B2728262 Seller Checklist.pdf
PDF 231 KB Posted
- Attached to
- inks for Canon Image Prograf TM300
- Solicitation number
- B2728262
- Issued by
- Pennsylvania
About this file
This is a seller checklist document for small purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The document relates to a contract opportunity for inks for Canon Image Prograf TM300 equipment in Pennsylvania. The checklist serves as a step-by-step guide for vendors submitting quotes through the PHLContracts system and does not contain specific details regarding project scope, quantities, delivery schedules, or award timelines for the ink procurement.
The checklist outlines twelve sequential steps vendors must complete to submit a compliant quote, including confirming the appropriate seller role, answering questions about Local Business Entity (LBE) certification status, entering unit costs for listed items, completing all mandatory questions, reviewing and accepting terms and conditions, and submitting required attachments. Vendors must provide an executed Consent & Authorization form in their vendor profile as a mandatory requirement; failure to do so will result in quote rejection. Additional optional documentation includes the LGBTQ Applicant Opportunity Data Form. The document emphasizes the importance of clicking "Save & Continue" on every tab and addressing all red validation warnings before final submission to ensure compliance with the procurement requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| consent and authorization B2728262.pdf | ||
| B2728262 Micro Purchase Terms and Conditions.pdf | ||
| B2728262 LGBTQ Applicant form.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .