B4. M00264-25-RFI-034.pdf

M00264-25-RFI-034

Repair & Restoration Services, Antique Tall Case Clock

REQUEST FOR INFORMATION

The Marine Corps Installations, National Capital Region - Regional Contracting Office (MCINCR-RCO), Marine Corps Base, Quantico, VA is seeking information on behalf of the National Museum of the Marine Corps.

CONTRACTING OFFICE ADDRESS: Marine Corps Installations – National Capital Region, Regional Contracting Office (MCINCR RCO), located on Marine Corps Base, 2010 Henderson Road, Quantico, VA.

INTRODUCTION: This Request for Information (RFI) is to seek market information for planning purposes and provide industry with an opportunity to ask questions and provide recommendations regarding the required services outlined below.

The United States Marine Corps (USMC) has a requirement for the following:

1. Background

The National Museum of the Marine Corps (NMMC) acquires, preserves, stores, and exhibits works of art and artifacts dating from 1775 to the present to meet its mission to document and tell the history of the United States Marine Corps. In addition to this mission, the NMMC is required to serve as stewards and care for the artifacts in its collection in perpetuity. The historic object that is the focus of this requirement is currently displayed in a Historic House located in Washington, D.C. The Historic House will be undergoing extensive renovation work over an eighteen-to-twenty-four-month period of time from 2025 to 2027.

2. Scope

This requirement is for professional services for repair and treatment of a circa 1800 American Federal Period Neoclassical Style Bell Strike Tall Case Clock with an eight-day time and strike brass and steel sweep second hand clock movement with both a painted moon phase and main dial (hereinafter referred to as “the Clock”). The services required include inspection and assessment, repairs and treatment and/or restoration to ensure the clock’s movements are functioning properly.

The government intends to award an contract for this requirement with an eighteen (18) to twenty-four (24) month period of performance. The Contractor shall perform services as identified in this performance work statement (PWS).

“DRAFT” Performance Work Statement:

1. Performance Requirements

1.1. Tasks: The offeror shall provide all materials, equipment, and supplies necessary to fully carry out the following performance requirements. Upon completion of performance requirements the Contractor shall notify the NMMC for final inspection and acceptance of services.

1.1.1. Intake Meeting and Site Visit to see the Clock. The offeror shall be available for an intake meeting within twenty-five (25) days of contract award and to review the clock. The intake meeting and review of the Clock may be completed in a single visit. Meeting and site visit to see the Clock will be coordinated directly with the Government Technical Point of Contact (TPOC) and may take place at the NMMC Museum Support Facility (MSF) or the site where the Clock is currently located in Washington, D.C.

1.1.1.1. The TPOC shall provide the offeror 24 hours’ notice before the kick-off meeting and 36 hours’ notice before the offeror is approved for access to the Historic House to begin contract work.

1.1.2. Assessment of the Clock. The offeror may be required to inspect, examine, and evaluate the clock to determine if the Clock is still stable and sound and if further or additional treatment outside of what is detailed in this contract is required.

The Clock’s casing and face were conserved in 2023-2024. The Clock is made of mahogany and cherry and probably made in Montgomery County, PA by Jacob Eby (1810-

1820) who made the Clock’s case, but imported the Clock’s movement and like other makers, likely used dial makers from Philadelphia James Harden and William Jones. The clock also relates to the work of Daniel Sheidt and Joseph Thomas, from Montgomery County, PA.

1.1.2.1. Assessment for treatment of the clock will be reviewed, discussed and approved by the

TPOC and/or subject matter experts (SME) within ten (10) working days after assessment is received from the offeror.

1.1.2.2. Repairs to the clock shall not begin until approval is provided to the offeror by the TPOC, where applicable.

1.1.2.2.1. The Clock was most recently inspected on February 24, 2025. It was found that the Clock was not functioning properly, showing several issues, including lack of end shake on the center second's shaft, overlap of the weight cables on the strike and time barrels, excessive rearward tilt of the movement, and the winding of weights up to the point of contact with the seat board. The Clock was oiled and a shim was placed under the seat board to address the overlapping cables, and other adjustments were made to the movement. Despite these repairs, the Clock continued to run only marginally with a very low amplitude, requiring further attention to address issues found.

1.1.3. Planning. Within 50 days of the offeror’s evaluation of the clock, the offeror shall provide the TPOC with a proposal that outlines the estimated time and labor to accomplish all tasks identified in this PWS.

1.1.3.1. Provide TPOC with information via email or in writing on how clock movements will be removed and transported to and from the offeror’s facility.

1.1.3.2. The offeror will be given three (3) weeks’ notice for dates to deinstall/pack and removal of movement of the Clock from the Historic House. Offeror will be given 24 hours prior notification if the agreed upon dates of the move of the Clock needs to be changed.

1.1.4. Treatment and repairs. The offeror shall ensure that the clock reliable performs all required functions in addition to maintaining accurate timekeeping. Specifically, the clock must advance the moon dial twice daily, move the date hand once daily, and activate the hour strike mechanism once every hour. These functions result in an additional 189 mechanical operations per week beyond the standard movement of the hour and minute hands and the continuous motion of the pendulum. The offeror is responsible for verifying and ensuring that all of these functions operate correctly and consistently.

1.1.4.1. The offeror will be provided a receipt by the NMMC for their signature covering liability for any works of art or historic artifacts being transported.

1.1.4.2. All questions that arise during the deinstallation, cleaning and repair work required on the

Clock and its reinstallation in the Historic that are not covered in this PWS, or other documentation attached to this contract, shall be directed to the TPOC for review. Upon completion of the work outlined in this PWS the TPOC shall be notified for final inspection and acceptance.

1.1.5. Reinstallation. After the treatment is completed, the clock will be reinstalled at the Historic House in Washington, D.C. and restarted at a location in the house if the Historic House is not undergoing a renovation period with the work on the clock is completed. The alternate delivery site is the NMMC Museum Support Facility (MSF). This will be determined in conjunction with the TPOC as work nears completion.

2. Applicable Information and/or Documents

2.1. Government Technical Point of Contact (TPOC): TPOC contact information to be provided to the Contractor at time of award.

2.2. Period of Performance: The contract will be for a period of up to twenty-four (24) month period of performance.

2.3. Place of Performance: The offeror shall be required to perform work and/or make deliveries to the following locations: Historic House located in Washington, D.C. (specific address for the Historic House will be provided after contract award); the NMMC Museum Support Facility located in

Dumfries, VA 22026. The majority of any other work required as outlined in this PWS will be accomplished at the offeror’s place of business.

2.3.1. The offeror will be provided access to the Historic House within 30 days of contract award. Access to the Historic House will be granted upon arrangement with the TPOC. Specific address for the Historic House will be provided after contract award.

2.3.2. Point of access for the offeror to the Historic House will be via the front door or the side door entrance to the Historic House which is located in Washington, D.C. Parking for the offeror will be at the offeror’s expense. Not guaranteed but with prior planning, it is possible that parking may be provided upon arrangement with the TPOC.

2.4. List of Deliverables:

Deliverable Name Description Frequency or Required Date

Method of Delivery

Assessment Report Description of report to be delivered

24 hours after completion

Email to TPOC

Delivery of repaired and functional clock

Delivery of the repaired movement mechanisms, to include either installation in the clock case at the Historic Home in Washington, D.C. or the Museum Support Facility Building in Dumfries, VA

24 months after award Physical delivery to location outlined.

2.5. Delivery Address: All objects and any/all deliverables shall be delivered to one of the following locations in coordination with the TPOC:

2.5.1. National Museum of the Marine Corps (NMMC)

1775 Semper Fidelis Way Triangle, VA 22172

2.5.2. NMMC Museum Support Facility (MSF)

17001 Interstate Dr. Ste. 130 Dumfries, VA 22026

2.5.3. Historic House

Washington, D.C. 20003

2.6. Hours of Operation: Offeror must be available to conduct required work and review clock on

Government property Monday through Friday, from 8:00 am to 5:00 pm and be able to discuss contract requirements by telephone, text and or email.

2.7. Government Property: The Government shall provide the object requiring repairs under this contract to the Contractor. The object provided by the NMMC under this contract is considered Government property.

Once the assessment for repairs is received and approved by the TPOC, the NMMC shall provide the object to the Contractor for repair work. Upon transfer and return of the object to and from the NMMC or the Historic Houe, transfer documentation is required for NMMC records and accountability.

2.8. Contractor Personnel / Qualifications:

2.8.1. The offeror shall provide professionally trained and knowledgeable staff to effect movement, deinstallation, repair work and reinstallation of the clock in the historic house.

2.8.2. The contractor shall provide a certificate of insurance to assure proper insurance coverage of a minimum of $10,000, as determined by the TPOC while deinstalling and packing the clock movements at the Historic House, in transport to and from the Historic House and NMMC facilities and the offeror’s facility or place of business.

2.8.3. Offeror must provide the names of employees who will be working onsite at the Historic House and/or picking up, transporting or delivering the clock, within 24 hours in advance of any onsite work required at the Historic House.

2.9. Travel: The Government intends to award a Firm-Fixed Price (FFP) contract type. The offeror is responsible for all travel/per diem related expenses required to fulfil this contract. Any anticipated travel costs in the performance of this contract shall be included as part of the quoted rate(s). Any travel matters associated with the performance of this contract are the sole responsibility of the offeror. The Government shall not have any financial responsibility other than paying for the FFP on each line item.

2.9.1. This PWS requires travel to 1) the Historic House (address for the Historic House will be provided after contract award) located in Washington, D.C., 2) the NMMC Museum Support Facility located in Dumfries, VA and 3) offeror’s facility or place of business.

2.9.2. The offeror shall be required to travel, as determined by the TPOC, to review the clock scheduled for packing, movement, repair, and reinstallation.

2.9.3. The Offeror must provide their own transportation to and from any meetings, to transport the Clock movement and associated parts, to and from the Offeror’s facility to any NMMC facility and the Historic House.

2.10. Government Facility Access: Offeror and any employee in the offeror’s employ must possess a current valid state driver’s license or a form of government approved official identification containing a personal photograph. The identification is required for security purposes to access the Historic House which is located on an active military installation.

2.11. Specifications:

2.11.1. All work performed shall reflect the highest standards of craftsmanship appropriate to the age, style, and mechanical complexity of the clock. Only high-quality, period-appropriate materials and parts shall be used to ensure both functionality and historical integrity.

2.11.2. The offeror shall provide all materials necessary to work on and perform any necessary repairs to the movement, pendulum, weights, cables, dials, clock hands, or other parts involved with the Clock’s movement and ability to maintain and keep time.

2.12. List of Attachments:

• Attachment 1: National Museum of the Marine Corp (sic) Tall Case Clock Final Conservation Report 4-2-25 (REDACTED)

DISCLAIMER:

THIS REQUEST FOR INFORMATION IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL

NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY

FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD

A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO

PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION

SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY

VOLUNTARY.

REQUIREMENT DESCRIPTION:

Please see the above “DRAFT” Performance Work Statement for details of this requirement.

INDUSTRY FEEDBACK:

This is a REQUEST FOR INFORMATION (RFI) ONLY to obtain industry’s feedback on the anticipated technical specifications, potential cost and performance risks, as well as any other related considerations for the required services (see above “DRAFT” Performance Work Statement). In addition, please provide company capabilities statement along with feedback on the questions cited below.

Please provide feedback on the following:

1. Are you able to provide all of the products/services listed on the “Draft” Performance Work Statement? If so, are you able to provide it within the Required Timeline?

2. What are the key discriminators that the Government should consider as evaluation criteria?

3. Are there any barriers to competition?

4. Are you likely to propose on this effort? Why or Why not?

5. Are there any areas within the Performance Work Statement that appear vague? If so, why?

Please identify them and recommended remedy.

6. Is this a product/service readily provided in the commercial environment?

7. Can this product/service be priced under a Firm Fixed Contract?

8. Identify any condition or action that may influence or restrict the ability to have a fair and open competition with respect to this acquisition?

9. Rough Order of Magnitude (ROM) pricing give the draft requirements. If unable to do so, please specify what additional data is needed. Please include shipping in estimates. This ROM is non-binding and does not constitute an official request for pricing.

10. What other NAICS code(s) and PSC would be accurate for this requirement? The Government is currently considering NAICS 811490 - Other Personal and Household Goods Repair and Maintenance, and PSC J072 - MAINT/REPAIR/REBUILD OF EQUIPMENT- HOUSEHOLD AND COMMERCIAL FURNISHINGS AND APPLIANCES. Please indicate whether or not this is an appropriate NAICS/PSC combination, and if not, what is more appropriate.

SUBMISSION DETAILS:

Submissions shall reference RFI No. “M00264-25-RFI-034 Repair & Restoration Services, Antique Tall Case Clock for the National Museum of the Marine Corps” in the subject line.

Interested vendors who wish to respond to this RFI should send responses no later than 11:00 AM Eastern Standard Time (EST) on 17 July 2025, via email to the following email address:

david.laster@usmc.mil (Contract Specialist)

Interested vendors should respond to the Capabilities Statement cited under the “INDUSTRY FEEDBACK” section of this document. Request responses shall be provided in no more than 2 pages.

Questions and comments regarding this requirement will be accepted, reviewed and answered if the Government determines responses are warranted.

The Government will not consider any vendor email that is incomplete or is not addressing this RFI questions. The Government reserves the right to determine if a response addresses this RFI, is not complete, and/or to not review a response without any further communication with the vendor supplying the information.

Submissions must include:

1) Capabilities Statement in response to the “Industry Feedback” section of this RFI;

2) Business name and address;

mailto:david.laster@usmc.mil

3) Name of company representative and their business title;

4) Type of Business;

5) Cage Code and UEI; and

6) Contract vehicles that would be available to the Government for the procurement of the service, to include General Service Administration (GSA), Federal Supply Schedules (FSS), NASA SEWP or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

PROPRIETARY INFORMATION:

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government personnel reviewing RFI responses understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423.

The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

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PROPRIETARY INFORMATION: