Bags, Various - Questions and Answers.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS20

Tallahassee, Florida 32399-0450

Phone: (850) 414.4253

QUESTIONS AND ANSWERS

(Revised 9/5/2024)

BID NO.: DOT-ITB-25-9011-DG DATE: September 5, 2024

BID TITLE: Bags, Various.

OPNENING DATE/TIME: September 17, 2024 @ 11:00 (EST)

Notice is hereby given of the following changes to the above-referenced

SOLICITATION:

• Questions and Answers provided below:

Question 1

Can I just bid on items 4 and 5 for polypropylene bags and not the other items requested on the bid?

Answer 1

Yes, this is not an all or none bid.

Question 2

Polypropylene is recyclable. What are you looking for to prove recyclable features?

Answer 2

That is a standard recycle statement that is put in all bids. The bid is not requiring recycled materials; however, if you are trying to submit information for the recycled paragraph you just need to submit documents such as manufacturer literature, spec sheet, etc. showing that it is recycled and the percentage along with the “Certification of Recycled Content” form.

Question 3

What are the delivery zipcodes?

Answer 3

Arcadia, FL 34265, Bartow, FL 33830, Cape Coral, FL 33909, LaBelle, FL 33935, Sarasota, FL 34243, Chiefland, FL 32626, Gainesville, FL 32609, Lake City, FL 32055, Perry, FL 32348, St. Augustine, FL 32084, Midway, FL 32343-6601, Milton, FL 32583, Ft. Lauderdale, FL 33309, Ft. Pierce, FL 34982, West Palm Bch., FL 33413, Oviedo, FL 32765, Cocoa, FL 32927, Ocala, FL 34475, Deland, FL 32724, Leesburg, FL 32748-5603, Orlando, FL 32824, Miami, FL 33166, N Miami Bch, FL 33179, Brooksville, FL 34609, Tampa, FL 33619

Question 4

When the bags are ordered, are they usually delivered to different destinations in the same order?

Answer 4

Not usually, sometimes orders will be placed at the end of the fiscal year by Central Office and Shipped to the different locations, but that does not happen often.

Question 5

On page 19, item 31 it mentions buyer's choice of carrier. What does this mean?

Answer 5

How you normally ship. What type of carrier you prefer for the amount being shipped (such as UPS, vs Freight Line vs Your own trucks, etc.)

Question 6

Do you have pictures of the items in bid DOT-ITB-25-9011-DG as a reference?

Answer 6

There are no pictures available. On the specification listed in the bid document.

Question 7

Will the cost of shipping be charged to the buyer additionally as a separate item in the invoice? The first paragraph of the shipping explanation infers the bid prices include delivery but the third paragraph states it will be in the invoiced to the buyers.

Answer 7

Shipping is to be paid by the vendor and then billed with the bags as a separate like item. This is so they are only paying the contract vendor, not the contract vendor and the freight company. However, the vendor needs to use the most economical and efficient method of shipping based on the order size, delivery location and buyer’s choice of carrier.”

Question 8

Do the bags need to be used inside out (reversed, with the seams on the outside)?

Answer 8

Seams on the inside.

Question 9

Would you like to explore any other closure methods, such as drawstring bags?

Answer 9

Specs provide were based on what we have. Drawstring on cotton, burlap and sample bas are acceptable as long as the bags can close completely to contain items such as sand, etc. with no leakage.

Question 10

The branding instructions provided apply to the first line item. Does the no-printing requirement only apply to the first product, or does it extend to all four bags?

Answer 10

All items should not have any printing except the manufacturers name in small print, we do not want anything huge printed on the bags. These bags are for FDOT use.

Question 11

Would it be possible to propose any additional materials for the bags?

Answer 11

You may propose another material & send in literature for a bag for review on a future bid: however, this bid will require bags per the specification.

Question 12

Do any of the bags need a gusset?

Answer 12

No

Question 13

The minimum carry capacity is listed as 50 lbs. Could you please clarify the maximum capacity you are looking for?

Answer 13

Around 50 lbs.

Question 14

Please see the attached screenshot. Could you confirm if Item #924010, #924017, and #924011 are part of this bid? If you need a quote for them, I wasn't able to find the descriptions. Could you please assist?

Answer 14

It is part of the , when you bid item # 1 you are bidding on those. The numbers are for FDOT and they are for the Distribution Agents to bring the bags into the warehouse (#924010 is for 500 bags, #924017 is for 250 bags, and #924011is for individual bags). It is based on how they check them out & has nothing to do with the bidding process.

Question 15

My question is regarding the quantity that will be purchased per order. Will multiple bundles of each item be requested in the same order, or just one bundle of each item? If possible, do you have a history of previous orders that we could review? Thank you.

Answer 15

“The orders will be placed by the warehouses on an as needed basis. Their orders will be for the quantities needed by their crews. Our warehouses are different sizes, so the smaller ones will not order much at the time, due to storage requirements. They will be ordering in the bundle quantities awarded (excessive orders will not be accepted). I do not have any numbers at this time, and it will depend on how they are bundled. An average estimate for sandbags would be 2 to 3 bundles of 250/each or 1 to 2 bundles of 500/each, probably more bundles if they are bundle by 100/bundle. Last year they carried over some from previous years, so the total bundles are not good for bidding purposes.

This bid is for emergencies during hurricane season and therefore will need a quick turn-around time on orders.”