B40782 Peoria West Fire Emergency Procurement Statement.pdf
PDF 239 KB Posted
- Attached to
- Emergency Fire Cleanup Services D4 Peoria West
- Solicitation number
- 24-494DOT-DISTR-B-40782
- Issued by
- Peoria County, Peoria City, Illinois
About this file
This is an Emergency Purchase Statement from the State of Illinois Chief Procurement Office for General Services. It describes the emergency procurement of total fire restoration cleaning services for the Illinois Department of Transportation (IDOT) District #4 Peoria West Yard, which experienced significant smoke and fire damage after a dump truck caught fire in one of the bays. Due to the presence of carcinogenic materials, the entire facility was condemned and required immediate cleaning by a professional fire restoration company. SERVPRO was selected as the vendor to provide the necessary labor, equipment, and materials to clean the office space and six remaining truck bays to restore the facility's operations as soon as possible. The expected start date was October 27, 2023, with an expected end date of November 10, 2023, at an estimated cost of $152,343.25. This emergency purchase was made with as much competition as practicable, and best efforts were made to include contractors certified under the Business Enterprise Program.
The procurement was funded through State appropriated funds. Due to the emergency nature and presence of hazardous materials, there was no existing state contract that could meet the immediate need. SERVPRO was selected as the first vendor to respond and able to provide the necessary services within 12 hours. The restoration plan prioritized the immediate cleaning of the office space and remaining truck bays to restore operations, while the more extensively damaged bays would require a separate procurement process through the Capital Development Board.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of
EMERGENCY PURCHASE STATEMENT
Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 61554 |
| VendorState: IL |
| VendorCity: Pekin |
| VendorAddress: 113 Sapp Street |
| Vendor: SERVPRO |
| AgencyZip: 61528 |
| AgencyState: IL |
| AgencyCity: Edwards |
| AgencyAddress: 6500 West US Hwy 150 |
| AgencyDivision: District #4 |
| AgencyUniversity: Illinois Department of Transportation |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: B-40782 |
| DropDownListQuickPurchase: Immediate expenditure is necessary for repairs to State property to protect against further loss or damage |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: On the eve of 10/26/23, appropriately 5:00 PM, one of our Tandem dump trucks inside of Bay 1 at our Peoria West Yard, caught on fire. The fire was extinguished by the Peoria Fire Department approximately an hour later and there was significant smoke and fire damage to Bay 1, 2 and part of Bay 3, the office areas and significant smoke damage to the whole facility. We were informed by the Peoria Fire Inspector, because of the variables in this type of fire put off by the tires on the truck, the smoke contains a certain type of oil and these are carcinogens, which are cancerous to breath and touch. Because of the carcinogens the Fire Department condemned the whole facility until it has been cleaned by a professional Fire Restoration Company. Our Peoria West Yard is the District's largest Yard with 27 permanent employees, plus 25 snow employees, it is responsible for 804 lane miles including the critical I-74 corridor, and at the time of the fire dangerous weather conditions were predicted in the near future. IDOT had to make an immediate decision to get the Yard back open and we needed a Vendor that could start cleaning immediately. SERVPRO was registered in BidBuy, which is why the vendor was called to quote the services. We contacted the Vendor, they showed up immediately and they were able to assemble a cleaning staff, get multiple air purifiers and started immediately on the cleaning process. Our restoration plan was to condemn Bay 1, 2 and 3, and start immediate cleaning of the office space and the six (6) remaining truck bays to get our Yard up and running as soon as possible. We knew because of the extensive damage to bays 1,2 and 3 it would need we knew to go through CDB. With the presence of cancerous carcinogens, this type of restoration cleaning requires wiping down every square inch affected, for the safety of our employees. |
| ExplanationSuppliesServices: Total fire restoration cleaning services which includes all labor, equipment and materials on an emergency basis. They Vendor provided multiple air purifiers, removal and disposal of smoke damaged and contaminated materials, off site restoration of important items and hours of individual removal of wiping cancerous carcinogens from all the surfaces. |
| TextField1: (990-79) BEP Goal setting formula was completed and resulted in 0% goal. There is only 1 registered vendor BEP vendor that provides these services. Vendors were contacted to quote the emergency service. Servpro was the first vendor that responded with 12 hours. They were able to schedule immediate cleanup services to remove the carcinogens from the area of the building where employees work. |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 2023-10-27 |
| TextFieldExpectedEndDate: 2023-11-10 |
| TextFieldAmountExpenditure: $152,343.25 |
| ActualOrEstimated1: Actual |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: Bureau Chief Business Services |
| PrintedNameField: Megan Seitzinger |
| AuthorizedDateField: 2023-12-22 |
File details come from the government source that posted it. Updated .