Base Nola Landscaping_PWS_FY25.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

U.S. Coast Guard Base New Orleans

1790 Saturn St

New Orleans, LA 70129

PERFORMANCE WORK STATEMENT FOR

GROUNDS AND LANDSCAPING MAINTENANCE

AT

USCG BASE NEW ORLEANS

NEW ORLEANS, LA

FY25

GENERAL REQUIREMENTS

PART 1 GENERAL

1. INTENT: The intent of this contract is to provide grounds maintenance and landscaping service to US Coast Guard Base New Orleans located at, 1790 Saturn St, New Orleans, LA 70129

2. SCOPE OF WORK: The Contractor shall provide all labor, materials, and equipment to meet all specifications for all of the areas within the perimeter of Coast Guard Base New

Orleans. The perimeter includes all land which reaches to the fence line. Areas under this contract include, all lawn areas, paving, ground cover to include the old weld shop located in the NASA lot adjacent to the Base, natural vegetation, trees, shrubs, planter beds, and cultivated areas. Contractor shall clean up all debris caused by Contractor.

Contractor shall also remove all leaves and debris, which are not caused by Contractor from all sidewalks, drainage areas, and catch basins.

3. QUALIFCATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in the

Performance Requirements. All personnel shall have at a minimum; an understanding of landscaping maintenance services provided at industrial and government sites. The awarded contractor shall provide at a minimum the following personnel- Operations

Manager, Mowing supervisor, Detail supervisor, and qualified turf technicians. The contractor shall show proof of past experience in maintaining large grounds and be a

Certified Grounds Manager through Professional Grounds Maintenance Management

Society or equivalent. Contractor shall obtain and ensure that all personnel maintain proper permanent access clearances as required by NASA security for access to

Michaud Assembly Facility.

4. CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facilities normal operations. Perform all on-site work between the hours of 8:00 AM and 4:00 PM, Monday through Friday (federal holidays excluded), unless otherwise approved by the Contracting Officer (KO) or Contracting

Officer’s Representative (COR). Access to the Michaud Assembly Facility- all contractors wishing to gain access to the facility for site visits will need to provide the below information for a pass. Until a permanent access pass can be obtained, a daily temporary pass can be requested if the below information is provided at least 24 hours in advance via email to COR

1) Company name.

2) Full name of all persons that will be coming on board the facility.

3) Date(s) pass is required for access.

4) Date permanent access pass was requested for each individual.

5. GOVERNMENT FURNISHED MATERIALS: None

6. PERFORMANCE REQUIREMENTS: The Contractor shall provide all personnel, equipment, tools, materials, management, supervision, and services necessary to complete all grounds maintenance services specified in this PWS. Enclosures A-D provides a general layout of Base New Orleans as well as identifies the areas that require grounds maintenance tasks to be performed.

a. The facility grounds maintenance totals approximately 17 acres of grass surrounding three buildings and shall be maintained at 4” or less year-round following industry standards. All culverts, catch basins, drains, and ditches are to be maintained in a matter that ensures they remain clear of all debris and blockages. Mardi Gras Float storage facility and surrounding fence line as identified in Enclosure

A shall be maintained at 4” or less with a 6’ perimeter outside the fence.

b. Trimming shall be performed around the building, sidewalks, installed obstructions, trees, fencing, and beds. The use of weed eaters around building, vehicles, parking lots, and public walk areas shall be performed in a way that reduces risk of injury and property damage. Enclosures A-

D outline service areas.

7. TRIMMIING: Trimming shall be performed around the building, sidewalks, installed obstructions, trees, fencing, and beds during cutting periods. The use of weed eaters around building, vehicles, parking lots, and general public walk areas shall be performed in a time and scheduled manner that reduces risk of injury and property damage.

8. HERBICIDE TREATMENT: Contractor shall treat the property quarterly and as needed to control grass or weeds growth. A None-selective herbicide and or ground sterilant shall be applied as required to kill and control the vegetation in the areas listed below. (Enclosure D).

All safety sheets shall be provided to the COR and approved by the facilities environmental department prior to use. No storage of herbicides shall be kept onsite.

a. All beds, walks and mulch areas.

b. Picnic areas and designated smoking areas.

c. Walking track-Approximately ¾ mile x 15’

d. Recreation Volleyball and Horseshoe courts.

e. Buoy storage yard-Approximately 1.0 acres.

f. Trailer access and parking area-Approximately 0.3 acres.

g. Perimeter Fencing-Approximately 6,000 linear feet of chain-link fencing.

9. SEASONAL BEAUTIFICATION:

1) Each spring the flowers areas shall be evaluated and the flowers shall be replaced with fresh seasonal annual flowers. Flower type will be approved by the COR prior to planting.

2) Each fall a rye grass shall be planted around the admin building to maintain green grass through the winter. This area is specified on the attached map as the

“high profile area”.

3) Tree trimming: Quarterly grooming of trees, bushes, and shrubs to remove dead/dying growth and limbs.

Contractor shall maintain and trim all trees within 5ft of a sidewalk or road to a height of no less than 8ft

4) Mulch replacement:

(a) All Mulch shall be replaced throughout the Base once annually between 01

April and 30 April.

(i) The Contractor shall provide and replenish all mulch with brown hardwood mulch for the following areas:

(ii) Administration building garden and trees

(iii) Industrial building garden and trees

(iv) Entrance to the base and guard shack garden

(v) Any other trees already mulched.

(b) Mulch shall be replenished two times per year in the High Profile Areas

(detailed in the attached map) IAW schedule below:

(c) Fall: Between 01 October and 31 October

(d) Spring: Between 01 April and 30 April

10. Plant life Eradication: Contractor shall perform a site inspection for unsightly plant life (weeds, grass, and overgrown bushes, dead vegetation) at leash quarterly and shall remove as designated and approved by the COR.

11. SITE CLEANUP: The following cleanup activities shall be performed

1) Inspect culverts, catch basins, drains, ditches for debris and blockages and remove after every cut.

2) Police and remove all debris and trash (e.g. plastic bags, bottles, Styrofoam etc…) from base grounds and perimeter fence line prior to cutting grass and at least monthly.

3) Contractor shall be responsible to remove all waste from site.

12. Work Schedule: Roads and ground services shall be provided Monday thru Saturday and scheduled in advance with the COTR. Special events shall be communicated and contractor will provide service to accommodate such events. 72 hour notice will be given for special events.

a. Cutting Season: The contractor shall provide an annual cutting schedule to the contracting officer within 2 week of contract award. Additional cuts will only be authorized by the Contracting Officer.

b. Mowing schedule is to be planned and a written schedule shall be approved by the COTR. Approximately 17 acres of grass shall be mowed not to exceed 5 inches.

c. 40 annual cuts will be performed in accordance with the attached schedule.

13. SITE VISIT. Contractors are encouraged to make a site visit for evaluation prior to submitting an estimate. All site visits should be scheduled with the Contracting

Officer, Assistant Facilities Engineer and/or their representative.

Assistant Facilities Engineer

CWO Calton “Mike Ackiss

Carlton.M.Ackiss@uscg.mil

504-239-4937

14. PROPOSAL SUBMISSION. All proposal submissions will be subject to technical review by Base New Facilities Engineer prior to contact award

15. PERFORMANCE STANDARDS. The COR or Contracting Officer may inspect, at any time, the grounds, receipts for materiel, or equipment to ensure compliance with the contract. Failure to comply with the specifications of the contract may result in reduction or forfeiture or payment on those invoice items not completed to contract specifications. Excessive disregard for the specifications may be grounds for termination of the contract. The Proper adherence to all safety procedures is required prior, during and after work being performed. The contractor shall furnish all personal with and require donning of required personal protective equipment (PPE).The contractor shall safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities, and avoid interruptions of Government operations in the performance of services.

16. DELIVERABLES. Contractor will provide a mowing schedule within two weeks of contract award and then again every quarter. All herbicides will be approved by the

COR and/or the base Environmental protection specialist prior to use. A list of all employees will be provided upon contract award and upon and changes. See contact information.

1) Monthly report: Contractor shall provide a monthly report of all inspections, scheduled and or remedial work completed during the previous month. Reports shall be delivered to the COR prior to the 15th of each month.

mailto:Carlton.M.Ackiss@uscg.mil

2) Quarterly mowing schedule: Contractor shall provide a mowing schedule to the

COR on a quarterly basis.

17. PERIOD OF PERFORMANCE: The period of performance for this contract is a one-year base period with four one-year (12 month) option periods as follows:

Base Period 01 January 2025 – 31 December 2025

Option Year One 01 January 2026 – 31 December 2026

Option Year Two 01 January 2027 – 31 December 2027

Option Year Three 01 January 2028 – 31 December 2028

Option Year Four 01 January 2029 – 31 December 2029

END OF SECTION