B8 Redacted SSJ.pdf

SUBJ: SOLE SOURCE JUSTIFICATION MEMORANDUM TO ACQUIRE FIRE DAMAGE

REPAIR

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification.”

This is a sole source justification. Contracting activity is:

Naval Sea Systems Command Naval Surface Warfare Center Panama City Division (NSWC PCD) 110 Vernon Avenue Panama City, FL 32407-7001

2. Nature and/or description of the action being approved.

This action will award a firm fixed price order to the following:

SERVPRO of Bay County, Inc.

1403 Florida Ave Panama City, FL 32401

Cage: 6XPL5

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

This requirement is to purchase the following: Fire Damage Repair, as described below.

Line No.

Part Number

Description

Quantity

Pack Out 1 N/A Contents Evaluation and/or Supervisor/Admin 40 Hr 2 N/A Inventory, Packing, Boxing, and moving charge 320 Hr 3 N/A Provide box, packing paper & tape – medium size 65 EA 4 N/A Moving van (21’-27’) and equipment 2 Days 5 N/A Furniture lightweight blanket/pad 35 EA 6 N/A Box, packing paper & tape – small size 35 EA 7 N/A Cargo van and equipment 5 Days 8 N/A Off-site storage vault – 15 Vaults 450 Days

Line No.

9 N/A Safety Coordinator 5 Days

10 N/A Contents Evaluation and/or Supervisor/Admin 40 Hr

11 N/A Cleaning Technician – per hour (Interim hours to load truck, unload truck and vault

112 Hr

12 N/A Bubble Wrap – 24” wide – Add-on cost for fragile items 1,500 LF Pack Back

13 N/A Contents Evaluation and/or Supervisor/Admin 24 Hr 14 N/A Inventory, Packing, Boxing, and Moving 120 Hr 15 N/A Provide box, packing paper & tape – medium size 65 EA 16 N/A Moving van (21’-27’) and equipment 2 Days 17 N/A Provide furniture lightweight blanket/pad 50 EA 18 N/A Provide box, packing paper & tape – small size 35 EA 19 N/A Cargo van and equipment 5 Days 20 N/A --- --- 21 N/A Safety Coordinator 5 Days 22 N/A Contents Evaluation and/or Supervisor/Admin 40 Hrs

Cleaning Contents 23 N/A Clean Desk 21 EA 24 N/A Clean Chair 21 EA 25 N/A Deodorization chamber – Ozone treatment 6,000 CF 26 N/A Clean Partitions 122 EA 27 N/A Cleaning Technician – Misc contents file cabinets, lamps, etc. 40 Hr 55 N/A Clean bric-a-brac per Med box 65 EA 56 N/A Clean file cabinet – two drawer – metal 21 EA

Building 28 N/A Clean Walls 3240 SF 29 N/A Clean Toilet 4 EA 30 N/A Clean Toilet Seat 4 EA 31 N/A Clean window unit (per side) 41 – 60 SF 41 EA 32 N/A Clean upper structure plastic insulation wet wash and chem sponge

4,250 SF

33 N/A Remove acoustic ceiling tile 4,250 SF 34 N/A Clean suspended ceiling gris 4,250 SF 35 N/A Replace Scaffold – per section (per month) 8 MO 36 N/A Replace Fall protection harness and lanyard (per day) 32 Days 37 N/A Replace Labor to set up and take down scaffold – per section 8 EA 38 N/A Floor Cleaning Technician 32 Hrs 39 N/A Clean carpet 4,250 SF 40 N/A Tear out baseboard 65.6 LF 41 N/A Tear out drywall, no bagging in computer room 200 SF 42 N/A Clean ductwork – Interior with the furnaces 4,250 SF

Line No.

43 N/A Material Only Ductwork – hot or cold air, seal ducts 3,000 LF 57 N/A R&R 5/8” drywall – hung, tapes, ready for texture 256.5 SF 59 N/A Replace Texture drywall – light hand texture 256.6 SF 63 N/A Mask and prep for paint – plastic, paper, tape 35 LF 64 N/A Paint surface area – two coats 256 SF 67 N/A R&R Cove base molding – rubber or vinyl, 4” 48 LF 70 N/A R&R Ceiling tiles 144.4 SF 71 N/A R&R ceiling grid 144.4 SF

Miscellaneous 44 N/A Dumpster load – Approx. 40 yards, 7-8 tons of debris 2 EA 45 N/A Neg. air fan/air scrub. – Large – No monit. (5 Units) 25 Days 46 N/A Add for HEPA filter (for neg. air machine/vacuum – Large) 5 EA 47 N/A Deodorize building – Hot thermal fog 16,000

CF

48 N/A Misc tools at 3% 1 EA

Labor Minimums Applied 49 N/A Heat, vent, & air cond. Labor minimum 1 EA 66 N/A Vinyl floor covering labor minimum 1 EA

The Government’s minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. This acquisition will be conducted using simplified acquisition procedures with a total dollar value above micro-purchase levels, but not exceeding the simplified acquisition threshold. The Patent Applications will be submitted no later than sixty (60) days after award of each order.

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

10 U.S.C. 2304(c) (1) - Only one responsible source and no other supplies or services will satisfy agency requirements, FAR 6.302-1.

The NSWC has a requirement to repair a building after a fire damaged it. This purchase is not suitable for full and open competition for the following reason. Market research has revealed that there are no fire restoration companies within 50 miles of the base that hold a current cage code except SERVPRO of Bay County. Timely response is necessary in order for the Government to continue the mission of the Department. The Department has unique building needs. Privacy is of tantamount importance to the Department. This is one of the few buildings on the base with that amenity. The building must be brought back into operation as quickly as possible to carry on the Department’s mission. It is estimated that it takes approximately 2 months for a company to acquire a cage code, which is necessary to do business with the Federal Government. As such, the government does not expect significant savings through competition and it is more advantageous to the Government to award on a sole source basis to SERVPRO of Bay County, Inc. for the items listed in paragraph 3 above.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

This requirement will be synopsized on the Contract Opportunities website at sam.gov per FAR Part 5.2. No additional market research was conducted for the reasons discussed in paragraph 4 above, for any company other than SERVPRO of Bay County, Inc. to provide the products.

7. Any other facts supporting the justification. None.

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 above, SERVPRO of Bay County, Inc. is the only source that can meet the requirement.