance Shop Remodel. The material and labor services to be purchased pursuant to this RFP are funded by El Paso County.

It is expected that the business and their team members have significant experience with this type of work. The successful Contractor shall be considered and shall remain an independent Contractor throughout the term of any contract awarded pursuant to this Solicitation.

The successful Contractor shall be solely responsible for scheduling and coordinating work of the sub-Contractors, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Contractor.

The successful Contractor shall provide and assume full responsibility for all services, materials, equipment, and labor necessary for completion of the services outlined in this Solicitation as awarded.

The County of El Paso, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (79 Stat. 252, 42

US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all submitters that it will affirmatively ensure that any contract entered into pursuant to this solicitation, disadvantaged business enterprises (DBE) will be afforded full and fair opportunity to submit bids in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for any award.

I. BACKGROUND / GENERAL INFORMATION

The El Paso County Parks Department has identified a significant need within the Bear Creek Park Maintenance Building to expand office space and accommodate ADA requirements due to personnel changes and new full-time employee (FTE) hires. Addressing these needs is essential to supporting continued departmental growth, improving operational efficiency, and maintaining high-quality service to County residents.

In addition to improving functionality and accessibility, the project will enhance the overall appearance, safety, and performance of the facility. Existing flooring surfaces present maintenance challenges and potential trip hazards;

therefore, the installation of durable commercial-grade flooring and related interior finishes will provide improved longevity, ease of maintenance, and a modernized work environment.

To support these objectives, the County intends to complete a comprehensive remodel of the Bear Creek Maintenance Facility.

II. GOALS

The goal of this project is to remodel and improve the Bear Creek Park Maintenance Facility to provide additional office space, address ADA accessibility requirements, enhance safety, and improve the overall functionality and efficiency of the facility. The County seeks to deliver a modern, durable, and well-designed work environment that supports current and future operational needs while maintaining uninterrupted service to County residents.

SUMMARY OF WORK / SPECIFICATIONS

Request for Proposal #RFP-26-060 Page 5 of 36

III. SCOPE OF WORK

El Paso County Facilities and Infrastructure Management Department is seeking qualified Contractors to complete the Parks Bear Creek Maintenance Facility Remodel located at 1802 Creek Crossing, Colorado Springs, CO 80905.

The project consists of remodeling an existing office area and constructing two additional offices within the existing building footprint. The restroom fixtures shall be relocated to bring the restroom into current code and ADA compliance requirements. The total renovation area for this project is approximately 613 square feet.

Construction documents for this project have been submitted to the Pikes Peak Regional Building Department and are ready for building permit issuance. The Contractor shall be responsible for obtaining all required permits, inspections, and approvals necessary to complete the work.

Architectural, Mechanical, Plumbing, and Electrical drawings are included within this solicitation. Bidders shall thoroughly review all construction documents, specifications, drawings, existing conditions, and Scope of Work requirements prior to submitting a proposal. Failure to fully understand the project scope and conditions shall not relieve the Contractor from performing all work necessary for complete project execution.

The successful Contractor shall furnish all labor, supervision, materials, tools, equipment, transportation, permits, and incidentals necessary to complete the Bear Creek Maintenance Facility Remodel in a safe, professional, and workmanlike manner in accordance with the contract documents, applicable codes, and County standards.

The scope of work includes, but is not limited to, demolition and proper disposal of existing walls, flooring, doors, windows, fixtures, lighting, equipment, and associated materials; installation of new walls, flooring, doors, windows, blinds, ceilings, finishes, lighting, occupancy sensors, HVAC equipment, plumbing fixtures, and all related electrical, plumbing, and mechanical modifications required to support the remodel. The Contractor shall complete all work as indicated in the architectural and engineering design drawings and specifications provided by the Architect and Engineers.

A brief overview of the work includes:

1. Architectural:

a. Demolition and removal of existing interior walls, interior window assemblies, and doors as indicated on the construction documents.

b. Construction of new interior partition walls and office configurations.

c. Installation of new doors, frames, hardware, flooring, gypsum board ceilings, exterior windows, and window blinds.

d. Patching, finishing, and painting of affected surfaces to match adjacent finishes where applicable.

e. Coordination of all framing, backing, and finishing work required for new systems and installations.

2. Mechanical:

a. Demolition and removal of the existing electric baseboard heater (EBB) and existing portable terminal air conditioner (PTAC) unit.

b. Furnishing and installation of a new outdoor heat pump condensing unit and three indoor split-system units.

c. Coordination of refrigerant piping, condensate drainage, controls, power requirements, mounting supports, and system startup.

d. The Contractor shall perform testing and balancing of the new HVAC system to ensure proper operation.

3. Plumbing:

a. Relocation of the existing water closet and lavatory to achieve code compliance and ADA accessibility requirements.

b. Modification of existing plumbing, piping, venting, connections, and supports as required for the new fixture locations.

c. Verification that all plumbing installations comply with applicable plumbing and accessibility codes.

Request for Proposal #RFP-26-060 Page 6 of 36

4. Electrical:

a. Demolition and removal of existing electrical fixtures, lighting, equipment, and associated wiring required to accommodate the remodel.

b. Installation of new electrical wall boxes, lighting fixtures, occupancy sensors, conduit, conductors, low-voltage pathways, and pull strings.

c. Modification and extension of existing electrical systems as required to support the remodeled office spaces and HVAC equipment.

d. Labeling and updating of panel schedules for all modified or newly installed circuits.

5. General Requirements:

a. The Contractor shall thoroughly review all approved drawings, specifications, and this Scope of Work prior to submitting a proposal.

b. Any exclusions, clarifications, qualifications, or assumptions related to the proposal shall be clearly identified within the Contractor’s proposal.

c. The Contractor shall field verify all dimensions, quantities, materials, existing conditions, and equipment specifications prior to beginning work.

d. Unless otherwise specified, the Contractor shall furnish all labor, supervision, tools, materials, lifts/scaffolding, equipment, transportation, permits, and incidentals required to complete the scope of work.

e. The Contractor shall maintain all required local, state, and federal licenses, certifications, registrations, and permits necessary to perform the work and remain in good standing throughout the duration of the project.

f. All work shall comply with all applicable local, state, and federal buildings, fire, electrical, mechanical, plumbing, accessibility, OSHA, and life safety codes and regulations.

g. The Contractor shall ensure all employees assigned to the project successfully complete all required background checks, including County screening requirements, prior to performing on-site work.

h. The Contractor shall immediately notify the EPC Project Manager if any employee becomes ineligible to work on County property due to changes in background check status or other disqualifying conditions.

i. The Contractor shall assign a dedicated Project Manager or Superintendent who shall serve as the primary point of contact throughout the duration of the project.

j. The designated Project Manager shall coordinate directly with the EPC Project Management Team regarding scheduling, inspections, RFIs, submittals, project concerns, and communication with impacted departments.

k. Contractor personnel shall conduct themselves in a professional manner and comply with all EPC site rules, policies, operational procedures, and security requirements.

l. All subcontractors engaged by the Contractor shall comply with the same standards, requirements, and obligations outlined within this Scope of Work.

6. Site Conditions and Safety:

a. The Contractor shall maintain the work site in a clean, organized, safe, and secure condition throughout the duration of the project.

b. Trash, debris, and construction materials shall be secured daily to prevent safety hazards and disruptions to County operations.

c. All demolition debris and waste materials shall be removed from the premises and properly disposed of prior to project closeout.

d. The Contractor shall protect EPC employees, visitors, and the public from hazards associated with the work, including but not limited to dust, fumes, noise, electrical hazards, falling debris, and restricted access areas.

e. Deliveries, loading dock access, forklift use, and material staging shall be coordinated in advance with the EPC Project Manager.

f. Placement of dumpsters, Conex boxes, storage containers, trailers, or other large equipment on County property shall require prior approval from the EPC Project Manager.

g. Access to secure County facilities or restricted areas shall be coordinated and approved in advance by EPC. Contractors shall comply with all applicable security protocols while on site.

h. The Contractor shall protect all existing finishes, furniture, fixtures, flooring, equipment, utilities, and adjacent areas from damage during construction activities and material handling.

i. Any damage caused by the Contractor to existing structures, systems, utilities, finishes, or County property shall be repaired or replaced by the Contractor at no additional cost to EPC.

