BANAIR ZONE 4 RFQ 21 April.pdf

CUI

35th Contracting Squadron Misawa Air Base, Japan

FA520526QB052 – 35 LRS Warehouse Zone 4 Shelving

REQUEST FOR QUOTATION:

The 35th Contracting Squadron, Misawa AB, Japan intends to issue a sole-source procurement action to Element Industrial Storage Limited to provide an 393W-Z4 Tactical Storage Rack to the base’s Logistic Squadron. The proposed contract is for items for which the Government intends to solicit from only one source in accordance with (IAW) FAR 13.101(b) and FAR 6.103-1(b) Additionally, Element Industrial Storage Limited will have already been mobilized to Misawa AB and performing a separate and different requirement for 35 LRS Warehouse. This is a notice of intent to award a sole source procurement action and is not a request for competitive proposals.

This solicitation document and incorporated provisions and clauses are those in effect through FAC 2024- 05, DFARS Change 08/15/2024, and DAFAC 2024-0612. The North American Industry Classification System (NAICS) code is 332999. The associated Small Business Size Standard is 700 employees. The Product Service Code (PSC) is 7125.

Quotes are due no later than 1:00 PM Japan Standard Time, 05 May 2026. Failure to provide quotes before the listed date and time may result in a quote being considered untimely, and the company considered unresponsive. Untimely quotes may not be considered for award unless if deemed in the best interest of the Government.

All attachments should be reviewed and submitted with applicable information filled in as needed to submit an accurate quote with all relevant/requested company information in order to not be considered unresponsive.

Please provide the following information:

Company Name:

CAGE Code: SAM UEI No.: Quote Expiration:

Prompt Payment Discount Terms: Delivery Time:

Shipping Method:

Name of Offeror:

Offeror Email: Offeror Phone:

Signature: Date:

Please see the table below for the list of line items required under this solicitation.

Requested Supplies and Services List

LINE

ITEM DESCRIPTION QUANTITY UNIT

UNIT PRICE EXTENDED

PRICE

BANAIR Storage Racks

Lot

0002 Assembly 1 Each $ $

-All quoted items shall be TAA compliant.

-Include detailed descriptions of all items to be provided such as manufacturers, models, part numbers, quantities, capabilities, and all other relevant information.

-Include detailed project schedule

Total:

- Award shall be made in the aggregate, all-or-none.

- Offerors must be registered in the System for Award Management (SAM). Lack of registration in the

SAM database will make an offeror ineligible for award. The Contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/. (IAW FAR 52.232-33)

DIRECT SHIPPING ADDRESSES:

ATTN: UNIT 5014, BLDG 1334, Misawa Air Base Misawa-shi, Aomori-ken, Japan 033-0012

USPS APO:

FB5205 35 LRS LGRD

BLDG 1334 UNIT 5014

APO AP 96319-5014

UPS/FedEx:

35th Logistics Readiness Squadron

FB5205 35 LRS LGRD

UNIT 5014, BLDG 1334

APO, AP 96319-5014

UNITED STATES

ATTN: MSgt Anthony Diller, 35 LRS/LGRO, 315-226-3256, anthony.diller@us.af.mil

EVALUATION CRITERIA:

Evaluation of quotations will be completed in accordance with FAR 12.203. The Government will award the contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation, is technically acceptable and represents the best value to the Government.

The government intends to issue a sole-source procurement action to Element Industrial Storage Limited.

However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government.

52.212-2 Evaluation—Commercial Products and Commercial Services.

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

https://www.sam.gov/ https://www.sam.gov/ mailto:anthony.diller@us.af.mil

The Government will perform technical evaluation on quotes provided, Price and non-price factors are determined to be of equal importance. Technical capability will be evaluated on an acceptable / unacceptable basis.

1.) Technical

Technical Acceptable/Unacceptable Rating Method

Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation

Unacceptable Proposal does not meet the requirements of the solicitation

(A) Submissions shall be technically evaluated based on the subfactors below.

Subfactor I- Include detailed descriptions of all items to be provided such as manufacturers, models, part numbers, quantities, capabilities design/specifications of the install layout, and all other relevant information.

Subfactor II- Include detailed project schedule

2.) Price (A) Price shall be evaluated for price realism and price fair and reasonableness. The USG may request other than certified cost and pricing data to aid in evaluation. If required, the USG will request the minimum information needed to assist in Price Fair and Reasonableness determination.

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) The supplier must be able to provide evidence that they are registered, and their registration is up to date in the Supplier Performance Risk System (SPRS), located online at https://www.sprs.csd.disa.mil/.

(end of provision) https://www.sprs.csd.disa.mil/

Please submit quotes NO LATER THAN 1300 (1:00 PM) on 05 May 2026 (JST)

Point of Contact: Katie S. Kershaw, A1C, Contracts Specialist Email: katie.kershaw@us.af.mil

Alternate POC: Kade N. Forrester, 1st Lt, Contracting Officer Email: kade.forrester.1@us.af.mil

PROVISIONS/CLAUSES:

The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in. Clauses may be accessed electronically in full text through https://www.acquisition.gov/.

RFO Clauses/Provisions Incorporated by Reference:

52.203-3 Gratuities 52.203-6 Restrictions on Subcontractor Sales to the Government.

52.203-13 Contractor Code of Business Ethics and Conduct.

52.203-17 Contractor Employee Whistleblower Rights.

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements – Representation.

52.204-13 System for Award Management – Maintenance.

52.209-6 Protecting the Government’s Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Deviation 2026-O0038).

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law.

52.212-1 Instructions to Offerors- Commercial Products and Commercial Services

(Deviation 2026-O0038).

52.212-4 Terms and Conditions- Commercial Products and Commercial Services

(Deviation 2026-O0038).

52.222-3 Convict Labor.

52.222-19 Child Labor-Cooperation With Authorities and Remedies.

52.222-35 Equal Opportunity for Veterans.

52.222-50 Combatting Trafficking in Person.

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan.

52.223-11 Ozone-Depleting Supplies.

52.232-33 Payment by Electronic Funds Transfer- System Award Management.

52.233-1 Disputes.

52.233-3 Protest After Award (Deviation 2026-O0038).

52.233-4 Applicable Law for Breach of Contract Claim (Deviation 2026-O0038).

52.240-93 Basic Safeguarding of Covered Contractor Information Systems.

52.243-1 Changes-Fixed Price.

R-DFARS Clauses/Provisions Incorporated by Reference 252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

mailto:katie.kershaw@us.af.mil mailto:kade.forrester.1@us.af.mil https://www.acquisition.gov/

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services.

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

252.215-7008 Only One Offer.

252.211-7008 Use of Government-Assigned Serial Numbers.

252.222-7002 Compliance with Local Labor Laws (Overseas).

252.223-7008 Prohibition of Hexavalent Chromium.

252.225-7001 Buy American and Balance of Payments Program.

252.225-7041 Correspondence in English.

252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States.

252.225-7048 Export-Controlled Items.

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region –

Representation.

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

252.225-7976 Contractor Personnel Performing in Japan (DEVIATION 2018-O0019).

252.232-7008 Assignment of Claims (Overseas).

252.232-7010 Levies on Contract Payments.

252.233-7001 Choice of Law (Overseas).

252.243-7002 Requests for Equitable Adjustment.

252.244-7000 Subcontracts for Commercial Items.

252.247-7023 Transportation of Supplies by Sea.

ADDENDUM TO DFAR 52.212-4

FAR 52.212-4 is tailored as follows:

Paragraph (k), Taxes, is changed to read “Exemption from Japanese customs duties and taxes. Resulting contract shall be exempt from customs duties and taxes of Japan, in accordance with article XI and XII of the status of Forces Agreement between Japan and the United States.”

(End of Addendum)

DFAR Provisions Incorporated by Full Text

252.232-7006 Wide Area Workflow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/ contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA5205 Admin DoDAAC** FA5205 Inspect By DoDAAC F3D3D5 Ship To Code F3D3D5 Ship From Code Mark For Code Service Approver (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

35th Contracting Squadron Bldg. 656 Misawa Air Base, Japan Phone: 0176-77-3895 FAX: 0176-52-4793

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

DAFFARS Clauses Incorporated by Full Text:

5352.201-9101 PACAF Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449- 8569, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

5352.242-9000 Contractor Access to Department of the Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and mailto:afica.kh@us.af.mil subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

Attachments:

1. Statement of Work

2. Floor Plan