B35683 Trauma Health SSJF Signed by SPO 230323~1.pdf

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Sole Source Justification Form Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 ellen.h.daley@illinois.gov

2. Technical Assistance for Empowering Therapeutic Practice (ETP)

3. Trauma Training and Consultation (TTC)

4. Technical Assistance for Residential Treatment and Performance Measures (RT&PM)

5. Technical Assistance for Service Provider Administration (SPA)

6. Technical Assistance for the Intensive Placement Stabilization and Mobile Crisis Response (IPS&MCR)

7. Technical Assistance for the Office of Delinquency Prevention and Restorative Justice (ODPRJ)

8. Data Collection and Analysis (DCA)

9. Technical Assistance for Placement and Community Services (PACS)

10. Asthma Management Project (AMP)

11. Technical Assistance for Youth in the Psychiatric Hospital Beyond Medical Necessity (BMN)

12. Technical Assistance for FFPSA Prevention Services Implementation (FFPSA)

13. Support of B.H. Consent Decree Initiatives (BH)

14. YouthCare Evaluation (YCE)

July 1, 2007 to June 30, 2008 $3,926,764.00 Trauma/Behavioral HealthCANS Project Contract #04651569078 - Sole Source Q1Answer: 1) By continuing to utilize Northwestern University the Department is able to leverage the numerous systems and proprietary programs built over a decade of this contract and used by the 14 DCFS programs listed above without having to replicate the systems and severely disrupt the treatment and decision making data analysis, and reporting required by the program(s) involved.

2) Northwestern's MHSPP staffs unsurpassed mental health, trauma, training, and policy experience with the programs and subject matter are required to provide useful analysis, reporting, and training for DCFS and private agency staff to provide the most effective care for DCFS youth.

3) The data collected by Northwestern over the many years of this contract is required for the best possible analysis and reporting to DCFS staff and will be used as a teaching tool to encourage ongoing monitoring of outcomes to facilitate case planning and decision making.

4) Northwestern has created a state-of-the-art web-based training program to provide numerous different trainings to DCFS staff and private agency staff required for their certifications or day-to-day job functions to ensure the best care for DCFS youth.

This procurement is required to provide research, reporting, training, data collection and analysis, and other services to the Department directly affecting placement of children in it care. Fourteen programs are directly supported by the Northwestern University Mental Health Services and Policy Program. Please see detailed scope for each program attached to this document.

Q2Answer: This procurement is required to provide research, reporting, training, data collection and analysis, and other services to the Department directly affecting placement of children in it care. Fourteen programs are directly supported by the Northwestern University Feinberg School of Medicine; Department. of Psychiatry Sciences Mental Health Services and Policy Program. Please see detailed scope for each program attached to this document.

1. Technical Assistance for Child and Adolescent Needs and Strengths Implementations (CANS)

2. Technical Assistance for Empowering Therapeutic Practice (ETP)

3. Trauma Training and Consultation (TTC)

4. Technical Assistance for Residential Treatment and Performance Measures (RT&PM)

5. Technical Assistance for Service Provider Administration (SPA)

6. Technical Assistance for the Intensive Placement Stabilization and Mobile Crisis Response (IPS&MCR)

7. Technical Assistance for the Office of Delinquency Prevention and Restorative Justice (ODPRJ)

8. Data Collection and Analysis (DCA)

9. Technical Assistance for Placement and Community Services (PACS)

10. Asthma Management Project (AMP)

11. Technical Assistance for Youth in the Psychiatric Hospital Beyond Medical Necessity (BMN)

12. Technical Assistance for FFPSA Prevention Services Implementation (FFPSA)

13. Support of B.H. Consent Decree Initiatives (BH)

14. YouthCare Evaluation (YCE)

In FY19 the agency conducted a thorough review of this contract and consolidated, eliminated or brought in-house numerous programs previously provided under this contract. Last year the agency spent more than 300 employee hours reviewing the individual programs represented on this contract to determine if there was a more cost effective solution or other vendors capable of providing the same or better services. The agency reviewed the past history with this vendor, the cost and viability to replicate these programs through a competitive bid, and found there no other vendors with the requisite experience and expertise. Given the money spent building these programs a new vendor would be cost prohibitive, disruptive to the services provided, would not be able to replicate the services provided by this vendor. This year the agency negotiated with the vendor extensively on the budget and staffing requirements to complete the scope of work, and were able to reduce the University's proposed budget is a little less in FY24 than in FY23. We are satisfied the proposed budget is the best price for the scope of work the agency receives.