BCSS COMPACT MAN LIFT EQUIPMENT MNT25_0032.pdf

COMPACT MAN LIFT EQUIPMENT

REQUEST FOR PROPOSALS

Barrow County School System // Due Date: 11/22/2024

Company

Overview

Scope of Work

Barrow County School System is the 24th largest school system in Georgia with 2,000 full- and part-time employees, including more than 900 teachers and other certi�ed personnel, who work in 20 schools, programs, and administrative buildings.

Barrow County School System operates as a Charter System, which allows �exibility from many one-size-�ts-all state education requirements. The charter system status enables our district to invest in BOLD innovative instructional practices and focus on "Building Our Learning

Di�erently."

During the 2023-2024 school year, approximately 15,340 students will attend classes in 10 elementary schools, 4 middle schools, 3 high schools and 3 innovative programs.

Details: See attached RFP Details

Start date: Immediately for Fiscal Year

Submissions

Requirements

Bidders must include the following to be considered:

Names and credentials of the team, number of full-time employees and experience with other school systems.

Must include a budget of all proposed services, deliverables and tasks.

A proposed schedule of work must also be included and clearly expressed.

Include samples, case studies and references with your proposal.

Include complete vendor contact and billing information.

Include W-9 form & Certi�cate of Liability Insurance.

Contact Information FINAL SUBMISSIONS must be emailed to mc.souv@barrow.k12.ga.us by 11/22/2024 @ 2pm EST.

Questions will be accepted until 11/19/2024 and can be directed to bradley.king@barrow.k12.ga.us.

Scoring Criteria 20%

Delivery

10%

Serviceability

60%

Cost of Equipment

10%

Warranties https://www.barrow.k12.ga.us/system/charter-system mailto:allen.henriksen@barrow.k12.ga.us

SECTION I - INTRODUCTION

Barrow County Schools System (BCSS) is seeking competitive, bids from qualified large equipment dealers/supplier/manufacturers for one Compact Man/ Articulated, Track Mounted Boom Lift Equipment with warranties.

Publication Information: Published ssl.doas.state.ga.us November 8, 2024.

Documents: Documents can be obtained by visiting the State Procurement Web Site Email address above; or e-mail mc.souv@barrow.k12.ga.us Indicate in the e-mail subject line "Compact Man Lift Equipment Document Request".

Non-Discrimination: BCSS does not discriminate in any programs or activities based on sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability..

Bid Information:

Bid Number:

Contract Type:

Quantity:

Release Date:

Due Date and Time; Bid Opening:

Desired Equipment Delivery Issued By:

Contact Information:

Compact Man Lift Equipment One (1) November 8, 2024 November 22, 2024 By December 1, 2024 Greg Webb Director of Maintenance greg.webb@barrow.k12.ga.us mc.souv@barrow.k12.ga.us bradley.king@barrow.k12.ga.us

Selection Process: BCSS reserves the right to select a qualified Bidder based on the responsive, responsible, and lowest Bidder, per specifications set forth, herein. BCSS reserves the right to request clarifications and/or to request demonstrations. Awards for the type of equipment; Man-Lift may be awarded based on what is most advantageous to BCSS.

SECTION II - EQUIPMENT SPECIFICATIONS

Compact Lift Specifications - Nifty Lift SD50 4x4 or Equal

Quantity 1

See Attachment (B) for Specification PDF

Measurements: Type 1 Platform height, max. 56 ft Platform height 49 ft 6 in Platform length 3 ft 7 in Platform width 2ft 2 in Length, overall, 18 ft 4 in Length Height, traveling position 7 ft 3 in Width, min. 5 ft 3 in Ground clearance, max. 10 in Track (L x W) 4 ft 9 in x 8 in Length outrigger footprint, max. 14 ft 5 in Width outrigger footprint, max. 14 ft 5 in Speed 5.2 MPH Climbing Grade 30% Side Grade 9% Turning Radius 19 ft 6in Self-propelled Fuel Type Diesel

Type 2 Same or Equal as above (Propane fueled) Type 3 Same or Equal as above (Battery Fueled)

See Attachment (A) cost work sheet

See Attachment (B) for Example of or Equal to Man Lift

SECTION III - BIDDER'S INSTRUCTIONS - BID PREPERATION AND SUBMISSION

Submission Instructions:

Submissions of all required documents and forms must be before the due date and time. The Bid number and name must be clearly labeled. written or typed as shown below. Submittals May be e-mailed.