j. All wall, ceiling, and floor penetrations shall be sealed with approved fire- and smoke-rated assemblies in

Request for Proposal #RFP-26-060 Page 7 of 36 accordance with applicable code requirements.

k. Concrete coring, saw cutting, drilling, or other invasive construction activities shall be coordinated with the

EPC Project Manager prior to execution. Appropriate dust containment, vibration mitigation, and noise control measures shall be implemented.

l. The Contractor shall comply with all applicable OSHA regulations and EPC safety requirements.

m. The Contractor shall ensure all personnel wear appropriate personal protective equipment (PPE) and follow established safety procedures at all times.

7. Systems and Utilities:

a. Any newly installed or relocated electrical outlets, panels, disconnects, junction boxes, or electrical equipment shall be clearly and professionally labeled.

b. Electrical work shall include accurate and legible identification of all new, modified, or reused circuits on panel schedules.

c. Emergency lighting, exit lighting, and related safety systems shall be connected to the appropriate circuits in accordance with applicable codes and project specifications.

d. Existing fire alarm devices, sprinkler heads, detectors, and related life safety systems shall be protected from damage, dust, paint, and contamination during all construction and finishing activities.

e. Fire alarm devices, sprinkler components, and other sensitive equipment shall be protected during sanding, painting, spraying, or other surface preparation and finishing operations.

f. Any removal, relocation, modification, or replacement of fire alarm or fire suppression components shall be performed by properly licensed and qualified personnel in accordance with approved project documents and applicable codes.

g. The Contractor shall coordinate all HVAC system modifications, controls integration, balancing, and related work with EPC and ensure all installations comply with manufacturer recommendations and applicable codes.

h. Ceiling systems and assemblies shall comply with current code requirements and inspection standards unless responsibility is otherwise assigned to EPC.

i. The Contractor shall coordinate all utility locating requirements through Colorado 811 and any additional agencies required for the project prior to excavation, trenching, coring, drilling, or ground penetration activities.

j. The Contractor shall be responsible for arranging private utility locating services for privately owned utilities, including communications, low-voltage systems, drainage infrastructure, irrigation systems, and security lines when applicable.

k. The Contractor shall protect all existing utilities and building systems during construction activities and immediately notify the EPC Project Manager of any accidental utility damage or service interruption.

8. Project Coordination and Inspections:

a. The Contractor shall provide and maintain an updated project schedule identifying project milestones, sequencing, inspections, construction phases, material procurement timelines, delivery schedules, and long lead items throughout the duration of the project.

b. The Contractor shall provide the EPC Project Manager with a detailed construction schedule outlining the anticipated work sequence, phasing, coordination requirements, and material lead times prior to commencement of work.

c. The Contractor shall maintain proper project documentation, including but not limited to daily reports, safety documentation, inspection reports, Requests for Information (RFIs), submittals, material records, schedule updates, and related project correspondence, and shall provide copies to the EPC Project Manager upon request.

d. Any delays, unforeseen conditions, conflicts, material shortages, or issues affecting project cost, quality, safety, or schedule shall be communicated promptly to the EPC Project Manager.

e. Work shall generally be performed during normal business hours, Monday through Friday, 7:30 AM to 5:00 PM, unless otherwise approved in writing by the EPC Project Manager.

f. Work may be required to occur in multiple phases to accommodate ongoing County operations and minimize disruption to staff, visitors, and building occupants.

g. The Contractor shall coordinate all work activities with the Facilities Infrastructure Project Management Team and affected departments to minimize operational disruptions and maintain continuity of County services.

h. The Contractor shall coordinate and schedule all required inspections with local jurisdictions, regional authorities, state agencies, fire officials, utility providers, and any other applicable regulatory agencies.

i. The Contractor shall provide qualified representatives to attend all required inspections and shall promptly correct any deficiencies identified during inspections at no additional cost to EPC.

Request for Proposal #RFP-26-060 Page 8 of 36

j. Recommended utility locating contacts include:

k. All Phase Locating, Inc. – (719) 393-5500 | AllPhaseLocating@gmail.com

l. Alpine Locates – Jeremy Sauer | (719) 290-2463 or (719) 687-7379 | alpinelocatesinc@gmail.com

m. Upon project completion, the Contractor shall provide all required closeout documentation, including as-built drawings, red-lined drawings, warranties, operation and maintenance manuals, inspection documentation, and records reflecting all field modifications and completed installations.

9. Change Orders and Approvals:

a. The Contractor shall provide only materials, products, and equipment specified in the approved drawings and specifications.

b. Any substitutions, deviations, or value engineering recommendations must be submitted in writing and approved by EPC and/or the Project Engineer prior to procurement or installation.

c. All finished materials, including paint, stain, flooring, carpet, tile, wall coverings, and similar products, shall be submitted to the EPC Project Manager for review and approval prior to installation.

d. Installation of finished materials shall be completed in accordance with manufacturer recommendations, approved submittals, and accepted industry standards to ensure proper appearance, durability, and performance.

e. No changes in scope, schedule, materials, or pricing shall proceed without prior written approval from the EPC Project Manager.

f. All change order requests shall be submitted in writing and approved before any associated work is performed.

g. Progress payment schedules, invoice procedures, and payment terms shall be established and mutually agreed upon prior to commencement of work.

10. Deliverables and Project Closeout:

The Contractor shall provide the following deliverables as part of the project closeout process:

a. Product data, shop drawings, and material samples, when requested, for County review and approval prior to installation.

b. Manufacturer warranties for all installed materials, equipment, and systems.

c. Installation and workmanship warranty documentation as required by the contract documents.

d. As-built or red-lined drawings identifying field changes and completed installations.

e. Operation and maintenance manuals, where applicable.

f. A final walk-through inspection with the EPC Project Management Team upon completion of the work.

g. Removal of all construction debris, temporary materials, equipment, and waste from the site.

h. Restoration of all work areas to a clean, fully operational, and occupiable condition prior to final acceptance.

i. Turnover of all unused or surplus attic stock materials, including paint, flooring, carpet, tile, ceiling tile, and similar materials, to the EPC Project Manager for County storage and future maintenance use.

11. Timeline and Scheduling:

a. The Contractor shall provide a proposed project schedule and timeline as part of the bid or proposal submission.

b. The Contractor shall adhere to the approved project schedule and immediately notify the County of any potential delays, material shortages, unforeseen conditions, or scheduling impacts.

c. Any work requiring after-hours access, utility shutdowns, or operational interruptions shall be coordinated in advance with the EPC Project Manager.

Request for Proposal #RFP-26-060 Page 9 of 36

12. County Responsibilities:

The County shall:

a. Provide reasonable access to the project site during agreed-upon work hours.

b. Coordinate communication between impacted departments, building occupants, and the Contractor.

c. Ensure County employees remove personal belongings and sensitive materials from affected workspaces prior to construction activities.

d. Coordinate with the Department of Systems and Technology (DST) for the disconnection and reconnection of computer systems, network equipment, and related technology infrastructure as required.

e. Provide timely review and approval of material submittals, schedules, change requests, and other project-related documentation.

f. Coordinate access to secured areas and County facilities as necessary for project completion.

El Paso County Facilities Department appreciates the Contractor’s cooperation and professionalism in maintaining the highest standards of safety, workmanship, communication, and project coordination throughout the duration of the project. Any questions or requests for clarification regarding this Scope of Work shall be directed to the assigned EPC Project Manager prior to bid submission or commencement of work.

IV. EVALUATION CRITERIA

All proposals deemed acceptable shall be initially rated based upon the submitted requirements. Price is not a factor in the Technical Review scoring process.

The evaluation committee will score Responses based on the following criteria listed in order of importance:

1. Qualifications and Experience of the Company – 35%

a. Summarize and list applicable qualifications, license, training and/or certifications of the Company. The

County may request proof of the listed training, certifications, and/or licenses prior to performing work.

b. Provide a brief description of the firm.

c. Company shall have a minimum of three (3) years of experience in construction projects of similar size and scope

d. Company shall have successfully completed at least three (3) construction projects within the past five (5) years in an occupied office or government facility.

e. Provide a minimum of three (3) and maximum of five (5) project examples of similar size and scope, with at least one (1) being a government entity. Summarize type of services(s) provided and past performance.

Provide Firm names, contact names and title, phone numbers, and email addresses.

2. Ability, Experience, and Qualifications of Key Personnel– 25%

a. Describe and summarize Key Personnel’s relevant experience: Included relevant projects with similar size and scope. This may include experience with a different company.

b. Project scope and Key Personnel’s role in the Project: Summarize/list applicable qualifications, licenses, training and/or certifications of Key Personnel. The County may request proof of the listed training, certifications, and/or licenses prior to performing work. Past performance on similar projects in occupied office or government facilities.

c. Resumes for Key Personnel may be included if additional information is deemed necessary. If included, resumes shall be in an appendix and referenced in the proposal as applicable.

d. Describe and summarize Key Personnel’s current workload.

e. Provide resume for the designated Project Manager or Lead that shows the minimum three (3) years of experience managing construction projects like scope and complexity.

Request for Proposal #RFP-26-060 Page 10 of 36

3. Work Plan, Schedule and Understanding of Project – 25%

a. Provide a summary narrative describing the Company’s understanding and approach for completing the proposed work as described in this RFP and attached drawings.

b. Provide a clear understanding of the Project and how it will be managed.

c. Provide a clear understanding of the Project requirements.

d. Provide a Ghant chart broken out by tasks for work, availability of materials, equipment and labor. Schedules shall include start date, key tasks, project milestones, phasing, and completion date.

Contractors will provide updates, shifts, or changes in the schedule during the weekly OAC Meeting.

Price will be evaluated after the technical evaluations and scores will contribute to the overall ranking.

4. Price / Cost Proposal – 15%

a. Cost proposal includes labor, materials, and any additional fees.

Please provide a detailed fee schedule per the instructions on Page 9.

V. RESPONSE FORMAT AND REQUIRED DOCUMENTATION

Failure to respond in the required format or failure to provide required information may deem your submittal non-responsive.

To facilitate an effective review process, responses must be submitted on 8.5” x 11” paper, with a minimum font of 10, and all pages should be numbered in the following manner: page or pages, with a maximum of fifty (50) All acronyms in the response must be defined.

Attachments/Exhibits included in this solicitation, that require signature and/or are a required document to be returned with your Responses shall be included as an exhibit to your Responses and will not be included in the page limit. Requested items in the appendices will not be included in the page limit. Schedules may be submitted on 11" x 17" sheets and are counted as one page.

Submittals should be prepared simply and economically providing a straightforward, concise description of the

Contractor’s ability to perform the requirements of this Solicitation.

ELECTRONIC SUBMISSION OF OFFERS: El Paso County will only accept electronic bid Responses submitted through the Rocky Mountain E-Purchasing system. A Submittal Log will be posted after the County has had an opportunity to review and verify the submittals offered to the County.

The original Offer must be received before the due date and time through an electronic package transmitted through the Rocky Mountain E-Purchasing system. The Contractor is responsible for ensuring its Response is posted by the due date and time outlined in the solicitation document.

If the submittal arrives late, it will not be included in the electronic lockbox.

The Solicitation Opening for RFP-26-060 will take place VIA TELECONFERENCE utilizing the call-in information below:

Participant-guest login:

A. Dial access number: 1-719-520-7660 B. Enter the participant-guest pass code: 51488# C. Attendee access code: 1234#

Request for Proposal #RFP-26-060 Page 11 of 36

Proposers are NOT required to participate. No in-person entry to our building will be permitted.

To enable the County to conduct a uniform review of the information submitted in response to this Solicitation, Contractors must address the following information, numbered to directly correspond with the number of the

Table of Contents section of the submitted Response. The County reserves the right to reject submittals that do not follow the required format. Include concise, complete information which will demonstrate that your firm is uniquely qualified to provide the products and services specified in this Solicitation.

ALL signatures on required documents must be in blue ink or a verifiable electronic time and date stamped signature in ONE PDF document.

1. Provide response without reference to El Paso County logo or company logo in one PDF document.

2. Submit response in a tab format that follows a clearly outlined Table of Contents that identifies all material and attachments that comprise your response by section and by page number. I.e. –

Required Documentation section, Evaluation Criteria section, etc. as outlined on the Response

Submittal Requirements page.

1. Cover Letter, one-page limit. Submit a Cover Letter on official business letterhead that:

a. Positively states your willingness to comply with all work requirements and other terms and conditions as specified in this Solicitation.

b. Provides, in brief concise terms, a summation of your submittal and identifies the points that make your firm uniquely qualified for this project.

c. Is signed by an Authorized Representative of your firm who has the authority to commit to the proposed work.

2. Provide documentation that satisfies the Required Document Requirements

a. Contractor Information Form

b. Proprietary / Confidential Statement

c. Subcontractor list (if applicable)

d. Exhibit 1 – Exceptions Form

e. Exhibit 2 – Lobbying Certification

f. Exhibit 3 – Non-Collusion Affidavit

g. Exhibit 4 – Minimum Insurance Requirements

h. Completed and signed Cover Sheet

i. Addendum(s) Acknowledgement, if applicable

j. Documentation of Meeting Minimum Requirements

k. Fee Proposal

l. Work Plan and Schedule

3. Provide documentation that satisfies the criteria to be reviewed.

4. Provide the completed and signed Cover Sheet

5. Addendum(s) Acknowledgement, if applicable

6. Submission Form

7. Details of the Contractor’s Experience and Qualifications as described in the Evaluation Criteria

8. Universal Entity Identifier (UEI) Number

9. Additional Attachments, if applicable

II. ATTACHMENTS

1. Construction Plan Set

Request for Proposal #RFP-26-060 Page 12 of 36

Fee Schedule: SUBMIT IN A SEPERATE SEALED ENVELOPE: The fee schedule shall be provided as a separate document in a sealed envelope, independent of the technical proposal. The fee schedules will not be open until all technical evaluations have been completed and proposals have been ranked.

Please provide an itemized fee schedule on company letterhead.

FEE SCHEDULE / FEE PROPOSAL

Request for Proposal #RFP-26-060 Page 13 of 36

1. METHOD OF AWARD BEST EVALUATIVE SCORE BASED ON WRITTEN RESPONSE: It is the intent of the

County to award this Solicitation to the Contractor who receives the highest score when the Responses submitted by interested Contractors are reviewed by the County's Response Evaluation Committee. For this Solicitation, the

Evaluation Committee will score Responses based on the following criteria listed in no order of importance:

• Qualifications and Experience (35%)

• Ability, Experience, and Qualifications of Key Personnel (25%)

• Work Plan, Schedule and Understanding of Project (25%)

• Price / Cost Proposal (15%)

A more detailed description of these criteria can be found on Pages 7 of this document.

Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Contractor, risk, and incentives.

The County reserves the right to verify mathematical accuracy of submitted pricing, request clarification of pricing, correct obvious clerical errors, and reject proposals determined to be unbalanced. Proposals containing materially unbalanced pricing may be rejected if the County determines that award would not result in the lowest overall cost or best value.

If deemed in the best interest of the County, the Evaluation Committee may invite a limited number of

Contractors who received the highest scores during the written phase to provide an oral presentation and discussion. The number of Contractors invited shall be determined by the Evaluation Committee after

Responses have been scored.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses during the negotiation period. During negotiations, the County shall not disclose any information derived from

Responses submitted or from discussions with other Contractors. Upon award, the Solicitation file and all

Responses contained therein shall become part of the public record.

3. BID GUARANTY IS REQUIRED FOR A PERCENTAGE OF THE TOTAL PRICE: All Responses shall be accompanied by a Bid Guaranty in the form of a Certified Check, Cashier's Check or Bid Bond, made payable to EL PASO COUNTY, in the amount that represents 5% of the total base price. The Bid Guaranty shall be made payable to County and shall be conditioned upon the successful Contractor submitting a specified performance bond within ten (10) calendar days following written notice of award. Any Response which is not accompanied by a Bid Guaranty shall be considered non responsive and ineligible for award. In the event the selected Contractor fails or refuses to submit the performance bond within the time stated, the Bid

Guaranty/Security submitted with the Response will be forfeited as liquidated damages because of such failure or default. The bid guarantees will be returned after the opening of Responses to all except the three lowest responsible, responsive Contractors and the remaining guarantees shall be returned to these

Contractors after the contract with the selected Contractor(s) is executed.

4. PERFORMANCE BOND BASED ON A PERCENTAGE OF THE OFFERED PRICE: The Contractor to whom a contingent award is made shall duly execute and deliver a Performance and Payment Bond to the

County in an amount that represents 100% of the price offered by the Contractor. The Contractor may deliver multiple bonds in lieu of a single bond, provided the total amount of these bonds equals the amount specified above. The bond shall be delivered to the County's Contracts and Procurement Division within ten (10) calendar days after a Notice of Intent to Award is given to the Contractor, either verbally or in writing. If the

SPECIAL TERMS AND CONDITIONS

Request for Proposal #RFP-26-060 Page 14 of 36

Contractor fails to deliver the bond within this specified time frame, including any extensions which may be granted by the County, the County shall declare the Contractor in default of the contractual terms and conditions and the Contractor shall surrender its Bid Bond. In lieu of a Performance and Payment Bond, the

County will accept a cash bond in the form of a certified cashier's check made payable to El Paso County.

Should an Extension(s) or Amendment(s) be completed on the contract that increases the amount of the contract, it shall be a requirement that the Contractor request additional bonding capabilities from their

Bonding Agent to match the amended contract amount and the Contractor shall be responsible for paying any fees associated with the increase in the bonding amount. The County shall not be responsible for nor pay for any bonding fee increases.

5. PRICE OFFERS SHALL BE FIXED AND FIRM: The prices offered by the Contractor shall remain fixed and firm for each task order. No changes in the Response shall be allowed after the date and time of the

Solicitation opening due to an error by the Contractor. Responses may not be withdrawn after the time and date set for the Solicitation opening for a period of ninety calendar days.

6. POST INTENT TO AWARD MEETING: The Contractor may be required to attend a post intent to award meeting with the County to discuss the terms and conditions of the contract. This meeting will be coordinated by the Contracts and Procurement Division once a Notice of Intent to Award has been issued.

7. COMPETENCY OF CONTRACTORS - MINIMUM THREE (3) YEARS OF EXPERIENCE (ENSURE

MINIMUM YEARS MATCH THROUGHOUT DOCUMENT) AND OPERATIONAL REQUIREMENTS: Bids will only be considered from Contractors which have been engaged in the business of performing the Work as described in this Solicitation. Contractors must be able to produce evidence that they have an established satisfactory record of performance for a minimum of three (3) years and have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a contract.

The term 'equipment and organization' as used herein shall be construed to mean a fully equipped and well-established company in line with the best business practices in the industry and as determined by the proper authorities of the County.

8. BACKGROUND CHECK: Contractor and all subcontractors entering the facility shall submit a list of all employees, within four (4) days prior to appearance on the work site including full name, date of birth, social security number, and driver’s license number for background check. Any record indicating felony violations, questionable character or possible security risk shall be just cause for denial of access for that person to the facility. Final approval of employees’ list shall be at the sole discretion of the County and shall not be cause for additional payment.

9. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform the work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes but not limited to:

current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, contracts cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Response if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such

Contractor is properly qualified to carry out the obligations of the Solicitation and to complete the work contemplated therein. Conditional Responses will not be accepted.

10. PAST PERFORMANCE: The County may review Past Performance with El Paso County or another entity and/or make such investigations as deemed necessary to determine the ability of the Contractor to perform work outlined in this solicitation. If the County has terminated a contract with the Contractor within the past three (3) years, the Contractor may be asked to furnish information for this investigation as the County requests. Such information includes but not limited to: current/past company references, current licensing information, history of the firm on assessments of liquidated damages, contracts cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right

Request for Proposal #RFP-26-060 Page 15 of 36 to reject any Response if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the

Solicitation and to complete the work contemplated herein. Conditional Responses will not be accepted.

11. CONFLICTS WITHIN THE CONTRACT DOCUMENTS: In the event that conflicts exist within the Contract

Documents, the policies stated in the following paragraphs shall govern: A. Project Special Provisions (PSP) shall supersede Construction Plans (Plans), and Plans shall supersede SOQ Specifications (Specifications).

B. Addenda shall supersede all other Contract Documents to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

The Plans, PSP and Specifications are intended to agree and be mutually explanatory and shall be accepted and used as a whole and not separately. Should any item be omitted from the Plans, PSP or Specifications as specified, it shall be implied that such omissions are contained in all three as necessary for the proper construction of the work herein specified. Should any error or disagreement between the three exist or appear to exist, the Contractor shall not avail itself of such manifestly unintentional error or omission but must have same explained or adjusted by the County's project manager before proceeding with the work in question.

12. CONSIGNMENT OF CONTRACT NOT ALLOWED: No part of this contract can be consigned to another

Contractor.

13. SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED: As part of its Response, the Contractor shall be required to identify any and all subcontractors that will be used in the performance of the contract resulting from this Solicitation. The Contractor shall also identify the capabilities, experience, and portion of the work to be performed by the subcontractor(s). The competency of the subcontractor(s) with respect to skill, responsibility and business standing shall be considered by the County when making the award in the best interest of the County.

14. CURRENT PERMITS REQUIRED: Contractor must obtain and pay for all required permits, licenses, inspection fees, etc., and will comply with all laws, ordinances, and regulations associated with construction of the Project. Damages, penalties and/or fines imposed by the County on the Contractor for failure to obtain required permits, licenses, certificates or pay fees shall be borne by the Contractor. The Contractor shall enclose a current copy of their applicable permits, licenses, and inspection certificates with their Response.

15. LICENSES REQUIRED FOR TRADES: Professional Contractors performing services in/for the County must show that they have been duly licensed by the municipality where the work is being performed, if required by that municipality, prior to being awarded a contract by the County.

16. LABOR, MATERIALS AND EQUIPMENT TO BE SUPPLIED BY THE CONTRACTOR: Unless otherwise provided in this Solicitation, the Contractor shall furnish all labor, materials, and equipment necessary for satisfactory contract performance. When not specifically identified in this Solicitation, such materials and equipment shall be of a suitable type and grade for the intended purpose.

17. VARIATIONS ALLOWED IF INDICATED: For purposes of Response review, Contractors must indicate any variances to the Specifications, terms, and conditions, and attached Sample Agreement no matter how slight.

If variations are not stated in the Contractor's Response, it shall be construed that the Response fully complies with the Specifications, terms, and conditions, and attached Sample Agreement. Notwithstanding the above, it is hereby agreed and understood that the County reserves the right to reject these variations if they individually, or as a whole, do not meet the standards established in the Specifications.

18. ADDITIONAL SERVICES MAY BE PURCHASED DURING CONTRACT PERIOD: Although this Solicitation specifies an exact location where services are to be performed for the County, it is understood and agreed that the County may, during the term of the awarded contract, request additional services for the same or other locations within the proximity of the Project limits from the successful Contractor. This option, if

Request for Proposal #RFP-26-060 Page 16 of 36 exercised, is the prerogative of the County and shall be honored by the Contractor as a condition of contract award.

19. LIMITATION OF OPERATIONS DURING NORMAL BUSINESS HOURS: The Contractor shall work hours only between 7:30 AM and 5:00 PM, unless otherwise approved by the County’s Project Manager or as specified in the Project Specifications. No overtime work shall be started without prior approval of the County's

Project Manager or his/her designated representative.

20. ACCIDENT PREVENTION: The Contractor shall be required to take safety precautions in an effort to protect persons and property. All Contractors, Contractors and sub-Contractors shall conform to all OSHA, State and

County regulations while performing under the terms and conditions of the awarded contract. Any fines levied by the above-mentioned authorities because of inadequate compliance with these requirements shall be borne solely by the Contractor which is responsible for same.

21. DEFICIENCIES IN WORK TO BE CORRECTED BY CONTRACTOR: The successful Contractor shall promptly correct all deficiencies in service and/or any work that fails to conform to the Contract Documents. All corrections shall be made immediately after such deficiencies and/or non-conformances are verbally reported to the

Contractor by the County's Project Manager. The Contractor shall bear all costs of correcting such rejected work.

If the Contractor fails to correct the work within the period specified in this Solicitation, the County reserves the right to place the Contractor in default of its contractual obligations, obtain the services of another Contractor…