BAR-CODE NIH Supply Center Delivery Requirements Updated 9-21-2022.doc
DOC document 41 KB Posted
- Attached to
- Purchase of Ethanol Alcohol
- Solicitation number
- 75N98025Q00027
About this file
This document is a set of delivery requirements for vendors supplying items to the NIH Supply Center. The solicitation (75N98025Q00027) is specifically seeking ethanol alcohol products, including 200 proof (100% alcohol), 190 proof (95% alcohol), and 99.9% ethanol alcohol in various quantities, totaling 9,960 units. It is a small business set-aside procurement with a NAICS code of 325193 and a size standard of 500 employees.
The NIH is requesting vendors to deliver bar-coded items to their supply center in Gaithersburg, MD, with specific packaging and pallet requirements. Deliveries must be made Monday through Friday between 7:00 AM and 3:30 PM, with chemical deliveries directed to a specific warehouse. The government's primary award criteria are delivery timeframe (within 10 days) and secondarily price, with the potential for multiple awards. Quotes are due by 12 Noon Eastern Daylight Time on June 12, 2025, and must be submitted via email to haydenc@od.nih.gov, with offers required to be registered in the System for Award Management (SAM).
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Other files
| File | Type | Posted |
|---|---|---|
| 75N98025Q00027.pdf | ||
| Attachment 1 - Vendor Shipping Instructions to NIHSC.docx | DOCX document |
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Text version
NIH Supply Center Delivery Requirements for Vendors
1. In addition to the Purchase Order (PO) Terms and Conditions, the following are special provisions applicable to all orders delivered to the NIH Supply Center.
a. Deliveries should be made to the NIH Supply Center (NIH SC) located at 16071 Industrial Drive, Gaithersburg, MD 20877 (phone: (301)435-3665 or (301)496-1160) between the hours of 7:00 A.M. and 3:30 P.M. Monday through Friday except Federal Government holidays and closings. Special delivery arrangements can be made with the NIH Supply Center in advance. Chemical deliveries should be made to the Chemical Warehouse of the NIH Supply Center and the delivery/packing ticket should be marked “ATTN: CHEMICAL WAREHOUSE”. All shipments shall be clearly marked with the NIH full purchase order number visible on the packing/delivery ticket as well as the outer package/container of the shipment.
b. All items delivered under an order must be in accordance with the item description(s), standard packaging and packing & marking requirements.
c. All shipments must be bar coded. The bar code shall be 3 of 9 codes as per the current Federal Std. No. 123 and Military Standard, Mil-STD-1189. The 13 digit National Stock Number (NSN) for the specific item shall be marked below the bar code symbol, (example below)
7530-00-L05-0109
Product Name (under the bar code but not coded in the bar code)
NOTE: The bar code when scanned should read the 13 digit NSN ONLY. Nomenclature, hyphens, dashes, asterisks, etc. should not be included in the bar code reading. A brief item description can be included on the label below the bar code.
d. The standard pallet size for deliveries to the main warehouse area shall be 42”x48” (4-way pallet) stacked not more than 55” high and for the Chemical warehouse pallet size shall be 36”x40” (4way pallet) stacked not more than 40” high. Multiple items shipped must not be commingled on the pallet (small shipments can share a pallet with like items on the same order but grouped together and the shipment shrink wrapped).
2. A Supply Discrepancy Report (SDR) will be prepared for each item not conforming to item description, quantity, condition, quality, packaging, or other provisions set forth in the order. The vendor will be notified of the discrepancy and will be given 2 business days to correct any discrepancy or notify the Item Manager of a proposed alternate corrective action plan.
3. Should there be a problem regarding a delivery required by the terms and conditions of an order or these special provisions, the vendor must contact the Purchasing Agent listed on the order (i.e. Record of Call (ROC) at PANAME or block #10 of PO). If you are unable to reach the Purchasing Agent or need additional information contact OLAO, DLS, Inventory Management Branch at (301) 496-3395. Failure to comply with the PO or ROC terms and conditions, or the NIH SC special provisions may result in delays in receiving, acceptance and payment. In addition, recurring failure to comply may hinder future opportunities to provide supplies to the NIH Supply Center.
Revised 05/24/2022
File details come from the government source that posted it. Updated .