BACC Construction Trades - House Foundation Bid Documents - Updated 2026-07-27.pdf

BRANCH INTERMEDIATE

SCHOOL DISTRICT

BIDDING DOCUMENTS

The Branch Intermediate School District is accepting sealed proposals for the Foundation Project Located at 7 Michael Drive, Coldwater, MI 49036 with the following conditions and specifications.

Monday, July 27, 2026

I. SUBMISSION DEADLINE AND BID REQUIREMENTS

Bids must be received by the Branch Intermediate School District (“School District”) Board of Education on or before:

August 10, 2026 @ 2p.m.

1.1 Bid Envelope. An opaque, sealed envelope containing your Bid, and any other supporting data to be submitted therewith, must be marked in the lower right hand corner with the following description:

BRANCH INTERMEDIATE SCHOOL DISTRICT

BACC Foundation Project

The envelope must be addressed and delivered to:

Branch Intermediate School District Attention: Ashley Hemker

370 Morse St.

Coldwater, MI 49036

1.2 Late Bids. Each Bidder is responsible for submission of its Bid. Bids or revisions to Bids received after the date and time specified above will be rejected for consideration by the School District. Any rejected Bids will be returned to the Bidder unopened. The School District is not liable for any delivery or postal delays.

1.3 Original Bid and Copies. Each Bid must be an original, written, hard copy, signed by an authorized member of the Bidder’s firm.

1.4 Bid Security. Each Bidder shall submit bid security with its Bid in the amount and form required by MCL 380.1267, as amended, and other applicable Michigan law. The bid security shall be payable to the Branch Intermediate School District and shall be submitted with the Bid. Failure to submit the required bid security in the required amount and form may render the Bid nonresponsive. Bid security shall be returned or retained as provided by applicable Michigan law.

1.5 Opening of Bids. Bids will be publicly opened and read aloud at 2:00 p.m. on August 10, 2026, at 370 Morse St., Coldwater, MI 49036. The Board of Education will evaluate the bids and make an award at a later date.

1.6 Clarifications and Addenda.

1.6.1 Intent to Respond. Each Bidder who intends to submit a Bid in response to this RFP may (but shall not be obligated to) submit, via email, an “Intent to Respond” to Ashley Hemker at hemkera@branch-isd.org. An

Intent to Respond shall include the name of the Bidder, the name of the contact person, and that person’s email address. The School District intends to communicate with Bidders via email, including with respect to Bid clarifications and addenda. Those Bidders who fail to properly provide an Intent to Respond are not precluded from bidding, however, they will not receive responses and shall be solely responsible for obtaining any such information from the School District in an alternative manner.

1.6.2 Requests for Clarification. Bidders must examine the Bidding

Documents and otherwise satisfy themselves as to the scope of same and their respective responses. Bidders must notify the School District, as soon as detected, of any errors, omissions, or inconsistencies in the Project requirements or other aspects of the Bidding Documents. After Bid submission, the School District will not entertain any complaint or claim that the terms of the Bidding Documents were misunderstood. Bidders may request clarification of information within the Bidding Documents. All such requests should be made in writing to Ashley Hemker at hemkera@branch-isd.org and with the subject line “BACC Foundation Construction Trades House Project”. A written response to all written requests for clarification will be made within five (5) business days after the receipt of such requests. No requests for clarification will be accepted less than 6 days before the deadline for bid submission. The responses to any requests for clarification will be provided to all Bidders who filed an Intent to Respond or are otherwise on record with the School District as having received a copy of the Bidding Documents.

1.6.3 Addenda. If it becomes necessary to revise any part of the

Bidding Documents, by addition, deletion, clarification, or correction, notice of the revision will be emailed to those providing an Intent to Respond and otherwise available to all Bidders upon an appropriate request. The School District may, but shall not be required to, deliver addenda by regular mail or other method. All addenda shall become a part of the Bidding Documents. No Addenda shall be issued after the close of business one (1) day before the deadline for bid submission. Each Bidder bears responsibility for confirming prior to submitting a Bid that it has received all issued Addenda. To avoid miscommunication, each Bidder should acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of any addendum shall not relieve the Bidder of the responsibility for complying with the terms thereof.

1.6.4 Availability. Copies of the Bidding Documents and any

associated addenda may be received from the Branch Intermediate School District administration offices during normal business hours prior to the time and date specified above for the submission of Bids.

1.7 Bid Information Controlling. Each Bidder shall prepare its Bid based only on the information contained in the Bidding Documents, notwithstanding any information that may have been previously provided to, or alternately obtained by, a Bidder. A

Bidder noting any inconsistency within the Bidding Documents or between the Bidding Documents and any information previously or alternately obtained should submit a request for clarification. No information communicated verbally or in writing to or from a Bidder shall be effective unless confirmed in writing in the Bidding Documents, an addendum to the Bidding Documents, or a request for clarification response.

1.8 Reservation of Rights. It is the intent of the School District to award any Contract in due course after a reasonable period of time to evaluate Bids in light of the requirements of the Bidding Documents. The School District reserves the right to be the sole judge of any equivalency determinations, to waive any bid requirement in accepting or rejecting bids, to waive any irregularity in the bid process or any Bid, and the right to determine the lowest responsible bidder for purposes of bid award. The School District reserves the right to request additional information from any or all Bidders, including an oral interview to discuss, clarify, and answer any questions regarding the Bid. The School District reserves the right to reject any or all bids.

Grounds for rejection of Bids may include, but are not limited to:

Failure of Bid to conform to requirements of the Bidding Documents Submitting a Bid imposing conditions which would modify the terms and conditions of the Bidding Documents or limit the Bidder’s liability to the School District on any awarded contract

Submitting a Bid determined by the School District to be unreasonable in price The Bidder is determined by the School District not to be a responsible Bidder Any other legal reason deemed relevant by the School District and which is consistently applied

1.9 Release of Claims. Each Bidder submitting a Bid releases the School District from any and all claims arising out of, and related to, the bidding process and the selection of a vendor.

1.10 Bidder Bears Costs of Bid. A Bidder is responsible for any and all costs it incurs (or that are incurred by others on its behalf) in preparing or submitting a Bid, or in otherwise responding to the Bidding Documents. If selected, any start-up costs shall be deemed included in the Bid Amount.

1.11 Modification or Withdrawal of Bids.

1.11.1 Bids submitted early may be modified or withdrawn prior to the submission deadline. Any modified or resubmitted Bid shall be submitted in the same fashion as required by the Bidding Documents and shall be worded so as not to reveal the amount of the original proposal sum.

1.11.2 Bids submitted and not timely modified or withdrawn shall be irrevocable for a minimum period of ninety (90) calendar days following the submission deadline.

1.12 Collusive Bidding and Relationship Disclosure.

1.12.1 The Bidder certifies that its Bid is made without any previous understanding, agreement or connection with any person, firm, or company making a Bid for the same project and is in all respects fair and without outside control, collusion, fraud, or other illegal action.

1.12.2 The Bidder shall submit a Familial Relationship Disclosure in substantially the form included within these Bidding Documents.

1.12.3 The Bidder shall submit a certification under the Iran Economic Sanctions Act in substantially the form included within these Bidding Documents.

II. SELECTION TIME LINE, CRITERIA, AND EVALUATION

2.1 The Bidding Documents shall be released, and Bids thereafter considered, on the following schedule:

Release of Bidding Documents July 27, 2026 Deadline for Requests for Clarification and Addenda August 5, 2026 Bids Due August 10, 2026 Post-Bid Interviews (if conducted) Desired Award of Contract August 27, 2026

Bidding and Contract documents will be available Monday, July 27, 2026 by contacting:

Ashley Hemker, Purchasing Manager (517)279-5731 hemkera@branch-isd.org

The School District reserves the right, in its sole discretion, to change or eliminate any or all portions of the above-identified selection timeline as it determines to be in its best interest, with or without notice to Bidders. Notwithstanding the foregoing, any change in the deadline for Bid submission must comply with applicable competitive bidding laws, if any.

2.2 Bid Information. Bids must demonstrate an understanding of the scope of work and the ability to accomplish the tasks set forth herein and must include information that will enable the School District to determine the Bidder’s overall qualifications. Each Bid shall include the information identified below and otherwise required by the Bidding Documents, but may also include any other information that the Bidder feels is significant with respect to the School District making an informed decision relative to the Bid.

2.2.1 Original bid document and copies as required by Section 1.3.

2.2.2 The Bid shall include the legal name of the Bidder, a statement of whether the Bidder is a sole proprietor, a partnership, corporation, or other legal entity, and the date of organization/incorporation. The Bid shall be signed by a person authorized to bind the Bidder contractually.

2.2.3 The Proposed Contract Sum shall be identified on, and in compliance with, the Bid Form attached hereto as Attachment C. The Proposed Contract Sum shall be identified as a total dollar amount. Alternates are encouraged (e.g., reduced pricing options, proposed upgrades), but will be considered only if the Bidder is first considered responsive to the pricing requirements identified above.

2.2.4 The Bid shall identify all applicable warranties, manufacturer warranties and otherwise, in any manner related to the Project. Warranty information shall include length of warranty and warranty limitations (if any).

2.2.5 By submitting a Bid, each Bidder is attesting the following:

2.2.5.1 Bidder has read and understands the Bidding

Documents and requirements and the Bid is made in accordance therewith,

2.2.5.2 Bidder acknowledges and agrees to comply

with all applicable federal, state, and local laws, rules, regulations, codes, ordinances and policies that apply to Michigan public schools.

2.2.6 School District Policy and Administrative Guideline

Requirements:

2.2.6.1 The naming of a given manufacturer and model

number is not intended to limit bidding but to establish the level of quality desired for the various items required. Bidders should exercise care in bidding equivalent items. Complete descriptive literature must accompany equivalent bids. Samples will be requested if necessary.

Bid price shall include delivery to the point of use. Where it shall be deemed necessary by school officials, the successful bidder shall be prepared to provide instruction in use and care of equipment delivered in both written form and on a demonstration basis.

2.2.6.2 Optional accessories necessary for the basic use

of equipment shall be included in the base bid. Such accessories not necessary for the basic use but deemed desirable shall be included as an alternative bid with a complete description.

2.2.6.3 Delivery date is a part of the bid and must be

submitted on the bid form at the time of bidding.

2.2.6.4 Bidders are required to use the bid form

attached for base bids. Alternate bids may be attached to the bid form.

2.2.6.5 All bids shall be exclusive of applicable excise

taxes. Exemption forms will be executed when necessary.

2.2.6.6 All bids shall be submitted in sealed envelopes

clearly marked with the words "Bid Opening", the date and time of bid opening, the bid, and the name of the bidder.

2.2.6.7 In the event of discrepancies between the unit

price and extension, the unit price shall prevail.

2.2.6.8 Manufacturer's written guarantees shall

accompany each bid. Bidders may state in writing, additional guarantees which will become a part of the bid and considered in making award

2.2.6.9 Where applicable, bidders shall certify that all

relevant Federal, State, and local laws have been complied with.

2.2.6.10 All necessary insurance certificates shall be

supplied only when specifically requested.

2.2.6.11 No order awarded under these specifications, or

any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

2.2.6.12 The bidder acknowledges that by submitting a

bid, the specifications and other instructions are in the bidder's opinion, appropriate and adequate for the intended purpose.

2.2.7 The Bidder shall specifically identify and explain any and all complaints or requested exceptions to its compliance with the requirements of the Bidding Documents (including Attachment D). The failure to specifically identify and explain an exception shall be deemed an express agreement to be bound by the terms of Bidding Documents.

2.3 Evaluation of Bids. The School District shall have the right to take such steps as are necessary to determine the ability of the Bidder to perform the work in a prompt and efficient manner in accordance with the Bidding Documents. In determining the qualifications and responsibilities of the Bidder, the School District shall take into consideration those criteria listed in Section 2.2 and any other consistently-applied information the School District deems necessary.

2.3.1 The School District reserves the right, but shall not be obligated, to select one or more Bidders for post-Bid interviews, which may include a short post-proposal oral presentation to the School District. Such interviews, if they occur, will involve only Bidders who submit Bids falling within a competitive range to be determined by the School District. Bids will be generally evaluated based on cost, quality of response to the Bidding Documents, the Bidder’s apparent capability to perform, the quality of the item(s) to be supplied, compliance with the specifications, suitability to the requirements of the School District, delivery terms, and past performance.

2.3.2 The School District reserves the right to reject any and all Bids and to waive informalities and/or technicalities where the best interest of the School District may be served. The School District shall award to the lowest responsive and responsible bidder.

2.3.3 The School District shall not accept a bid that does not include both the required sworn and notarized Familial Relationship Disclosure or the Iran Economic Sanctions Act Certification.

2.4 Contract Award and Requirements.

2.4.1 The award of a Contract is contingent upon securing an

acceptable Bid, as determined within the School District’s sole discretion. A Contract shall be binding and enforceable only upon approval by the School District’s Board of Education.

2.4.2 The Contract shall incorporate the Bidding Documents and accepted portions of the Bidder’s Bid, subject to: (a) any specific exception to the Contract’s terms as identified and explained in writing by the Bidder pursuant to Section 2.2.6.12 and agreed to by the School District. In the event of any inconsistency between or among any of the Bidding Documents, the bid, or any other document referenced or incorporated therein, the provision that is most favorable to the School District (as determined in the School District’s sole discretion) shall govern. Any submitted Bid is an offer to enter into a contract based upon the foregoing.

III. DESCRIPTION OF SERVICES

3.1 Generally, Bidder shall furnish all supplies, materials, delivery, installation, training, owner’s manuals, warranties, and other services identified in the Bidding Documents and/or any awarded Contract, subject to Section 2.4.2, at least equivalent to the industry standard level of performance and in accordance with promised and otherwise agreed-upon timelines. Bidder shall perform in an expeditious manner, in accordance with industry standards, shall daily clean work areas and dispose of any trash, and shall coordinate with the District to minimize disruption to its regular operations.

3.2 Compliance with Law. Bidder and its employees are required to, and shall at all times, comply with any and all standards, regulations, codes and laws of federal, state, and local governments, including but not limited to the handling of materials, licensing and permitting requirements, privacy issues, student record issues and any other issues arising out of the services provided pursuant to the Contract. Further, the Bidder and its employees must know and abide by the applicable policies of the School District, including, by way of example only, policies related to sexual harassment and smoking.

3.3 Taxes. Any and all taxes are deemed included in a submitted bid, unless and to the extent expressly stated on the bid form. It is acknowledged that the School District is tax-exempt.

Attachments to Bid Documents:

Attachment A – Familial Disclosure Form

Attachment B – Iran Economic Sanctions Act Certification

Attachment C – Bid Form

Attachment D – Specifications

Attachment E – Foundation Drawing/Specs

Attachment A – Familial Disclosure Form

AFFIDAVIT OF

(insert name of affiant)

STATE OF MICHIGAN )

)ss

COUNTY OF )

makes this Affidavit under oath and states as follows:

(insert name of affiant)

1. I am a/the:

G President G Vice-President G Chief Executive Officer G Member G Partner G Owner G Other (please specify) of [insert name of contractor], a bidder for BACC Foundation Construction Trades House Project at Branch Intermediate School District, Vocational Education Department.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and the employee(s) of the aforementioned contractor and the school district's superintendent and/or board members:

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the business services.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated:

Subscribed and sworn before me in County, Michigan, on the day of _, 20 (signature) (printed) Notary public, State of Michigan, County of My Commission expires on Acting in the County of

Attachment B – Iran Economic Sanctions Act Certification

I am the (title)_ of (bidder) , or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of purchase related to BACC Foundation Construction Trades House Project at Branch Intermediate School District. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq.

("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

Attachment C - Bid Form

Project: BACC Foundation – Construction Trades House 2026-2028 Attn: Ashley Hemker – Purchasing Manager

Bidder shall provide necessary information including but not limited to the information below.

Bidder can attach additional pages as necessary to provide additional information or explanation.

Bidder Information:

Name

Address

Telephone Number

Facsimile Number

Email Address

Type of Organization

Date of Incorporation/Organization

Pricing Terms:

Base Bid

Alternate No 1 – ICF/Pre-Cast System ____________________________________________________________

Estimated Project Start Date: ____________________________________________________________

Estimated Project Completion Date: ____________________________________________________________

Bidder Signature: __________________________________________________ Date: ____________________________

Attachment D – Specifications

Base Bid

Concrete used shall conform to applicable building codes.

Walls for basement to be 8” x 9’, walls for garage to be 6” x 4’ and shall be reinforced to meet code.

Footings to be 16” x 8” and are to be formed 4” above floor of excavation to allow for pea stone for

Radon mitigation and shall be reinforced to meet code.

Notch foundation with 18’3” opening for garage door opening and a 38” opening for a service door.

Exact dimensions will be confirmed at time of pour.

Confirm beam pocket size and location at time of pour.

Confirm location of 6 post pads and bearing wall footing pad at time of pour.

Mudsill bolts will be installed and shall conform to all codes.

Wooden window bucks for 1 egress window and 4 hopper windows shall be installed per blueprint specs.

All pertinent codes must be observed and the foundation contractor is responsible for having all inspections performed.

Alternate No. 1 – Alternative High-Performance Foundation Systems (ICF or Pre-Cast Concrete)

In addition to the Base Bid, bidders shall provide a separate price for constructing the basement foundation using either an Insulated Concrete Form (ICF) wall system OR a Pre-Cast Reinforced Concrete wall system (e.g., Superior Walls or approved equal) in lieu of the conventional cast-in-place reinforced concrete foundation specified in the Base Bid. Bidders may submit pricing for one or both alternative systems.

The Alternate Bid shall include all labor, materials, equipment, engineering, accessories, and incidentals necessary to provide a complete, structurally sound foundation system, including but not limited to:

For the Insulated Concrete Form (ICF) System Option:

Core & Insulation: Eight-inch (8") reinforced concrete core with integrated expanded polystyrene (EPS) insulation forms providing a minimum effective thermal performance of R-22 or greater.

Engineering: All reinforcing steel required by the Michigan Residential Code, engineered design requirements, and the manufacturer's installation requirements.

Concrete & Waterproofing: Concrete meeting all applicable Michigan Building Code requirements, along with a waterproofing and/or damp-proofing system fully compatible with the ICF manufacturer.

Connections & Openings: Anchor bolts, ledger attachments, framing connection hardware, window/door bucks, beam pockets, utility penetrations, and sleeves compatible with the ICF system.

Finishes & Bracing: Interior and exterior wall finishes necessary to protect exposed foam above grade where required by code, and all required bracing during concrete placement.

For the Pre-Cast Concrete Wall System Option:

Panels & Insulation: Factory-manufactured, reinforced pre-cast concrete panels featuring integrated steel-stud framing and a minimum continuous thermal performance of R-21 or greater.

Site Preparation: All specific sub-base preparation, including the placement and compaction of a manufacturer-specified crushed stone/gravel bed in lieu of traditional poured footers (if applicable).

Delivery & Rigging: All transportation, crane mobilization, rigging, and staging required to safely deliver and set the panels on-site.

Sealing & Hardware: Manufacturer-approved joint sealants, continuous structural corner connections, top plate anchors, and specialized framing fasteners.

Penetrations: Factory-formed or field-drilled utility sleeves, beam pockets, and openings structurally coordinated with the architectural drawings.

Requirements Common to Both Alternative Systems:

Drainage: Foundation drainage system identical to the Base Bid requirements or upgraded to meet specific manufacturer requirements.

Standards: Full compliance with the Michigan Residential Code, local building codes, and manufacturer-recommended installation procedures.

Qualifications The bidder shall demonstrate previous successful experience installing the proposed alternative system(s) and shall identify:

Manufacturer: Identify the manufacturer of the proposed ICF or Pre-Cast system.

Experience: Number of years installing the proposed system.

Track Record: At least three (3) completed projects of similar size.

Warranty The Alternate Bid shall include:

Product: Manufacturer's product warranty.

Labor: Minimum one-year workmanship warranty.

Options: Any extended or specialized manufacturer warranties available.

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