BC26-00029656 Addendum 9 Janitorial Supplies RFB.pdf

This addendum document clarifies pricing submission requirements for the City of Dallas Office of Procurement Services in response to Addendum No. 9 for RFB BC26-00029656, a solicitation for janitorial supplies, trash bags, and liners. The addendum addresses a bidder's question regarding item #14-1, which concerns pricing methodology for a broad category of products across multiple manufacturers. The original bid due date and time is July 17, 2026 at 1:00 P.M. The City has established a five-year Indefinite Delivery/Indefinite Quantity master agreement with bidders permitted to bid on individual groups of the 14 total groups available, provided they bid on all sample lines within selected groups to maintain responsiveness. The award structure allows the City flexibility to award by line, group, or in total, whichever provides the greatest advantage.

In response to the pricing challenge, the City clarifies that for item #14-1 and similar broad product categories where a single list price cannot reasonably apply across multiple manufacturers and products, bidders should enter $0.00 in the List Price field and instead provide their percentage discount in the Discount Cost field. This approach allows bidders to quote competitive discounts while accommodating the variety of products and manufacturers within category groupings. All pricing must remain firm for the entire 60-month contract term and include manufacturing, shipping, and delivery costs. Bidders should direct any additional questions regarding this addendum through the Solicitation Portal at www.dallascityhall.bonfirehub.com using the Messages Tab.