Baseball Field Fencing - RFP.pdf

Bentley Community Schools Request for Proposal

Project: Baseball Field Fencing

Bids:

1. Sealed bids for the Bentley Community Schools - Baseball Field Fencing, as described in the attached specifications, will be accepted until Thursday, November 12, 2026 at 10:00 a.m. when they will be opened publicly and read aloud at Bentley Community Schools Administrative Building. Proposals will only be accepted by hard copy (no faxes or emails). Proposals will not be accepted after the time specified.

2. The bid(s) shall be submitted in sealed envelopes, clearly marked on the outside of the envelope:

Bid Opening Baseball Field Fencing Name of Bidder

3. Each bid must be submitted in writing on the Bentley Community School District Bid Form

(Attachment A). Bids not submitted on the Bid Form, or bids not signed and/or dated will not be considered and will be determined to be a non-bid.

4. Each bid must also accompany Familial Relationship Disclosure (Attachment B) and Iran Economic Sanctions Act (Attachment C).

5. It is the sole responsibility of each vendor to select a means of bid delivery that will ensure timely delivery to Bentley Community Schools, prior to the deadline for receipt of bids. Bids may be hand delivered, by Thursday, November 12, 2026 by 10:00 a.m., to the following location:

Bentley Community Schools 1170 N. Belsay Rd.

Burton, MI 48509

6. A mandatory pre bid meeting is scheduled for November 5, 2026 at 11:00 a.m.

7. Follow-up inquiries can be addressed by contacting Todd Schultz, Maintenance Director (810) 252-9507.

These instructions shall form a part of all bid specifications:

8. This project does not require prevailing wages.

9. Installation date is a part of the bid and must be submitted on the bid form at the time of bidding.

10.Bidders are required to use the bid form attached for base bids. Alternate bids may be attached to the bid form.

11.All bids shall be exclusive of applicable excise taxes. Exemption forms will be executed when necessary.

12.All bids shall be submitted in sealed envelopes clearly marked with the words "Bid Opening", the bid name, and the name of the bidder.

13.In the event of discrepancies between the unit price and extension, the unit price shall prevail.

14.Manufacturer's written guarantees shall accompany each bid. Bidders may state in writing additional guarantees which will become a part of the bid and considered in making awards.

15.Where applicable, service facilities and convenience of service will be considered as part of the bid.

When necessary, bidders shall submit evidence of ability to install adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder's business.

16.Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with.

17.Each bid shall be accompanied by a cashier's check equal to five percent (5%) of the total bid.

18.All necessary insurance certificates shall be supplied only when specifically requested.

19.No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

20.The bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder’s opinion, appropriate and adequate for the intended purpose.

The Board of Education reserves the right to:

1. reject any or all bids without assigning any reason therefore;

2. be the sole judge of equivalency;

3. waive any bid requirement in accepting or rejecting bids.

Specifications:

1. Project Overview

a. Bentley Community Schools is soliciting sealed proposals from qualified contractors for the furnishing, delivery, and installation of a complete fencing system for a new baseball field located at: Bentley High School: 1150 N. Belsay Rd. Burton, MI 48509.

b. The purpose of this project is to provide a durable, safe, and professionally installed fencing system suitable for baseball field use. The work shall include all labor, materials, equipment, installation, and other items necessary to complete the project in accordance with the specifications contained in this RFP.

2. Scope of Work

a. Backstop Fencing

● Backstop dimensions shall be approximately 70 feet wide by 18 feet high with a 2 foot overhead extension. Backstop shall consist of black coated chain link.

● Backstop shall include the required posts, structural framing, fencing, bracing, hardware, and anchoring system.

● Materials and construction shall be suitable for baseball use and designed to provide appropriate protection for players, coaches, officials, and spectators.

● Fence alignment and layout shall follow the dimensions and configuration as directed by the Owner.

b. Baseline Fencing

■ Third Baseline Fence: Approximately 35 feet long by 6 feet high, connecting to the backstop. Fencing shall consist of black coated chain link.

■ First Baseline Fence: Approximately 32 feet long by 6 feet high and with a 3 foot gate (35 feet in total), connecting to the backstop. Fencing shall consist of black coated chain link.

■ Materials and construction shall be suitable for baseball use and designed to provide appropriate protection for players, coaches, officials, and spectators.

■ Fence alignment and layout shall follow the dimensions and configuration as directed by the Owner.

c. Dugout Fencing

● Home team dugout fencing dimensions shall be approximately 28 feet wide by 6 feet high. Fencing shall consist of black coated chain link.

● Visiting team dugout fencing dimensions shall be approximately 28 feet wide by 6 feet high. Fencing shall consist of black coated chain link.

● All gates shall include appropriate hinges, latches, posts, hardware, and locking provisions. Gate locations and swing directions shall be coordinated with the Owner before installation.

● Materials and construction shall be suitable for baseball use and designed to provide appropriate protection for players, coaches, officials, and spectators.

● Fence alignment and layout shall follow the dimensions and configuration as directed by the Owner.

3. Materials and Installation Requirements

a. All materials shall be new, commercial-grade, and suitable for outdoor use. Fencing materials shall be corrosion-resistant and appropriate for the anticipated weather and site conditions.

b. The contractor shall be responsible for:

● Verifying field measurements and proposed fence locations before installation.

● Coordinating installation with the Owner and other project contractors, as applicable.

● Providing all labor, tools, machinery, equipment, and materials necessary to complete the work.

● Installing fence posts, foundations, footings, and anchoring systems appropriate to the specified fence design and site conditions.

● Ensuring all fencing is properly aligned, securely fastened, plumb, level where applicable, and free of sharp edges or exposed hazards.

● Protecting existing improvements and utilities during installation.

● Removing construction debris and excess materials and leaving the work area in a clean and orderly condition.

● Repairing damage caused by the contractor and restoring disturbed areas resulting from the work.

c. All work shall comply with applicable building codes, safety requirements, manufacturer installation instructions, and other applicable regulations.

4. Project Schedule:

a. Following the award of the contract, work may commence as soon as possible. All work must be completed on or before December 31, 2026 weather permitting.

b. The contractor shall identify the anticipated start date, and estimated completion date.

Work shall begin only upon authorization from the Owner.

Attachment A Bentley Community School District

1170 N. Belsay Road

BID FORM - PROJECT: Baseball Field Fencing

Company Name: ______________________________________________________________

Address:_____________________________________________________________________

Contact Number: _________________________ Fax Number: ________________________

Email Address: _________________________________________________________

Contact Person: __________________________ Title:_______________________________

Specification Breakdowns:

Total Bid: $___________________________________________________

Wire gauge: Pipe wall weight: Terminal Post diameter:

Line Post Diameter: Top Rail Diameter:

Estimated Installation Date: _____________________ Installation Completion Date: ___________________

I have read, understand and agree to supply and deliver the Baseball Field Fencing as described in these specifications. Base bid includes ALL related charges and fees associated with the purchase of the Baseball Field Fencing described in specifications in the bid project description.

Authorized Signature Title

Print Name Date Date

Each bid must be submitted on this BID FORM in a sealed envelope. The bids shall be clearly marked on the outside of the envelope:

Bid Opening Baseball Field Fencing Name of Bidder

Bids received after Thursday, November 12, 2026 at 10:00 a.m. or bids submitted by fax or electronic mail, will not be accepted.

Attachment B

PUBLIC ACT 232 OF 2004 - FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

All bids must be accompanied by a sworn and notarized statement disclosing any familial, or other business relationship existing between the bidder (respondent to this Bid) and all employees of the bidder and any member of the Bentley Community School District Board of Education, the Superintendent of the District and/or any other official of the District. Any bids that do not include this sworn and notarized statement shall not be accepted.

Owner Name & Address:

Bentley Community School District 1170 North Belsay Road

Contractor/Vendor/Respondent Information:

Name: __________________________________________________________________

Address: __________________________________________________________________

Contact Number: ___________________________________________________________

Statement of Business or Familial Relationship:

Person Authorized to Bind the Contractor/Vendor/Respondent:

Authorized Signature Title

Print Name Date Date

Attachment C

PUBLIC ACT 517 OF 2012

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the of , or I am bidding in my individual capacity (“Bidder”), with authority to submit a binding bid for the provision of services to Bentley Community School District. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. (“Act”). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Any bids that do not include this Certification shall not be accepted.

Owner Name & Address:

1170 North Belsay Road

Burton, MI 48509

Contractor/Vendor/Respondent Information:

Name: __________________________________________________________________

Address: __________________________________________________________________

Contact Number: ________________________________________________________

Person Authorized to Bind the Contractor/Vendor/Respondent:

Authorized Signature Title

Print Name Date Date