B3206 scope of work cold storage 2018.pdf

IDNR CWD Cold Storage and Processing

Scope of Work-Services from January 2019 -March 2019

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1 GOAL: Annually during the period of January through March, the Illinois Department of

Natural Resources (IDNR) biologists cull white-tailed deer to gain information on Chronic

Wasting Disease (CWD) distribution and to implement disease control measures. CWD is a neurological disease of white-tailed deer that threatens the long term health of deer population in the state. Where it occurs, CWD has demonstrated an ability to reach high infection levels and spread over large areas if uncontrolled, potentially eliminating populations or reducing their populations to minimal levels.

1.2 SUPPLIES AND/OR SERVICES REQUIRED: Vendor shall provide cold storage and processing of white-tailed deer harvested from Chronic Wasting Disease (CWD) management activities to ready the venison for human consumption.

IDNR staff shall take harvested deer to one of three (3) field laboratories where pertinent data is collected, tissue samples are extracted for disease testing and the carcass is prepared for venison processing. IDNR staff will then deliver harvested deer to drop-off locations daily for cold storage and processing. The drop-off locations must be within a defined distance of the following field laboratories: Rock Cut Lab, Loves Park, IL

(Winnebago County), Black Crown Lab, McHenry, IL (McHenry County), and Lake Le-Aqua

Na Lab, Lena, IL (Stephenson County). IDNR anticipates delivery of between 200 and 600 deer to each location during the season. Vendor shall provide cold storage with the capacity to store up to 300 processed deer at any given time.

1.2.1 Vendor shall provide for drop-off and temporary cold storage of deer carcasses within the following distances of CWD laboratories:

Rock Cut Lab (Winnebago County): within 25 miles

6425 Hart Road

Loves Park, IL 61111

Black Crown Marsh Lab (McHenry County): within 5 miles

1414 Lily Lake Road

McHenry, IL 60051

Lake Le-Aqua-Na Lab (Stephenson County): within 5 miles

8542 N. Lake Road

Lena, IL 61048

1.2.2 Vendor shall provide: skinning, washing, deboning, grinding and packaging.

Packaging shall consist of 1 pound frozen bags.

1.2.3 Vendor shall flash freeze ground venison to O degrees Fahrenheit and store at a temperature below 25 degrees Fahrenheit.

1.2.4 Vendor shall properly dispose of non-consumable portions or byproduct of the carcass. Vendor shall ensure storage and processing conditions are sanitary at all times.

1.2.5 Vendor must process and store deer individually, separately labelling the container with the carcass number to allow for retrieval of all of the venison from any individual animal. All venison shall be held frozen until CWD testing is confirmed. Test results are typically provided to IDNR within 2 - 6 weeks of harvest, at which time the vendor will be notified and can proceed with making arrangements for pickup as described in 1.2.6. IDNR shall dispose of all CWD positive animals.

1.2.6 Vendor shall assist with logistics of the pickup of processed venison by Northern Illinois Food Bank, IDNR, or other designated entity identified by IDNR.

1.2.7 Vendor shall coordinate with IDNR to provide access to cooler storage as needed.

1.2.8 IDNR shall provide: gutting, transportation and delivery of carcasses to Vendor' drop-off locations, and CWD testing with results. IDNR shall provide contact information and logistics to enable transfer of finished product to the food banks.

IDNR shall dispose of all CWD positive animals.

1.3 MILESTONES AND DELIVERABLES: Vendor shall be able to accommodate cold storage and processing needs beginning mid-January through March 31. Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the amount shown in this contract, unless the State has authorized a higher amount in writing prior to the Vendor p�rforming the services, providing the supplies, or incurring the expenses.