BDP25-016 Cesspool Cleaning and Tank Pumping - Maintenance, Service and Repair.pdf

DEER PARK UNION FREE SCHOOL DISTRICT – PURCHASING DEPARTMENT

1881 Deer Park Avenue DEER PARK, NY 11729

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 1

mailto:bertelle.d@deerparkschools.org http://www.bidnetdirect.com/

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 2

http://www.bidnetdirect.comm/

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 3

GENERAL CONDITIONS

BIDS

1. All proposals shall be made upon forms furnished by the Purchasing Agent for the Deer Park Union Free School District and shall be contained in sealed envelopes addressed to the Purchasing Agent Deer Park UFSD, 1881 Deer Park Avenue, Deer Park, NY 11729.

2. Form of proposal as issued by the School Purchasing Agent shall be completely filled in, in black or blue ink or typed on original bid form. No photocopies will be accepted. No bid will be accepted which contains any changes, additions, omissions or erasures, unless otherwise stated.

3. Bidder must submit with bid detailed specifications, circulars and all necessary data on items he proposes to furnish.

This information must show clearly that the item offered meets all detailed specifications herein. The Purchasing Agent reserves the right to reject any bid if its compliance with the specifications is not clearly evident. If item offered differs from the provisions contained in these specifications such differences must be explained in detail, and bid will receive careful consideration if such deviations do not depart from the intent of these specifications and are to the best interests of the Deer Park UFSD as interpreted by the Purchasing Agent of the Deer Park UFSD.

4. All prices quoted must be "per unit" as specified; e.g., do not quote "per case" when "per dozen" is requested;

otherwise, bid may be rejected.

5. Bidder must insert the price per unit and the extensions against each item in this bid. In the event of a discrepancy between the unit price and the extension, the unit price will govern. Prices shall be extended in decimals, not fractions. If a price is written in numbers and alpha - the alpha will govern.

6. The prices submitted shall be exclusive of Federal and State taxes and must not include any tax for which the bidder may claim exemption because of doing business with the School District.

7. Prices shall be net, including transportation and delivery charges fully prepaid by the successful bidder to destination indicated in the proposal. If award is made on any other basis, transportation charges must be prepaid by the successful bidder and added to the invoice as a separate item.

In any case, title shall not pass until items have been delivered and accepted by the School District.

8. The School District reserves the right to award in whole or in part based on the lowest responsible bid.

9. Where a bidder is requested to submit a bid on individual items and/or on a total sum or sums, the right is reserved to award bids on individual items or on total sums.

10. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the School District. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified.

11. In all specifications, the words "or equal" are understood after each article giving manufacturer's name or catalog reference, or on any patented article. The decision of the School District as to whether an alternate or substitution is in fact "equal" shall be final. If bidding on items other than those specified, bidder must in every instance give the trade designation of the article, manufacturer's name, and detailed specifications of item he proposes to furnish, otherwise, bid will be construed as submitted on the identical item as specified.

12. The submission of a bid will be construed to mean that the bidder is fully informed as to the extent and character of the supplies, material, or equipment required and a representation that the bidder can furnish the supplies, materials, or equipment satisfactorily in complete compliance with the specifications.

13. If two or more bidders submit identical bids as to price, the decision of the School Board to award a contract to one of such identical bidders shall be final. (General Municipal Law, Sec. 103. sub. 1)

14. It is the responsibility of the bidder to offer a product that meets the specifications of the manufacturer model as listed.

The bidder must submit with his bid detailed specifications, circulars, and all necessary data on the commodity to be furnished. If the commodity offered differs from the provisions listed, such differences must be explained in detail. Failure to submit any of the above data may result in rejection of the bid.

The School District, however, reserves the right to request any additional information deemed necessary for the proper evaluation of bids.

15. See attached insurance requirements.

Liability, workers compensation and disability coverage statements are required of all bidders. Automobile coverage is required from those who provide delivery. Bidders who use common carriers for delivery do not need automobile coverage statements.

16. In the event satisfactory bids are not received, the Board reserves the right to consider alternative proposals containing deviations from Board specifications. Bidders shall explain in detail where such alternatives deviate from or qualify the terms of the proposal and specifications as issued.

17. Bidder must fill in all applicable spaces on bid form.

All lines must have an indication of bidder's response whether it be "0", "N/A", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgment of the request.

Bids that do not have all applicable lines filled in on bid sheet may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty.

18. The following two items will automatically render a bid unacceptable to the Deer Park School District:

a. Failure to sign bid proposal page.

b. Failure to include necessary bid deposit (as required).

It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award.

19. Faxed bids will not be accepted.

20.The School District reserves the right to purchase items included in these specifications on New York State, Suffolk County, BOCES Contracts or any means legally available.

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 4

SAMPLES

21. Samples, when required, must be submitted strictly in accordance with instructions, otherwise, bid may not be considered. If samples are requested subsequent to bid opening, they shall be delivered within ten (10) days of the request, or as directed, for bid to have consideration. Samples must be furnished free of charge and must be accompanied by descriptive memorandum invoices indicating if the bidder desires their return and specifying the address to which they are to be returned provided they have not been used or made useless by tests. Award samples may be held for comparison with deliveries. The School District will not be responsible for any samples destroyed or mutilated by examination or testing.

Samples shall be removed by the bidder at his expense.

Samples not removed within fifteen (15) days after written notice to the bidder will be regarded as abandoned and the School District shall have the right to dispose of them as its own property.

AWARD

22. The School Board reserves the right to reject any and all bids not deemed for the best interest of the School District and to reject as informal such bids, as in their opinion, are incomplete, conditional, obscure, or which contain irregularities of any kind including unbalanced bids. By an unbalanced bid, it is meant one in which the amount bid for one or more separate items is substantially out of line with the current market prices for the materials and/or work covered thereby.

23. The School Board reserves the right to waive any informality or to reject any or all bids.

24. Awards will be made to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.

25. No contract hereunder shall, either in whole or in part, be assigned, transferred, conveyed, sublet or otherwise disposed of to any other person, company or corporation unless approval is first obtained in writing from the School Purchasing Agent.

26. Should the successful bidder fail to meet a delivery date required by the specifications, the School Purchasing Agent may, at her discretion, cancel the order and terminate the contract. In such event, the School District will assume no responsibility for any expense or loss to the successful bidder because of such cancellation or termination.

27. Should any material or equipment delivered fail to meet the specifications, the Purchasing Agent may, at her discretion require the vendor to replace the same with material or equipment which does meet the specifications and, at the vendor's expense, to remove the rejected material or equipment from wherever delivered or stored and in the event that such proper replacement and removal is not made by the vendor within 30 days, to cancel the order and terminate the contract, in which event the School District will assume no responsibility for any expense or loss to the vendor because of such cancellation or termination.

28. If the successful bidder fails to deliver within the time specified, or within reasonable time as interpreted by the School District, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the School District, the School District may purchase from other sources to take the place of the item rejected or not delivered. The School District reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary.

On all such purchases the successful bidder agrees to reimburse the School District promptly for excess costs occasioned by such purchases. Should the cost be less, the successful bidder shall have no claim to the difference. Such purchases will be deducted from contract quantity.

29. A contract may be canceled at the successful bidder's expense upon non-performance or poor performance of contract on ten-calendar days written notice to the successful bidder.

30. Payments cannot be processed by School District facilities until contract items have been delivered in satisfactory condition and the contractor has submitted a properly completed invoice to the ordering agency.

31. The Deer Park School District may require the successful bidder to confirm in writing, within ten days of the School District's request, that said bidder will perform the contract in accordance with its bid. The failure of the bidder to so confirm may result in the cancellation of the contract by the School District in its sole discretion.

32. Any errors in the bid award, which are the fault of the School District, must be forwarded, in writing, to the Deer Park Union Free School District Purchasing Agent within five (5) working days of the notification of award. No corrections will be made beyond that date. If errors on the part of the School District are discovered too late to be corrected we will issue a "no award" on those affected items and rebid or quote at a later date.

33. If a successful vendor back orders or delays deliveries the Deer Park UFSD reserves the right to rescind their award and to disqualify them from future bidding.

34. Any and all awards resulting from this bid shall be final and shall be for the complete term of the contract. No rescinding of awards will be made because of bidder error or inability to supply them.

35. Title shall not pass until items have been delivered to the School District and accepted by the requesting Department.

36. Executory Clause. It is understood by the parties that this agreement shall be executory only to the extent of the monies available to the Deer Park Union Free School District and appropriated therefore, and no liability on account thereof shall be incurred by the School District beyond the monies available and appropriated for the purpose thereof.

37. The Deer Park School District reserves the right to extend the term of this contract for any length of time up to one year beyond the time herein specified as the expiration date of this contract at identical terms and conditions. Written notice will be given to the contractor.

38. The Deer Park School District reserves the right to cancel this contract on 30 days written notice to the contractor(s).

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 5

DELIVERY

39. Delivery must be made in accordance with the instructions to bidders and specifications. If delivery instructions do not appear on order, it will be interpreted to mean prompt delivery. The decision of the Purchasing Agent as to reasonable compliance with delivery terms shall be final.

40. The School District must be notified twenty-four (24) hours in advance of delivery. The School District reserves the right to deny acceptance of delivery if this notice is not given, at no cost to the School District.

41. The Purchasing Agent will not accept any deliveries on Saturdays, Sundays or legal holidays, except commodities required for daily consumption or where the delivery is for an emergency.

42. Items shall be securely and properly packed for shipment, storage and stocking in shipping containers and according to acceptable commercial practice, without extra charge for packing cases, baling, or sacks.

43. The successful bidder shall be responsible for delivery of items in good condition at point of destination. He shall file with the carrier all claims for breakage, imperfections, and other losses, which will be deducted from invoices. The Receiving Department will note for the benefit of successful bidder when packages are not received in good condition. Carton shall be labeled with purchase order or contract number, successful bidder's name and general statement of contents. Failure to comply with this condition shall be considered sufficient reason for refusal to accept the goods.

44. Unless otherwise stated in the specifications, all items must be delivered into and placed at a point within the building as directed by the shipping instructions or the Purchasing Agent.

The successful bidder will be required to furnish proof of delivery in every instance.

45. Unloading and placing of equipment and furniture is the responsibility of the successful bidder, and the School District accepts no responsibility for unloading and placing of equipment. Any costs incurred due to the failure of the successful bidder to comply with this requirement will be charged to him. No help for unloading will be provided by the School District, and suppliers should notify their truckers accordingly.

46. All deliveries shall be accompanied by delivery tickets or packing slips. Ticket shall contain the following information for each item delivered:

Contract Number and/or Purchase Order Number Name of Article Item Number (if applicable) Quantity Name of the Successful Bidder

47. Successful bidder may be requested to acknowledge, in writing, receipt of order.

48. No items are to be shipped or delivered until receipt of an official purchase order from the Deer Park School District Purchasing Agent.

INSTALLATION OF EQUIPMENT

49. The successful bidder shall clean up and remove all debris and rubbish resulting from his work from time to time as required or directed. Upon completion of the work, the premises shall be left in a neat, unobstructed condition, and the buildings broom cleaned, and everything in perfect repair or order. Old materials are the property of the successful bidder unless otherwise specified.

50. Equipment, supplies, and materials shall be stored at the site only on the approval of the Purchasing Agent and at the successful bidder’s risk. In general, such on-site storage should be avoided to prevent possible damage or loss of the material.

51. Work shall be progressed so as to cause the least inconvenience to the School District and with proper consideration for the rights of the other successful bidders or workmen. The successful bidder shall keep in touch with the entire operation and install his work promptly.

52. Bidders shall acquaint themselves with conditions to be found at the site and shall assume all responsibility for placing and installing the equipment in the locations required.

53. Equipment for trade-in shall be dismantled by the successful bidder and removed at his expense. The condition of the trade-in equipment at the time it is turned over to the successful bidder shall be the same as covered in the specifications, except as affected by normal wear and tear from use up to the time of trade-in. All equipment is represented simply “as is”. Equipment is available for inspection only at the delivery point unless otherwise specified.

GUARANTEES BY THE SUCCESSFUL BIDDER

54.The successful bidder guarantees:

(a) His products against defective material or workmanship and to repair or replace any damages or marring occasioned in transit.

(b) To furnish adequate protection from damage for all work and repair damages of any kind for which he or his workmen are responsible, to the building or equipment, to his own work, or to the work of other successful bidders.

(c) To carry adequate insurance to protect the Town from loss in case of accident, fire, theft, etc.

(d) That all deliveries will be equal to the accepted bid sample.

(e) That the equipment delivered is standard, new, latest model of regular stock product or as required by the specifications; also that no attachment or part has been substituted or applied contrary to manufacturer’s recommendations and standard practice. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery. If during this period such faults develop, the successful bidder agrees to replace the unit or the part affected without cost to the District. Any merchandise provided under the contract, which is or becomes defective during the guarantee-period shall be replaced by the successful bidder free of charge with the specific understanding that all replacements shall carry the same guarantee as the original equipment. The successful bidder shall make any such replacement immediately upon receiving notice from the District.

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 6

SAVING CLAUSE

55. The successful bidder shall not be held responsible for any losses resulting if the fulfillment of the terms of the contract shall be delayed or prevented by wars, acts of public enemies, strikes, fires, floods, acts of God, or for any other acts not within the control of the successful bidder and which by the exercise of reasonable diligence he is unable to prevent.

ADDENDA AND INTERPRETATIONS

56. No verbal interpretation of the intent of any of the specifications or other Contract Documents will be made before receipt of bids. Requests for interpretations prior to receipt of bids must be presented, in writing, to the Purchasing Agent, Deer Park Union Free School District 1881 Deer Park Avenue, Deer Park, NY 11729, and to be given consideration must be received by the Purchasing Agent at least five (5) business days prior to the date set for the opening of bids.

57. Any interpretation, and any additional information or instruction will, if issued, be in the form of a written Addenda sent to all holders of Contract Documents at the addresses furnished therefor, at least two (2) days prior to date set for the opening of bids.

58. Failure of any bidder to receive any Addenda shall not relieve such bidder from any obligation under this bid as submitted. All Addenda so issued shall become a part of the Contract Documents.

QUALIFICATIONS OF BIDDERS

59. The School District reserves the right to make such investigation as it may deem necessary or advisable to determine any bidder's ability to do the work, and the bidder shall furnish to the District, on request, all data and information pertinent thereto. The District reserves the right to reject any bid if such investigation fails to satisfy the School District that the bidder is fully qualified to do the work. Financial instability of a bidder may be cause for non-award.

60. Conditional bids will be considered informal and may be rejected.

EXCEPTIONS TO GENERAL CONDITIONS

61. All of the above statements shall hold true to all bids unless superceded by specific information included in the General Specifications or Product Specifications in the bid document.

NON-DISCRIMINATION

62. The bidder agrees to comply with the Deer Park School District Non-Discrimination Policy. There shall be no discrimination because of race, creed, color, national origin, ancestry, age, sex, physical appearance, marital status, disability, arrest or conviction record, political belief, or sexual orientation in the employment of persons for work under this contract, whether performed by the Contractor or any subcontractor. Neither shall the Contractor or subcontractor or any person acting on behalf of the Contractor or subcontractor discriminate in any manner against or intimidate any employee hired for the performance of work under this contract on account of the items listed herein.

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 7

INSURANCE REQUIREMENTS-MAINTENANCE, REPAIR AND

SERVICE PROVIDERS

1. Notwithstanding any terms, conditions or provisions, in any other writing between the parties, the contractor hereby agrees to effectuate the naming of the District as an additional insured on the contractor's insurance policies, with the exception of workers' compensation and N.Y. State Disability insurance.

2. The policy naming the District as an additional insured shall:

a. Be an insurance policy from an A.M. Best rated "secured" or better insurer, authorized to conduct business in New York State. A New York licensed insurer is preferred. The decision to accept specific insurers lies exclusively with the District.

b. State that the organization's coverage shall be primary and non-contributory coverage for the

District, its Board, employees and volunteers.

c. Additional insured status shall be provided by standard or other endorsements that extend coverage to the District for both on-going and completed operations. The decision to accept an endorsement rests solely with the District. A completed copy of the endorsements must be attached to the certificate of insurance.

d. There will be no coverage restrictions and/or exclusions involving New York State Labor Law statutes or gravity related injuries.

e. No policies containing escape clauses or exclusions contrary to the Owner’s interests will be accepted.

3. a. The certificate of insurance must describe the specific services provided by the contractor (e.g., roofing, carpentry, plumbing) that are covered by the liability policies.

b. At the District's request, the contractor shall provide a copy of the declaration page of the liability and umbrella policies with a list of endorsements and forms. If so requested, the contractor will provide a copy of the policy endorsements and forms.

4. The maintenance, repair or service provider agrees to indemnify the District for applicable deductibles and self-insured retentions.

5. Minimum Required Insurance:

a. Commercial General Liability Insurance

$1,000,000 per Occurrence/$2,000,000 Aggregate general and products/completed operations

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 8

aggregates.

$2,000,000 Products and Completed Operations

$1,000,000 Personal and Advertising Injury $100,000 Fire Damage $10,000 Medical Expense The general aggregate shall apply on a per-project basis

b. Automobile Liability

$1,000,000 combined single limit for owned, hired and borrowed and non-owned motor vehicles.

c. Workers' Compensation, Employers Liability and NYS Disability Insurance

Statutory Workers' Compensation (C-105.2 or U-26.3); and NYS Disability Insurance (DB- 120.1) for all employees (per NYS WC and Disability laws). Proof of coverage must be on the approved specific form, as required by the New York State Workers’ Compensation Board. ACORD certificates are not acceptable. A person seeking an exemption must file a CE-200 Form with the state. The form can be completed and submitted directly to the WC Board online.

d. Umbrella/Excess Insurance $3,000,000 each Occurrence and Aggregate coverage.

$10,000,000 each Occurrence and Aggregate for high risk construction, work at elevation (>1story or 10 feet) and/or for service work values greater than $1,000,000.

Umbrella/Excess coverage shall be on a follow-form basis or provide broader coverage over the General Liability and Auto Liability coverages.

e. Garage Liability & Garagekeepers Insurance (where applicable) $1,000,000 limit for garage operations; minimum of $75,000 per vehicle for Garagekeepers liability. The policy shall include coverage for all garage operations of the service provider, including premises and operations, products and completed operations and Garagekeepers liability coverage

6. The maintenance, repair or service provider acknowledges that failure to obtain such insurance on behalf of the District constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the District. The maintenance, service or repair provider is to provide the District with a certificate of insurance, evidencing the above requirements have been met. The failure of the District to object to the contents of the certificate or the absence of same shall not be deemed a waiver of any rights held by the District.

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 9

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 10

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 11

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 12

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 13

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 14

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 15

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 16

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 17

Contractor/Proposer hereby represents that said Contractor/Proposer is in compliance with New York State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”, in that said Contractor/Proposer has not:

(a) Provided goods or services of $20 Million or more in the energy sector of Iran including but not limited to the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran; or

(b) Acted as a financial institution and extended $20 Million or more in credit to another person for forty-five days or more, if that person’s intent was to use the credit to provide goods or services in the energy sector in Iran.

Any Contractor/Proposer who has undertaken any of the above and is identified on a list created pursuant to Section 165-a (3)(b) of the New York State Finance Law as a person engaging in investment activities in Iran, shall not be deemed a responsible bidder pursuant to Section 103 of the New York State General Municipal Law.

Except as otherwise specifically provided herein, every Contractor/Proposer submitting a bid/proposal in response to this Request for Bids/Request for Proposals must certify and affirm the following under penalties of perjury:

(a) “By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief, that

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 18

each bidder is not on the list created pursuant to NYS Finance Law Section 165-a (3)(b).”

Deer Park School District will accept this statement electronically in accordance with the provisions of Section 103 of the General Municipal Law.

Except as otherwise specifically provided herein, any Bid/Proposal that is submitted without having complied with subdivision (a) above, shall not be considered for award. In any case where the Bidder/Proposer cannot make the certification as set forth in subdivision (a) above, the Bidder/Proposer shall so state and shall furnish with the bid a signed statement setting forth in detail the reasons therefore. The District reserves its rights, in accordance with General Municipal Law Section 103-g to award the Bid/Proposal to any Bidder/Proposer who cannot make the certification, on a case-by-case basis under the following circumstances:

(1) The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the Bidder/Proposer has adopted, publicized and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

(2) The Deer Park UFSD has made a determination that the goods or services are necessary for the School District to perform its functions and that, absent such an exemption, the Deer Park UFSD would be unable to obtain the goods or services for which the Bid/Proposal is offered. Such determination shall be made by the School District in writing and shall be a public document.

PRC# 2025004946

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 19

School District the District, Deer Park UFSD, Deer Park Union Free School District, Deer Park School District

NYSED

Notice to Bidder

Notice to Proposer

Board

Bid/Proposal

RFP

Bid Response Sheet

Form of Proposal

Vendor/Bidder/

Contractor/Proposer

Contract

Successful Vendor

Specifications

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 20

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 21

AFFIDAVIT OF NON-COLLUSION

I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm.

I further attest that:

1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder.

2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening.

3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid.

5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by an firm or person to refrain from bidding or to submit a complementary bid on this project.

6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person, and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm’s submitting a complementary bid, or agreeing to do so, on this project.

7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm’s bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit.

The person signing this bid, under the penalties of perjury, affirms the truth thereof.

_________________________________________ SWORN TO BEFORE ME THIS

Signature & Company Position

_________________________________________ ____________DAY OF_____________ 20____

Type Name & Company Position

Company Name NOTARY PUBLIC

Date Signed

Federal I.D. Number

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 22

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 23

VENDOR INFORMATION SHEET

VENDOR NAME: _______________________________________________________________

ADDRESS: _______________________________________________________________

CONTACT: _______________________________________________________________

TELEPHONE: ___________________ FAX:__________________ EMAIL:_______________________

TYPE OF ENTITY:CORP. __________ PARTNERSHIP _________ INDIVIDUAL__________

FEDERAL EMPLOYEE ID #: _____________________

OR SOCIAL SECURITY #: _____________________

DATE OF ORGANIZATION: _____________________

IF APPLICABLE: DATE FILED: _____________________

STATE FILED: _____________________

If a non-publicly owned Corporation:

CORPORATION NAME: ___________________________________

LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares)

LIST OFFICERS AND DIRECTORS:

NAME TITLE

If a partnership:

PARTNERSHIP NAME:__________________________________________________________

LIST PARTNERS NAMES:

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 24

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 25

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 26

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 27

(this includes District Office located at 1881 Deer Park Avenue and the Transportation Bldg. located at 81 Lake Avenue)

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 28

http://www.labor.state.ny.us/workerprotection/publicwork/countylistgeneral.shtm

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 29

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 30

After the award of the bid, the placing of an order by the Purchasing Agent of the Deer Park Union Free School District, with the bidder for the supplies and/or services herein described, shall be deemed an acceptance of this proposal, and shall constitute a contract between the Deer Park UFSD, and the bidder for supplying the supplies and/or services herein described in accordance with the terms of this proposal and at the prices named herein.

AUTHORIZED SIGNATURE _____________________________________________

PRINT NAME _____________________________________________

TITLE _____________________________________________

DATE _____________________________________________

ACKNOWLEDGMENT

STATE OF _________________, COUNTY OF _________________:

On the day of in the year 2025 before me, the undersigned, personally appeared, ____________________________, personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument.

NOTARY PUBLIC

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 31

ALL QUESTIONS PERTAINING TO THIS SOLICITATION MUST BE

SUBMITTED IN WRITING.

(Please use this form and fax to 631-274-4033 or email to bertelle.d@deerparkschools.org to the attention of DeDe Bertelle, Purchasing Agent. We will respond as soon as possible.)

Date: ___________________ Company Name: ___________________ Contact Name: ___________________ Telephone No.: ___________________ Fax No.: ___________________ Email Address: ___________________

PHONE: 631-274-4023 / EMAIL: bertelle.d@deerparkschools.org

BID NAME: CESSPOOL CLEANING AND TANK PUMPING –

MAINTENANCE, SERVICE AND REPAIR

BID NO. BDP25-016 PAGE - 32