BCSS TREES RFP MNT25_0028.pdf

TREES

REQUEST FOR PROPOSALS

Barrow County School System // Due Date: 09/27/2024

Company

Overview

Scope of Work

Barrow County School System is the 24th largest school system in Georgia with 2,000 full- and part-time employees, including more than 900 teachers and other certi�ed personnel, who work in 20 schools, programs, and administrative buildings.

Barrow County School System operates as a Charter System, which allows �exibility from many one-size-�ts-all state education requirements. The charter system status enables our district to invest in BOLD innovative instructional practices and focus on "Building Our Learning

Di�erently."

During the 2023-2024 school year, approximately 15,340 students will attend classes in 10 elementary schools, 4 middle schools, 3 high schools and 3 innovative programs.

Details: See attached RFP Details

Start date: Immediately for Fiscal Year

75%

PRICING

25%

SUITABILITY

Submissions

Requirements

Bidders must include the following to be considered:

Names and credentials of the team, number of full-time employees and experience with other school systems.

Must include a budget of all proposed services, deliverables and tasks.

A proposed schedule of work must also be included and clearly expressed.

Include samples, case studies and references with your proposal.

Include complete vendor contact and billing information.

Include W-9 form & Certi�cate of Liability Insurance.

Contact Information FINAL SUBMISSIONS must be emailed to mc.souv@barrow.k12.ga.us by 10/2/2024 @ 2pm EST.

Questions will be accepted until 9/27/2024 and can be directed to allen.henriksen@barrow.k12.ga.us.

Scoring Criteria https://www.barrow.k12.ga.us/system/charter-system mailto:allen.henriksen@barrow.k12.ga.us

DETAILED SPECIFICATIONS

OPTION 1: TREE REMOVAL SERVICES

I. SCOPE OF WORK

This contract includes the removal of trees and the disposal of all related debris. All trees shall be removed and stump grinding according to these specifications.

II. LOCATION OF WORK

All work is within the Barrow County School System (BCSS) limits.

III. ASSIGNABILITY AND SUBCONTRACTING

1. Subject to the terms and conditions of this paragraph, this contract shall be binding upon the parties and their respective successors and assigns.

2. The Contractor shall not subcontract with any person or entity to perform all or any part of the work to be performed under this contract without the prior written consent of the City, which consent may be withheld at the sole and absolute discretions of the BCSS.

3. The contractor may not assign, in whole or in part, this contract or its rights, duties, obligations, or responsibilities hereunder without the prior written consent of the BCSS, which consent may be withheld at the sole and absolute discretion of the BCSS.

4. This option will be awarded to a Primary and a Secondary Contractor. The Primary and Secondary Contractors will be selected based on the two lowest responsive, responsible vendors, who best meet the specifications. The BCSS will be the judge of the factors and will make the award accordingly.

IV. DESCRIPTION OF WORK

PART A-GENERAL

1. Related Document: The General Provisions of the Contract, including General Specifications and Detailed Specifications apply to the work specified in this section.

2. Removal Schedule: The Contractor shall begin work upon issuance of the Notice to Proceed and prosecute the work continuously until completion. The Contractor shall provide a schedule of tree removal for locations provided by the BCSS immediately after receipt of the locations. The Contractor shall provide a listing of completed work locations for review and acceptance by BCSS.

3. Response Time: Under normal working conditions, Contractor must be able to respond within 24 hours of receiving notice to proceed from City. In emergency/storm situations, Contractor shall be available to perform work within 4 hours of notice to proceed from the City.

4. Quality Assurance: Bidding on this contract shall be limited to individuals, partnerships, joint ventures, and corporations actively engaged in the field of arboriculture. Bidders shall derive a majority of income from private and/or municipal arboriculture work. Bidders shall demonstrate competence, experience, and financial capability to carry out the terms of this contract. The crew

� � �� � � l!J.!icing: BCSS r@f}uir<¼sC,tr@�r@1110:val�@1¥iG@.Sc.0nC,anJ:'asC,need@d�1>asis. :.t:h<.m:fore,a�list0f:treest0� � � be removed is unavailable. Pricing for tree removal should be based on the Diameter-Breast-Height

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(DBH) sizes listed below. Bids need to include a price for the cutting of new trees. All bids must comply with the D-B-H sizes listed below. Bids must include all work requested, bids for part of the requested work will be invalid.

Diameter-Breast-Height

6" -11" 12"-17" 18" -23" 24"-29" 30" -35" 36" -41" 42" -47" 48" -53" 54" -60"

Any trees over 60" will require a separate quote, and will be approved as needed.

PART B - EQUIPMENT AND PERSONNEL IDENTIFICATION

1. All bidders shall have in their possession or available to them by formal agreement at the time of bidding, trucks, aerial devices, chippers, hand tools, aerial and other equipment and supplies which are necessary to perform the work as outlined in these specifications. The equipment shall be clearly identified with the name of the company.

2. All contract personnel shall be clearly identified with the name of the company on their unifonns.

They shall maintain a neat and clean appearance.

3. Contractor shall provide a detailed list of equipment to be utilized for removing trees on this contract.

List will include horsepower, size, length, capacity, etc. of each piece of equipment utilized.

PART C-EXECUTION

1. Safety Standards: All equipment to be used and all work to be performed shall be in full compliance with the most current revision of American National Standards Institute, Standard Z- 133 .1. (Safety Requirements for Pruning, Trimming, Repairing, Maintaining, Removing Trees and for Cutting Brush). These standards are made part of this contract by this reference. The Contractor shall be solely responsible for pedestrian and vehicular safety and shall provide warning devices, barricades, and ground personnel needed to give safety, protection, and warning to persons and vehicular traffic within the area in accordance with the City of Columbus requirements. This includes obtaining any necessary assistance from law enforcement agencies for safety and/or traffic control.

2. Experience: Bidder must submit documentation proving that all personnel are experienced and properly trained to efficiently operate all the equipment needed to perform the obligation of this bid for tree removals. Equipment cannot be utilized for some of the tree removals assigned. Experienced tree climbers and removal utilizing cranes will be needed. Operator need to have sufficient experience operating the equipment and specialized experience such as climbing and working with crane operators.

3. Due to the need for immdiate response for tree removals and emergency response, the contractor needs an established tree service business located within a 65 mile radius of Barrow County Georgia.

4. Clean-up: All debris from tree removal operations shall be cleaned up each day before the work crew 1e�aves'1:lre= .site�unless1rermissi-oni·s�givetfl5y'tli�BCSS1t,t1o=otherwise. :kWla.whaieas·s1falYoeiakea

_ _ _� and all streets and siaewall<:s slialloe swept, blown, and all debris shall be removed from the site.

Areas are to be left in a condition equal to that which existed before any work was started allen.henriksen Inserted Text

Tree removal operations. It shall be the responsibility of the Contractor to remove and to dispose of all logs, brush, and debris resulting from the maintenance operations at no additional cost to the BCSS. Unless directed by BCSS

5. Supervision: The contract will be under the direct supervision of the BCSS or its authorized representatives. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Contractor and the BCSS authorized representatives and shall be made prior to commencement of the altered or modified work. No claims for any extra work or materials will be allowed unless covered by written agreement.

6. Work Crew Supervision: The Contractor shall provide qualified supervision of each crew at all times while working under this contract. Each supervisor shall be authorized by the Contractor to accept and act upon all directives issued by the City.

7. Tree Removal: Trees/trunk shall be removed to ground level and stump ground in accordance with the accepted standards and procedures in accordance with the following minimum requirements. Work shall include, but is not limited to all labor, equipment, and material necessary to remove all trees identified in the contract and those identified in the field by the BCSS.

Extreme care shall be taken to prevent branches and trunks from falling and creating damage to adjacent homes, driveways, sidewalks, trees, shrubs, streets, and other property both public and private.

Debris and logs shall not be left on public or private property overnight unless authorized by BCSS.

It shall be the responsibility of the Contractor to remove and dispose of in a proper and acceptable manner all logs, brush, and debris resulting from the tree removal operations unless otherwise directed by the BCSS.

Removal of such debris shall be performed daily so as not to disrupt the work of other contractors on the site.

8. Working Hours: The Contractor will schedule work between the hours of 7 :00 A.M. and 6:00 P .M.

Monday through Friday unless authorized by the BCSS to do otherwise.

