B37 Generator Repair SOW.pdf

Scope of Work & Specifications

Generator Repair at Building# 37

Located at

U.S. Coast Guard Base Elizabeth City, N.C.

April 2025

Commanding Officer United States Coast Guard

BASE Elizabeth City Facilities Engineering Department

Elizabeth City, NC 27909

Michael Barclift Facilities Engineering Department

1) SCOPE: The Contractor shall provide all supervision, labor, transportation, equipment, parts, tools, and materials necessary to repair a generator at the following location:

Building# 37 – Electric Vault/Generator Building

2) GOVERNMENT FACILITIES AND UTILITIES:

a) Electrical power is available within close proximity. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b) Telephone services will not be available for use by the contractor.

c) Building restroom facilities and water will not be available for use by the contractor.

3) MATERIALS AND LOCATIONS:

a) The Contractor will furnish all materials, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

b) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area.

Stored materials shall be protected from sunlight and kept away from excessive heat. Insulation board shall not be exposed to flame or other ignition sources. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site;

storage areas will be pre-approved by the Contracting Officers Representative (COR) and Environmental Protection Office (ECO).

Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

c) The Contractor is required to comply with local VOC laws and regulations.

All applicable Safety Data Sheets shall be available upon request.

4) SCHEDULE OF WORK: The Contractor shall perform all work during normal base work hours. The base normal working hours are 8:00 am to 4:30 pm, Monday through Friday, but the contractor is not limited to these hours. If the contractor is going to work outside normal working hours, permission must be obtained from the Contracting Officers Representative (COR).

5) EXISTING CONDITIONS: The contractor is expected to satisfy himself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work. Any site visit will be arranged by the Contracting Officers Representative (COR). The Contractor shall wear the appropriate personal protective equipment (PPE) when visiting the site in accordance with OSHA, State, and Federal regulations.

6) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Contracting Officers Representative (COR).

7) INSPECTION AND ACCEPTANCE: The Contracting Officers Representative

(COR) will accomplish inspection and acceptance of the work.

8) LABOR LAWS: The Service Contract Act applies to the procurement.

9) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department by contacting 252-335-6257. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

10) FIRE: The Contractor shall protect all Fire Alarm devices & Sprinkler Heads in close proximity to work being completed by a safe means. This means by the manufactured cover of the device or other NFPA allowed cover to it. All coverings MUST be removed at the completion of the work each day to allow the fire alarm or sprinkler heads to activate as designed.

11) ENVIRONMENTAL COMPLIANCE: Contractor shall ensure all discharges do not exhibit contaminates contrary to BASE Elizabeth City Non-Significant User (Wastewater) Permit. If washing of equipment is required, it must be done in an area where an Oil Water Separator is present and aligned properly to the Sanitary Sewer. All wash water shall be pretreated by OWS prior to discharge.

No equipment washing is allowed outside of a wash rack with pretreatment device. Any flushes, backwashes and or slug loads shall be scheduled and reported to BASE Environmental Compliance Office (ECO) Wastewater Permit Manager at least two weeks in advance. Wastewater associated with any maintenance or repair shall be quantified in maintenance schedule. Any waste as a result of the project shall either be recycled IAW CIM 16455.10 and the BASE Pollution Prevention Plan or be disposed of IAW the Resource Conservation and Recovery Act. Any Hazardous Waste shall be manifested off site with Base listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW the Resource Conservation and Recovery Act (RCRA) and all applicable federal, state (i.e. DOT) and local laws and ordinances. All work will be performed IAW the BASE Spill Prevention Control and Countermeasures Plan, Clean Water Act (CWA) 40 CFR 112 and the BASE Stormwater Pollution Prevention Plan (SWPPP). All chemicals required for this project shall be preapproved by the Base ECO Wastewater Permit Manager in Building 62. Safety Data Sheets (SDS) shall be provided to both the BASE ECO and Safety offices and proper storage shall be provided IAW 29 CFR 1910.1200. All installation related solid waste shall be removed from the BASE after each working day. All trash shall be removed from site and not disposed of in Government leased dumpsters. All activation flushes of the system shall be captured and disposed of IAW City of Elizabeth City Sewer Use Ordinance and USCG BASE Industrial User Wastewater Permit. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, these shall be preapproved by BASE ECO IAW the SWPPP. Laydown areas will be approved on a case-by-case basis by the Contracting Officers Representative and Base Environmental Compliance Office on non-vegetative areas only. Any damage to vegetated areas shall be repaired and reseeded by the Contractor.

Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence.

All spills shall be reported to BASE ECO (Chris Dunn) at (252)267-9789 after containing and dialing (252)335-6257 for Base Spill Response.

12) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the Contracting Officers Representative (COR) approves the appearance of the job site.

13) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/ Unit regulations/Policies/Plans. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

14) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 14 calendar days after contract award.

b) The U.S. Coast Guard will have 7 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 14 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project & 30 Calendar days to complete. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

15) SUBMITTALS:

a. Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

i. Detailed schedule for performing repairs.

16) TECHNICAL REQUIREMENTS:

General: The Contractor shall provide all supervision, labor, transportation, equipment, parts, tools, and materials necessary to repair a generator IAW specifications provided. Attachments have been provided including map location and equipment photos.

BACKGROUND: The project has been established to replace the fuel injection pump in the generator located in Building# 37. Building# 37 is an electric vault as well as a generator building built in 1952. Building# 37 serves a main electrical vault and communications hubs for a large portion of the campus. Building# 37 is located and serves the buildings located near by to include Base Command Building and AIRSTA Command Building. Currently, the generator has been locked out/removed from service until repairs are completed.

a) The Contractor shall remove the front panel from the generator set.

b) The Contractor shall remove the radiator and whole front gear cover and pulley.

c) The Contractor shall remove all other necessary items to access the fuel injector pump.

d) The Contractor shall remove the fuel injector pump and replace it with a new one.

e) The Contractor shall replace all fuel lines, O-rings, seals, etc.

associated with the fuel injector pump.

f) The Contractor shall re-install all items that were removed to access the fuel injector pump.

g) The Contractor shall RUN the generator after completion of repairs.

h) The Contractor shall TEST the generator after completion of repairs.

The Contractor shall conduct a full load bank test ensuring the generator is operating to Caterpillar factory standards. After completion of the full load bank test, the Contractor shall test the generator by switching the generator over to the grid.

i) The Contractor shall dispose of ALL trash OFF-SITE.

j) It is HIGHLY recommended that the Contractor make a site visit to properly evaluate the location and verify all aspects and/or specifications to the existing equipment.

k) The Contractor shall provide a one-year warranty on parts and labor associated with the repairs from the date of repair completion.

Building# 37 Generator

Manufacturer: Caterpillar Inc.

Model# C4.4

Serial# CAT00C44LN4E00990

l) The Contractor shall schedule all work with the Contracting Officers

Representative (COR). The Contractor shall understand the importance to schedule and complete all work in a timely fashion.

m) The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

17) EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

18) REFERENCE DOCUMENTS:

a) Map Location & Photos