Base And Sector Elevator SOW 2026.docx

BASE GALVESTON SECTOR HOUSTON ELEVATOR CONTRACT

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

BASE GALVESTON, SECTOR HOUSTON

GALVESTON

Scope of Work For

ELEVATOR CONTRACT

At Base Galveston and Sector Houston Galveston 3000 Fort Point Road Galveston, Texas 77550 13411 Hillard St, Houston 77034

Nashaun Hawkins Technical Representative

LCDR Groff, Jordan Base Galveston AOR Facilities Engineer

A. GENERAL INFORMATION

1. Title of Project: U.S. Coast Guard (USCG) Base Galveston Sector Houston Galveston Elevator Contract

a. Best Value Criteria: Award of this requirement shall be made to the vendor whose proposal offers the greatest value to the government. Technical factors and past performance are more important than price.

b. Scope of Work: The contractor shall complete all work assigned, but not limited to, the requirements within this scope listed in sub-section B. Work scope is to include, but not limited to the inspection and maintenance of the two Otis Gen 2 elevators at Sector Houston Galveston, three Thyssen-Krupp vertical passenger elevators and one Courion freight elevator, and their equipment.

c. Type of Contract Contemplated: Firm-Fixed price for monthly, quarterly, and annual maintenance inspections.

d. General Requirements: Prior to contract issuance, the prospective contractor shall have completed and/or current enrollment into DUNS & Bradstreet, as well as System Award Management (SAM). Enrollment information for both can be found at https://www.sba.gov/content/getting-d-u-n-s-number and https://www.sam.gov/portal/SAM/#1. Failure to do so will result in disqualification and reissuance of the contract. For any further enrollment assistance and/or questions, please contact at.

B. CONTRACTOR REQUIRMENTS AND LOCATIONS

1.) U.S. Coast Guard Base Galveston, 3000 Fort Point Road Galveston, Texas 77550, and Sector Houston Galveston 13411 Hillard St, Houston Texas 77034. This address is where the repairs will take place. Elevators are located in three different buildings.

2.) Work scope for vertical transportation is to include, but not limited to performing maintenance visits monthly and quarterly to examine, maintain, adjust, and lubricate the components listed below. In addition, unless specifically excluded below, adjust and lubricate the components below. This will be if the repair or replacement is necessitated by normal wear and tear. Unless specifically included elsewhere in the agreement, or unless the purchaser has separately contracted with the company for work, all other work related to the equipment is purchaser’s responsibility.

1. ELEVATORS

a. Admin

i. Manufacture TKE/ Manufacture ID EBG519 capacity 3500

b. Services

i. Manufacture TKE/ Manufacture ID EBG517 capacity 3500

c. Service Freight

i. Manufacture TKE/ Manufacture ID EBG518 capacity 4500

d. Multi Mission Building

i. Manufacture TKE/ Manufacture ID:EAJ128/capacity 3000

a) Relay Logic Control System – All control system components.

b) Microprocessor Control System – All control system components. System performance examinations will be conducted quarterly to ensure that dispatching and motion control systems are operating properly.

c) Wiring – All elevator control wiring and all power wiring from the elevator equipment input to the motor.

d) Geared/Gearless Machines – All geared and gearless machine components.

e) Car Equipment – All elevator control system components on the car

f) Hostway and Pit Equipment – All elevator control equipment, car and counterweight buffers, over speed governors, governor tension sheave assemblies, and car and counterweight safeties.

g) Rail and Guides – Guide rails, guide shoe gibs, rollers

h) Ropes – Hoist ropes and compensation ropes

i) Door Equipment – Automatic door operators, hoist way and car door hangers, hoist way and car door contact, door protective devices, hoist way door interlocks, door gibs, and auxiliary door closing devices.

j) Manual Freight Door Equipment – Switches, retiring cams, interlocks, guide shoes, sheaves, rollers, chains, sprockets, tensioning devices, and counter-balancing equipment.

k) Power Freight Door Equipment – Controller, relays, contactors, rectifiers, timers, resistors, solid state components, door motors, retiring cams, interlocks,, switches, guide shoes, sheaves, rollers, chains, sprockets, and tensioning devices.

l) Signals and Accessories – Car operating panels, hall push button stations, hall lanterns, elevator car interior lighting, emergency lighting, car and hall position indicators, car operating panels, fireman’s service equipment, and all other signals, and accessory facilities furnished and install as an integral part of the elevator equipment.

m) Elevator – Repairing, replacing, or cleaning of the: car enclosure, sills, flooring, ceiling assemblies and attachments, smoke or heat sensors, fans, fireman’s phone device, intercoms, telephone or communication devices, phone lines, music systems, pit pumps, emergency power generators, hydraulic cylinder, unexposed piping, disposal or cleanup of waste oil caused by leaks in the hydraulic cylinder or unexposed piping. The company is not obligated to perform or keep records of the fire fighter service testing, unless specifically included in this agreement.

2. HOURS OF SERVICE

a.) All service described will be performed during 0700-1500 Monday – Friday. Routine service and inspection will be scheduled in advance with the location POC, to exclude federal holidays, unless otherwise specified in this agreement.

b.) In addition to the work described, this agreement covers request for service during the regular working hours of the regular day of the elevator. Service requests are defined as services that require immediate attention. Service requests that require more than one technician or more than two hours to complete, will be treated as a repair and scheduled in accordance with the hours-of-service section above. Purchaser agrees that the company may perform service requests made by any person that the company believes is authorized by the purchaser to make such requests.

3. TESTS

a.) The company will perform the following tests on the equipment. The government is not liable for any property damage or personal injury, including death, resulting from any test.

b.) An annual no load test as required by applicable code.

c.) A five (5) year full load test as required by applicable code.

4. CONTRACTOR EXPECTATIONS

a.) The contractor shall not subcontract any part of this project without prior written consent of Contracting Officer.

b.) The contractor and/or it’s personnel shall refrain from smoking while inside any federal building, within 50 feet of any entrance to the building or 50 feet from any flammables. Designated smoking areas are available on site.

c.) The contractor and/or it’s personnel may utilize the closest public restroom facilities to where the work is being performed.

d.) The contractor shall provide all management, supervision, labor, materials, supplies, and equipment.

e.) The contractor shall plan, schedule, coordinate, and assure effectiveness to meet U.S. Coast Guard requirements

C. GOVERNMENT RESPONSIBILITES

1. The government will provide contractor personnel access to all spaces necessary for any components associated with this project during normal business hours. Any scheduled working times outside normal working hours by contractor personnel shall be coordinated with the Base Galveston Point of Contact: Nashaun Hawkins at 847-627-0653 or nashaun.c.hawkins@uscg.mil, prior to the commencement of said work. At anytime the scheduled work needs to go beyond normal business hours, the contractor shall immediately notify Mr. Hawkins.

2. All contractor access to designated restricted and/or controlled access spaces will be coordinated with the Command Security Officer prior to accessing the space. Once in these spaces, contractor personnel will be monitored by Coast Guard members with appropriate access and clearance to be inside these designated restricted and/or controlled spaces, throughout the performance of the work. At no time shall the entry points of these spaces remain unlocked to facilitate ease of access.

D. REPORTING REQUIREMENTS

1. All verbal progress reports shall be provided to the Base Galveston Point of Contact Nashaun Hawkins, prior to contractor departing the premises of Base Galveston.

2. All information and data related to this project that the contractor gathers or obtains, shall be both protected from unauthorized release, and considered property of the government. The contracting officer will the sole authorized official to release verbally or in writing

E. CONTRACTOR EXPERIENCE

1. The contractor shall provide a certificate of insurance to indicate liability, property, and accident coverage held by the contractor. The United States Coast Guard (USCG) shall be listed as “Additional Insured” on all certificates of insurance.

2. The contractor and its personnel shall conform with the same high standards of behavior applicable to the maintenance of government equipment. All individuals performing any portion of maintenance and/or installation associated with this project shall be properly trained and qualified for the work to which that is assigned.

F. SECURITY REQUIRMENTS

1.) The contractor and its personnel performing work under this project shall be escorted as all times whenever work is performed in designated restricted areas. At no time shall the contractor and its personnel be left unattended while working in designated restricted areas.

2.) The contractor shall provide employee information for all foreign nationals prior to the commencement of any on-site work related to this project, and entry onto the premises of the Coast Guard owned facility. Individuals determined to meet the criteria to be considered a foreign national will be allowed access to Coast Guard owned facilities; however, these individuals will be prohibited from accessing the designated restricted or controlled spaces, even when under escort, unless otherwise approved by the Command Security Officer.

3.) The contractor shall provide a personnel alphabetical roster of all individuals assigned to perform work under this project, listing the dates work is to be performed. Daily rosters shall be provided to the command security officer 24 hours before the work is to be performed.

4.) The contractor and it’s personnel shall provide a valid non-expired state or federal issued photo identification card or credential upon accessing U.S. Coast Guard owned facilities. Failure to provide a valid non-expired state or federal issued photo identification card or credential, will prevent your access to the Coast Guard facility.

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