9. Tree Damage:

a. Any tree damage caused by the Contractor shall be repaired immediately at no additional cost to the BCSS.

b. Any tree damaged beyond repair will be removed and replaced by the Contractor at no additional cost to the BCSS.

c. The replacement tree will be of a size and species acceptable to the BCSS.

10. Equipment Removal: The Contractor shall remove all equipment from the job site at the end of each workday. Unless discussed by BCSS.

11. Utility coordination: It shall be the responsibility of the contractor to coordinate and arrange with any utility company for the moving or dropping of any utility lines for the removal of any tree or stump under this contract. This includes any utility coordination for either overhead or underground utility.

:eAR'.I D - :CREK:eROTECTION

1. Adjacent tree root systems shall be protected during all phases of work. All tree protection and related work shall be in accordance with BCSS

DETAILED SPECIFICATIONS

OPTION 2: STUMP GRINDING/REMOVAL

SERVICES CONTRACT

I. SCOPE OF WORK

This specification describes minimum requirements for the stump grinding and disposal of all related debris. BCSS requires stump grinding services on an "as needed" basis. Therefore, a list of stumps to be removed is unavailable. Pricing for stump grinding and debris removal should be based on the

Diameter-Breast-Height (DBH) sizes listed.

The stump & adjoining root system should be ground to a depth below the adjacent grade that is acceptable by BCSS & consistent with industry standards (minimum of 6 inches below surface).

Backfilling will be accomplished on the same day as the stump grinding.

All exposed portion of the stump (including stump flare) shall be filled with topsoil, to include root runners within 15 foot of the stump. All stumps grindings shall be removed from the site, and the holes shall be filled with clean topsoil that is free of rocks and debris.

Topsoil shall be natural, fertile, agricultural soil, capable of sustaining vigorous plant growth and again free of rocks, roots, lumps, sticks, and live plants.

II. LOCATION OF WORK

All work is within the Barrow County limits.

III. CONTRACT A WARD

This option will be awarded to a Primary and possibly a Secondary Contractor. The Primary and

Secondary Contractors will be selected based on the two lowest responsive, responsible vendors, who best meet the specifications. The BCSS will be the judge of the factors and will make the award accordingly.

IV. DESCRIPTION OF WORK

PART A - GENERAL

1. Related Document: The General Provisions of the Contract, including General Specifications and Detailed Specifications apply to the work specified in this section.

2. Removal Schedule: The Contractor shall begin work upon issuance of the BCSS Purchase Order and prosecute the work continuously until completion. The Contractor shall provide a schedule of stump grinding for locations provided by BCSS immediately after receipt of the locations. The Contractor shall provide a listing of completed work locations for review and acceptance by the BCSS upon completion of the PO.

3. Pricing: BCSS requires stump grinding services on an "as needed" basis. Therefore, a list of stumps to be removed is unavailable. Pricing for stump grinding should be based on the Diameter Breast-Height (DBH) sizes listed below. All bids must comply with the D-B-H sizes listed below.

Bids must include all work requested, bids for part of the requested work will be invalid.

Diameter-Breast-Height 6" -11" 12" -17" 18" -23" 24" -29" 30" -35" 36"-41" 42"-47" 48" -53" 54" -60"

Any trees over 60" will require a separate quote, and will be approved as needed.

PART B - EQUIPMENT AND PERSONNEL IDENTIFICATION

1. All bidders shall have in their possession or available to them by formal agreement at the time of bidding, trucks, stump grinder, hand tools, and other equipment and supplies which are necessary to perform the work as outlined in these specifications. The equipment shall be clearly identified with the name of the company.

2. All contract personnel shall be clearly identified with the name of the company on their uniforms.

They shall maintain a neat and clean appearance.

PART C - EXECUTION

1. Clean-up: All debris from stump grinding operations shall be cleaned up each day before the work crew leaves the site, unless permission is given by BCSS to do otherwise. All lawn areas shall be raked and all streets and sidewalks shall be swept, blown, and all debris shall be removed from the site. Areas are to be left in a condition equal to that which existed prior to the commencement of stump grinding operations. It shall be the responsibility of the Contractor to remove and to dispose of all debris resulting from the maintenance operations at no additional cost to the BCSS.

3. Supervision: The contract will be under the direct supervision of the BCSS or its authorized representatives. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Contractor and BCSS authorized representatives and shall be made prior to commencement of the altered or modified work. No claims for any extra work or materials will be allowed unless covered by written agreement.

