BAR-CODE_NIH_Supply_Center_Delivery_Requirements_Updated_9-21-2022.doc
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This document outlines delivery requirements for vendors supplying goods to the National Institutes of Health Supply Center. Vendors must deliver items to the NIH Supply Center in Gaithersburg, Maryland between 7:00 AM and 3:30 PM Monday through Friday, except federal holidays. Chemical deliveries go to the Chemical Warehouse. All shipments must be clearly marked with the full NIH purchase order number and barcoded with the 13-digit National Stock Number below the barcode. Pallets should be sized 42"x48" for the main warehouse and 36"x40" for the Chemical warehouse, with items stacked no more than 55" and 40" high respectively. Multiple items must not be commingled on pallets unless shrink wrapped. The NIH will issue discrepancy reports for nonconforming items and give vendors two days to address issues before pursuing corrective action. Vendors must contact the purchasing agent for any delivery or order issues. Noncompliance can result in delays, reduced opportunities, and hindering future supply opportunities with the NIH Supply Center.
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NIH Supply Center Delivery Requirements for Vendors
1. In addition to the Purchase Order (PO) Terms and Conditions, the following are special provisions applicable to all orders delivered to the NIH Supply Center.
a. Deliveries should be made to the NIH Supply Center (NIH SC) located at 16071 Industrial Drive, Gaithersburg, MD 20877 (phone: (301)435-3665 or (301)496-1160) between the hours of 7:00 A.M. and 3:30 P.M. Monday through Friday except Federal Government holidays and closings. Special delivery arrangements can be made with the NIH Supply Center in advance. Chemical deliveries should be made to the Chemical Warehouse of the NIH Supply Center and the delivery/packing ticket should be marked “ATTN: CHEMICAL WAREHOUSE”. All shipments shall be clearly marked with the NIH full purchase order number visible on the packing/delivery ticket as well as the outer package/container of the shipment.
b. All items delivered under an order must be in accordance with the item description(s), standard packaging and packing & marking requirements.
c. All shipments must be bar coded. The bar code shall be 3 of 9 codes as per the current Federal Std. No. 123 and Military Standard, Mil-STD-1189. The 13 digit National Stock Number (NSN) for the specific item shall be marked below the bar code symbol, (example below)
7530-00-L05-0109
Product Name (under the bar code but not coded in the bar code)
NOTE: The bar code when scanned should read the 13 digit NSN ONLY. Nomenclature, hyphens, dashes, asterisks, etc. should not be included in the bar code reading. A brief item description can be included on the label below the bar code.
d. The standard pallet size for deliveries to the main warehouse area shall be 42”x48” (4-way pallet) stacked not more than 55” high and for the Chemical warehouse pallet size shall be 36”x40” (4way pallet) stacked not more than 40” high. Multiple items shipped must not be commingled on the pallet (small shipments can share a pallet with like items on the same order but grouped together and the shipment shrink wrapped).
2. A Supply Discrepancy Report (SDR) will be prepared for each item not conforming to item description, quantity, condition, quality, packaging, or other provisions set forth in the order. The vendor will be notified of the discrepancy and will be given 2 business days to correct any discrepancy or notify the Item Manager of a proposed alternate corrective action plan.
3. Should there be a problem regarding a delivery required by the terms and conditions of an order or these special provisions, the vendor must contact the Purchasing Agent listed on the order (i.e. Record of Call (ROC) at PANAME or block #10 of PO). If you are unable to reach the Purchasing Agent or need additional information contact OLAO, DLS, Inventory Management Branch at (301) 496-3395. Failure to comply with the PO or ROC terms and conditions, or the NIH SC special provisions may result in delays in receiving, acceptance and payment. In addition, recurring failure to comply may hinder future opportunities to provide supplies to the NIH Supply Center.
Revised 05/24/2022
File details come from the government source that posted it. Updated .