BAA-AFRL-RQKS-2016-0002-Amd3.pdf

As of April 2015

2-Step Open Broad Agency Announcements

Overview Information

To access hyperlinks from this electronic solicitation – hit CTRL and click on the hyperlink.

NAICS Code: 541712 and the small business size standard is 1,000.

Federal Agency Name: Air Force Research Laboratory, Sensors Directorate, Optical and Radio Frequency and Detection Division (AFRL/RYM)

Broad Agency Announcement Title: Research and Development of Electro- Optical and Radio Frequency Sensors (RADERS)

Broad Agency Announcement Type: This is Amendment 3.

Broad Agency Announcement Number: BAA-AFRL-RQKS-2016-0002, Amendment 3

THIS WILL BE A TWO-STEP SOLICITATION:

First Step: WHITE PAPER DUE DATE AND TIME: The BAA is open and effective until 6 January 2020. White Papers will be considered if received anytime prior to 1400 EST on 6 January 2020. Only white papers are due at this time.

Second Step: PROPOSAL DUE DATE AND TIME: To be provided in response to the Requests for Proposals sent to offerors that submit White Papers considered to meet the needs of the Air Force.

NOTE: White Paper/Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3). It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late.”

Furthermore, note that if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations. Be advised, if the U.S. Postal Service is used, this building only receives U.S. Postal Mail twice a week and delivery by that means may not meet the proposal due date and time established herein. Early white paper/proposal submission is encouraged.

Submission: White papers must be submitted VIA EMAIL to the Contracting Point of Contact (POC): Joe Strehle, AFRL/RQKSE, Bldg. 45, 2130 8th St., Wright- Patterson AFB, OH 45433-7541, joseph.strehle@us.af.mil. White papers should

ONLY be submitted to the Contracting POC – NO CCs.

Solicitation Request: Air Force Research Laboratory, Senors Directorate, Multispectral Sensing and Detection Division (AFRL/RYM), Wright Research Site is soliciting white papers on the research effort described below. Offerors should be alert for any BAA amendments that may alter the technical objectives or that may change the white paper submission date.

System for Award Management (SAM) Registration: FAR 52.204-7, System for Award Management (SAM) (JUL 2013), and DFARS 252.204-7004, Alternate A, System for Award Management (SAM) (FEB 2014) are included by reference. SAM is the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It replaces CCR/FedReg, On-line Representations and Certifications (ORCA) and the Excluded Parties Lists System (EPLS). By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220.

Type of Contract/Instrument: The Air Force reserves the right to award the instrument best suited to the nature of research proposed. Accordingly, the Government may award any appropriate contract type under the FAR or Other

Transaction (OT) for Prototype, grant, cooperative agreement, or OT for Research.

The Air Force may also consider award of an appropriate technology transfer mechanism if applicable. It is anticipated that awards under this BAA will generally be Cost Plus Fixed Fee (CPFF). Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract.

Estimated Program Cost: The total program value is $49,000,000 with multiple awards ranging from $100,000 to $5,000,000 (the Government reserves the right to exceed this amount if necessary).

Anticipated Number of Awards: The Air Force anticipates awarding multiple awards for this announcement.

Brief Program Summary: The Air Force Research Laboratory (AFRL) Multispectral Sensing and Detection Division (RYM) in the Sensors Directorate conducts basic and applied research, advanced technology development, as well as test and evaluation to meet U.S. Air Force (USAF) aerospace electro-optical (EO) and radio frequency

(RF) sensor needs for air, space and C2 sensor systems. AFRL/RYM conducts programs in modeling, simulation, research, design, test and evaluation of RF and EO subsystems and sensors for use in offensive, defensive and integrated offensive/defensive systems. AFRL/RYM ensures unequaled persistent intelligence, mailto:joseph.strehle@us.af.mil surveillance and reconnaissance; time sensitive targeting; and battlespace access capabilities for America’s air and space forces by developing, demonstrating and transitioning advanced RF and EO sensors. AFRL/RYM solicits innovative research proposals in the following twelve research areas.

1) Antenna Technologies and Electromagnetic (EM) Scattering

2) Electro-optic and Infrared Sensor Technology (EO/IR)

3) Sensor Information Processing and Integration

4) Novel EO/IR, Spectral and Common Aperture EO/Radio Frequency (RF) Hardware and Algorithms

5) Waveform Phenomenology, Design and Applications

6) Ultra-Sensitive Receivers for Signals Intelligence

7) Long Range Day/Night Hyperspectral Imaging Research

8) Standoff High Resolution Imaging

9) Infrared Search and Track Technology

10) Passive Concept Exploration

11) Laser Radar Imaging, Systems, Components, and Applications

12) RF Sensor Systems Technology

AFRL seeks and encourages small business participation as prime contractors, through teaming arrangements and/or as performers on individual task and subtask research activities.

Communication Between Prospective Offerors and Government

Representatives: The acquisition team intends to manage communications in a manner best designed to facilitate the submittal of optimal proposals while not providing any unfair competitive advantages. Technical communications will be managed by the Program Manager identified below. Technical questions may be addressed before and after BAA release. Questions determined to provide a competitive advantage will be answered via FedBizOpps. Dialogue between prospective offerors and Government representatives is encouraged until submission of white papers. Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting Officers are legally authorized to commit the

Government.

Address technical questions to: Jason Williams, Program Manager, AFRL/RYMH (937)713-8953; jason.williams.95@us.af.mil. Postal Delivery Address: 2241

Avionics Circle, Bldg. 600, Wright-Patterson AFB OH, 45433-7333.

Address contracting questions to: Joe Strehle, Contract Specialist, AFRL/RQKSE, (937)713-9973, joseph.strehle@us.af.mil or Shayla B. Wray, Contracting Officer, AFRL/RQKSE, (937)713-9984, shayla.wray@us.af.mil. Postal Delivery Address: 2130 Eighth St, Bldg. 45, Wright-Patterson AFB, OH 45433-7541.

mailto:jason.williams.95@us.af.mil mailto:shayla.wray@us.af.mil

Full Text Announcement

I. Program Description: Air Force Research Laboratory, Sensors Directorate, Multispectral Sensing and Detection Division (AFRL/RYM), is soliciting white papers (and later technical and cost proposals if selected) on the following research effort:

1. Statement of Objectives/Description of Technical Areas: The objective of this BAA is to advance the technology and/or increase knowledge and understanding of:

a. Antenna Technologies and Electromagnetic (EM) Scattering

b. Electro-optic and Infrared Sensor Technology (EO/IR)

c. Sensor Information Processing and Integration

d. Novel EO/IR, Spectral and Common Aperture EO/Radio Frequency (RF) Hardware and Algorithms

e. Waveform Phenomenology, Design and Applications

f. Ultra-Sensitive Receivers for Signals Intelligence

g. Long Range Day/Night Hyperspectral Imaging Research

h. Standoff High Resolution Imaging

i. Infrared Search and Track Technology

j. Passive Concept Exploration

k. Laser Radar Imaging, Systems, Components, and Applications

l. RF Sensor Systems Technology

The complete Statement of Objectives (SOO) is Attachment 5 to this BAA.

2. Within Scope Modifications: Potential offerors are advised that due to the inherent uncertainty of research and development efforts, awards resulting from this announcement may be modified during performance to make within scope changes.

3. Deliverable Items:

a. Data Items: See attached DD Form 1423-1 CDRLS (Attachment 4).

b. Software: Software deliverables to be determined (TBD) based on proposal, if applicable.

c. Hardware: Hardware deliverables to be determined (TBD) based on proposal, if applicable.

d. Other: See applicable SOO, Attachment 5.

4. Schedule:

a. Overall effort: Approximately 12-36 months period of performance per contract

b. Data Items: Specified on individual CDRL(s)

c. Software: Software deliverables date to be determined (TBD), if applicable.

d. Hardware: Hardware deliverables date to be determined (TBD), if applicable.

5. Other Requirements:

a. This announcement incorporates FAR and supplement provisions and clauses by reference. The full text of provisions and clauses can be found at http://farsite.hill.af.mil/.

b. Program Security Classification: This effort may require a SECRET facility clearance and SECRET safeguarding capability. A solicitation-ready DD254 is included as Attachment 6. See DD254 -- Offerors must verify their

Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil.

c. OPSEC: General Operations Security (OPSEC) procedures, policies and awareness are required in an effort to reduce program vulnerability from successful adversary collection and exploitation of critical information.

OPSEC will be applied throughout the life cycle of the contract. The

Critical Information List (CIL) will be provided upon request by RYOY Information Protection Office. While working on the government installation, OPSEC guidance will be provided by the RYOY Information Protection Office.

d. Export Control: Information involved in this research effort may be subject to Export Control (International Traffic in Arms Regulation (ITAR)

22 CFR 120-131, or Export Administration Regulations (EAR) 15 CFR 710- 774). If effort is subject to export control then Certified DD Form 2345, Militarily Critical Technical Data Agreement, will be required to be submitted with proposal.

e. Export Controlled Items: As prescribed by DFARS 225-7901-4, DFARS 252.225-7048, Export-Controlled Item (JUN 2013) is contained in this solicitation. This clause shall be contained in ALL solicitations and resulting contracts.

6. Other Information:

a. Government Furnished Property (GFP) availability: Government

Furnished Property (GFP) is not anticipated but may be available if the use is found in the best interest of the Government.

Appropriate clauses are included in model contract.

http://farsite.hill.af.mil/ http://www.dss.mil/

b. Base Support/ Network Access: Base Support/Network access is not anticipated to be made available under this contract. If contractor determines use of available base support to be in their best interest, it must be included as such in the white paper and proposal.

Use of available base support will not be assumed during technical evaluation unless proposed.

i. Available Base Facilities: Use of facilities is not anticipated. However, Office Space, Base Computer/Network Access, and RYM Laboratories within Wright Patterson AFB, Bldg. 620 may be considered if proposed.

ii. Voluntary Protection Program (VPP): Wright-Patterson AFB is participating in and is pursuing recognition under the Occupational Safety and Health Administration’s (OSHA) Voluntary Protection Program (VPP), VPP is a systems approach to identify, evaluate, prevent, and control occupational hazards to prevent injuries/illnesses by promoting effective worksite safety and health protection. VPP is required for applicable contractors defined as “contractors working on an Air Force Installation for more than 1,000 hours per quarter to include construction and services contracts.” Contractors are responsible for managing their own safety and health program (Public Law 91-596). Contractors are advised to become familiar with VPP and how their performance is linked to the installations pursuit of VPP recognition at the OSHA website, http://www.osha.gov/dcsp/vpp/index.html. Applicable contractors are required to submit three years of Total Case Incidence Rate (TCIR)/Day Away, Restricted and/or Transfer Case Rate (DART) data with their proposal for the government’s evaluation. The TCIR and DART are the number of recordable injuries and illness cases per 100 fulltime employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given timeframe. Instructions for computing the TCIR and DART data can be found at the OSHA website. Contractors must also provide a copy of their Safety and Health Plan and corresponding site checklist with their proposal which must be accepted by the installation safety officer prior to contract performance. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work area. Additionally, installation specific references and policies may be included/attached.

The plan shall:

a) Demonstrate management commitment to employee safety and health;

b) Identify the application of the safety and health plan to subcontractor;

http://www.osha.gov/dcsp/vpp/index.html

c) Identify the roles and responsibilities of the following individuals: Management, Supervisors, Employees, and Safety

Coordinator;

d) Identify applicable safety rules and regulations;

e) Include a worksite hazard analysis to include base-line hazard identification and required control measures;

f) Identify a job site analysis to include hazards of tasks required to control measures;

g) Identify employee safety and health training requirements and the documentation process;

h) Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

i) Include employee hazard reporting procedures;

j) Identify individual(s) responsible for corrective actions hazards;

k) Identify first aid/injury procedures;

l) Identify procedures for accident investigation and reporting;

m) Identify emergency response procedures; and

n) Identify the process for tracking controlled hazards in contractor work areas.

An applicable contractor is responsible for establishing these requirements for all subcontractors who qualify as applicable contractors under the resulting contract. In addition, applicable contractors will be required to submit their TCIR and DART rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

If applicable, the following clause will be included in the resultant

Contract:

VOLUNTARY PROTECTION PROGRAM AND INCORPORATION OF

SAFETY AND HEALTH PLAN (JAN 2010)

1. The contractor accepted Safety and Health Plan dated XXX_ is hereby incorporated by reference.

2. Voluntary Protection Program (VPP) applies only to contractors whose employees work more than 1,000 hours per quarter on a government installation. VPP requires that contractors provide their employees safety and health protection equal in quality to that provided to Air Force employees. Contractors are responsible for managing their safety and health program ensuring that the safety and health rules of the installation are followed, and flowing down VPP requirements to all subcontractors whose employees work for more than 1,000 hours per quarter on a government installation under their agreement.

3. Contractors shall provide their Total Case Incidence Rate (TCIR) and Day Away, Restricted, and or Transfer Case Rate (DART) data and OSHA Form 300A annually by the 15th of January to the Contracting Officer to inclusion in the installation’s annual VPP Safety and Health Management Report

c. Multiple awards subject to Fair Opportunity are not anticipated.

d. Data Rights Desired:

(1) Technical Data: Unlimited Rights

(2) Non-Commercial Software (NCS): Unlimited Rights desired.

Delivery/incorporation/use of proprietary software or technical data, in whole or in part, will be considered, but must be clearly identified with its proposed particular use(s). Conditions and costs for government to have unlimited rights should be included along with providing possible nonproprietary alternatives in any areas that might present transition difficulties or increased risk or cost to the Government under the proposed proprietary solution.

(3) NCS Documentation: Unlimited Rights

(4) Commercial Computer Software Rights: Customary License

The Air Force Research Laboratory is engaged in the discovery, development, and integration of warfighting technologies for our air, space, and cyberspace forces. As such, rights in technical data and NCS developed or delivered under this contract are of significant concern to the government. The Government will therefore carefully consider any restrictions on the use of technical data, NCS, and NCS documentation which could result in transition difficulty or less-than full and open competition for subsequent development of this technology.

In exchange for paying for development of the data, the Government expects technical data, NCS, and NCS documentation developed entirely at Government expense to be delivered with Unlimited Rights.

Technical data, NCS, and NCS documentation developed with mixed funding are expected to be delivered with at least Government Purpose Rights. Offers that propose delivery of technical data, NCS, or NCS documentation subject to Government Purpose Rights should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated, how the incorporation will benefit the program, and address whether those portions or processes are segregable. The Government expects that delivery of technical data, NCS, and NCS documentation subject to Government Purpose Rights will fully meet program needs.

Offers that propose delivery of technical data, NCS, or NCS documentation subject to Limited Rights, Restricted Rights, or Specifically Negotiated License Rights will be considered. Proposals should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a government contract will be incorporated and how the incorporation will benefit the program.

Offerors are reminded that the Identification and Assertion of Restrictions on the Government’s Use, Release, or Disclosure of Technical Data or Computer Software (the assertions list), required under DFARS 252.227-

7013 and DFARS 252.227-7014, is included in Section K and due at time of proposals. Assertions must be completed with specificity with regard to each item, component, or process listed. Nonconforming assertions lists will be rejected.

Note that DFARS 252.227-7014(d) describes requirements for incorporation of third party computer software (commercial and nonconmmercial). Any commercial software to be incorporated into a deliverable must be clearly identified in the proposal. Because many commercial software licenses are not transferrable or may not be acceptable to the Government, commercial software licenses proposed for delivery to the Government must be approved by the contracting officer prior to award.

As used in this subparagraph, the terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Limited Rights in technical data are as defined in DFARS 252.227-7013. The terms

Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Restricted Rights in noncommercial computer software and noncommercial software documentation are as defined in DFARS 252.227-7014. The term Commercial Computer Software is as defined in DFARS 252.227-7014.

II. Award Information

1. Anticipated Award Date: Award dates will vary. White papers will be accepted for review through 6 January 2020.

2. Anticipated funding for the program, not per contract:

FY16 FY17 FY18 FY19 TOTAL

$8.855M $13.873M $12.985M $13.095M $48.808M

This funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. Potential offerors should be aware that due to unanticipated budget fluctuations funding in any or all areas may change with little or no notice.

III. Eligibility Information

1. Eligible Offeror: This is an unrestricted solicitation. Small businesses are encouraged to propose on all or any part of this solicitation. Multiple proposals to the varying 12 objectives are allowed.

2. Cost Sharing or Matching: Cost Sharing is not required, but is allowed.

3. Federally Funded Research and Development Centers: The following guidance is provided for Federally Funded Research and Development

Centers (FFRDCs) contemplating submitting a proposal, as either a prime or subcontractor, against this BAA. FAR 35.017-1(c)(4) prohibits an FFRDC from competing with any non-FFRDC concern in response to a Federal agency request for proposal for other than the operation of an FFRDC (with exceptions stated in DFARS 235.017-1(c)(4)). There is no regulation prohibiting an FFRDC from responding to a solicitation. However, the FFRDC’s sponsoring agency must first make a determination that the effort being proposed falls within the purpose, mission, general scope of effort, or special competency of the FFRDC, and that determination must be included in the FFRDC’s proposal. In addition, the non-sponsoring agency (in this case

AFRL) must make a determination that the work proposed would not place the FFRDC in direct competition with domestic private industry. Only after these determinations are made would a determination be made concerning the FFRDC’s eligibility to receive an award.

4. Government Agencies: If a Government agency is interested in performing work, contact the Program Office identified in the BAA. If those discussions result in a mutual interest to pursue your agency's participation, the effort will be pursued independent of this announcement.

5. Other:

a. Foreign participation: It is the Government’s position that NO foreign participation will be allowed under this BAA. If Foreign Nationals (FNs) are employed by the U.S. Contractor or Sub-Contractor, FNs will be limited to Public Domain information unless the U.S. Contractor has obtained the proper Export License or Technical Assistance Agreement through the U.S. Department of State.

Public Domain information is defined as information that is releasable to the general public and sometimes referred to as open source material.

Examples include, but are not limited to, newspapers, magazines, and information posted on the internet.

b. This acquisition involves data that are subject to export control laws and regulations. Only contractors who are registered and certified with the

Defense Logistics Services Center (DLSC) and have a legitimate business purpose may participate in this solicitation. Contact the Defense Logistics Services Center, 74 Washington Avenue N., Battle Creek, Michigan

40917-3084 (1-800-352-3572) for further information on the certification process. You must submit a copy of your approved DD Form 2345, Militarily Critical Technical Data Agreement, with your proposal.

c. There are no limits to the number of white papers/proposals an offeror may submit.

d. You may be ineligible for award if all requirements of this solicitation are not met on the white paper (and later proposal) due date as identified above.

IV. White Paper/Proposal Preparation Instructions:

1. Overview: This Announcement consists of a Two-Step Process described in detail below. White Papers/Proposals submitted shall be in accordance with this announcement. There will be no other solicitation issued in regard to this requirement. The Government intends to evaluate white papers/proposals and award some, all, or none of the proposals received without negotiation/discussion; however, the Government reserves the right to negotiate with those offeror(s) whose proposal is selected for funding.

ONLY WHITE PAPERS ARE BEING SOLICITED AT THIS TIME.

Offerors should be alert for any BAA amendments that may permit extensions to the white paper submission date.

http://www.dlis.dla.mil/jcp/

For additional information, a copy of the Broad Agency Announcement (BAA) Guide for Industry is located at:

http://www.wpafb.af.mil/shared/media/document/AFD-150518-026.pdf

Note: Assistance Instruments are not anticipated with this BAA. However, if an offeror identifies a public interest within their white paper submission, an Assistance Instrument may be contemplated. If an offeror’s white paper identifies such a public interest and is of interest to the Government, instructions for the proper submittal of an Assistance Instrument will be provided with the second step Request for Proposal (RFP).

2. First Step (White Paper) Instructions:

a. General: The FIRST STEP requests a white paper and a rough order of magnitude (ROM) cost. The white paper shall include a discussion of the nature and scope of the research and the offeror’s proposed technical approach. The Government will evaluate the white papers in accordance with the FIRST STEP evaluation criteria, set forth in Section V. below.

Based on this evaluation, the Government will determine which of them have the potential to best meet the Air Force’s needs. Offerors will be notified of the disposition of their white paper. It is anticipated that

Government review of the white papers submitted will take 45 working days. Those offerors submitting white papers assessed as meeting Air Force needs will be asked to submit a technical and cost proposal. Those offerors not requested to submit a technical and cost proposal will be notified but may, however, still elect to submit a technical and cost proposal. An offeror submitting a proposal without first submitting a white paper will not be eligible for an award. The cost of preparing white papers in response to this Solicitation is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

b. Page Limitation: The White Paper shall be limited to 6 pages, prepared and submitted in Word format.

c. Format: Font shall be standard 10-point business font Arial. Character spacing must be “normal,” not condensed in any manner. Pages shall be double-spaced (must use standard double-space function in Microsoft

Word), double-sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom. All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items. Pages shall be numbered starting with the cover page being Page 1, and the last page being no greater than Page 6. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc. The Government will not consider pages in excess of these limitations. Offerors should submit their white paper via EMAIL in WORD format to joseph.strehle@us.af.mil. White Papers should only be sent to the Contracting POC – NO CCs.

The white paper will be formatted as follows:

i. Section A: BAA Number, Title of Program, Name of Company, Business Size, Company’s Commercial and Government Entity (CAGE) number, Dun & Bradstreet (D&B) Data Universal Numbering System

(DUNS) number, the contractor’s Contracting POC and Technical POC with appropriate telephone numbers, fax numbers, and email addresses for the POCs, Classified level at which company is cleared, contractor address for forwarding classified material (name, address, zip code), cognizant security office (name, address, zip code), and offeror’s security officer’s name and telephone number.

ii. Section B: Period of Performance and Task Objectives;

iii. Section C: Technical Summary and Proposed Deliverables; and

iv. Section D: Cost of Task (Rough Order of Magnitude (ROM)).

d. Technical Portion: The technical portion of the white paper shall include a discussion of the nature and scope of the research and the offeror’s proposed technical approach/solution. It may also include any proposed deliverables. Resumes, descriptions of facilities and equipment, a proposed Statement of Work are not required at this point.

e. Cost Portion: The cost portion of the white paper shall include a ROM cost estimate. No detailed price or cost support information should be forwarded; only a time-phased bottom line figure should be provided.

f. Other Information: Multiple white papers within the purview of this announcement may be submitted by each offeror. If the offeror wishes to restrict its white papers, they must be marked with the restrictive language stated in FAR 52.215-1(e).

g. White Paper/Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date. Reference Section VII for a Checklist of the requirements.

h. White Paper Due Date and Time: See Overview Information at the beginning of the Solicitation.

3. Second Step (Proposal) Instructions:

a. General:

i. The SECOND STEP consists of offerors submitting a technical and cost proposal within 30 working days of the proposal request. After receipt, proposals will be evaluated in accordance with the award criteria in Section V. below. Proposals will be categorized and subsequently selected for negotiations.

ii. As prescribed by FAR 15.209(a), offerors should apply the restrictive notice in the provision of FAR 52.215-1(e) Instructions to Offerors—

Competitive Acquisition. Offerors should consider proposal instructions contained in the Broad Agency Announcement (BAA) Guide for

Industry , which can be accessed on line at:

http://www.wpafb.af.mil/shared/media/document/AFD-150518- 026.pdf

This guide is specifically designed to assist the offeror in understanding the BAA proposal process.

iii. Technical/management and cost volumes should be submitted in separate volumes, and must be valid for 180 days.

iv. Proposals must reference the announcement number BAA-AFRL-RQKS-

2016-0002.

v. Offerors must submit 1 original and 3 copies of their proposals to the

Contracting POC.

vi. Offerors must include 2 CDs in Microsoft WORD Format containing all electronic versions of required submittals (Technical/Management Proposal/SOW/Cost/Business Proposal). All electronic versions must match the hard copies.

http://www.afrl.af.mil/contract/default.htm

a) Technical/Management proposals, Statements of Work and Subcontracting Plan (if Applicable in accordance with FAR 19.7) must be provided in Microsoft WORD.

b) The cost file(s) spreadsheets must include the formulas for calculating cost element bases (i.e., G&A, O/H, etc.) and shall include an overall cost summary along with a breakdown of each cost per year.

c) The CDs should be labeled with the company name and proposal title.

vii. Offerors are advised that only contracting officers are legally authorized to contractually bind or otherwise commit the government.

viii. The cost of preparing proposals in response to the Request for Proposals is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

ix. Classified Proposal: No classified technical or cost volumes are expected. Offerors are encouraged to keep all elements of the proposal package unclassified. In the rare case where an offeror has a need to submit a classified appendix, please contact the technical POC for instructions.

b. “C” Type contracts are anticipated and are the preferred contract type for this effort. However, if an offeror chooses to propose an IDIQ type contract then they must propose/submit each of the following to be considered for an IDIQ award:

i. Basic IDIQ

a) Basic IDIQ proposal-Technical and Management

b) Basic IDIQ Statement of Work (SOW) in response to applicable Statement of Objectives (SOO)

c) Basic IDIQ Business Proposal (including Subcontracting Plan, if applicable, in accordance with FAR 19.7)

ii. Task Order (T.O.) 0001 (and any additional T.O.’s)

a) T.O. 0001 Proposal-Technical and Management

b) T.O. 0001 SOW

c) T.O. 0001 Cost and Business Proposal

c. Technical/Management Proposal:

i. Page Limitations: The following describes proposal page limitations:

a) The Technical/Management Proposal shall be limited to 35 pages.

Technical/Management proposals and Statements of Work must be provided in Microsoft Word. Signed pages may be submitted in

Adobe.

b) If proposing use of an IDIQ contract, the Technical/Management Proposal shall be limited to 20 pages for the Basic IDIQ; and the

Technical/Management Proposal shall be limited to 15 pages each for Task Order (TO) 0001 and any subsequent T.O. with the pages prepared and submitted in Microsoft Word format.

c) Font shall be standard 10-point business font Arial.

d) Character spacing must be “normal,” not condensed in any manner.

e) Pages shall be double-spaced (must use standard double-space function in Microsoft Word), double sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom.

f) All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items.

g) Pages shall be numbered starting with the cover page being Page 1, and the last page being no greater than Page 35. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc.

h) The proposal page limit does not include the offeror’s proposed Statement of Work (SOW); however, the same formatting rules apply to the SOW, which is limited to 10 pages.

i) Note: the Government will check the proposal and SOW for conformance to the stated requirements. Any pages in excess of the stated page limitation after the format check will not be considered.

ii. The Technical/Management proposal(s) shall include a discussion of the nature and scope of the research and the technical approach. If pursuing an IDIQ award, the Technical/Management proposals for the

Basic IDIQ, T.O. 0001 and any subsequent T.O. shall include a discussion of the nature and scope of the research and the technical approach. Additional information on prior work in this area, descriptions of available equipment, use of base support (if desired), data and facilities and resumes of personnel who will be participating in this effort should also be included as attachments to the technical proposal. (This/These) volume(s) shall/ include a SOW(s) detailing the technical tasks proposed to be accomplished under the proposed effort and suitable for contract incorporation. Do not include any proprietary information in the SOW. Refer to the BAA Guide for Industry referenced above to assist in SOW preparation.

iii. Any questions concerning the technical proposal or SOW preparation shall be referred to the Technical or Contracting (pick one)

POC.

d. Cost/Business Proposal:

i. Separate the proposal into a business section and cost section.

a) See Attachment 1 for the Model Contract. Note that the document awarded may include contract line items (CLINs)/clauses/articles in addition to those in the model(s), and/or some of the

CLIN/clauses/articles in the model may be deleted, depending on the specific circumstances of the individual award. Any additions or deletions will be negotiated with the offeror prior to award.

b) The business section should contain all business aspects to the proposed contract, such as type of contractual instrument, any exceptions to terms and conditions of the announcement model contract, any information not technically related, etc. Provide rationale for exceptions.

c) Associate Contractor Agreements: Associate Contractor Agreements (ACAs) are agreements between contractors working on Government contracts that require them to share information, data, technical knowledge, expertise, or resources. The contracting officer may require ACAs when contractors working on separate Government contracts must cooperate, share resources or otherwise jointly participate in working on contracts or projects.

Prime contractor to subcontractor relationships do not constitute ACAs. For each award, the contracting officer will identify associate contractors with whom agreements are required

d) Identify any technical data that will be delivered with less than unlimited rights.

e) Subcontracting plans, for efforts anticipated to exceed $700,000, shall be submitted along with the technical and cost proposals.

Reference FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) for subcontracting plan requirements. Small business concerns are exempt from this requirement. If an ID/IQ contract arrangement is anticipated, the basis for the subcontracting plan should reflect the entire ceiling amount.

f) Limitations on Pass-Through Charges: As prescribed in FAR 15.408(n)(1) & 15.408(n)(2), provisions 52.215-22, “Limitations on Pass Through Charges- Identification of Subcontract Effort (Oct 2009),” apply.

g) Completed Certifications and Representations (Section K) are due with the proposal. Certifications and Representations (Section K) can be found at Attachment #2. Offerors may also be required to submit updated or supplemental Certifications and Representations based on the specifics of their proposal.

h) If an offeror proposes the use of Government Furnished Property (GFP), other than GFP identified in the BAA, the offer must specifically identify each piece of GFP in the Cost/Business Proposal and propose and substantiate a rental cost for evaluation proposes in accordance with FAR 45.202. Include the following information in the proposal:

(i) A list describing all Government property that the offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property);

(ii) The dates during which the property will be used and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

(iii) The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges; and

(iv) The voluntary consensus standard or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for property.

ii Cost Element Breakdown: Clear, concise, and accurate cost proposals reflect the offeror's financial plan for accomplishing the effort contained in the technical proposal. As a part of its cost proposal, the offeror shall submit the information outlined below, together with supporting breakdowns. All direct costs (labor, material, travel, computer, etc.) as well as labor and overhead rates should be provided by contractor fiscal year (CFY). Detailed cost element breakdowns by Government Fiscal Year or calendar year are not required. The supporting schedules may include summary level estimating rationale used to generate the proposed costs. The cost element breakdown(s) should include the following if applicable.

a) Direct Labor: Direct labor should be detailed by number of labor hours by category of labor.

b) Labor and Overhead Rates: Direct labor hours, with their applicable rates, must be broken out and the bases used clearly identified. The source of labor and overhead rates and all pricing factors should be identified. For instance, if a Forward Pricing Rate Agreement (FPRA) is in existence, that should be noted, along with the Administrative Contracting Officer’s (ACO's) name and telephone number. If the rates are based on current experience in your organization, provide the historical base used and clearly identify all escalation, by year, applied to derive the proposed rates. If computer usage is determined by a rate, identify the basis used and rationale used to derive the rate.

c) Material/Equipment: List all material/equipment items by type and kind with associated costs and advise if the costs are based on vendor quotes, data and/or engineering estimates; provide copies of vendor quotes and/or catalog pricing data.

d) Subcontractor Costs: Submit all subcontractor proposals and analyses with your cost proposal (See FAR 15.404-3(b)). If the subcontractor will not submit cost and pricing information to the offeror, this information must be submitted directly to the Government for analysis. On all subcontracts and interdivisional transfers, provide the method of selection used to determine the subcontractor and the proposed contract type of each subcontract.

An explanation shall be provided if the offeror proposes a different amount than that quoted by the subcontractor. The offeror’s proposal must:

(i) Identify principal items/services to be subcontracted.

(ii) Identify prospective subcontractors and the basis on which they were selected. If non-competitive, provide selected source justification

(iii) Identify the type of contractual business arrangement contemplated for the subcontract and provide rationale

(iv) Identify the basis for the subcontract costs (e.g., firm quote or engineering estimate, etc).

(v) Identify the cost or pricing data submitted by the subcontractor.

(vi) Provide an analysis of the proposed subcontract in accordance with FAR 15.404-3(b). Provide an analysis concerning the reasonableness, realism and completeness of each subcontractor’s proposal. If the analysis is based on comparison with prior prices, identify the basis on which the prior prices were determined to be reasonable. The analysis should include, but not be limited to, an analysis of: materials, labor, travel, other direct costs and proposed profit or fee rates.

e) Special Tooling or Test Equipment: When special tooling, and/or test equipment is proposed, attach a brief description of items and indicate if they are solely for the performance of this particular contract or project and if they are or are not already available in the offeror's existing facilities. Indicate quantities, unit prices, whether items are to be purchased or fabricated, whether items are of a severable nature and the basis of the price. These items may be included under Direct Material in the summary format.

f) Consultants: When consultants are proposed to be used in the performance of the contract, indicate the specific project or area in which such services are to be used. Identify each consultant, number of hours or days to be used and the consultant's rate per hour or day. State the basis of said rate and give your analysis of the acceptability of the consultant's rate.

g) Travel: Travel costs must be justified and related to the needs of the project. Identify the number of trips, the destination and purpose. Travel costs should be broken out by trip with number of travelers, airfare, per diem, lodging, etc.

h) Computer Use: Detail the amount and kind of computer usage, the cost, and how the costs were derived.

i) Facilities Capital Cost of Money: If Facilities Capital Cost of Money is proposed, a properly executed DD Form 1861 is required.

j) Project Funding Profile: Offerors should include a project funding profile by Government Fiscal Year (GFY) (1 Oct through 30 Sept) for budgetary purposes. This will enable the Government to easily identify program funding needs by GFY.

k) If an offeror takes exceptions to the requirements called out in the announcement (e.g., base support, Government-furnished property (GFP), CDRLs), the exceptions should be clearly stated in the cost proposal.

l) Forward Pricing Rate Agreements: Offerors who have forward pricing rate agreements (FPRA’s) and forward pricing rate recommendations (FPRR’s) should submit them with their proposal.

m) Cost/Business proposals have no page limitations; however, offerors are requested to keep cost proposals to 100 pages as a goal.

e. Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

Reference Section VII for a Checklist of the requirements.

4. Funding Restrictions: The cost of preparing proposals in response to this announcement is not considered an allowable direct charge to any resulting contract or any other contract, but may be an allowable expense to the normal bid and proposal indirect cost specified in FAR 31.205-18.

V. White Paper / Proposal Review Information

1. FIRST STEP – White Paper Evaluation Criteria: The Government will evaluate White Papers to determine which of them have the potential to best meet the Air Force’s needs based on the following criteria, which are listed in equal order of importance:

a. Is the technical approach consistent with the technologies listed in the

BAA?

b. Is the research of interest to the government?

c. Does the approach offer new and creative solutions and/or advances in knowledge, understanding, technology, and the state of the art?

d. Is appropriate funding available based on ROM?

2. SECOND STEP – Proposal Evaluation Criteria: Proposals will be evaluated against the criteria listed below. Risk will be assessed as part of the below criteria. If VPP applies, TCIR and DART data provided will be considered as an element of the risk assessment. The technical aspect, which is ranked as the first order of priority, shall be evaluated based on the following criteria that are of descending order of importance.

a. Technical:

i. Unique and innovative approach proposed to accomplish the technical objectives. New and creative solutions and/or advances in knowledge, understanding, technology, and the state of the art.

ii. The offeror’s understanding of the scope of the technical effort.

iii. Soundness of the offeror’s technical approach.

iv. The potential for AFRL to transition the research and development deliverables to future Government needs. Any proposed restriction on technical data or computer software will be considered.

v. Availability of qualified technical personnel and their experience with applicable technologies which may include effective teaming arrangements with small business, industry, academia, non-profits, and other entities to cultivate advanced approaches to the technical effort.

vi. Availability (from any source) of necessary research, test, laboratory, or shop facilities.

b. Cost/Price: The Cost evaluations include the realism of the proposed cost. Cost/Price is a substantial factor, but ranked as the second order of priority. (If an offeror proposes the use of GFP, other than any GFP identified in this BAA, and that proposed GFP provides the offeror an unfair competitive advantage, then FAR 45.202 requires rental equivalent be applied to the Cost Factor for evaluation purposes only).

3. SECOND STEP /PROPOSAL - Review and Selection Process

a. Categories: Based on the evaluation, proposals will be categorized as

Highly Recommended, Selectable, or Not Selectable (see definitions below). The selection of one or more sources for award will be based on the evaluation, as well as importance to agency programs and funding availability.

i. Highly Recommended: Proposals are recommended for acceptance if sufficient funding is available, and normally are displaced only by other Highly Recommended proposals.

ii. Selectable: Proposals are recommended for acceptance if sufficient funding is available, but at a lower priority than Highly Recommended

Proposals. May require additional development. To ensure a diversity of approaches, a Selectable proposal may be prioritized over a Highly

Recommended proposal if the Selectable proposal presents a unique approach unlike any of the Highly Recommended proposals.

iii. Not Selectable: Even if sufficient funding existed, the proposal should not be funded.

Note: The Government reserves the right to award some, all, or none of proposals. When the Government elects to award only a part of a proposal, the selected part may be categorized as Highly Recommended or Selectable, though the proposal as a whole may not merit such a categorization.

b.…