4. Work Crew Supervision: The Contractor shall provide qualified supervision of each crew at all times while working under this contract. Each supervisor shall be authorized by the Contractor to accept and act upon all directives issued by BCSS.

5. Working Hours: The Contractor will schedule work between the hours of 7:00 A.M. and 6:00 P.M.

Monday through Friday unless authorized by the BCSS to do otherwise.

6. Equipment Removal: The Contractor shall remove all equipment from the job site at the end of each workday. Unless approved by BCSS

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BID FORM PRICING PAGE FOR

Option 1: Tree Removal Services (Annual Contract) RFB No. 20-0051

The undersigned, having carefully examined the contract documents (which includes Invitation for Bids, Specifications, and any Addenda issued) all as prepared by the BCSS of Georgia and on file in the Office of Purchasing Division, now hereby propose to furnish all supervision, technical personnel, labor, materials, tools appurtenance, equipment and services, including utility and transportation services required to complete the Tree Removal Services Contract as directed in accordance with the enclosed documents for the unit prices of:

UNIT PRICES FOR DIAMETER-BREAST-HEIGHT TREE REMOVAL

6" -11" $

12"-17" $

18" -23" $

24" -29" $

30" -35" $

36" -41" $

42" -47" $

48" - 53" $

54" -60" $

BID FORM PRICING PAGE FOR

Option 2: Stump Grinding/Removal Services (Annual Contract)

The undersigned, having carefully examined the contract documents (which includes Invitation for Bids, Specifications, and any Addenda issued) all as prepared by the BCSS of Georgia and on file in the Office of Purchasing Division, now hereby propose to furnish all supervision, technical personnel, labor, materials, tools appurtenance, equipment and services, including utility and transportation services required to complete the Stump Grinding/ Removal Services Contract as directed in accordance with the enclosed documents for the unit prices of:

DIAMETER-BREAST-HEIGHT UNIT PRICES FOR

STUMP GRINDING/REMOVAL

6" -11" $

12" -17" $

18" -23" $

24" -29" $

30" -35" $

36"-41" $

42" -47" $

48" -53" $

54" -60" $

Vendor Address Form

Business Name

Remit to Address

City

State

Zip Code

Phone Number

Fax Number

Contact Name

E Mail Address

Tax ID Number

Please submit a copy of your Company’s W-9 Form

Standard Insurance Limits for Goods and Ancillary Services

Workers Compensation (WC): Statutory Limits – required in all contracts

Bodily injury by Accident – each employee $100,000

Bodily injury by Disease – each employee $100,000

Bodily injury by Disease – policy limit $500,000

Commercial General Liability (CGL):

Each Occurrence Limit $1,000,000

Personal & Advertising Injury Limit $1,000,000

General Aggregate Limit $2,000,000

Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability

Combined Single Limit $1,000,000

Additional Insured: The vendor shall add the “Barrow County Board of Education” as an additional insured under the commercial general liability policy. This will need to be noted in the description area of the certificate and/or checked off in the additional insured column.

E-VERIFY AFFIDAVIT

Georgia Security and Immigration compliance Act: e-Verify and SAVE

Program Overview

[OCGA §13-10-91]

Pursuant to the "Georgia Security and Immigration Compliance Act," Barrow County School Barrow County School System is required to have all of its Contractors register and participate in the federal work authorization program to verify information of all new employees. Contractors or subcontractors cannot enter a contract with the School Barrow County School System for the physical performance of services unless the Contractors or subcontractors register and participate in the federal work authorization program to verify information of all new employees. O.C.G.A. § 13-10-91. Each Contractor is urged to complete the attached Affidavit.

Affirmative language will be included in contracts for the performance of services regarding the above requirement. The School Barrow County School System will require an affidavit from a Contractor showing its compliance with the requirements of O.C.G.A. § 13-10-91 at the time a contract for the performance of physical services is executed. The contract shall include language referencing this obligation and providing that failure to supply an affidavit evidencing such compliance (or to continue to meet the statutory obligation during the life of the contract) shall constitute a material breach of the contract.

To register for the E-Verify Program, visit www.uscis.gov. Your bid will not be accepted without this e-verify number.

In compliance with the Request for Proposal and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal.