BankStabilizationRFBids.pdf

REQUEST FOR QUALIFICATIONS BIDS

ENGINEERING AND CONSTRUCTION SERVICES

FOR BANK STABILIZATION

RFQ Issued Date: November 15th, 2024

Proposal Due Date: December 6th, 2024 by 5:00pm

RFQ Contact: Sam Olshinski, Division Chief of Emergency Management Email: sam.olshinski@thomasville-nc.gov

Phone: 336-475-5590

Mandatory Bidders Conference (ZOOM): December 2nd, 2024 at 4:00pm https://ptrc-org.zoom.us/j/83291219661

Request Letter of Intent to Bid: December 3rd, 2024 at 5:00pm

If in need of accommodation for any type of disability in order to participate in the procurement, please contact the City of Thomasville as soon as possible mailto:sam.olshinski@thomasville-nc.gov https://ptrc-org.zoom.us/j/83291219661

GENERAL: The City of Thomasville seeks proposals from qualified firms to deliver construction and engineering services for bank stabilization along various stream segments to include N. Hamby Creek, and Jimmy’s Creek. The city has been awarded funds for a StreamFlow Rehabilitation Assistance

Program (StRAP) grant from the North Carolina Department of Agriculture and Consumer Services.

Funding will be used to remove debris within multiple segments. A portion of this funding will go toward streambank stabilization and engineering services.

SCOPE OF SERVICES: Services will include the following

A. Preparation of design/construction documents for permit approvals from required agencies for bank stabilization

B. Engineering and construction services for streambank stabilization along Jimmy’s Creek and

North Hamby Creek.

Streambank Stabilization

1. N Hamby & Jimmy’s Creek sites require the bank stabilization within an approximate half a mile of stream.

2. Jimmy’s Creek site is in need of streambank stabilization in order to decrease sediment build up, increase current flow and prevent further flooding issues for residents. This site will require engineering design services to include streambank stabilization.

3. N Hamby Creek: This site runs through a property located on 310 Fisher Ferry St. in Thomasville. This site will require engineering design services to include streambank stabilization within a 354 ft segment if budget allows.

Streambank stabilization and construction strategies should take into consideration different design approaches, nature- based solutions and project timeline.

This project’s timeline requires funds to be reimbursed by December 31, 2026. Project must be complete and pass inspection by November 2026. Failure to complete the project may result in loss of funding.

NOTICES & STANDARDS

a. This request for qualifications does not commit the City to enter into agreement, to pay any costs incurred in the preparation and submittal of a proposal in response to this request or in subsequent interviews and negotiations, or to procure a contract for the project. The City reserves the right to perform all or some of the services described in this document with its own work force. The City also reserves the right to issue further Requests for Qualifications (RFQs), as needed, and solicit responses from firms not selected as part of this process.

b. The City of Thomasville will be seeking to select a firm that possesses the following minimum qualifications:

A min. of three (3) years of experience in bank stabilization and other bodies of water.

Demonstrated financial and construction capacity to undertake a project of this magnitude

Experience and knowledge with capacity for design and engineering services related to bank stabilization needs. Familiarity with nature-based solutions a plus.

CONSULTANT/CONTRACTOR SELECTION

The most responsive bidder will be evaluated and selected based on the following

1. Professional Experience: Consideration toward those with prior experience in performing similar work over the past five years, to include the company’s technical and organizational resources available for implementing a debris removal and bank stabilization project (30 points).

2. Capacity/Scheduling: Demonstrated capacity to design and build streambank stabilization infrastructure within the timeframe outlined in the project schedule (20 points).

3. Planning and Design: Describe activities the selected firm will undertake to develop and finalize the project, including review of conditions, feasibility options, analyzing environmental impact, preparing design and construction documents, and aligning construction with relevant permits if needed (30 points).

4. Price: Provide firm’s fixed fee or tiered fee for subcontractors and consultant work performed.

Provide a fixed price/hourly rate for specific components of the anticipated project as needed.

(20 points).

Total available points: 100

To be considered for this project, each submittal must contain the information indicated in this RFQ. It is the City of Thomasville’s intent to make a selection in a timely manner following the submittal date. The

City reserves the right to reject any or all qualifications or to waive any and all formalities and the right to disregard all nonconforming or conditional qualifications. The City is not legally required to enter into a contract as a result of this RFQ. All deliverables will become the property of the City.

A Virtual pre-bidders conference meeting will take place for interested firms on December 2nd 2024, at

4:00pm. This virtual meeting will be a chance to ask questions about the project and requirements.

Questions and answers will be made public and posted on the Thomasville website.

ANTICIPATED SCHEDULE FOR SELECTION PROGRESS

RFQ Issue Date November 15, 2024

Bidders Conference

December 2, 2024

RFQ Submittal Due Date December 6, 2024

City Review of RFQs and Selection of Short List of Qualified Firms

December 9-13, 2024

Interviews and Follow-up inquiries with potential firms, if necessary

December 13-20, 2024

Selection of firm, negotiation, design proposal, etc.

December 13- 20, 2024

Recommendation to Council prepared December 16, 2024

Council Date/Approval December 16, 2024

Contract executed January 5, 2025

Submission Guidelines: Each RFQ response should contain the following:

A. Cover letter on company letterhead by a member of the firm with authorization to contract professional services. To include company name, mailing address, phone number and email address.

B. Information on the following

a) Statement of Qualifications: Identify and describe the qualifications of the firm and professional services that may ne provided.

b) Identify the proposed project team and key personnel: Provide a list of licensed contractors, and design professionals to include a brief resume of the project manager to include years of experience, certifications and education. Describe briefly how projects will be successfully managed. Be sure to include experience with managing previous StRAP projects if eligible.

c) Project Schedule: Describe the planned and envisioned workload of the proposed team members for the timeframe of this contract with verification of project completion within timeframe proposed.

d) References: Project reference list describing at least two (2) projects completed within the past three to five years that represent the strengths and unique qualifications of the team. The list should contain project titles, locations, start and end dates, name of project managers, and name, phone number and email address of references.

e) Price Estimates: Provide firm’s fixed fee or tired fee for work expected

f) Legal: List and describe any litigation, arbitration, or claims by your firm against any project owner because of a contract dispute in the past 5 years. List any claim filed against your firm from projects that have occurred within the past 5 years.

g) Format: RFQ responses must be submitted electronically and be 12pt font size and limited to no more than 5 pages excluding the cover page.

h) Questions: Any questions regarding this RFQ can be submitted to Project Manager, Hope Stuart hstuart@ptrc.org in writing no later than December 2nd, 2024 by 5:00 pm.

C) NOTE: A copy of the firm’s Certificate of Insurance (COI) and completed W-9 will be required at the time of selection.

The City of Thomasville is an Equal Opportunity Employer and invites the submission of proposals from small and minority and women-owned firms, historically underutilized businesses.

SUBMISSION DATE:

Firms are invited to submit statements of qualifications to Sam Olshinski or Hope Stuart at hstuart@ptrc.org or sam.olshinski@thomasville-nc.gov by 5:00pm, Friday December 6th, 2024.

Firms who submit proposals are encouraged to carefully conform to the requirements listed above.

mailto:hstuart@ptrc.org mailto:hstuart@ptrc.org mailto:sam.olshinski@thomasville-nc.gov