BAFO Letter Final MA_Signed.pdf

Katie Hobbs Arizona Governor

Elizabeth Alvarado-Thorson ADOA Director

David Steuber State Procurement Administrator

BAFO Request Date: August 28, 2025

Please Read to Its Entirety

Subject: Solicitation # BPM006852

Dear Supplier, Thank you for your interest and taking the time to bid on the Lobbyist for Secretary of State. We are currently in the evaluation / negotiation phase of this solicitation.

In accordance with Arizona Administrative Code A.A.C. R2-7-C315, Offer Revisions and Best and Final

Offers, your company will now have the opportunity to revise, alter, or add to its current proposal. The

State of Arizona focuses on a principle of a Total Cost Model, Quality, Service / Availability, & Price. The purpose of this communication is to inform you that the state of Arizona is requesting that your company re-evaluate your submitted price proposal for a reduction in pricing from your current offer which would be more in line with state objectives and allow your company to be more competitive in the solicitation process. Please update the price sheet with your Best and Final pricing.

A Best and Final submission round has been created in APP. All Final Proposal Revisions shall be in writing and submitted electronically through APP. If you have questions about APP. Contact APP Help

Desk at (602) 542-7600, please email app@azdoa.gov or submit a ticket for assistance. The APP help desk is available from 8:30 AM to 5:00 PM Monday-Friday.

At this time your organization is requested to submit negotiated data as revised per negotiations as applicable. This shall include at a minimum: (Title each revised attachment beginning with the word

“BAFO”)

1. Complete Offer and Acceptance form with applicable revised dates in the Best and Final Offer row.

(This form is found in Solicitation Attachments, Attachment 1_Offer and Acceptance)

2. Update the Price Sheet with your Best and Final Pricing. (Title Price Sheet attachment beginning with the word “BAFO”)

3. Modified solicitation Attachments as applicable to capture question responses discussed in clarifications and negotiations.

o Include clarification responses as attachments to your Proposal.

o Revised attachment 5 - Conformance Statement to reflect Negotiations as applicable.

o Exceptions not accepted must be removed from Attachment 5 – Supplement; only include in this form accepted exceptions.

4. CONFIDENTIAL INFORMATION:

Follow instructions below regarding information and documents Determined by Procurement Officer to be Confidential (applies to documents with embedded confidential information in your response and which were not submitted as a separate document in the initial offer):

o Put all information that has been Determined Confidential in a separate document(s) clearly titled CONFIDENTIAL. Do not leave Confidential Information in a document with Non- Confidential information. If you have provided Confidential Information as a response to a question in a Section, remove the Confidential Information, insert the following:

RESPONSE DETERMINED TO CONTAIN CONFIDENTIAL INFORMATION.

o Put the Confidential Information in a separate document(s) clearly titled CONFIDENTIAL.

Attach this file titled CONFIDENTIAL as a separate attachment in APP.

NOTE: For documents submitted with your initial offer and deemed Not Confidential an email was sent to your stating your documents were deemed Not Confidential, if an email was not sent to you; your request was accepted and documents were deemed Confidential.

5. REVISION SUMMARY:

Submit a concise REVISION SUMMARY document listing the attached documents. Identify your documents by item number and page and/or Attachment or Exhibit that you have revised from your initial submission.

Attach this REVISION SUMMARY as a separate Attachment in APP

In the event that your company does not submit a written notice of withdrawal or a written final proposal revision, your company’s original proposal will be accepted as the final proposal.

Please provide your written response in APP to the State Procurement Office no later than September 2, 2025 at 12:00 PM Arizona (MST).

If you have questions regarding this correspondence, please contact me via e-mail at

Shawnesy.Summers@azdoa.gov

Thank you for your consideration, Mr. Shawnesy Summers Procurement Manager Enterprise Procurement Services State Procurement Office Arizona Department of Administration mailto:Shawnesy.Summers@azdoa.gov

BAFO Request