E-mail Bids To:

Facilities, Maintenance

Attn: MC. Souv. mc.souv@barrow.k12.ga.us Compact Man Lift Equipment 645 Jefferson HWY Winder Ga 30680

Complete and Legible Submittals: All Submittals shall include all required documentations named in this IFB. Submittals must be either typewritten or legibly written in ink with all blank spaces fully completed with all requested data accompanied by the provided forms, signed in ink by the authorized representative. The completed form shall be without interlineation, alteration, or recapitulation of work to be done. Erasures must be initialed by the person signing.

Proposed Fees: Equipment proposed should be described adequately to be equal to and options clearly itemized, and pricing be fully transparent and clearly specified. Any outside fees must be fully disclosed.

Lowest Price Guarantee: The Bidder agrees that if they offer the same equipment or service to another customer comparable in size at a lower price than the rates detailed on this RFP, the Bidder will adjust the costs to the lower rate.

Right to Cancel: BCSS reserves the right to cancel, postpone, or reject any, and all proposals, and to waive any informalities or irregularities in the documents, or parts thereof.

Rejection of any or all Bids: The District reserves the right to reject any or all Bids for any reason, or no reason when in the best interest of BCSS, and to waive any irregularities and/ or informalities in the bidding process. In addition to any other right to reject bids, BCSS may determine that a bidder is not responsible and may reject or disqualify a Bid for any of the following circumstances.

✓ More than one submittal by the same Firm under the same or different names.

✓ Evidence of collusion with any other Merchant or Distributor. Participants in such collusion shall be disqualified from submitting further Bids.

✓ The distributor/supplier is not qualified to execute the contract.

✓ Failure to pay or settle bills on any former or current contracts.

✓ If the distributor/supplier has previously defaulted in the performance of a written public contract or has been convicted of a crime arising from a previous public contract.

✓ Any other inability, financial or otherwise, to execute delivery.

✓ For any other reasons deemed proper as determined from a pre-award evaluation, or a poor reference determined a lack of confidence, possible failure to perform.

Period of Validity of Bid: The Bidder must certify that its submittal or offer will remain in effect for 120 days after the Bid due date.

Incurring Costs: BCSS shall not be obligated or be liable for any costs incurred by a Bidder and/or costs associated with presenting their demonstrations, if called upon, prior to an award. All costs to prepare and submit a response to this solicitation shall be borne by the Bidder.

Errors or Omissions: Bidders are responsible for all errors or omissions in their submittals, and any such errors or omissions will not serve to diminish their obligations to BCSS . A Firm who claims error and fails to enter a contract with the district, shall be prohibited from submitting a proposal on the same commodity or service if the requirement is subsequently rebid by the district. Negligence in preparation does not give a Bidder the right to withdraw after opening.

Disclosures: By signature from the Bidders' authorized personnel, affirms there has been no gift, no offer to give, nor any intent to give at any time any economic opportunity, promise of future employment, gift, loan, gratuity, special discount, trip, favor, or service to an employee or officer of BCSS, connection with the bid submittal. No other promotions, concessions, gratuities, rebates, or no-charge items will be considered during the evaluation or award decision.

Withdrawal: Any Bidder may withdraw their bid, either personally or by written request, at any time prior to the due date and time. Communication to withdraw must be given directly to the Director of maintenance or his Assistant Director. Otherwise, the bid may not be withdrawn, nor may any contract proffered based on this solicitation be refused within forty-five calendar days or was sent by registered/certified mail not later than the fifth calendar day prior to the due date, or it was sent by mail and the District determined late receipt was due solely to the mishandling of District staff, before receipt.

Demonstrations: A demonstration will be required for any equipment or equal/ equivalent piece of equipment quoted. The scheduling demonstrations will be discussed with the awarded bidder.

Award and Contract: Following evaluation, an award shall be made to the most responsive, responsible, and lowest Bidder. Consequent to Board Approval, the awarded bidder(s) will receive an email or an phone call of award. A Purchase Order will be issued to formally place the order.

SECTION IV- SPECIAL TERMS AND CONDITIONS

Notification of Delivery: A minimum of 24-hour notification prior to delivery with the anticipated time of delivery. Deliveries can be made Monday through Friday, 7:00am to 3:30pm

(EST).

Delivery Date: Full Transparency on equipment anticipated delivery date must be indicated in the bid submittal.

The following documents are due upon delivery of equipment. 1. Invoice 2. Warranty document,

3. Required Manuals, 4. Title and Registrations.

Vehicle Inspection: Each piece of equipment purchased and delivered shall be subject to a complete inspection by the BCSS staff prior to acceptance. Inspection criteria shall include, but not be limited to, conformity to the specifications, mechanical integrity, quality, workmanship, and materials. If delivered equipment is returned prior to acceptance for any reason, all corrections shall be made without any inconvenience to BCSS.

Training: The awarded bidder shall provide, at no additional cost, training for the equipment purchased. This training shall be adequate to the needs of the typical equipment operator and service technician to assure proper operation, utilization and maintenance of the equipment supplied. Any manuals necessary to perform the required training shall be furnished by the awarded bidder. The trainer shall be factory-trained and thoroughly knowledgeable in equipment operator and service technician functions.

Training shall be presented in a quality manner. BCSS reserves the right to videotape part, or all the training provided at no additional cost to BCSS.

Repairs: The awarded company will be responsible for the transport of equipment to and from his place of business for repairs, at no additional cost to BCSS, until such time as BCSS is in receipt of the equipment.

Warranties: Bidder shall warrant that all equipment and parts furnished are newly manufactured and free from defects in material and workmanship from the date the company places the equipment into service. Warranty shall also guarantee accepted trade standards of quality, fitness for the intended uses, and conformance to promises or specified specifications. No other express or implied warranty shall eliminate the company's liability as stated herein. Warranty for parts shall be no less that two (2) years and labor for 1 (one) year.

Equipment Recall Notices: In the event of any recall notice, technical service bulletin, or other important notification affecting equipment purchased from this solicitation, a notice shall be sent to the Director of Maintenance at 645 Jefferson Hwy Winder Ga. 30680 Phone 770-867-5711.

Attachment (A) Bidders Submittal- Pricing Company Name___________________________________________________

Please provide a complete and comprehensive Cost of new equipment options, Freight and any extra fees that may apply. BCSS is Tax exempt so no tax should be included in the total cost.

BCSS is requesting pricing on three different types of powered man lifts. This will give BCSS an option of which unit would be the best fit for the system. Please see below for that pricing.

Manufacturer Name Type 1 Diesel Type 2 Propane Type 3 Battery Total cost

Vendor Address Form

Business Name

Remit to Address

City

State

Zip Code

Phone Number

Fax Number

Contact Name

E Mail Address

Tax ID Number

Please submit a copy of your Company’s W-9 Form

Standard Insurance Limits for Goods and Ancillary Services

Workers Compensation (WC): Statutory Limits – required in all contracts

Bodily injury by Accident – each employee $100,000

Bodily injury by Disease – each employee $100,000

Bodily injury by Disease – policy limit $500,000

Commercial General Liability (CGL):

Each Occurrence Limit $1,000,000

Personal & Advertising Injury Limit $1,000,000

General Aggregate Limit $2,000,000

Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability

Combined Single Limit $1,000,000

Additional Insured: The vendor shall add the “Barrow County Board of Education” as an additional insured under the commercial general liability policy. This will need to be noted in the description area of the certificate and/or checked off in the additional insured column.

E-VERIFY AFFIDAVIT

Georgia Security and Immigration compliance Act: e-Verify and SAVE

Program Overview

[OCGA §13-10-91]

Pursuant to the "Georgia Security and Immigration Compliance Act," Barrow County School Barrow County School System is required to have all of its Contractors register and participate in the federal work authorization program to verify information of all new employees. Contractors or subcontractors cannot enter a contract with the School Barrow County School System for the physical performance of services unless the Contractors or subcontractors register and participate in the federal work authorization program to verify information of all new employees. O.C.G.A. § 13-10-91. Each Contractor is urged to complete the attached Affidavit.

Affirmative language will be included in contracts for the performance of services regarding the above requirement. The School Barrow County School System will require an affidavit from a Contractor showing its compliance with the requirements of O.C.G.A. § 13-10-91 at the time a contract for the performance of physical services is executed. The contract shall include language referencing this obligation and providing that failure to supply an affidavit evidencing such compliance (or to continue to meet the statutory obligation during the life of the contract) shall constitute a material breach of the contract.

To register for the E-Verify Program, visit www.uscis.gov. Your bid will not be accepted without this e-verify number.

In compliance with the Request for Proposal and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal.