Bank_Deposit_Courier_Services_for_Immokalee_Sports_Complex_(Addendum_#2_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

BANK DEPOSIT COURIER SERVICES FOR IMMOKALEE

SPORTS COMPLEX

Brooke Roxberry, Management Analyst

Procurement Services Division

3295 Tamiami Trail East, Bldg. C2,Naples, FL, 34112 brooke.roxberry@colliercountyfl.gov

(239) 252-8941

Quick Quote Title: Bank Deposit Courier Services for Immokalee Sports Complex

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Courier Service Schedule_Immokalee

C - 2025 BCC Holiday Schedule

1. QUICK QUOTE

Bank Deposit Courier Services for Immokalee Sports Complex

Release Project Date: April 4, 2025

Pre-Proposal Meeting (Non-Mandatory): April 11, 2025, 9:00am https://colliercountyfl.webex.com/colliercou ntyfl/j.php?MTID=m82e7b27a6f85d215943

2a7cdeab18bf0

Question Submission Deadline: April 14, 2025, 3:00pm

Response Submission Deadline: April 18, 2025, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Operations & Regulatory Management Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=m82e7b27a6f85d2159432a7cdeab18bf0 https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=m82e7b27a6f85d2159432a7cdeab18bf0 https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=m82e7b27a6f85d2159432a7cdeab18bf0 https://procurement.opengov.com/portal/collier-county-fl

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. SPECIFICATIONS/SCOPE OF WORK

The purpose of this quote is to obtain a Vendor who will provide pickup, transport and delivery for bank deposit mail courier services for Immokalee Sports Complex (see schedule for address), based on the schedule provided to the vendor by the County. The County will provide the awarded vendor with a service schedule each month.

The Vendor shall provide all necessary labor, equipment, materials and supplies necessary to properly handle the products. One award will be issued based on lowest all-inclusive pricing per service (pickup, transport and delivery of bank deposit). All rates quoted shall be all-inclusive.

The County intends this quote to be valid up to September 30, 2025, once the Purchase Order has been issued.

Refer to the Bank Deposit Courier Schedule attached for pickup and drop-off locations and tentative service schedule through September 30, 2025.

1. Response Time

1.1 Daily Regular Bank Deposit Courier Services shall be completed between the hours of 10:00am and

12:00pm; with all deposit slips delivered to the Bank by 2:30pm. Weekend pickups shall be delivered to the

Bank’s overnight drop box.

1.2 Holiday services shall be completed between 10:00am and 12:00pm; with all deposit slips delivered to the

Bank by 3:30pm. Please refer to the attached 2025 BCC Holiday Schedule for reference on dates eligible for holiday rates. Holiday pickups shall be delivered to the Bank’s overnight drop box. Note - Holiday pickups are not currently scheduled for Immokalee Sports Complex; however, this is subject to change.

1.3. No service shall be performed or charged to the County on days in which Immokalee Sports Complex is closed to the public. The County will provide a service schedule to the vendor each month.

1.4. The County reserves the right to add or delete any scheduled pickups with a seven (7) day written notice to the Vendor.

2. Legal Requirements

2.1. The Vendor shall comply with all applicable federal, state and local regulations associated with the handling and transport of the products.

2.2. The Vendor shall maintain all applicable licenses and insurances required by all federal, state and local regulatory agencies.

2.3. Vendor must supply copies of the following current, valid documentation prior to award (See Insurance

Requirements Attachment for full details):

• Certificate of Insurance for Commercial Liability

• Workers Compensation or Workers Compensation Exemption from the State of Florida for the owner of the business

• Certificate of Insurance for Auto or a statement verifying the individual drivers have current and valid automobile insurance confirmed by the company.

• Certificate of Insurance for Crime/Employee Dishonesty

3. Safety

3.1. The Vendor and employees shall keep the work site areas free of debris and trash.

3.2. The Vendor and employees shall comply with all Occupational Safety and Health Administration (OSHA) safety standards, rules and regulations, as well as all applicable federal, state and local laws and regulations.

3.3 The Vendor shall provide the County with a copy of their Standard Operating Procedure or documented protocol including, but not limited to, the cash handling and transit measures that ensure security and accountability.

4. Damages

4.1. The Vendor is responsible for any damage to the County property or third-party property caused by the

Vendor or their employees. Restoration shall be made to the County’s satisfaction in a timeframe approved by the County.

5. Assignment of Work

5.1. The County will issue a PURCHASE ORDER. No work shall be performed until the Vendor is in receipt of an approved purchase order.

6. Invoicing

6.1. Invoice shall reflect the description and pricing as listed on the quote schedule with quantities for each pickup.

6.2. Vendor may invoice weekly, bi-weekly or monthly.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/ https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$100,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$500,000 single limit per occurrence, $1,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$300,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Regular Deposit - Pickup, Transport and Delivery of Bank Deposit (All

Inclusive Price)

1 EA

2 Holiday Rate - Pickup, Transport and

Delivery of Bank Deposit (All

Inclusive Price)

1 EA

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Vendor Scheduling Confirmation*

We understand the schedule provided on this quote is tentative and the County will provide a monthly service schedule. We also understand the County reserves the right to add or cancel any scheduled service with a seven

(7) day written notice.

☐ Please confirm

*Response required

3. Quote Validity*

We understand the County intends this quote to be valid up to September 30, 2025

☐ Please confirm

*Response required